Procurement of spares of Premium Transmission Pvt Ltd make Fluid Couplings

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Bidders are advised to check applicable GST on their own before quoting. Buyer will not take any responsibility in this regards. GST reimbursement will be as per actuals or as per applicable rates (whichever is lower), subject to the maximum of quoted GST %.

Scope of supply (Bid price to include all cost components) : Only supply of Goods

Manufacturer Authorization:Wherever Authorised Distributors/service providers are submitting the bid, Authorisation Form /Certificate with OEM/Original Service Provider details such as name, designation, address, e-mail Id and Phone No. required to be furnished along with the bid

Warranty period of the supplied products shall be 1 years from the date of final acceptance of goods or after completion of installation, commissioning & testing of goods (if included in the scope of supply), at consignee location. OEM Warranty certificates must be submitted by Successful Bidder at the time of delivery of Goods. The seller should guarantee the rectification of goods in case of any break down during the guarantee period. Seller should have well established Installation, Commissioning, Training, Troubleshooting and Maintenance Service group in INDIA for attending the after sales service. Details of Service Centres near consignee destinations are to be uploaded along with the bid.

Bidder shall submit the following documents along with their bid for Vendor Code Creation:

• a.Copy of PAN Card.
• b.Copy of GSTIN.
• c.Copy of Cancelled Cheque.
• d.Copy of EFT Mandate duly certified by Bank.

Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the Bid document, ATC and Corrigendum if any.

Bidders can also submit the EMD with Account Payee Demand Draft in favour of SECL GEVRA AREA payable at GEVRA . Bidder has to upload scanned copy / proof of the DD along with bid and has to ensure delivery of hardcopy to the Buyer within 5 days of Bid End date / Bid Opening date.

Successful Bidder can submit the Performance Security in the form of Account Payee Demand Draft also (besides PBG which is allowed as per GeM GTC). DD should be made in favour of SECL GEVRA AREA payable at GEVRA . After award of contract, Successful Bidder can upload scanned copy of the DD in place of PBG and has to ensure delivery of hard copy to the original DD to the Buyer within 15 days of award of contract.

Buyer Added text based ATC clauses Eligibility / Proveness Criteria: ELIGIBLE FOR PARTICIPATION ONLY BY OEM/OES/OPM

• A.The requirement of spares are for “Premium Transmission Pvt. Ltd. make Fluid Co uplings (OEM)”.
• B.Only Original Equipment manufacturer (OEM), authorized supplier of Original Equipment manufacturer (OES) and original parts/spares manufacturers (OPM) are eligible to partici pate in the bid.
• C.Following documents is required to be submitted with the bid:
• a)For Original Equipment manufacturer: A certificate on the letter head of manufactur er, certifying that they are the original manufacturer of the equipment, for which spa res are required.
• b)For Original Parts/spares manufacturer:
• 1.Self-certificate of being manufacturer of the Assemblies/Sub-assemblies/Compon ents, etc.
• 2.Self-certified copies of Purchase orders in support of proof of having supplied to OEM or copy of an agreement of the OEM with OPM, for the above items.
• 3.Self-certified copies of performance certificate from the end user based on the fol lowing criteria: - “Assemblies/ Sub-assemblies/Components and their spares etc. offered by the OPM must have been supplied within last five years(from the date of bid opening) to CIL/S ubsidiary companies or other PSUs/Government Departments and these should have performed satisfactorily for a period not less than one year from the date of fitment/ commissioning”. If the above-mentioned declaration/ information/ documents submitted by the OPM a re subsequently found false or forged/tampered in any way, the total responsibility s hall lie with the OPM and CIL/Subsidiary Companies shall reserve the full right to tak e suitable penal action as may be deemed fit including banning of business, apart fr om forfeiture of EMD, Security deposit.
• c)For authorized supplier of original Equipment manufacturer (OEM) 1.Duly filled & signed Annexure ‘O’ as per enclosed format. 2.Duly filled & signed Annexure ‘Q’ as per enclosed format along with the copies of d ocuments declared under the annexure.
• d)For authorized supplier of original part manufacturer (OPM): All documents as sought in case of Original Parts/spares manufacturer as detailed at point “b” (1),(2) & (3) above, along with a valid authorization certificate from the ori ginal Parts/spares manufacturer.
• D.Fitment Guarantee Certificate: As per the enclosed format.
• E.Lowest Price Certificate.
• F.Price Fall Clause: As specified in NIT.
• G.All other terms and conditions shall be applicable as per CIL Purchase Manual 2020.
• A)Bid specific Authorization from the O.E.M is to be submitted at t he time of submission of offe
• r.B)Make is mandatorily required to be submitted in Bid itself. The bid wit hout make and mod el will n ot be considered technically acceptable. Th e bidder must refrain from providing Make as NA, Unbr anded, Multiple makes, Blank, etc., Bids with such details will not be tech nically accept able. . EMD can be paid by any of the mode either BG or DD. Earnest Money D eposit (EMD) : EMD can be deposited in the form of DD in favour of SE CL Gevra Area, District- Korba (C.G) payable at SECL Gevra Area, District-Korba(C.G) Pin code-495452. . EMD should reach on the following address: Staff Officer (MM) Office of the Area General Manager South Eastern Co alfield Limited Gevra Area District-Korba (C.G) Pincode-495452. ANNEXURE-O FORMAT FOR AUTHORIZATION TO BE SUBMITTED BY THE INDIAN AGENTS OF INDIGENOUS MANUF ACTURERS:( to be typed on the Principals letter headand should be pre dated ,i.e. prior to tender opening date and properly signed) To General Manager ( MM) South Eastern Coalfields Ltd Dear Sir, Against the Tender no: , we hereby authorize M/s. to participa te in the tender and submit the offer and enter in to contract/supply orderon our behalf. This authorizatio n is valid till the successful completion of supplies against this tender. We confirm / undertake that:
• 1.As a matter of our corporate policy, we do not quote directly/ market our products to any organization( ex cept in situations like supplies to OEM/OES/OPM, supplies of spares and consumables bundled with supply of equipment, supplies to customers not covered by dealer network due to geographical/logistics constraints).If , subsequently, at any stage, it is found that we have quoted directly to any organization, we shall be liable f or penal action as per provisions of the NIT and the Purchase Manual, if the justification provided by us has n ot been considered adequate and satisfactory by the procuring entity. Further, if at any stage, it is found tha t agency commission has been paid by us without declaring the agent, the commission may be recovered wi th interest.
• 2.We will accept the responsibility for the satisfactory execution of orders placed on the authorized ag ent including warranty/ guarantee obligations.
• 3.Wherever necessary, we will provide requisite inspection and testing facilities at our works in resp ect of orders placed on authorized agent.
• 4.The price quoted by our authorized agent will not exceed the price which we would have quoted.
• 5.In the event of placement of order on our authorized dealer , the goods supplied / goods offered fo r inspection would be accompanied by a certificate stating that the goods have been manufactured by us.
• 6.We further confirm that No agent / Middle man / Liasoning agent or any entity in any name oth er than our authorized Indian Agent is involved in the process of procurement of goods and service s against this tender. If subsequently at any stage ,it is found that false certificate is given ,we shall be liable for penal action. Validity of Authorisation :------------ (Should be valid as on date of tender opening and its validity should corresponds to the delivery period stipu lated in the tender enquiry) Signature of Authorized signatory of Principal Manufact urer Name: D e si g n at io n E- m ai l-i d D at e Seal of the firm ANNEXURE – P FORMAT FOR AUTHORIZATION TO BE SUBMITTED BY THE INDIAN AGENTS OF FOREIGN MANUFACT URERS: ( to be typed on the Principals letter head) General Manager ( MM) South Eastern Coalfields Ltd Dear Sir. Against the Tender no: , we hereby authorize M/s. to participa te in the tender and submit the offer and enter in to contract/ supply order on our behalf. This authorizati on is valid till the successful completion of supplies against this tender. We confirm / undertake that:
• 1.As a matter of our corporate policy, we do not quote directly/ market our products to any organization in India(except in situations like supplies to OEM/OES/OPM, supplies of spares and consumables bundled with s upply of equipment, supplies to customers not covered by dealer network due to geographical/logistics const raints).If, subsequently, at any stage, it is found that we have quoted directly to any organization, we shall b e liable for penal action as per provisions of the NIT and the Purchase Manual, if the justification provided by us has not been considered adequate and satisfactory by the procuring entity.
• 2.We will accept the responsibility for the satisfactory execution of orders placed on the authorized ag ent including warranty/ guarantee obligations.
• 3.We further confirm that No agent / Middle man / Liasoning agent or any entity in any name oth er than our authorized Indian Agent is involved in the process of procurement of goods and services against this tender.If subsequently at any stage ,it is found that false certificate is given ,we shall b e liable for penal action. Signature of Authorized signatory of Pri ncipal Name: D es ig na tio n: E- m ail -id : D at e: Seal of the firm: ANNEXURE – Q UNDERTAKING TO BE SUBMITTED BY THE INDIAN AGENTS OF INDIGENOUS MANUFACTUERS / FORE IGN MANUFACTURERS: ( to be typed on the Indian agent’s letter head ) To General Manager ( MM) South Eastern Coalfields Ltd Dear Sir. Against the Tender no: , we have quoted as the authorized dealer / Indian Agent o f M/s. who is the manufacturer of the offered products. We confirm that we will be responsible for all the contractual obligations including the quality aspects, replacement of parts / items , warranty / guarantee obligations and also provide the after sales and services. We have submitted the following documents.
• 1.Tender specific authorization from the Principal including the specific confirmations as required as per the terms of the NIT.
• 2.Self attested copies of the Manufacturing credentials of the Principal to establish the p rincipal is the manufacturer of the offered items.
• 3.The self attested copy of the documents to prove that our business entity is existence for 3years on the date of tender opening. Signature of Authorized Dealer / Indian Agent Name: D es ig na tio n: E- m ail -id : D at e: Seal of the firm: ANNEXURE – R LOWEST PRICE CERTIFICATE This is to certify that the prices quoted by us for the offered items are the lowest prices as applicable to any other Organization / Ministry / Department of the Govt, of India or Coal India Ltd. and /or its Subsidiaries or o ther PSU orany other private organization Signature of Bidder Date: Seal of the firm .

Buyer uploaded ATC document Click here to view the file.