CFA 66

Bidder financial standing: The bidder should not be under liquidation, court receivership or similar proceedings, should not be bankrupt. Bidder to upload undertaking to this effect with bid.

Bidders shall quote only those products (Part of Service delivery) in the bid which are not obsolete in the market and has at least 3 years residual market life i.e. the offered product shall not be declared end-of- life by the OEM before this period.

Bidders are advised to check applicable GST on their own before quoting. Buyer will not take any responsibility in this regards. GST reimbursement will be as per actuals or as per applicable rates (whichever is lower), subject to the maximum of quoted GST %.

Bidder shall submit the following documents along with their bid for Vendor Code Creation:

• a.Copy of PAN Card.
• b.Copy of GSTIN.
• c.Copy of Cancelled Cheque.
• d.Copy of EFT Mandate duly certified by Bank.

Data Sheet of the product(s) offered in the bid, are to be uploaded along with the bid documents. Buyers can match and verify the Data Sheet with the product specifications offered. In case of any unexplained mismatch of technical parameters, the bid is liable for rejection.

Experience Criteria: The Bidder or its OEM {themselves or through reseller(s)} should have regularly, manufactured and supplied same or similar Category Products to any Central / State Govt Organization / PSU for 3 years before the bid opening date. Copies of relevant contracts to be submitted along with bid in support of having supplied some quantity during each of the year. In case of bunch bids, the primary product having highest value should meet this criterion.

Manufacturer Authorization:Wherever Authorised Distributors/service providers are submitting the bid, Authorisation Form /Certificate with OEM/Original Service Provider details such as name, designation, address, e-mail Id and Phone No. required to be furnished along with the bid

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 50 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 50% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Without prejudice to Buyer’s right to price adjustment by way of discount or any other right or remedy available to Buyer, Buyer may terminate the Contract or any part thereof by a written notice to the Seller, if:

• i)The Seller fails to comply with any material term of the Contract. ii) The Seller informs Buyer of its inability to deliver the Material(s) or any part thereof within the stipulated Delivery Period or such inability otherwise becomes apparent. iii) The Seller fails to deliver the Material(s) or any part thereof within the stipulated Delivery Period and/or to replace/rectify any rejected or defective Material(s) promptly. iv) The Seller becomes bankrupt or goes into liquidation.
• v)The Seller makes a general assignment for the benefit of creditors. vi) A receiver is appointed for any substantial property owned by the Seller. vii) The Seller has misrepresented to Buyer, acting on which misrepresentation Buyer has placed the Purchase Order on the Seller.

While generating invoice in GeM portal, the seller must upload scanned copy of GST invoice and the screenshot of GST portal confirming payment of GST.

IMPORTED PRODUCTS: In case of imported products, OEM or Authorized Seller of OEM should have a registered office in India to provide after sales service support in India. The certificate to this effect should be submitted.

NET WORTH: Net Worth of the OEM should be positive as per the last audited financial statement.

Scope of supply (Bid price to include all cost components) : Only supply of Goods

Buyer Added text based ATC clauses

• 1.Only those bidders, who qualify in the technical evaluation stage, will proceed for financial evaluation. T he bidders will upload all the certificates as required in the BBQR. Non uploading of the requisite certificat es by relevant authorities, will render the bid, null and void.
• 2.Bidders will upload the BOQ compliance form as per format uploaded along with BBQR. Non uploading o f these documents will make the bid liable for rejection.
• 3.The bidder/OEM should not be in contravention of GTC 26 or GFR 144(xi).
• 4.Point by point compliance to the uploaded BBQR/technical sheet shall be submitted by the bidders, faili ng which, their bid will not be considered for any further evaluation.
• 5.EMD 5.1 KINDLY UPLOAD EMD/EMD EXEMPTION VALIDITY BEYOND 45 DAYS OF TENDER VALIDITY (TENDE R VALIDITY -180 DAYS) 5.2 VENDORS NOT REGISTERED WITH CH(CC) SHOULD COMPULSORILY UPLOAD EMD COPY ON GEM PORTAL AND IN CASE OF ANY DISCREPANCY, THE VENDOR MAY BE ASKED TO SUBMIT HARD COPY AT CHCC DGLP PROCUREMENT CELL TO VERIFY THE CREDENTIALS OF THE EMD. 5.3 IF YOU ARE REGISTERED VENDOR IN CH (CC) UPLOAD FRESH EPBG VALID FY 2025-26 FOR EXEM PTION 5.4 DO NOT UPLOAD ANY MILITARY HOSPITAL AND R&R DELHI REGISTRATION LETTER FOR EXEMPTI ON 5.5 MSME VALID ONLY MFG PHARMACEUTICAL AND MEDICAL PRODUCT 5.6 EMD IS REQUIRED AS YOU ARE NON QUOTING YOUR OWN PRODUCT. MSME CERTIFICATE IS VAL ID ARE WHEN YOU ARE MANUFACTURER OF ITEM BEING QUOTED
• 6.All other terms and conditions as per DPM 2025 will also apply to the tender.
• 7.Upload BOQ Compliance Sheet & BBQR specification compiled/not compiled for the bid as per given for mat with authorized signatory and stamp
• 8.OEM Authorization - Kindly upload OEM authorization certificate which is addressed to Commandant , C HCC Lucknow and also mention bid no with signature, fresh date and validity
• 9.BBQR is attached in “Buyer added Bid Specific ATC” in the bid document. In case of any discrepancy in t echnical specifications, detailed specifications as mentioned in the BBQR will be treated as final.
• 10.Decision of the Technical Evaluation Committee (TEC) will be final and binding on all the vendors.
• 11.Physical sample/detailed specification & Brochure to be uploaded before bid opening date for evaluatio n as pre-dispatch inspection before Technical Evaluation Committee.
• 12.Address for Delivery of Physical Samples OIC Procurement Cell Medical Store Command Hospital (CC) Lucknow-226002
• 13.Compliance sheet of BBQR to be uploaded by participating vendors along with quotation 14.Product ordered should have 5/6th shelf life at the time of delivery.
• 15.Please ensure you highlight the relevant documents & its page numbers pertaining to the quoted OE M’s past performance and the bidder’s experience criteria on the GeM portal. Documents uploaded with m ultiple supply/purchase orders without highlighting the relevant pages will not be considered as quali fying in that criteria.
• 16.Kindly upload last 3 financial year (2023-2024,24-25,25-26) supply order pertaining to quoted OEM of minimum 10% bid qty. Repeated uploading of same supply order is to be avoided. Supply order of any gov t hospital & AFMS hospital is only accepted for past performance. 17.*CLARIFICATION / DEVIATION SUBMISSION BY SELLER* Any bidder intending to propose any deviation, variation, clarification, additional information, qualification, remark, condition or observation in respect of the Buyer’s Bid Specific Additional Terms & Conditions (ATC) , technical specifications, Buyer Added BBQR, nomenclature, quantity, accounting unit, scope of supply or any other bid parameter shall mandatorily submit the same on the bidder’s/company’s official letterhead, duly signed and stamped by the authorized signatory and upload such document along with the bid docum ents on GeM. Any clarification, remark, qualification, condition, deviation, or additional information merely indicated thro ugh footnotes, asterisks (*), remarks column, comments, annotations or any other informal mode within u ploaded documents, catalogues, compliance sheets or bid forms shall not be considered or accepted by th e Buyer. Bidders are also advised to communicate any DEVIATIONS/ CLARIFICATIONS/ DP EXTENSION, if any thro ugh their official correspondence to the Buyer’s designated email ID which is mspc@commandhospitall ko.org. However, submission of the signed letterhead document along with the GeM bid shall remain man datory. In the absence of a specific signed declaration uploaded on the bidder’s official letterhead, it shall be pres umed that the bidder has accepted all bid terms, specifications, nomenclature, quantities, units of issue an d other requirements unconditionally and without any deviation.
• 18.ADMINISTRATIVE DELIVERY INSTRUCTIONS
• a)The following instructions are issued solely for facilitating delivery and receipt of stores under the above contract and shall not be construed as an amendment or modification of any term or conditi on of the GeM Contract.
• b)The successful bidder/supplier shall ensure that all deliveries are made only during the official wor king hours of the hospital. Receipt and acceptance of stores shall ordinarily be carried out between 0900 hrs to 1300 hrd (9:00 AM to 1:00 PM) on working days unless specifically advised otherwise b y the Buyer.
• c)Any consignment brought outside the prescribed delivery hours may not be accepted and the Buy er shall not be responsible for any inconvenience, delay, detention or additional expenditure arisin g therefrom.
• d)For delivery coordination, scheduling, access-related issues or any clarification regarding supply a nd receipt of stores, the successful bidder may contact the designated representative of the Buyer at [Contact No- 9511116819). The supplier is advised to coordinate with the above-mentione d contact number sufficiently in advance before dispatch and delivery of the stores to ensure smo oth receipt and acceptance of the consignment.
• e)These instructions are administrative in nature and do not alter the contractual obligations, delivery period , specifications, payment terms, warranty conditions, or any other provisions of the GeM Contract.
• f)The stores shall be delivered at the following location: Receipt Cell, Command Hospital (Central Command) Cariappa Road, Lucknow Cantt, Luc know, Uttar Pradesh-226002, India, [Contact No- 9511116819).. MANDATORY DOCUMENTS REQUIRED BY RECIEPT CELL AT THE TIME OF DELIVERY ARE A S UNDER:-
• 1.Supply Order Copy 01 x Copy
• 2.CFA Sanction Copy 01 x Copy
• 3.Contractor Bill (Original) 03 x Copies
• 4.Tax Invoice (Original) 02 x Copies
• 5.GeM Invoice 01 x Copy
• 6.Challan 01 x Copy
• 7.Undertaking 02 x Copies
• 8.NABL Certificate 01 x Copy
• 9.Cancelled Check 01 x Copy
• 10.Mandate Form 01 x Copy
• 11.GST Regn Certificate 01 x Copy
• 12.Copy of PAN Card 01 x Copy
• 13.DP Extension Copy (Reqd after Expiry of SO Date) 01 x Copy
• 14.Product Shelf Life-India-83% & Imported-66%. .

Buyer uploaded ATC document Click here to view the file.

• 16.Turnover Bidder Turn Over Criteria: The minimum average annual financial turnover of the bidder during the last three years, ending on 31st March of the previous financial year, should be as indicated in the bid document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the date of constitution / incorporation of the bidder is less than 3 year old, the average turnover in respect of the completed financial years after the date of constitution shall be taken into account for this criteria.
• 17.Turnover OEM Turn Over Criteria: The minimum average annual financial turnover of the OEM of the offered product during the last three years, ending on 31st March of the previous financial year, should be as indicated in the bid document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the date of constitution / incorporation of the OEM is less than 3 year old, the average turnover in respect of the completed financial years after the date of constitution shall be taken into account for this criteria. In case of bunch bids, the OEM of CATEGORY RELATED TO primary product having highest bid value should meet this criterion.