FRONT HUB LOCK ASSY, SEPARATER FUEL WATER, SERIES PROPELLER SHAFT FASTENERS, CATRIDGE LUB OIL FILTER, ASSY CODESOR CORE W SVL 130W FAN, ASSY FOG LAMP FRONT YELLOW LENS LH, DOOR LOCK LH, LEVER TYRE CA…

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Availability of Service Centres: Bidder/OEM must have a Functional Service Centre in the State of each Consignee's Location in case of carry-in warranty. (Not applicable in case of goods having on-site warranty). If service center is not already there at the time of bidding, successful bidder / OEM shall have to establish one within 30 days of award of contract. Payment shall be released only after submission of documentary evidence of having Functional Service Centre.

Nominated Inspection Agency: On behalf of the Buyer organization, any one of the following Inspection Agency would be conducting inspection of stores before acceptance: Pre-dispatch Inspection at Seller Premises (applicable only if pre-dispatch inspection clause has been selected in ATC): NO Post Receipt Inspection at consignee site before acceptance of stores: BOARD OF OFFICERS

Actual delivery (and Installation & Commissioning (if covered in scope of supply)) is to be done at following address OIC STOCKING WING (SW) 8 MTN DIV ORD UNIT C/O 56 APO KHUMBATHANG KARGIL – 194105, LADHAK (UT) .

• 5.Turnover Bidder Turn Over Criteria: The minimum average annual financial turnover of the bidder during the last three years, ending on 31st March of the previous financial year, should be as indicated in the bid document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the date of constitution / incorporation of the bidder is less than 3 year old, the average turnover in respect of the completed financial years after the date of constitution shall be taken into account for this criteria.

Bidders can also submit the EMD with Account Payee Demand Draft in favour of COMMANDING OFFICER payable at COMMANDING OFFICER . Bidder has to upload scanned copy / proof of the DD along with bid and has to ensure delivery of hardcopy to the Buyer within 5 days of Bid End date / Bid Opening date.

Bidder financial standing: The bidder should not be under liquidation, court receivership or similar proceedings, should not be bankrupt. Bidder to upload undertaking to this effect with bid.

Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the Bid document, ATC and Corrigendum if any.

Bidders are advised to check applicable GST on their own before quoting. Buyer will not take any responsibility in this regards. GST reimbursement will be as per actuals or as per applicable rates (whichever is lower), subject to the maximum of quoted GST %.

Bidder shall submit the following documents along with their bid for Vendor Code Creation:

• a.Copy of PAN Card.
• b.Copy of GSTIN.
• c.Copy of Cancelled Cheque.
• d.Copy of EFT Mandate duly certified by Bank.

Buyer Added text based ATC clauses TERMS & CONDITIONS PART I: GENERAL INFORMATION

• 1.The bidders are instructed to quote specific make, model and other rel evant details of the items for which rates are quoted, irrespective of whet her specifications are mentioned with the make/model or not.
• 2.OEM/Authorized dealer certificate is to be uploaded along with this bid and ISO certification ISO 9001 (Quality and Safety), 9000 (Quality Mgt) to be submitted at the time of submission of technical bid.
• 3.Fall Clause :- The price charged for the stores supplied under the cont ract by the Contractor shall in no event exceed the lowest prices at which the contractor sells the stores or offer to sell stores of identical description to any persons/ Organization including the purchaser or any department o f the Central Government or any Department of state Government or any statutory undertaking the central or state government as the case may be during the period till performance of all supply orders placed during the c urrency of the rate contract is completed.
• 3.Terms & Conditions of Delivery Period:- Delivery period for sup ply of items would be 30 days from date of placing GeM contract at Khumbathang, Kargil, UT Ladakh (consignee loc) and all the g oods in the GeM shall be offered on free delivery at site basis incl uding loading and unloading and certificate confirming the same need to be enclosure along with the bid. Bidders are required to f urnish acceptance letter stating that complete stores will be deliv ered at Khumbathang, Kargil, UT Ladakh within 30 days from dat e of placement of SO and that no extension period will be request ed to deliver the stores.
• 4.Liquidated Damages: - If the stores are not supplied within the stipul ated period/limit as specified a penalty of 0.5% per week or part there of not exceeding 10% of the total cost of the GeM order will be levied for late supply at the discretion of Commanding Officer, 8 Mtn DOU as per LD clau se.
• 5.This request for proposal is being issued with no financial commitment and the Buyer reserves the right to cancel/change or vary any part theref ore at any stage. Buyer also reserves the right to withdraw the RFP or Su pply Order before delivery of stores, should it become necessary at any s tage.
• 6.Piecemeal Supply:- Piecemeal supply of item will not be acceptable. All items in a particular GeM contract will be supplied in one consignment.
• 7.Consignee:- Commanding Officer, 8 Mtn DOU, Pin 909008, C/o 56 APO.
• 8.Accepting Authority:- Commanding Officer, 8 Mtn DOU, Pin 909008, C/o 56 APO.
• 9.Paying Authority:- Online/ Offline payments shall be made in INR by t he PCDA, Jammu Northern Command/ Area Account Office (Pay), Leh.
• 10.Inspection of Stores:- Items supplied will be checked by a Board of Officer detailed by accepting authority. The stores should be as per specif ication in GeM contract. Stores will be provided for inspection within the d elivery period by the concerned supplier.
• 11.Rejected Stores:- All rejected stores are liable to be back loaded to t he supplier concerned by the consignment/collection agency at risk and c ost of the supplier/firm (in case stores not accepted/found correct by consignee/collection party). Stores need to conform with the specific ations as promulgated by DGQA for specified item part numbers.
• 12.Quality/Brand:- Good quality product from reputed and known brand s (ISO Certification, where applicable). In case of inferior quality store deli vered/ inferior quality in execution, accepting officer has full right to canc el the supply ground and for due to breach of trust and no representation on this account will be entertained. All vendors to check items before disp atch on account of quality and quality as per the SO clauses. In case of a mbiguity, decision of Accepting Officer shall be final and binding. The Ve nder will be blacklisted.
• 13.Undertaking Certificate:- I, on behalf of the seller, as duly constitut ed and authorized authority, confirm to have carefully read all the aforesa id terms and conditions of GeM and unconditionally accept the same. Cer tificate on letter head of the firm stating that they accept all the above terms & conditions will be submitted along with bid.
• 14.Guaranty/Warranty:- The Goods supplied under the contracts bear t he manufacturer’s Warranty/Guaranty and shall be new, of best quality, w orkmanship & in accordance with the requisite specification & quality and shall have Guarantee/Warrantee for the agreed period from the date of re ceipt by the Commanding Officer, 8 Mtn DOU. 15 Termination for Default: - If the seller does not perform their obligat ion under the contract within the Delivery Period stipulated in the contract , the same would constitute the breach of the Contract for the unsupplied portion after the expiry of the original delivery period stipulated in the con tract and buyer reserve the right to terminate the contract. 16 Modification and Withdrawal of Bids :- The bidder may modify or withdraw his bid after submission provided that the written notice of modi fication or withdrawal is received by the Buyer prior to deadline prescribe d for submission of bids. A withdrawal notice may be sent by fax but it sh ould be followed by ink signed confirmation copy to be sent by post and s uch signed confirmation should reach the purchaser not later than the dea dline for submission of bids. No bid shall be modified after the deadline for submission of bids. No bid may be withdrawn in the interval between the deadline for submission of bids and expiration of the period of bid validity specified. Withdrawal of a bid during the period will result in Bidder’s forfe iture of bid security. Once Supply Order placed on L1 and the firm d oes not accept the Supply Order, will result in black listing the fir
• m.17 The Lowest Acceptable Bid will be considered further for placement of contract/Supply Order after complete clarification and price negotiation s as decided by the Buyer. The Buyer will have the right to award contr acts to different Bidders for being lowest in particular items in case of ite m rate contract. The Buyer also reserves the right to do Apportion ment of quantity, if it is convinced that lowest Bidder is not in a position to supply full quantity in stipulated time wherein the order may be plac ed on L2, L3 at L1 rates provided this is acceptable to them at th e ratio of 50:30:20 or 50:50. The L1 will be declared based on the lowest bid for the entire package of items. Items wise evaluation will not be carried out. 18 Risk & Expense Clause :- Should the stores or any installment there of not be delivered within the time specified in the Supply Order of if defe ctive is made in respect of the stores or any installment thereof, without p rejudice have to the right to recover liquidated damages as a remedy for breach of contract, to declare the contract as cancelled either wholly or to the extent of such default. 19 Termination of Contract: - The Buyer shall have the right to termin ate this Contract in part or in full in any of the following cases:-
• (a)The delivery of the material is delayed for causes not attribut able to Force Majeure after the schedule date of delivery.
• (b)The seller is declared bankrupt or becomes insolvent.
• (c)The delivery of material is delayed due to causes of Force Majeur e by more than 30 days provide Force Majeure clause in included in contract.
• (d)If the supplier, in the judgement of the buyer, has engaged in co rrupt or fraudulent practices in completion of the contract.
• (e)As per decision of the Arbitration Tribunal. 20 Packing and Dispatch :- The stores are required to be packed to wi thstand normal conditions of shipment and short term storage in transit and in the country of destination and the following conditions will apply :-
• (a)The seller shall be responsible for any defi, loss, damage or expenses incurred by the purchase of stores because of i nappropriate packages or lost of packages in transit b e f o r e delivery in buyer location (Khumbathang, Kargil, UT Lad akh).
• (b)The seller shall also comply with the details packaging a nd dispatch instructions, if specified in the contract.
• (c)Packing shall be marked with Seller’s Name, Consignee Name with address, Nomenclature of items with quantity and Contract No with date.
• (d)The stores will be accepted only as a complete entity in composite loads or not in parts/components.
• (e)The responsibility of sending dispatch documents will re st with the seller. Details shipping instruction issue from ti me to time by the Buyer will apply. 21 ePBG should be submitted by the bidder within 15 days from placement of Supply Order and should be valid up to the period as per bid. 22 Bidders can also submit the EMD with Fixed Deposit Receipt made out o r pledged in the name of A/C (Name of the Buyer). The bank should certify on it that the deposit can be withdrawn only on the demand or with the san ction of the pledgee. For release of EMD, the FDR will be released in the fav our of the bidder by the Buyer after making endorsement on the back of th e FDR duly signed and stamped along with covering letter. Bidder has to up load scanned copy/ proof of the FDR along with bid and has to ensure deliv ery of hardcopy to the Buyer within 5 days of Bid End date/ Bid Opening da te. Scanned copy of FDG/EMD is required to uploaded by the bidder (Name should be in FDR COMMANDING OFFICER, 8 MTN DOU. 23 Firms regd with NSIC/MSME and seeking exemption form EMD are requ ested to furnish regn docus authenticated by the issuing auth as regd for mfr of the subject bid item. 24 No insurance charge will be paid by the department. Commanding Offi cer, 8 Mtn DOU accepts no responsibility and no liability for the stores in t ransit or for the rejected stores lying inside consignee’s premises for what soever reason. 25 Original NABL accredited Lab Test report of the bid item/items not more tha n three months old from bid opening date (NABL test report of bid item/items m ore than three months old from bid opening date not be accepted and liable to reject from Technical bid) to be uploaded with the bid documents. Bidders are a lso required to get their bulk supplies tested by NABL accredited labs and produ ce original reports thereof. 25 Experience :- The seller should have working experience in U T Ladakh region and produce the documents during the Technical bid. Bidder must be submit the Supply Order & Proof of Delivery of stores of similar nature in U T Ladakh region of Last Three yea rs i.e upto Mar 2025 are accepted. If the bidder is not able to furn ish the required documents, their bid will be rejected by TEC. 26 Past Performance. Registration / Empanelment Requirement: Contra ct shall be awarded to only such sellers, who are registered / empanelled / approved / enlisted with DGQA/OFB/ORD Depot or proof of successful Sup ply of similar nature items to proof of successful supply of similar nature it em/items to these org in Ladakh UT as past performance for the required goods / service category on the date of bid opening. Prospective bidders (i f not already registered), are advised to get themselves registered with th e said registration authority before bid opening date. (It is certified that th e registration is granted by the registering agency as per Rule 150 of GFR following a fair, transparent and reasonable procedure.)
• 27.Actual delivery (and Installation & Commissioning (if covered in scope of supply)) is to be done at following address OIC SW 8 MTN DOU C/O 56 A PO KHUMBATHANG KARGIL-19410, (UT).
• 28.Bidder's offer is liable to be rejected if they don't upload any of the cert ificates / documents sought in the Bid document, ATC and Corrigendum if any.
• 29.OEM Turn Over Criteria : The minimum average annual financial turn over of the OEM of the offered product during the last three years, ending on 31st March of the previous financial year, should be as indicated in the bid document. Documentary evidence in the form of certified Audited Bala nce Sheets of relevant periods or a certificate from the Chartered Accounta nt / Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the date of constitution / incorporati on of the OEM is less than 3 year old, the average turnover in respect of th e completed financial years after the date of constitution shall be taken int o account for this criteria. In case of bunch bids, the OEM of CATEGORY RE LATED TO primary product having highest bid value should meet this criter ion.
• 30.Successful Bidder can submit the Performance Security in the form of F ixed Deposit Receipt also (besides PBG which is allowed as per GeM GTC). FDR should be made out or pledged in the name of COMMANDING OFFICER , 8 MTN DOU A/C (Name of the Seller). The bank should certify on it that th e deposit can be withdrawn only on the demand or with the sanction of the pledgee. For release of Security Deposit, the FDR will be released in favour of bidder by the Buyer after making endorsement on the back of the FDR d uly signed and stamped along with covering letter. Successful Bidder has t o upload scanned copy of the FDR document in place of PBG and has to en sure delivery of hard copy of Original FDR to the Buyer within 15 days of a ward of contract
• 31.OPTION CLAUSE: 8 Mtn DOU reserves the right to increase or decreas e the quantity to be ordered up to 50 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase th e ordered quantity by up to 50% of the contracted quantity during the curr ency of the contract at the contracted rates. Bidders are bound to accept t he orders accordingly.
• 32.CANCELLATION OF BID/ITEM: It is also intimated that, if any stores/it ems is been recd from any other source of supply as mentioned/ordered in the bid. The same store/items mentioned in the bid could be cancelled at a ny stage of this BID/SO. PART II: ESSENTIAL DETAILS OF ITEMS/ STORES/ SERVICE & DOCUME NTS REQUIRED
• 33.Bidder’s offers are liable to be rejected if he fails to upload any of the Cert ificate/Documents. The Technical Bids comprising of following documents and Details of documents ar e as under below:-
• (a)Registration of Firm Cert with Annexure ‘A’ & ‘B’
• (b)Cancelled Cheque
• (c)ECS Mandate Form
• (d)PAN Card
• (e)Past Performance Certificate along with Supply Order & Proof of D elivery of stores of similar nature in UT Ladakh region of Last two yea rs i.e upto 2022.
• (f)Income Tax Return last 3 Financial Year
• (g)MSME / MII Enterprises Cert
• (h)ISO certification ISO 9001(Quality and safety), 9000 (Quality Mgt) (if applicable)
• (j)NABL Accredited Lab Test Report of the bid item/items
• (h)Warranty Cert (if applicable)
• (k)Bidder Turnover Cert last 3 Financial Year (CA approved)
• (l)Service & Support Cert - Appendix ‘A’
• (m)Store Delivery Assurance Cert - Appendix ‘B’
• (n)Fall Clause Acceptance Cert - Appendix ‘C’
• (o)Acceptance & BOQ Compliance Cert - Appendix ‘D’
• (p)Bank Solvency Cert (Solvency amount to be more than the contract value) - Appendix ‘E’
• (q)Credit Worthiness Cert - Appendix ‘F’
• (r)Non-Disclosure Declaration Cert - Appendix ‘G’
• (s)Non-Bankrupt & Court Case Cert - Appendix ‘H’
• (t)Make in India Cert (if applicable) - Appendix ‘J’
• (u)Past Performance Cert - Appendix ‘K’ (ALL APPENDIX ARE ATTACHED WITH BUYER ADDED ATC) Appendix ‘A’ SERVICE & SUPPORT Dedicated Telephone Number for service support (if app licable/ serviceable items only) Proprietor : Mr. Contact : Manager : Mr. Contact : Field representative : Mr. Contact : Thank You Yours Truly Appendix ‘B’ STORE DELIVERY ASSURANCE CERTIFICATE I hereby confirm that complete store is available for delivery period within 1 5 days on contract placed. The stores are delivery at consignee loc i.e Khum bathang, Kargil, UT Ladakh and no extension period will be requested for del iver stores. Thank You Your Faithfully Appe ndix ‘C’FA LL CL AUSE ACCE PTAN CE C ERTI FICA TE I certify that there has been no reduction in sale price of the stores of d escription identical to the stores supplied to the Indian Army/ Government un der the contract herein and such stores have not been offered/ sold by me/ u s to Indian Army/ organization including the purchaser or any department of Central Government as the case may be up to the date or bill / the date of co mpletion of supplies against all Supply Orders placed during the currency of t he Rate Contract at price lower than the price charged to Indian Army/ Gover nment. Thank You Your Faithfully Appendix ‘D’ ACCEPTANCE AND BOQ COMPLIANCE Sub : Acceptance of Terms and Conditions of GeM Bids. BID/ Tender reference No ……………………………………………………… Dated……… …………. Dear sir, I have downloaded the tender documents for the above mentioned in tender from the web site namely www.gem.gov.in in GeM portal as per your given t erms and conditions. I hereby certify that I have read entire terms and conditions which is published in Bid which form part of the contract agreement and I shall abide the terms and conditions contained therein. The corrigendum issued from time to time by me to have also been taken into c onsideration, while submitted this acceptance letter. I hereby unconditionally accept the tender terms and conditions of above-me ntioned tender documents in its totality and entirety. It is submitted that all true copy of the documents uploaded on the published bi
• d.In case any provisions of this tender are find violated by me, the tender is rejecting by consignee including the forfeiture of the full said Earnest Money Deposit absolutely and I shall not have any claim and right against departme nt in satisfied of this condition. Thank You Your Faithfully Appendix ‘E’ SOLVENCY CERTIFICATE This is to certify that to the best of our knowledge and information (Fir m name & Holder Name) is a customer of our bank being a respectab le party with excellent financial standing and can be treated as good/sol vent up to sum of Rs. It is clarified that this information if furnished without any risk and responsibility on our part in any respect whatsoever, more particularly either as guarantor or otherwise. This certificate is issued at the specific request of the customer. (BY BANK) Branch Head Appendix ‘F’ CREDIT WORTHINESS CERTIFICATE This is to certify that as per our bank records the credit worthiness of (Firm name & Holder Name) bearing account No. …………………….is approximate ly Rs (IN WORDS) based on term and current deposits. This certificate is issued on the specific request of the customer without risk and liability of the bank and its officials. (BY BANK) Branch Head Appendix ‘G’ NON-DISCLOSURE DECLARATION CERTIFICATE I, (Firm name & Holder Name) hereby declare that I shall not disclose the contra ct or any provision, specification, design, pattern, sample or information thereof to any third party during and after expiry of contract. If defying the norms as per the contract a legal action may be taken against me as per the existing rules. Thank You Your Faithfully Appendix ‘H’ NON-BANKRUPT AND COURT CASE UNDERTAKING CERT This is to certify that my firm (Firm name & Holder Name) is not under liquid ation, court receivership or similar proceeding and also my firm is not bankr upt. This undertaking is issued for information and knowledge of the depart ment. Thank You Your Faithfully MAKE IN INDIA CERTIFICATE TO WHOM IT MAY CONCERN Appendix ‘J’ As per the initiative of India Govt. to promote make in INDIA products as per order 2017 to boost the morale of Indian manufactures we are making/suppli ng the MII products which have more than 50% of the local content as per lo cal supplier/ contractor. I hereby certify that I will supply MII products f or the above said bid. This is a self-attested ce rtificate.Thank You Your Faithfully Appendix ‘K’ PAST PERFORMANCE CERT TO WHOM IT MAY CONCERN This is certified that I had worked with ordnance depot/units located in UT Ladakh region and I having loyal experience work with their concern ordn ance depot/units in UT Ladakh region and also, I am submitting the docume nts of proof of delivery of stores of similar nature to Ordnance depot/units on UT Ladakh region in last two Year i.e upto 2022. Thank You Your Faithfully .

Buyer uploaded ATC document Click here to view the file.

Successful Bidder can submit the Performance Security in the form of Fixed Deposit Receipt also (besides PBG which is allowed as per GeM GTC). FDR should be made out or pledged in the name of COMMANDING OFFICER A/C (Name of the Seller). The bank should certify on it that the deposit can be withdrawn only on the demand or with the sanction of the pledgee. For release of Security Deposit, the FDR will be released in favour of bidder by the Buyer after making endorsement on the back of the FDR duly signed and stamped along with covering letter. Successful Bidder has to upload scanned copy of the FDR document in place of PBG and has to ensure delivery of hard copy of Original FDR to the Buyer within 15 days of award of contract.

Manufacturer Authorization:Wherever Authorised Distributors/service providers are submitting the bid, Authorisation Form /Certificate with OEM/Original Service Provider details such as name, designation, address, e-mail Id and Phone No. required to be furnished along with the bid

NET WORTH: Net Worth of the OEM should be positive as per the last audited financial statement.

NON DISCLOSURE DECLARATION CERTIFICATE (On Bidder Letter Head) to be uploaded with bid:

• 1.I M/s. ......... hereby declare that I shall not disclose the contract or any provision, specification, plan, design, pattern, sample or information thereof to any third party during and after expiry of Contract.
• 2.If defying the norms as per the Contract a legal action may be taken against me as per the existing Rules.