Floor Mopping Machine

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Warranty period of the supplied products shall be 1 years from the date of final acceptance of goods or after completion of installation, commissioning & testing of goods (if included in the scope of supply), at consignee location. OEM Warranty certificates must be submitted by Successful Bidder at the time of delivery of Goods. The seller should guarantee the rectification of goods in case of any break down during the guarantee period. Seller should have well established Installation, Commissioning, Training, Troubleshooting and Maintenance Service group in INDIA for attending the after sales service. Details of Service Centres near consignee destinations are to be uploaded along with the bid.

Scope of supply (Bid price to include all cost components) : Supply Installation Testing and Commissioning of Goods

Buyer Added text based ATC clauses 1.General Terms and Conditions-A: Note:- (a) The Installation and Commissioning work will be done free of cost at BEL KOTDWAR .

• 2.Delivery Schedule : Supply along with installation and testing will be done within 30 days from the date release of order.
• 3.Payment Terms: 100% payment will be made by RTGS/ECS/NE FT within 30 days against receipt of material for accepted qty & su ccessful installation at site BEL KOTDWARA .
• 4.LIQUIDATE DAMAGES:- The time for and the date of delivery of the stores stipulated in the purchase order shall be deemed to be the essence of the Contract, and delivery must be completed not later than the dates specified t herein. Should the supplier fail to deliver the stores or any consign ment thereof within the period prescribed for such delivery, BEL sh all be entitled at their option :- To recover from the supplier agreed liquidated damages, and not b y way of penalty a sum of 0.5% of the price of any stores not suppli ed in time for EACH WEEK of delay or part of a week with a ceiling of 10% , OR to purchase elsewhere, at the risk and cost of the supplier, the stor es not delivered, OR to cancel the Purchase Order. In the event of action being taken un der (b) & (c) the supplier shall be liable for any loss which BEL may sustain but the supplier shall not be entitled to any gain on repurch ase made against default.
• 5.Inco Terms : FOR - BEL KOTDWARA
• 6.GST: GST will be paid extra as applicable
• 7.TDS/TCS : As applicable
• 8.WARRANTY : Warranty(Onsite) of 1 years commencement upo n successful installation at site that the items supplied and each co mponent used in the manufacture shall be free from defects in mat erial, workmanship, manufacture, design and software. During the warranty period the Supplier/OEM shall, at no addition cost, repair or replace supplies or part thereof, which are defective or does not meet the specifications.
• 9.PERFORMANCE BANK GUARANTEE (PBG) : Performance Ban k Guarantee of 5% of the total order value (Material Supply Plus Se rvice Order) shall be provided by vendor after placement of purcha se order. This PBG should be valid for entire warranty period + 3 m onths (15 months).If bidder does not want to submit the PBG equiv alent amount(5%) may be kept on hold till warranty period.
• 10.REPEAT ORDER CLAUSE : Please note that vendor has to acc ept repeat order within one and half year if fresh requirement of pa rt arise for quantity (less than or upto 120% of base order) at the s ame rate, terms and conditions.
• 11.Counterfeit Parts Clause: Suppliers must have applicable Co unterfeit Parts Prevention processes and requires exclusive use of documented, unbroken supply chain from OCM/OEM and their distri butors/channel sources for all components provided to BEL. Supplie r must ensure that counterfeit parts shall not be supplied and decla re in their COC that part supplied are not counterfeit parts. The Supplier shall maintain a method of item supply chain traceabil ity that ensures tracking of the supply chain back to the manufactu rer of all Electrical, Electronic, and Electromechanical (EEE) parts in cluded in assemblies and subassemblies being delivered per this or der. This supply chain traceability method shall clearly identify the name and location of all of the supply chain intermediaries from th e manufacturer to the direct source of the product for the seller, an d shall include the manufacturers batch identification for the item(s ) such as date codes, lot codes, serializations, or other batch identif ications” Supplied parts/material must be genuine parts/Components/materi al of original make/manufacturer specified in the PO. in case of Counterfeit Parts supplied by vendor, no payment shall b e made to vendor or line rejection due to counterfeit part; payment will be recovered/deducted from vendor Counterfeit parts will not be returned back and shall be destroyed as per standard operating procedure.
• 12.COC: Please send ink signed copy of Certificate of Conformanc e (COC) along with consignment. Retain the COC scanned copy for future references. In the absence of COC your supply is liable to be rejected.
• 13.AS 9100 Standard Clause: Supplier should ensure, for any deviation in specifications of the pr oduct notified in this order, approval has to be taken from BEL befo re execution of order. Supplier should inform BEL to take necessary action while / after ex ecuting the order in case of any non-conformity found in the produ ct notified Supplier should establish and maintain records to provide evidence of conformity to the requirements and the same should be made a vailable to BEL / our customers and regulatory authorities. In additi on, regulatory authorities shall have the authority to visit and verif y at the supplier / organization premises as and when required. Supplier should furnish process details and other applicable record s including sub- tier supplier information wherever applicable. Supplier should retain and maintain all relevant records required a bove for a period of 3 years Please find attached drawing / standard for specifications, inspectio n instructions and other relevant technical data. Test reports / conformance certificate must be sent along with the i tems for the acceptance at our inspection mentioning manufacture rs batch code and date code. Items will not be accepted without C OC. Requirements are clearly mentioned in Purchase Order. Requirements for design, test, inspection, verification (including pr oduction process verification) use of statistical techniques for prod uct acceptance and related instructions for acceptance, and as app licable items including key characteristics . The Supplier shall ensure that any changes in their product and / or process and changes of manufacturing facility location be notified and approval taken from BEL. The Supplier shall furnish relevant process details and other applic able record including sub-tier supplier information as per AS9100 w herever applicable flow down the supply chain. BEL will adopt suita ble process to evaluate the data in the test reports to confirm that t he product meets requirements. Supplier premises are auditable by our customers / Regulatory bodi es / customers representatives. You need to ensure that persons ar e aware of: their contribution to product or service conformity; thei r contribution to product safety; the importance of ethical behavior. The supplier shall take suitable corrective action using standards pr oblem solving tools the poka yoke, FMEA etc whenever there are re peated product / process Caution wrt supply of counterfeit parts is indicated in purchase ord er.
• 14.ISMS 27001:2013 Standard Clause: Vendor has to comply confidentiality and integrity of BEL’s documents as per ISMS 27001 :2013. Anti-profiteering Provision under GST i.e. section 171 of the CGST A ct, 2017 mandates that the benefit of rate reduction and/or ITC to be passed on to the recipient of the goods/service supplied. Theref ore Supplier shall pass the benefit to BEL as per section 171 of CGS T ACT, if any The Purchase order shall be governed by the Laws of Indian Union i n force. Only competent courts location near to Bharat Electronics Limited's office from where the order has been issued shall have th e jurisdiction to entertain a claim or for enforcement of the award.
• 15.FORCE MAJEURE: Should any Force Majeure circumstances ar ise, e.g. fire, flood, natural disaster, war, strikes, sabotage, explosi ons and quarantine restrictions beyond the control of either party a rise, each of the contracting party shall be excused for the non-fulfi lment or for the delayed fulfilment of any of its contractual obligati ons, if the affected party within 13 days of its occurrence informs i n a written form the other party.
• 16.PENALTY FOR USE OF UNDUE INFLUENCE : Bidder underta kes that he has not given, offered or promised to give, directly or in directly any gift, reward, commission, fees brokerage or induceme nt to any person in service of Bharat Electronics Ltd. Or otherwise i n obtaining this purchase order. Any breach of the aforesaid undert aking by the bidder shall entitle BEL to cancel the Purchase Order a nd recover from the seller the amount of any loss arising from such cancellation. A decision of the buyer to the effect that a breach of t he undertaking had been committed shall be final and binding on t he seller.
• 17.LAW AND JURISDICTION: The Purchase order shall be govern ed by the Laws of Indian Union in force. Only competent courts loc ation near to Bharat Electronics Limited’s office from wherethe ord er has been issued shall have the jurisdiction to entertain a claim o r for enforcement of the award.
• 18.ARBRITATION: As per BEL standard clause available at http:// srm.bel.co.in/. Copy can be obtained on request.
• 19.TO AND FRO CHARGES IN WARRANTY: In case of material r ejected at the time of initial inspection or during warranty, to and fr o charges, P&F insurance are to be borne by supplier.
• 20.INDEMNITY: Vendor has to confirm that there are no infringe ments of any patent right in accordance with the laws prevailing in country from which sub- components are being procured. Supplier will be responsible for infringement, if any. The supplier shall all th e time indemnify BEL against any claim, which may be made in res pect of materials, for infringement of any right protected by Patent, Registration of Design or Trademark and shall take all risk of accident or damage which may cause a failure of supply.
• 21.Appropriation: Whenever under this contract any sum of mon ey is recoverable from and payable by the supplier, BEL shall be en titled to recover such sum by appropriating in part or whole by ded ucting any sum then due or which at any time thereafter may beco me due to the supplier in this or any other contract entered by BEL as a whole, including its Units and Offices etc., with the supplier al one or in partnership with others. Should this sum be not sufficient to cover the full amount recoverable, the supplier shall pay to BEL on demand the remaining balance due.
• 22.FALL CLAUSE: The price charged for items supplied under the Purchase Order/ Contract shall be in no event exceed the lowest pri ce at which the Vendor sells the stores or offers to sell the items of identical description to any persons/organizations including the pur chaser of any department of the Central Govt. or any Dept. of the S tate Govt. or any statutory undertaking of the Central or State Govt ., as the case may be during the period till the performance of the s upply order placed and during currency of the Purchase Order / Co ntract is completed. If at any time during the said period, the contr actor reduces the sales price, sells or offers to sell such items to an y person/organization including the purchaser or any department of Central Govt. or any Dept. of State Govt., or any statutory undertak ing of the Central or State Govt., as the case may be at a price low er than the price chargeable under the contract, he shall forthwith notify such reduction/sale or offer to sale to the BEL and the price p ayable under the contract for the items supplied after the date of c oming into force of such reduction or sale or offer to sale shall stan d correspondingly reduced.
• 23.REJECTION: The rejected materials will be returned to the ven dor for replacement on freight to pay basis for arranging free repla cement/repair and all charges on the same will have to be borne b y the vendor. The vendor shall immediately arrange for replaceme nt/repair within a reasonable time, failing which, BEL reserves the r ight to procure the items from elsewhere at the risk and cost of the vendor and recover from him the extra expenditure, if any, incurre d by BEL. The packing, freight charges, etc. on replacement of retu rned materials shall be borne by the vendor since such charges we re already incurred and borne by BEL on the original consignment which had been rejected and returned to the vendor. WARRANTY S HALL START FROM THE DAY RE-OFFERED MATERIAL IS ACCEPTED.
• 24.HEALTH SAFETY AND ENVIRONMENT(HSE) REQUIREMEN TS Below conditions are to be followed as per HSE requirements: EMS( ISO14001:2004) and OHSAS18001:2007: -
• a)All legal and other regulatory authority requirements must be co mplied by supplier as applicable for the supplies and/or processes used.
• b)Supplier will ensure to prevent pollution of air, water and land co mply with all statutory requirements.
• c)Supplier will take abundant care to follow statutory requirement s to conserve natural resources by prudently adopting methods of ' reduce', recycle' and 'reuse'. For example, emails, can be used to t he extent possible to reduce the use of paper. Paper used should b e eco friendly.
• d)Ensure prevention of injuries and work-related ill-health.
• e)Ensure prevention of intolerable hazards. Ensure use of eco-frien dly packaging for dispatches made by supplier.
• f)Ensure that all wastes, including e-wastes, are disposed off as pe r legal and regulatory norms. Packing: While dispatching each item should be identified with BEL part no. and OEM part no mentioned i n PO. .