Fixed Computer Workstation (V2)

Actual delivery (and Installation & Commissioning (if covered in scope of supply)) is to be done at following address Prof. Nikhil Tripathi Computer Science and Engineering Department IIT (ISM) Dhanbad Jharkhand Pin: 826004 Email: nikhiltripathi@iitism.ac.in .

Bidders are advised to check applicable GST on their own before quoting. Buyer will not take any responsibility in this regards. GST reimbursement will be as per actuals or as per applicable rates (whichever is lower), subject to the maximum of quoted GST %.

Without prejudice to Buyer’s right to price adjustment by way of discount or any other right or remedy available to Buyer, Buyer may terminate the Contract or any part thereof by a written notice to the Seller, if:

• i)The Seller fails to comply with any material term of the Contract. ii) The Seller informs Buyer of its inability to deliver the Material(s) or any part thereof within the stipulated Delivery Period or such inability otherwise becomes apparent. iii) The Seller fails to deliver the Material(s) or any part thereof within the stipulated Delivery Period and/or to replace/rectify any rejected or defective Material(s) promptly. iv) The Seller becomes bankrupt or goes into liquidation.
• v)The Seller makes a general assignment for the benefit of creditors. vi) A receiver is appointed for any substantial property owned by the Seller. vii) The Seller has misrepresented to Buyer, acting on which misrepresentation Buyer has placed the Purchase Order on the Seller.

Scope of supply (Bid price to include all cost components) : Supply Installation Testing Commissioning of Goods and Training of operators and providing Statutory Clearances required (if any)

Buyer Added text based ATC clauses Golden Parameter and Technical Specification: Fixed Computer Workstation

• A.GeM Golden Parameters Category: Fixed Computer Workstation (Q2 Category) S.No. Parameter Required Specification 1 BIS Only BIS Marked Catalogs 2 Number of factory-fitted discrete gpu s Any value 3 Gpu model Any value 4 System Memory (RAM) Type DDR5 will apply for this bid. These Spec ific Terms and Conditions will modify / substitute / supplement the other clauses mentioned in bid document. Whenever there is any conflict between the provision of other clauses mentione d in the bid document and that in the Buyer Added Bid Specific Terms and Conditions, the prov ision contained in the Buyer Added Bid Specific Terms and Conditions shall prevail.
• i.The Quoted item by the seller should comply all terms and conditions, specification of the document uploaded by the buyer under technical specification ii. Bidders are requested to submit the catalogue of offered item. iii. Bidders are required to submit OEM compliance statement against every item as indicated in bid alo ng with this bid. iv. Bidders must submit the duly filled and signed Annexure-I, Annexure-II, Annexure-III along with Technical Bid.
• v.Performance Security or Performance Bank Guarantee (PBG):- The successful bidder(s), on whom ord er will be placed, has to submit a performance security of 5% of the total order value at the earliest as per PO terms before release of any payment. Performance security has to be submitted in the for m of Bank Guarantee/Demand Draft from any Nationalized/Scheduled commercial Bank in favour of t he Registrar, IIT (ISM), Dhanbad. Performance security should remain valid for a period of two m onths beyond the date of completion of all contractual obligations of the successful bidder(s). No inte rest will be payable by IIT (ISM) Dhanbad on the Performance Security deposited. In case the contrac tor fails to provide satisfactory service, the Performance Security submitted by the bidder(s) is liable to be forfeited. Link of PBG format – bankguaranteeformats.pdf vi. Payment will be made on successful delivery, installation (if any) and acceptance only subject to sub mission and verification of PBG. vii. Liquidated Damages:- If the Seller/Service Provider fails to deliver any or all of the Goods/Services wi thin the original/re-fixed delivery period(s) specified in the contract, the Buyer will be entitled to ded uct/recover the Liquidated Damages for the delay, unless covered under Force Majeure conditions af oresaid, @ 0.5% of the contract value of delayed quantity per week or part of the week of delayed p eriod, until actual delivery or performance, as pre-estimated damages not exceeding 5% of the total contract value without any controversy/dispute of any sort whatsoever. However, in case of inordina te delay maximum deduction shall be 10% of the total contract value. viii. No advance payment will be made. Payment may be released through RTGS/ online payment mode against complete execution of the purchase order (PO)/ work order and submission of all the require d documents as per the order preferably within 45 days after satisfactory supply, inspection, installat ion/commissioning & acceptance and on submission of pre-receipted tax invoice, delivery challan, w arranty certificate and installation report in triplicate and Performance Bank Guarantee. Subject to v erification. ix. Bidders are required to submit OEM catalogue / Data Sheet in support of technical specification of pr oducts being offered.
• x.Bidders are required to submit PAN and GST certificate along with this bid. xi. Bidders are required to submit Manufacturer Authorization Form (MAF) along with this bid. In case bi dder quote goods of more than one OEM then MAF is required from all different OEM. xii. Bidders are required to submit all relevant documents / data as asked in bid document. Failing to thi s bid will be liable for rejection. xiii. Common IP Addresses: Bidders may please note that GeM is capturing and showing the IP addresses used by the Buyer and the Bidder(s) /Seller(s). The received bids having matching/c ommon IP address with either Bidder(s)/Seller(s) or Buyer, shall be outrightly rejected & shall not be considered for further evaluation. Instruction for submission of Bid Security (EMD) DD Towards EMD should be in Favour of "The Registrar" IIT(ISM) Dhanbad, The bidder, who will submit their EMD (Bid Security) in form of DD / Bank Guarantee (BG) through speed po st / courier are requested to kindly superscribed the envelope with the following details: GEM Bid Number (As per the GeM Bid) GEM/2026/B/……….. Ref. No. of the Procurement CSE-PRJ-GeM-049-26-27 Dated 09.10.2026 Description Supply and installation High End Computin g System BIDDER’S IDENTIFICATION DETAILS Sl N
• o.Description Reply of the Bidder 01 Name of the bidder 02 Complete Address of the bidder with PIN Cod e 03 Email ID of the bidder (for communication on purpose) 04 Contact Number 05 Complete Bank details: (For releasing of Pay ment) Bidders are requested to submit the basic details regarding their firm in tabular format as above. The above document should be reached to the following address before the due date: “Deputy Registrar” Project Purchase Section O/o Dean (R&D) 2nd Floor iRH Building IIT(ISM) Dhanbad Jharkhand-826004 Email: projectpurchase@iitism.ac.in .

Buyer uploaded ATC document Click here to view the file.

Availability of Service Centres: Bidder/OEM must have a Functional Service Centre in the State of each Consignee's Location in case of carry-in warranty. (Not applicable in case of goods having on-site warranty). If service center is not already there at the time of bidding, successful bidder / OEM shall have to establish one within 30 days of award of contract. Payment shall be released only after submission of documentary evidence of having Functional Service Centre.

Dedicated /toll Free Telephone No. for Service Support : BIDDER/OEM must have Dedicated/toll Free Telephone No. for Service Support.

Escalation Matrix For Service Support : Bidder/OEM must provide Escalation Matrix of Telephone Numbers for Service Support.

Warranty period of the supplied products shall be 3 years from the date of final acceptance of goods or after completion of installation, commissioning & testing of goods (if included in the scope of supply), at consignee location. OEM Warranty certificates must be submitted by Successful Bidder at the time of delivery of Goods. The seller should guarantee the rectification of goods in case of any break down during the guarantee period. Seller should have well established Installation, Commissioning, Training, Troubleshooting and Maintenance Service group in INDIA for attending the after sales service. Details of Service Centres near consignee destinations are to be uploaded along with the bid.