PORTA CABINS

Bidder shall submit the following documents along with their bid for Vendor Code Creation:

• a.Copy of PAN Card.
• b.Copy of GSTIN.
• c.Copy of Cancelled Cheque.
• d.Copy of EFT Mandate duly certified by Bank.

Data Sheet of the product(s) offered in the bid, are to be uploaded along with the bid documents. Buyers can match and verify the Data Sheet with the product specifications offered. In case of any unexplained mismatch of technical parameters, the bid is liable for rejection.

Installation, Commissioning, Testing, Configuration, Training (if any - which ever is applicable as per scope of supply) is to be carried out by OEM / OEM Certified resource or OEM authorised Reseller.

Manufacturer Authorization:Wherever Authorised Distributors/service providers are submitting the bid, Authorisation Form /Certificate with OEM/Original Service Provider details such as name, designation, address, e-mail Id and Phone No. required to be furnished along with the bid

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 50 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 50% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

While generating invoice in GeM portal, the seller must upload scanned copy of GST invoice and the screenshot of GST portal confirming payment of GST.

Supplier shall ensure that the Invoice is raised in the name of Consignee with GSTIN of Consignee only.

Scope of supply (Bid price to include all cost components) : Supply Installation Testing Commissioning of Goods and Training of operators and providing Statutory Clearances required (if any)

IMPORTED PRODUCTS: In case of imported products, OEM or Authorized Seller of OEM should have a registered office in India to provide after sales service support in India. The certificate to this effect should be submitted.

Warranty period of the supplied products shall be 1 years from the date of final acceptance of goods or after completion of installation, commissioning & testing of goods (if included in the scope of supply), at consignee location. OEM Warranty certificates must be submitted by Successful Bidder at the time of delivery of Goods. The seller should guarantee the rectification of goods in case of any break down during the guarantee period. Seller should have well established Installation, Commissioning, Training, Troubleshooting and Maintenance Service group in INDIA for attending the after sales service. Details of Service Centres near consignee destinations are to be uploaded along with the bid.

Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the Bid document, ATC and Corrigendum if any.

The bidder is required to upload, along with the bid, all relevant certificates such as BIS licence, type test certificate, approval certificates and other certificates as prescribed in the Product Specification given in the bid document.

Buyer Added text based ATC clauses Note: The bidder has to comply with all the terms and conditions of RFP attached in buyer added ATC document. The Bidder shall submit a duly completed specification Compliance Statement or index clearly indicating c ompliance against each requirement of the tender with appropriate reference to the relevant page of the s upporting documents. The Bidder shall attach only those documents that are relevant and necessary for establishing compliance with the tender requirements and unrelated, irrelevant or extraneous documents shall not be enclosed wit h the bid.

• 1.Contact Details: BEL-Central Purchase (CMS) Ph No: 080-22195448 Email Id: captpurcmm@bel.co.in
• 2.The Bidder must provide valid contact details and address for communication purpose along with the bi d documents. Note: Given address must be same as specified in the billing address. If there is any change between the invoice address and given address, BEL will not be responsible for any disputes arising due to address mismatch.
• 3.Non Disclosure Agreement (NDA) To be signed by bidder, if applicable.
• 4.GST Clause:
• i)Basic invoice value will be released as per the terms of payment and GST amount will be released only a fter the same is reflected in BEL GST Portal(GSTR2B) and taxes are paid by the supplier to the Government . ii).Costs including interest and penalty incurred by BEL due to non Payment and non-reporting of taxes in t he government portal, by the supplier, will be recovered from the supplier.
• 5.LD Clause: If the Seller/Service Provider fails to deliver any or all of the Goods/Services within the origina l/re-fixed deli very period(s) specified in the contract, the Buyer will be entitled to deduct/recover the Liqui dated Damages for the delay, unless covered under Force Majeure conditions aforesaid, @ 0.5% of the con tract value of delayed quantity per week or part of the week of delayed period, until actual delivery or perf ormance, as pre-estimated damages not exceeding 5% of the total contract value without any controversy /dispute of an y sort whatsoever. However, in case of inordinate delay maximum deduction shall be 10% o f the total contract value.
• 6.Right to Reject any or all Bids: The Procuring Entity reserves its right to accept or reject any or all Bids, abandon/cancel the Tender process, and issue another tender for the same or similar Goods at any time b efore the award of the contract. It would have no liability to the affected Bidder or Bidders or any obligation to inform the affected Bidder or Bidders of the grounds for such action(s).
• 7.Tax Bifurcation: Bidders must specify the HSN Code and Tax percentage of quoting item.
• 8.Termination/Cancellation of Purchase order/Contract: BEL reserves the right to cancel the order with 15 days notice without any financial liability in the event of any of the following: Spurious supplies Time expir ed supplies Adulterated supplies Supplies inferior to the quality standards Repeated delays in deliveries R epeated rejections.
• 9.Fall Clause: The price charged for items supplied under the Purchase Order / Contract shall be in no eve nt exceed the lowest price at which the Vendor sells the stores or offers to sell the items (identical in all na ture including quantity) within 3 months to any persons/organizations including the purchaser of any depar tment of the Central Government or any Department of the State Government or any statutory under takin g of the Central or State Government, as the case may be during the period till the performance of the sup ply order placed and during currency of the Purchase Order / Contract is completed. If at any time during t he said period, the contractor reduces the sales price, sells or offers to sell such items to any person / orga nization including the purchaser or any department of Central Government or any Department of State Government, or any statutory undertaking of the Central or State Government, as the case may be at a pri ce lower than the price chargeable under the contract, he shall forthwith notify such reduction / sale or off er to sale to the and the price payable under the contract for the items supplied after the date of coming in to force of such reduction or sale or offer to sale shall stand correspondingly reduced.
• 10.Delivery Date: The supplier must indicate the firm delivery date by which the materials will be dispatc hed by them from the date of receipt of BEL’s order. If the supplier fails to deliver the stores or any consig nment there of within the period prescribed for such delivery, BEL shall be entitled at their option: a) To re cover from the supplier agreed liquidated damages, and not by way of penalty of sum of 0.5% (2.5 % in ca se of purchase orders placed on time preference basis) of the value of any stores not supplied in time for e ach week of delay or part of a week with a ceiling of 10% (25% in case of purchase orders placed on time p reference basis) , or b) To purchase elsewhere, at the risk and cost of the supplier, the stores not delivered , or c) To cancel the Purchase Order.
• 11.Terms of Price: FOR BEL (Free On Road BEL)
• 12.ePBG Must be submitted through NeSL for 05% of total order value covering 02 months beyond the wa rranty period from the date of successful acceptance/ commissioning. The bidder shall ensure that the ePB G submitted against the contract remains valid for the entire warranty period the equipment plus 2 month s from the date of successful acceptance/ commissioning. In case of delay in Installation and or commissioning attributable to the bidder, the bidder shall, at its own cost extend the validity of the e-PBG suitably.
• 13.Rejection if any shall be replaced within 1 month of receipt of information, failing which the amount ha s already been made by BEL to the vendor shall be refunded.
• 14.The bidder has to raise the invoice with GSTIN number as per contract order (buyer is not responsible if any mismatch in GSTIN between invoice and contract order).
• 15.Signed copy of Specification and GeM Bid document to be provided by the agency along with Bid docu ments.
• 16.Warranty: 1 year from the date of acceptance of the item at BEL Bangalore.
• 17.Payment Term: 90% amount will be paid against the receipt acceptance, installation and commissionin g of the item as applicable at BEL Bangalore and balance 10% will be released after the submission of ePB G for 05% of total order value covering 02 months beyond the warranty period.
• 18.The item to be supplied as per the attached technical specifications. .

Buyer uploaded ATC document Click here to view the file.