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Entry And Mid Level Desktop Computer, A4 And Legal Size Multifunction Printer (MFP), Scanner (V3), Line Interactive UPS With AVR (V2)

Health Department

Health and Family Welfare Department Kerala › Community Health Centre Pandappilly

Delivers to

Ernakulam, Kerala

Overview

10 facts from the tender

Health and Family Welfare Department Kerala published this goods tender on GeM on 9 Oct 2026, for Ernakulam, Kerala. No EMD is required. It closes on 19 Oct 2026, 6:00 pm IST. Bid number GEM/2026/B/8141482.

Timeline

  1. Published9 Oct 2026 · 5:40 pm

Bidding

Bid type
Bid
Evaluation method
Total value wise evaluation
Packet type
Two Packet Bid
Reverse auction
No
Total quantity
9

Buyer

Created by
clerkchcpandappilly
Location
Ernakulam · Kerala
Portal
GeM

Important dates

Published
9 Oct 2026, 5:40 pm IST
Closes
19 Oct 2026, 6:00 pm IST

Items & delivery

5 items · 1 delivery location

Delivery location · all items

686672,CHC PANDAPPILLY, PANDAPPILLY P.O, MUVATTUPUZHA

Item 1

Entry And Mid Level Desktop Computer

Quantity3 pieces
Delivery
30 days
Specifications & requirements · 14
Specification Name
बड के िलए आवNयक अनुमत मूVय /Bid Requirement (Allowed Values)
Description of Stores
Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port
Computer Type
Entry Level
Processor Number
AMD Ryzen 3 5300G, Intel Core i3 12100 Or higher
Factory Pre-loaded Operating System by Desktop OEM
Window 11 Professional
RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System)
16, 32 Or higher
Type of Storage Installed with the System
NVMe-SSD
SSD - Storage Capacity (in GB)
512, 1024, 2048 Or higher
HDD - Storage Capacity (in GB)
0 as SSD only Installed Or higher
Availibility of Monitor
Yes as per IS 13252 (Part 1)
Screen Size (in CMs)
53.1 - 58 (20.91" - 22.83")
Specification Name
बड के िलए आवNयक अनुमत मूVय /Bid Requirement (Allowed Values)
On Site OEM Warranty (in Year)
3, 4, 5 Or higher
specification
INTEL CORE i3 /8 GB RAM/ 512 SSD/21.5"MONITOR SIZE/WIN 11 PRO/ 3 YEAR ON- SITE WARRANTY
View PDF · p. 3
Item 2

A4 And Legal Size Multifunction Printer (MFP)

Quantity1 pieces
Delivery
30 days
Specifications & requirements · 18
Bis Required
Yes
Specification Name
बड के िलए आवNयक अनुमत मूVय /Bid Requirement (Allowed Values)
Description of Stores
A4 and Legal size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter and connecting USB cable
Printing Technology
Electrophotography/Xerography (Laser/LED)
Type of Printing
Monochrome (Black), Colour Or higher
Availability of Fax
No
Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs
25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79 Or higher
Specification Name
बड के िलए आवNयक अनुमत मूVय /Bid Requirement (Allowed Values)
Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs
Not Applicable Or higher
Minimum Print Speed per
Not Applicable, 5 to 9, 10 to 14, 15 to 19, 20 to 24, 25
Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs
to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79 Or higher
Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs
Not Applicable Or higher
Auto Duplexing Printing/Coping (2-sided Feature)
Yes Or higher
Original Document Feeder Type (For Scanning and Copying)
Platen, Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
Number of Main Paper Tray
1, 2, 3, 4 Or higher
Connectivity
USB Port, Ethernet Port, Wi-Fi
On Site Warranty (in Year)
1 Or higher
Extended Warranty (in Years) over and above standard warranty
0, 1, 2, 3, 4 Or higher
View PDF · p. 4
Item 3

A4 And Legal Size Multifunction Printer (MFP)

Quantity1 pieces
Delivery
30 days
Specifications & requirements · 16
Bis Required
Yes
Specification Name
बड के िलए आवNयक अनुमत मूVय /Bid Requirement (Allowed Values)
Description of Stores
A4 and Legal size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter and connecting USB cable
Printing Technology
Inkjet
Type of Printing
Colour Or higher
Availability of Fax
No
Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs
Not Applicable Or higher
Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs
10 to 14, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79, 80 to 84, 85 to 89, 90 to 94, 95 to 99 Or higher
Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs
Not Applicable Or higher
Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs
5 to 9, 10 to 14, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54 Or higher
Auto Duplexing Printing/Coping (2-sided Feature)
Yes Or higher
Original Document Feeder Type (For Scanning and Copying)
Platen, Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
Number of Main Paper Tray
1, 2, 3, 4 Or higher
Connectivity
USB Port, Wi-Fi
On Site Warranty (in Year)
1 Or higher
Extended Warranty (in Years) over and above standard warranty
0, 1, 2, 3, 4 Or higher
View PDF · p. 5
Item 4

Scanner (V3)

Quantity1 pieces
Delivery
30 days
Specifications & requirements · 10
Bis Required
Yes
Specification Name
बड के िलए आवNयक अनुमत मूVय /Bid Requirement (Allowed Values)
Scanner Type
Sheet Fed
Maximum Scan Size
A4 and Legal, A4, Legal and A3, A4, Legal, A3 and A3+ Or higher
Maximum Optical Resolution (in Dpi)
600, 1200, 2400, 4800 Or higher
Simplex Colour Scan Speed at 200 dpi (in ppm) for Document Feeder
31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 60, 61 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160 Or higher
Duplex Colour Scan Speed for document (in ipm) for Document Feeder
61 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180, 181 to 200, 201 to 220, 221 to 240, 241 to 260, 261 to 280 Or higher
Duplex Scanning
Yes Or higher
Automatic Document Feeder (ADF) Tray Capacity at 75 GSM (in Number of sheets)
41 to 50, 51 to 100, 101 to 150, 151 to 200, 201 to 300, 301 to 500 Or higher
On Site Warranty (in Years)
3 Or higher
View PDF · p. 7
Item 5

Line Interactive UPS With AVR (V2)

Quantity3 pieces
Delivery
30 days
Specifications & requirements · 9
Bis Required
Yes
Specification Name
बड के िलए आवNयक अनुमत मूVय /Bid Requirement (Allowed Values)
UPS Rating (in KVA)
0.65, 0.8, 1.0, 1.5, 2.0, 0.6, 3 Or higher
Inverter Technology
MOSFET-PWM
Inverter Efficiency (in %)
60% or better, 70% or better Or higher
Minimum Guaranteed Battery Backup Time (in Minutes) at Full Load
15, 30, 60, 90, 120, 180, 240, 5, 10 Or higher
Produc t Verific ation
At the time of delivery, the Seller shall provide the Original Equipment Manufacturer website link along with the device serial number corresponding to the supplied product. The serial number shall be clearly indicated on the product. The Buyer or Consignee shall be able to verify complete product details, including configuration, through the Original Equipment Manufacturer website without the need to create a user account.
Warra nty
1. The Seller shall provide a valid Warranty Certificate or Warranty Tag, in physical or digital form, issued by the Original Equipment Manufacturer, at the time of supply. The warranty shall be verifiable through the Original Equipment Manufacturer official website and or authorised customer care centre. 2. The warranty shall remain valid for the specified number of years or until the printer reaches the Original Equipment Manufacturer defined minimum number of prints during the warranty period, whichever occurs earlier. Upon reaching either of these limits, the warranty coverage shall automatically cease. 3. The Buyer may verify the actual number of prints completed by the printer at the time of delivery to confirm that the product has not been previously used. Such verification may be carried out using the printer’s in-built print counter or any other Original Equipment Manufacturer approved mechanism.. 4. The warranty shall not cover consumables, including but not limited to cartridges, toner, ink, developer, and similar consumable items.
Operat ing Syste m Suppor tability
1. Products offered under this category shall support at least the Latest-2 versions of the operating systems specified in the catalogue. 2. If compatibility with an operating system version earlier than Latest-2 is required, the Buyer may specify the same under the “Additional Specification Parameter” section at the time of bid creation.
View PDF · p. 8

Tender documents

Bid files and supporting documents, linked directly from GeM.

Policy & contract references

Documents you must submit

  • Experience Criteria
  • Past Performance
  • Bidder Turnover
  • Certificate (Requested in ATC)
  • OEM Authorization Certificate
  • OEM Annual Turnover
Show all 8
  • Additional Doc 1 (Requested in ATC)
  • Compliance of BoQ specification and supporting document

Eligibility

Experience

3 years

Past performance

80%

of the bid quantity

Experience & turnover exemptions

Exemptions depend on the evidence and conditions specified in the bid.

Preferences & relaxations

  • EMD exemption
  • MSE purchase preference: no
  • MII preference: no
  • Inspection required: no

Check each criterion against the tender notice before you bid.

Commercial conditions

EMD
Not required
Performance guarantee
Not required
Offer validity
30 days

Buyer requirements & conditions

Buyer-added conditions from the bid document.

01

Generic

View PDF · p. 10

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

02

Buyer Added Bid Specific ATC

View PDF · p. 11

Buyer Added text based ATC clauses

  • 1.Registered Office OEM/Seller must have a registered office in Kerala. The bidder shall furnish a val id GST registration certificate showing the address of the registered office in Ker ala.
  • 2.Experience The bidder must have relevant experience in the supply and installation of the it ems listed in this bid. Attach at least three work order copies showing similar supply and installation e xecuted through the GeM portal in Kerala during FY 2023-24, 24-25 & 25-26. Th e bidder/seller should have successfully supplied products of the same brand du ring the preceding two years and shall submit supporting documents as proof of such supplies.
  • 3.Service Centre A functional service centre must be available in the consignee district. - The bidder shall submit address proof of the service centre. - The service centre should have qualified engineers for warranty support.
  • 4.Product Validity The bidder shall quote only products that are not obsolete and are current OEM models with active warranty support.
  • 5.Documentation Bidder’s offer is liable to be rejected if they fail to upload any of the required ce rtificates/documents mentioned in the bid, ATC, or corrigendum.
  • 6.Certification Both the Vendor and OEM must be ISO-certified. Attach relevant ISO certificates .
  • 7.OEM Warranty & Support The OEM warranty certificate must be submitted by the successful bidder at the time of delivery. - The seller shall guarantee rectification/replacement during the warranty perio
  • d.- The seller must have a well-established installation, commissioning, training, a nd service network in India for prompt after-sales support.
  • 8.Self-Certification The seller must upload a self-certification confirming adherence to all clauses m entioned in this ATC.
  • 9.Buyer’s Rights The buyer reserves the right to accept or reject any bid based on the market su rvey or technical evaluation of the offered products.
  • 10.Experience on GeM The bidder must have a minimum of 7 years’ experience on the GeM platform (a ttach documentary proof).
  • 11.OEM Authorization The bidder should be either an Original Equipment Manufacturer (OEM) or an au thorized partner of the proposed products. A Manufacturer’s Authorization Form
  • (MAF), specific to this tender and issued by the respective OEM, should be subm itted along with the bid.
  • 12.Pricing The quoted price must be all-inclusive of supply, installation, and basic configur ation charges.
  • 13.Compliance with Specifications The specifications mentioned in the tender represent the minimum essential re quirements. The bidder must ensure full compliance and attach product datash eets for verification.
  • 14.Declaration The bidder shall submit a self-declaration on company letterhead stating that th e firm has not been blacklisted in GeM or by any government organization durin g the past five years.
  • 15.Star Rating The bidder must have a minimum of 4-star (LBL) final GeM seller rating. Attach a screenshot as proof.
  • 16.Business Volume The bidder must have achieved a minimum business of ₹10 Crore or above on GeM. Attach supporting proof from the GeM dashboard or order summary.
  • 17.Demonstration After technical evaluation, the bidder shall provide an onsite demonstration of t he offered product at the buyer’s office, if requested.
  • 18.Turnover The bidder shall submit CA-certified turnover details for the last three financial years (FY 20 23-24, FY 2024-25 & FY 2025-26) as proof of financial capability and business performance. .

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