Dismantling, Providing & Fixing Of Acoustic Treated False Ceiling In Corridor, Control Room, OB Room

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

• 2.Turnover Bidder Turn Over Criteria: The minimum average annual financial turnover of the bidder during the last three years, ending on 31st March of the previous financial year, should be as indicated in the bid document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the date of constitution / incorporation of the bidder is less than 3 year old, the average turnover in respect of the completed financial years after the date of constitution shall be taken into account for this criteria.

Bidder financial standing: The bidder should not be under liquidation, court receivership or similar proceedings, should not be bankrupt. Bidder to upload undertaking to this effect with bid.

Bidders shall quote only those products (Part of Service delivery) in the bid which are not obsolete in the market and has at least 2 years residual market life i.e. the offered product shall not be declared end-of- life by the OEM before this period.

Bidders are advised to check applicable GST on their own before quoting. Buyer will not take any responsibility in this regards. GST reimbursement will be as per actuals or as per applicable rates (whichever is lower), subject to the maximum of quoted GST %.

Data Sheet of the product(s) offered in the bid, are to be uploaded along with the bid documents. Buyers can match and verify the Data Sheet with the product specifications offered. In case of any unexplained mismatch of technical parameters, the bid is liable for rejection.

OPTIONAL SITE VISIT:

• 1.The Bidder is advised to visit and examine the installation site and its surroundings and obtain for itself on its own responsibility all information that may be necessary for preparing the Bid. The costs of visiting the site shall be borne by the Bidder. Akashvani Agra, Vaibhav Nagar, Tajganj, Agra, Uttar Pradesh-282001
• 2.The Bidder representative shall be allowed entry upon consignee premises for such visits, only upon the express conditions that the Bidder will release and indemnify the Buyer and Consignee against all liabilities arising out of such visit including death or injury, loss or damage to property, and any other loss, damage, costs, and expenses incurred as a result of such visit.
• 3.The Bidder shall not be entitled to hold any claim against Buyer for noncompliance due to lack of any kind of pre-requisite information as it is the sole responsibility of the Bidder to obtain all the necessary information with regard to site, surrounding, working conditions, weather etc. on its own before submission of the bid.

Products supplied shall be nontoxic and harmless to health. In the case of toxic materials, Material Safety Data Sheet may be furnished along with the material.

Supplier shall ensure that the Invoice is raised in the name of Consignee with GSTIN of Consignee only.

While generating invoice in GeM portal, the seller must upload scanned copy of GST invoice and the screenshot of GST portal confirming payment of GST.

WORLD BANK TERMS AND CONDITIONS: Special Terms and Conditions as defined by world bank at click here will also be applicable. APPLICABLE ONLY IN CASE OF WORLD BANK FUNDED PROJECTS.

Buyer Added text based ATC clauses Buyer Added Additional Terms & Conditions (ATC) will supersede the technical specification and GeM Conditions

• 1.Filling of all the columns in specification document are mandatory.
• 2.Time of execution as per permission of Engineer In-charge at Akashvani Agra (UP).
• 3.The bidder must be experienced in same kind of scope & shall submit documentary evidence with offer. For non GeM order s the completion certificate is also to be attached issued by any Central and State Government agency, PSUs, Private organiza tions against the order. For GeM Contracts the relevant CRAC document is mandatory as proof of completion of work.
• 4.Execution of scope has to be completed without break in service at Akashvani Agra (UP).
• 5.The firm has to produce a list all such worker along with the address proof which are to be employed office on signing contr act. The firm shall issue the identity cards to all such persons to facilitate the entry in Akashvani Agra (UP).
• 6.Pre-Dispatch Inspection will be carried out preferably in presence of Authorized representative of ADG (NZ), Akashvani and Doordarshan, 8th floor, Soochna Bhawan, CGO Complex, New Delhi-110003
• 7.Any damage or misplace in equipment will have to be provided by the firm during work.
• 8.Execution/Completion of scope in good condition within 90days from the date of order.
• 9.The bidder will insure entire material for transit/storage during Installation and commissioning against losses, damages due to fire, earthquake, war, flood etc. No claim will be admissible on this account. The bidder is also advised to get the material insured during transit & up to the completion of the scope and till handed over.
• 10.The bidder should have executed project for supply & work of same or similar category products during proceeding 10 financ ial years (i.e. current year and ten previous financial years) as on last date of submission of bids, as per following criteria:
• a.Single order of at least 80% of estimated bid value.
• b.Two orders of at least 60% each of estimated bid value.
• c.Three orders of at least 40% each of estimated bid value.
• d.In case of SITC/SETC and specialized scope, the contractor should also have sufficient experience and shall submit the experience certificate of satisfactory completion of at least three similar works, each of value not less than 40% of the e stimated cost put to tender or two similar works, each of value not less than 60% of the estimated cost or one similar w ork of value not less than 80% of the estimated cost, all amounts rounded off to a convenient full figure, in the last 10 ye ars ending on last date of submission of bids”. Note: Similar nature works means “Works of acoustic false ceiling and acoustic work”. Similar works may be ex ecuted with any Central and State Government agency, PSUs, Private organizations.
• 11.Bidders should have average annual financial turnover of 200% of the estimated cost during the last three consecutive year s ending 31st March 2025.
• 12.At the time of submission of bid bidder may upload Certificate from CA mentioning financial Turnover of last 3 years or for th e period as specified in the bid document. There is no need to upload entire voluminous balance sheet.
• 13.Bidders have to signed on all pages of the bid document, BOQ Document (with annexure) and submit the complete bid docu ment.
• 14.Bidder has to submit a copy of valid GSTIN Registration Certificate.
• 15.Bidder has to submit Make in India declaration of the product on OEM letterhead.
• 16.Bidder has to submit a copy of valid PAN card.
• 17.Bidder has to submit the hard copy of EMD document to this office within scheduled time as prescribed in the bid, failing whi ch the bids shall be rejected.
• 18.Proof of all certificates may be get confirmed by Department .
• 19.Common IP Addresses Bidders may please note that GeM is capturing and showing the IP addresses used by the Buyer and t he Bidder(s)/Seller(s). The received bids having matching/common IP address with Bidder/Seller(s) or Buyer, shall be outrightly rejected & shall not be considered for further evaluation.
• 20.Any representation by the firm is not considered after the date of pre bid meeting.
• 21.Guarantee/Warranty: Ø Guarantee/Warranty of the scope is one year from the date of completion of scope in good condition at site.
• 22.Payment terms: Ø 97% payment on supply of material and completion of scope in good condition at site. Ø Balance payment of 03% will be paid after guarantee/warranty period of one year. However payment can be released agai nst FDR/Account Payee Demand Draft/Banker’s Cheque of equivalent amount in favour of PRASAR BHARATI ADG E-NZ AK ASHWANI AND DOORDARSHAN NEW DELHI valid for guarantee period at least.
• 23.Performance Security: Ø The Performance Security Deposit shall be 03% of cost of the order/Contract value. Ø For release of security deposit/performance security, the firm will submit his claim along with a certificate from the ultimat e consignee that equipment supplied/SITC executed against this order has performed satisfactorily during its warranty/gu arantee period and department have not suffered any loss/inconvenience on this account.
• 24.Scope of the work shall be as defined in the order, specifications, drawings and Appendices there to.
• 25.Completeness of the equipment shall be the responsibility of the supplier/contractor. Any equipment, fittings and accessorie s, which may not be specifically mentioned in the specification or drawing(s) but which are usual or necessary for the satisfact ory functioning of the equipment (successful operation and functioning of the equipment being supplier’s/contractor’s respons ibility) shall be provided by the supplier/contractor without any extra cost.
• 26.The supplier/contractor shall follow the best modern practice in the manufacture of high grade equipment not-withstanding an y omission in that, the supplier/contractor shall in all respect design, engineer, manufacture, and supply the same within deliv ery period to the entire satisfaction of the organization.
• 27.The scope of current bid/tender is dismantling, providing & fixing of acoustic treated false ceiling in Corridor, Control room, OB room & service room etc. at Akashvani Agra (UP).
• 28.Details standard drawings have been provided with bid for guidance of bidder.
• 29.Detailed BOQ and scope along with mentioning make & model is necessary for BOM (S. No. 2) of quoted material, failing whi ch bid is not acceptable. Mentioning branded & unbranded in the make & model by the bidders will not be acceptable.
• 30.EMD Detail: Ø Advisory Bank : State Bank of India Ø EMD Amount: 9,713/- Ø Beneficiary Details: Prasar Bharati ADG E-NZ Akashwani and Doordarshan, New Delhi payable at New Delhi.
• 31.Failure and Termination Clause Time and date of delivery shall be the essence of the contract. If the supplier/contractor fails to deliver the stores, or any insta llment thereof, within the period fixed for such delivery in the schedule or at any time repudiates the contract before the expir y of such periods, the Purchaser may, without prejudice to any other right or remedy available to him to recover damages for breach of the contract:-
• a.Recover from the Supplier/Contractor as agreed, liquidated damages including administrative expenses and not by way of penalty, While granting an extension of the delivery period, where the delivery of stores or any installment thereof is accepted after expiry of the original delivery period, the Purchaser shall recover from the contractor, as agreed, the LD a sum equivalen t to 0.5 (Half) percent of the prices of any portion of stores delivered late, for each week or part thereof of delay. The total da mages shall not exceed 10 (Ten) percent of the value of delayed goods/Units. If the delayed supply/unit found vital for t he functioning of the entire supply/unit, then the entire unit/Supply shall consider as delayed supply/unit for th e calculation of LD. The LD shall not exceed the amount stipulated in the contract. After a full period of extension, terminati on of the contract will be considered by the Organization.
• b.Purchase or authorize the purchase elsewhere on the account and at the risk of the supplier/contractor, of the stores not de livered/SITC/SETC not carried out or other of a similar description (where stores/SITC/SETC exactly complying with the particul ars are not in the opinion of the purchaser, which shall be final, readily procurable) by serving prior notice to the supplier/con tractor without cancelling the contract in respect of the installment not yet due for delivery; or
• c.Cancel the contract or a portion thereof by serving prior notice to the supplier/contractor and if so desired purchase or auth orize the purchase of the stores not delivered /SITC/SETC not carried out or others of a similar description (where stores not d elivered/ SITC/SETC not carried out, exactly complying with particulars are not in the opinion of the purchaser, which shall be f inal, readily procurable) at the risk and cost of the supplier/contractor. If the supplier/contractor had defaulted in the perform ance of the original contract, the purchaser shall have the right to ignore his tender for risk purchase even though the lowest. Where the contract is terminated at the risk and cost of the firm under the provisions of this clause, it shall be at the discretio n of the purchaser to exercise his discretion to collect on not, the Security Deposit from the firm on whom the contract is plac ed, at the risk and expense of the defaulted firm.
• d.Where action is taken under sub-clause 31.b or sub-clause 31.c above the supplier/contractor shall be liable for any loss whi ch the purchaser may sustain on that account, provided the purchase or if there is an agreement to purchase, such agreemen t is made in case of failure to deliver the stores, within 6 months from the date of such failure and in case of repudiation of co ntract the supplier/contractor shall not be entitled to any gain on such the entire discretion of the purchaser to serve a notice of such purchase on the contractor.
• e.It may further be noted that clause 31.a above provides for recovery of liquidated damages on the cost of the contract price of delayed supplies at the rate of ½% (Half Percent) of the contract price of the delayed unit or effective delay occurred unit ( even if it has been supplied) for per week for such delay or part thereof upto a ceiling of 10% of the contract price of delayed s upplies/SITC/SETC. If the delayed supply/unit found vital for the functioning of the entire supply/unit, then the ent ire unit/Supply shall consider as delayed supply/ unit for the calculation of LD. Liquidated damages for delay in suppl ies/SITC/SETC thus accrued will be recovered by the Paying Authority on instruction as specified in the supply order, from the bill for payment of the cost of material/works submitted by the contractor in accordance with terms of supply order on instruc tion from Purchaser regarding liquidated damages amount.
• f.Notwithstanding anything stated above, equipment and materials will be deemed to have been delivered/SITC/SETC will be deemed to have been carried out only when all its components/parts are also delivered. If certain components of stores are n ot delivered in time/SITC/SETC not carried out in time, the stores/SITC/SETC will be considered as delayed until such time all th e missing parts are also delivered.
• 32.After opening of the price bids, if the Lowest Bid (L-1) rate is found substantially higher than the updated cost estimate or av ailable budget, Prasar Bharati will cancel the procurement process/ reject all Bids; Re-Tender will be invited afresh after detail ed scrutiny of the estimated cost.
• 33.If the quoted rate for Bid, is found considerably lower than the estimated rates, it will be considered as abnormally low Bid; i n such cases, Prasar Bharati may seek written clarification from the Bidder, including detailed price analysis of its bid price in r elation to scope, schedule, allocation of risks and responsibilities, and any other requirements of the bid's document. If, after evaluating the price analyses, Prasar Bharati determines that the bidder has substantially failed to demonstrate its capability t o deliver the contract at the offered price, the Prasar Bharati may reject the bid/proposal. .

Bidders can also submit the EMD with Account Payee Demand Draft in favour of PRASAR BHARATI ADG E-NZ AKASHWANI AND DOORDARSHAN, NEW DELHI payable at NEW DELHI . Bidder has to upload scanned copy / proof of the DD along with bid and has to ensure delivery of hardcopy to the Buyer within 5 days of Bid End date / Bid Opening date.

Bidders can also submit the EMD with Fixed Deposit Receipt made out or pledged in the name of A/C PRASAR BHARATI ADG E-NZ AKASHWANI AND DOORDARSHAN, NEW DELHI . The bank should certify on it that the deposit can be withdrawn only on the demand or with the sanction of the pledgee. For release of EMD, the FDR will be released in the favour of the bidder by the Buyer after making endorsement on the back of the FDR duly signed and stamped along with covering letter. Bidder has to upload scanned copy/ proof of the FDR along with bid and has to ensure delivery of hardcopy to the Buyer within 5 days of Bid End date/ Bid Opening date

Bidders can also submit the EMD with Banker’s Cheque in favour of PRASAR BHARATI ADG E-NZ AKASHWANI AND DOORDARSHAN, NEW DELHI payable at NEW DELHI . Bidder has to upload scanned copy / proof of the BC along with bid and has to ensure delivery of hardcopy to the Buyer within 5 days of Bid End date / Bid Opening date.

Successful Bidder can submit the Performance Security in the form of Fixed Deposit Receipt also (besides PBG which is allowed as per GeM GTC). FDR should be made out or pledged in the name of PRASAR BHARATI ADG E-NZ AKASHWANI AND DOORDARSHAN, NEW DELHI A/C (Name of the Seller). The bank should certify on it that the deposit can be withdrawn only on the demand or with the sanction of the pledgee. For release of Security Deposit, the FDR will be released in favour of bidder by the Buyer after making endorsement on the back of the FDR duly signed and stamped along with covering letter. Successful Bidder has to upload scanned copy of the FDR document in place of PBG and has to ensure delivery of hard copy of Original FDR to the Buyer within 15 days of award of contract.

Warranty period of the supplied products shall be 1 years from the date of final acceptance of goods or after completion of installation, commissioning & testing of goods (if included in the scope of supply), at consignee location. OEM Warranty certificates must be submitted by Successful Bidder at the time of delivery of Goods. The seller should guarantee the rectification of goods in case of any break down during the guarantee period. Seller should have well established Installation, Commissioning, Training, Troubleshooting and Maintenance Service group in INDIA for attending the after sales service. Details of Service Centres near consignee destinations are to be uploaded along with the bid.

Pre-dispatch inspection at Seller premises (Fee/Charges to be borne by the BUYER): Before dispatch, the goods will be inspected by Buyer / Consignee or their Authorized Representative or by Nominated External Inspection Agency (independently or jointly with Buyer or Consignee as decided by the Buyer) at Seller premises (or at designated place for inspection as declared / communicated by the seller) for their compliance to the contract specifications. Fee/Charges taken by the External inspection Agency and any external laboratories testing charges shall be borne by the Buyer. For in-house testing, the Sellers will provide necessary facilities free of cost. Seller shall notify the Buyer through e-mail about readiness of goods for pre-dispatch inspection and Buyer will notify the Seller about the Authorized Representative/ Nominated External Inspection Agency and the date for testing. The goods would be dispatched to consignee only after clearance in pre-dispatch inspection. Consignee's right of rejection as per GTC in respect of the goods finally received at his location shall in no way be limited or waived by reason of the goods having previously been inspected, tested and passed by Buyer/ Consignee or its Nominated External Inspection Agency prior to the goods' shipment. While bidding, the sellers should take into account 7 days for inspection from the date of email offering the goods for inspection. Any delay in inspection beyond 7 days shall be on the part of the buyer and shall be regularised without Liquidated Damages. When there is requirement of submission the advance sample, the seller shall inform the buyer promptly through emails about the date of submission of sample to the buyer nominated Inspection agency.

• 19.Rate Contract Performance Security: Against all Purchase Orders placed by any buyer against the Rate Contract Catalogue, the seller would be required to furnish a performance security of 3 % of total contract value of the relevant Purchase Order as per GeM GTC.