Computer Table (V3), Modular Metal Drawer File Cabinet Pedestal

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

• 2.Purchase Preference (Centre) Procurement under this bid is reserved for purchase from Micro and Small Enterprises whose credentials are validated online through Udyog Aadhaar/URC for that product/service category. If the bidder wants to avail the reservation benefit, the bidder must be the manufacturer of the offered product in case of bid for supply of goods. Traders are excluded from the purview of Public Procurement Policy for Micro and Small Enterprises. In respect of bid for Services, the bidder must be the Service provider of the offered Service. Relevant documentary evidence in this regard shall be uploaded along with the bid in respect of the offered product or service.

Buyer Added text based ATC clauses Instruction to MSE Bidders:- IF the MSE bidder wants to avail MSE purchase preference then bidder has to g et register their status as MSE on GEM portal and will also have to claim purchase preference on GEM port al while participating in the bid, in case bidder fail to claim MSE purchase preference on GEM portal then th ey will not get benefit of MSE purchase preference. ANNEXURE- 1 PROFORMA FOR EQUIPMENT AND QUALITY CONTROL (To be submitted by the Startups / MSE firms who claim the relaxation of the prior turnover and prior exper ience criteria, as per guidelines given in Annexure 2) Reference : Western Coalfields LtdHqrs___TenderNo.__________________Date _____ for supply of_____________ _______________________________

• 1.Name and Address of the Firm 2. (a) Telephone No. office/factory/works
• (b)Fax No. / E-mail ID
• 3.Location of manufacturing works/factories owned by the firm (documentary evidence of ownership must be produced).
• 4.Brief description of the factory (i.e. area covered accommodation, Department into which it is divided, la boratory etc.)
• 5.Details of plant and machinery erected and functioning in each department (monographs and descriptio n pamphlets) be supplied if available.
• 6.Whether the process of manufacture in the factory is carried out with the aid of power or without it.
• 7.Process Flow Chart for the whole manufacturing process of the tendered item
• 8.Details and stocks of raw materials held.
• 9.Production capacity of items quoted for with the existing plants and machinery
• (a)Normal
• (b)Maximum
• 10.Details of QualityAssurance Plan and Quality Control Infrastructure such as laboratories etc. 11. (a) Details of technical supervisory staff in-charge of production and quality control.
• (b)Skilled labour employed.
• (c)Unskilled labour employed
• (d)Maximum number of workers (skilled and unskilled) employed on any day during 18 months preceding the date of application.
• 12.Whether stores were tested to any standard specification, if so, copies of original test certificate should be submitted in duplicate. (Signature of Tenderer) NB: Details against si nos. 5 to 12 inclusive need be restricted to the extent they pertain to the items unde r reference. ANNEXURE - 2 RELAXATION OF NORMS FOR STARTUPS & MSEs in Public procurement regarding prior experience criteria as per Cl 2.8.3.7 of Purchase Manual: Further, vide Policy Circular No. 1(2)(1)/2016-MA dated 10.03.2016 of MoMSME, it has been clarified that al l Central Ministries/ Departments/ Central Public Sector Undertakings may relax the condition of prior turno ver and prior experience with respect to Micro and Small Enterprises in all public procurements subject to meeting of quality and technical specifications, i.e. these MSEs must have the technical capability to delive r the goods and services as per prescribed technical and quality specifications. Further, as per Department of Expenditure, Ministry of Finance OM No. F.20/2/2014/PPD-(Pt) dated 25.07.2016 circulated vide note F. No. 24/2/2013/Fin-l dated 02.08.2016, relaxation of the condition of prior turnover and prior experience in p ublic procurement has been extended to all Startups(whether MSE or not) subject to meeting of quality an d technical specifications in accordance with the relevant provisions [Rule 173(i)(b) of GFR, 2017]. It has s ubsequently been clarified by the Department of Expenditure, MoF vide OM No. F.20/2/2014/PPD- (Pt) date d 20.09.2016 that there may be circumstances (like procurement of items related to public safety, health, critical security operations and equipment, etc.) where procuring entities may prefer the vendors to have p rior experience rather than giving orders to new entities. For such procurements, wherever adequate justif ication exists, the procuring entities may not relax the criteria of prior experience/ turnover for Startups. In view of the above instructions, wherever, it is decided not to relax prior experience/ turnover criteria, adeq uate justification has to be given. Tender Inviting Authority (TIA) in CIL and its Subsidiaries shall make a provision in the tender documents t hat prior experience and prior turnover criteria are not applicable for Startups and MSEs in the tender. However, if bidders have submitted documents to prove the Startup/MSE status for the tendered item with out certificate towards quality, assurance and capability from some authority like MSME, NSIC, etc., the TIA , if needed, may assess the techno-commercial capability of the vendors tomanufacture and deliver goods as per the prescribed quality and technical specification before awarding contract to them. For this purpos e, a ‘Proforma for Equipment and Quality Control’ (as per Annexure-1) has to be enclosed in the tender doc uments and such MSEs/ Startups should be asked to submit the details of plant & machinery, quality contr ol arrangements, etc., in the above proforma along with their bids for verification of their technical capabili ty. After opening of bids, the verification of technical capability may be done by the concerned Technical D epartment immediately without any undue delay so that it is available for consideration at the time of eval uation/ processing of offers. It should be ensured that the designated technical authority from whom the technical capability report is b eing called, is furnished with copy of the enquiry, the details of equipment, quality control, man-power avai lability, compliance/deviation statements and any other relevant particulars related to manufacturing/supp ly of the item as furnished by the firm(s) along with their tender. If required, a techno-commercial team of the organization may visit the manufacturing unit of the vendor without any undue delay for quick finalization of tenders. In case there is deficiency in technical capability of the firm, the same is to be communicated to them by T IA for improvement in the quality of their product for future tenders and clearly indicate that their offer ca nnot be considered for relaxation against the tender in question in order to avoid any future complications . The issues relating to Technical capability may be decided by the Head of the Technical Department. If favorable technical capability reports obtained earlier on such firms for supply of the item in question as per the required specification is available, these may be considered for granting relaxation to the criteria o f prior experience and prior turnover provided date of such reports are not more than one year from the da te of opening of bids. If bidders have submitted documents to prove the Startup/MSE status for the tendered item and their prod ucts are ISI marked/DGMS approved/Proven in CIL or its Subsidiary companies/Proven product of the ancillary unit of a Subsidiary Company of CIL, they will be required to submit the following applicable relat ed documents, digitally signed copy (for documents submitted on e-procurement portal)/ self-certified cop y (for documents submitted in modes other than e-procurement portal), for relaxation from the criteria of prior experience and prior turnover: • a valid BIS Marking License for the quoted items or • Rate contract issued by CIL/its Subsidiary Companies for the quoted items or • a valid DGMS Approval certificate for the quoted items or • Proven Ancillary certificate issued by the Subsidiary Companies for the quoted items. The document(s)/certificate(s) furnished by the bidders for ISI markings or DGMS approval for any relaxatio n should be valid on the date of tender opening and a copy of such document(s) / certificate (s) valid on th e date of supply, self-certified, must accompany their bill(s). If the documents are related to the OEM or principal, the self-certification of OEM or principal shall also be r equired. .

Buyer uploaded ATC document Click here to view the file.