ACSFP-ST-WFKH-WICK FOR KERO HEATER

Bidder financial standing: The bidder should not be under liquidation, court receivership or similar proceedings, should not be bankrupt. Bidder to upload undertaking to this effect with bid.

Bidders shall quote only those products (Part of Service delivery) in the bid which are not obsolete in the market and has at least 2 years residual market life i.e. the offered product shall not be declared end-of- life by the OEM before this period.

Bidders are advised to check applicable GST on their own before quoting. Buyer will not take any responsibility in this regards. GST reimbursement will be as per actuals or as per applicable rates (whichever is lower), subject to the maximum of quoted GST %.

Bidder shall submit the following documents along with their bid for Vendor Code Creation:

• a.Copy of PAN Card.
• b.Copy of GSTIN.
• c.Copy of Cancelled Cheque.
• d.Copy of EFT Mandate duly certified by Bank.

Data Sheet of the product(s) offered in the bid, are to be uploaded along with the bid documents. Buyers can match and verify the Data Sheet with the product specifications offered. In case of any unexplained mismatch of technical parameters, the bid is liable for rejection.

Experience Criteria: The Bidder or its OEM {themselves or through reseller(s)} should have regularly, manufactured and supplied same or similar Category Products to any Central / State Govt Organization / PSU for 3 years before the bid opening date. Copies of relevant contracts to be submitted along with bid in support of having supplied some quantity during each of the year. In case of bunch bids, the primary product having highest value should meet this criterion.

Manufacturer Authorization:Wherever Authorised Distributors/service providers are submitting the bid, Authorisation Form /Certificate with OEM/Original Service Provider details such as name, designation, address, e-mail Id and Phone No. required to be furnished along with the bid

NON DISCLOSURE DECLARATION CERTIFICATE (On Bidder Letter Head) to be uploaded with bid:

• 1.I M/s. FIrm Name hereby declare that I shall not disclose the contract or any provision, specification, plan, design, pattern, sample or information thereof to any third party during and after expiry of Contract.
• 2.If defying the norms as per the Contract a legal action may be taken against me as per the existing Rules.

Shelf Life: The Product/Spare parts to be supplied as part of the services must have minimum 3 Shelf Life. On the date of supply, minimum 3 usable shelf life should be available / balance.

The seller is required to print logo as per buyer's requirement.

IMPORTED PRODUCTS: In case of imported products, OEM or Authorized Seller of OEM should have a registered office in India to provide after sales service support in India. The certificate to this effect should be submitted.

Nominated Inspection Agency: On behalf of the Buyer organization, any one of the following Inspection Agency would be conducting inspection of stores before acceptance: Pre-dispatch Inspection at Seller Premises (applicable only if pre-dispatch inspection clause has been selected in ATC): not available Post Receipt Inspection at consignee site before acceptance of stores: Advance sample and bulk store receipt inspection will be carried out by BOO at consignee location.

• 13.Sample Clause After award of contract – Successful Bidder shall have to get advance sample approved from buyer before bulk manufacturing / starting bulk supplies. Successful Bidder shall submit 1 samples for Buyer's approval, within 5 days of award of contract. Buyer shall, as per contract specifications framework, either approve the advance sample or will provide complete list of modification required in the sample within 5 days of receipt of advance sample. Seller shall be required to ensure supply as per approved sample with modifications as communicated by Buyer. If there is delay from buyer side in approval of advance sample – the delivery period shall be refixed without LD for the period of delay in sample approval. In case, the sample is found to have major deviations / not conforming to the Contract specifications, the buyer at its discretion may call for fresh samples for approval before allowing bulk supplies or may terminate the contract after notifying the deviations to the seller. Unless otherwise provided in the contract, all samples required for test shall be supplied by the contractor free of cost. Where under the contract, the contractor is required to submit an advance sample, any expenses incurred by the contractor on or in connection with the production of stores in bulk, before the sample has been approved unconditionally shall be borne by the Seller and he shall not claim any compensation in the event of such sample being found unacceptable by the Buyer / Consignee.

NET WORTH: Net Worth of the OEM should be positive as per the last audited financial statement.

Scope of supply (Bid price to include all cost components) : Only supply of Goods

ISO 9001: The bidder or the OEM of the offered products must have ISO 9001 certification.

• 17.Turnover Bidder Turn Over Criteria: The minimum average annual financial turnover of the bidder during the last three years, ending on 31st March of the previous financial year, should be as indicated in the bid document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the date of constitution / incorporation of the bidder is less than 3 year old, the average turnover in respect of the completed financial years after the date of constitution shall be taken into account for this criteria.
• 18.Turnover OEM Turn Over Criteria: The minimum average annual financial turnover of the OEM of the offered product during the last three years, ending on 31st March of the previous financial year, should be as indicated in the bid document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the date of constitution / incorporation of the OEM is less than 3 year old, the average turnover in respect of the completed financial years after the date of constitution shall be taken into account for this criteria. In case of bunch bids, the OEM of CATEGORY RELATED TO primary product having highest bid value should meet this criterion.

Dedicated /toll Free Telephone No. for Service Support : BIDDER/OEM must have Dedicated/toll Free Telephone No. for Service Support.

• 20.Past Project Experience Proof for Past Experience and Project Experience clause: For fulfilling the experience criteria any one of the following documents may be considered as valid proof for meeting the experience criteria:a. Contract copy along with Invoice(s) with self-certification by the bidder that service/supplies against the invoices have been executed.b. Execution certificate by client with contract value.c. Any other document in support of contract execution like Third Party Inspection release note, etc.Proof for Past Experience and Project Experience clause: For fulfilling the experience criteria any one of the following documents may be considered as valid proof for meeting the experience criteria:a. Contract copy along with Invoice(s) with self-certification by the bidder that service/supplies against the invoices have been executed.b. Execution certificate by client with contract value.c. Any other document in support of contract execution like Third Party Inspection release note, etc.

Buyer Added text based ATC clauses ADDL TERMS & CONDITIONS

• 1.This establishment is inviting tender for defence specification items on GeM portal. The bidder should keep in mind the following before participation in this tender enquiry the firm is reqd to be registered with DGQA / PSUs / past sup plier for same / similar item to Ordnance Units.
• 2.Inspection of Store. The advance sample/consignment will be in spected by a board of officers detailed on behalf of Order Placing Authority (OPA ). The advance sample/consignment will be checked against specifications and s ample held with consignee i.e. 3 Inf DOU (Leh). Advance sample and consignm ent (bulk stores) reqd to be submitted to HQ ‘N’ Area (Ord Det), Old Airport Chowk, Chandigarh 160003.
• 3.Rejected Stores. In case of entire consignment /part consignment is rejected by the accepting authority, The responsibility of the supplier to collect t he rejected quantity from consignee loc within 15 days of intimation of rejection . The cost involved will be borne by the supplier.
• 4.Supply of rejected quantity. In case of entire consignment/part consignment is rejected by the accepting authority. The responsibility of the su pplier to supply the rejected quantity within the delivery period. No extension of delivery period will be granted on grounds of rejection.
• 5.EMD Exemption. EMD will be exempted for Micro and Small Medium Enterprises (MSME) and the firms registered with concerned Ministries/ Depart ments. Only if the firm is the production/manufacturing unit of the offered/ simil ar product and not the re-seller/trader. Exemption will be done on producing rel evant documents along with the bid certifying the above mentioned fact. Respo nsibility of establishing the fact that firm is the production/manufacturing unit of the offered/ similar product in the bid, lies with the participating firm itself.
• 6.Exemption from Experience and turnover criteria MS MEs and St artups. Exemption to be given only on producing relevant documentary e vidence certifying if the firm is the production/manufacturing unit of the offered / smilar product and not the re-seller/trader.
• 7.Quality/Brand. Good Quality Product from reputed and known br ands only accepted (ISI Certification, where applicable).
• 8.Warranty period. Warranty of minimum Twelve (12) months will be provided from the date of final acceptance of stores or as per CRAC date.
• 9.EMD. EMD will be deposited in Fixed Deposit and Bank Guarantee From scanned copy of the same is to uploaded by the bidder in the bid docus. The ha rd copy of EMD/FD/ Bank Guarantee from is required to reach to buyer unit withi n seven (07) days from the participation of bid. Since the EMD requirement is re flected No due to ibid bid is category based biddding. However, EMD is required for Rs. 91,900.00 otherwise firm offer will be ignored / rejected.
• 10.Registration with DPIIT. Registration of the participating firm with DP IIT is mandatory as per addendum to Rule 144 (XI) of GFR. Bidder (incl Indian) h aving commercial arng with any entity from countries which share land borders with India need to register with DPIIT. Any such document wrt country of origin / country of manufacture / Bill of mtrl / Supplier visibility / OEM details may be ask ed for during the tech eval stg or at any stg of proc to verify the claims. Certific ate to this effect required to be uploaded in bid docus otherwise firm offer will b e ignored / rejected.
• 11.Proc from Countries sharing border with India Bidder from a c ountry sharing land border with India is reqd to submit cert of registration as pe r GOI / Min of Fin (Department of Expenditure) OM No F. 7/10/2021-PPD dt 23 Fe b 2023 regarding amdt to Rule 144 (xi) of the GFR 2017 and order (public Proc No 4 ) No F7/10/2021-PPD (1) dt 23 Feb 2023 regarding restrictions under Rule 144 (xi) of GFRs 2017.
• 12.Debarred / Blacklisted Firms. Bids submitted by firm / entity debar red / blacklisted by the govt / Def Forces / PSU/PMFs/Police/any recognized agen cy will not be considered for evaluation. Certificate to this effect required to be uploaded in bid docus otherwise firm offer will be ignored / rejected.
• 13.Country of Origin. Country of origin of the eqpt & components will be explicitly specified. The invoice trails to ascertain the country of origin may be v erified during the technical evaluation.
• 14.Testing/Eval of Ruggedness. In case of proc of electro-optical eqpt like day sight, TI sight, Monocular/ binocular, spotter scope etc where the NCOR specifies IP rating (IP 65/67), Mil std 810G, JSS 55555 or equivalent standard, ‘D rop Test & Water Resistance Test’ will be conducted physically.
• 15.Compliance certificate of each physical characteristics, tech specification and additional requirement of the item /items of bids shall be submitted by bidd er in the bid docus otherwise firm offer will be ignored / rejected
• 16.All other terms and conditions as per DPM 2009, GFR 2017, ATC, GTC etc are also applicable on this bid. Acceptance cert to this effected is to uploaded in this bid docus otherwise firm offer will be ignored / rejected.
• 17.Quality certificate of the sample is required from the seller on their letter pad duly stamped and singh by owner / authorise person.
• 18.All the documents which are required for the subject tender and as asked in the bid and ATC must be uploaded by the bidder otherwise firm offer will be i gnored / rejected.
• 19.Buyer reserve the rights the bid will be rejected in any stage in case any dcous found missing /faulty / inccorect. Firm should upload compliance certifica te for adherence to uploaded the correct doucs in the bid.
• 20.Bidders are requested to quote rates for supply of items as per specificati on and inclusive of GST.
• 21.Liquidate Damage. If the stores are not supplied within the stip ulated delivery period as specified a penalty of 0.5 percent per week or part the reof not exceeding 10 percent of the total value of the contract will be levied for undelivered goods.
• 22.Paying Authority. Any PCDA / CDA as per GeM.
• 23.Firm is fully responsible for quoting correct GST of the item at the time of invoicing.
• 24.Delivery of stores. Advance sample and consignment (bulk stores) req d to be submitted to HQ ‘N’ Area (Ord Det), Old Airport Chowk, Chandigar h 160003. .

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 50 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 50% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Products supplied shall be nontoxic and harmless to health. In the case of toxic materials, Material Safety Data Sheet may be furnished along with the material.

Registration / Empanelment Requirement: Contract shall be awarded to only such sellers , who are registered / empanelled / approved / enlisted with past supplier to ordnance depot for the required goods / service category on the date of bid opening. Prospective bidders (if not already registered), are advised to get themselves registered with the said registration authority before bid opening date. (It is certified that the registration is granted by the registering agency as per Rule 150 of GFR following a fair, transparent and reasonable procedure.)