Tubular FLP 110V 2 X 15 Watts Complete LED Light Fittings

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Buyer Added text based ATC clauses

• A)Guarantee/ Warrantee:- The tenderer shall be fully responsible for the manufacturer’s comprehensive warranty with respect to proper design, quality, workmanship, and proper f unctioning of the material for which these are intended, for a period of 12 months from the date of use or 18 months from the date of receipt and acceptance of materials at the ultim ate destination, whichever is earlier. The supplier shall be responsible for any defects that t hey develop under the conditions provided for by the contract and under proper use, arisin g from faulty materials, design, or workmanship, and shall remedy such defects at his own cost when called upon to do so. If it becomes necessary for the supplier to replace or renew any defective portion of the goods, such replacement or renewal should be made by the su pplier without any extra cost to W.C.L.
• B)No Deviation Certificate:- The bidder should declare that there should not be any dev iation from the terms and conditions in the offer submitted by them against the present Bid .
• C)Delivery Schedule: Within 60 days from date of issue of Contract
• D)Security Deposit :- The Successful bidder who has been awarded the contract/ Supply order is required to submit the Security Deposit. Security Deposit shall be for an amount of Five per cent of the total landed value of the contract including all taxes, duties and other costs and charges without considering the Input Tax Credit. The Security Deposit shall be d eposited through RTGS / NEFT / IMPS /e-BG/ other digital modes or in the form of a Bank Gu arantee as per format given in GeM from a RBI Scheduled Bank in India (on a non-judicial st amp paper) within 15 days from date of notification of award or placement of order. 1)The Security Deposit shall be in the same currency in which contract is to be signed / Sup ply order issued. In case of Multi Currency contract separate SDBG in respective currency f or required value as above shall be submitted. 2)In case of equipment, SDBG shall not be individual equipment wise. However, multiple B ank Guarantees for Security Deposit shall be permissible provided value of all the SDBGs to tals to 5% of the contract value, and all are submitted simultaneously within the specified ti me schedule and all of them are in the same prescribed format of SDBG without linking to any particular equipment. 3)The SDBG shall remain valid up to 3 months after completion of supplies and acceptance of materials by the consignee in case of supply Contracts / Rate / Running Contracts and in case of contracts for equipment involving installation and commissioning, 3 months after the supply and commissioning of all the equipment covered in the contract. 4)Security Deposit will be released within 30 days after completion of supplies and accepta nce of material by the consignee in case of supply contract or after successful commissioni ng and on receipt of confirmation of Performance Bank Guarantee (s) for all the equipment covered in the contract in case of contracts for equipment and all those items/ goods involv ing installation and commissioning and PBG. 5)Security Deposit may be converted into Performance Bank Guarantee (PBG) wherever PB G is required at the option of the supplier. At the time of conversion of security money into PBG, it should be ensured that the amount of PBG should not be less than 10% of landed va lue of order. Wherever Security Deposit is converted into PBG, the operation of such SDBG/ Performance BG shall be guided by the Performance Bank Guarantee clause. 6)If the successful tenderer fails to deposit the security deposit within 15 (fifteen) days fro m date of notification of award/ placement of order, another opportunity shall be given to t hem for submission of Security Deposit within next 15 days. If the successful tenderer still f ails to deposit the security deposit within the extended period but executes the supplies wit hin the security deposit extended period, the submission of Security Deposit shall be waive d, as the purpose of submission of SD is fulfilled. 7)In cases where the successful tenderer did not submit the security deposit eve n within the extended period for SD submission but has supplied the materials either in full or in part after the extended period for SD submission, the SD shall be deducted from the fi rst bill or in case of insufficient amount from subsequent bill(s) of the supplier till the full SD amount is deducted. Further, a penalty equivalent to 0.5% (half percent) of SD amo unt for delay of each week or part thereof (period of delay is to be calculated from the 31 st day from the date of notification of award/placement of order to the date of receipt of full SD/deduction of full SD) shall be levied subject to a maximum of 5% of the contract value. Note: 1)E-PBG for 5%, as indicated in bid document is towards security deposit and to be deposit ed as per GeM provision. Security Deposit (E-PBG-5%) will be released after successful co mpletion of supplies and acceptance of the material as per contractual terms and condition
• s.2)For unsatisfactory performance and / or contractual failure, the security Deposit money s hall be forfeited. GST at an applicable rate shall not be applicable on Security deposit forfei ture EXEMPTION OF SECURITY DEPOSIT: Submission of Security Deposit is exempted for the contracts having value upto Rs.5 lakhs. All Central/State Government Organization/PSUs shall be exempted from submission of Sec urity Deposit. OEM/OES shall also be exempted from submission of Security Deposit in case of procureme nt of Spare Parts for equipment against Single Tender Enquiry/Open/Limited Tenders. Howe ver, dealers of the OEM / OES are not allowed the exemption. Note: No exemption from Security Deposit shall be allowed for Ancillaries of WCL/MSE/ Sta rtups.
• E)INSPECTION: Final Inspection of the consignment shall be carried out at the destinatio n stores, which will be arranged by the consignee on receipt of stores. WCL reserves the rig ht to reject the goods which do not confirm to the specifications
• F)Payment Terms :- 100% payment within 21 days after receipt and acceptance of Mate rial by consignee and generation of CRAC & submission of security Deposit , Epbg whichev er is later
• G)Price Fall Clause Certificate : - The bidder undertakes that it has not supplied / is not supplying similar products/ systems or sub-systems at a price lower than that offered in th e present bid in respect of any other ministry/ department of the Govt. of India or a PSU an d if it is found that at any stage that similar product/ systems or sub-systems was supplied by the BIDDER to any other Ministry/ Department of the Governement of India or a PSU at a lower price, then at that very price, with due allowance for the elapsed time, will be applica ble to the present case and the difference in the cost would be refunded by the BIDDER to t he BUYER, if the contract has already been concluded
• H)Lowest Price Certificate :- A Price Certificate shall be submitted along with the invoice / o n the body of the invoice as under: “This is to certify that the prices quoted by us for the offered items are the lowest prices as applicable to any other Organization / Ministry / Department of the Govt, of India or Coal India Ltd. and /or its Subsidiar ies or other PSU or any other private organization
• I)Banned Or Delisted Or Debarred Or Put On Holiday Suppliers Declaration :- The manufacturer as well as the bidder (if bidder is not the manufacturer) will give a declaration that they have not been banned or de-listed or debarred or ‘Put on Holiday’ by any Govern ment or quasi-Government agencies or PSUs. If a bidder and/or manufacturer has been ban ned or delisted or debarred or ‘Put on Holiday’ by any Government or quasi Government ag encies or PSU, this fact must be clearly stated and it may not necessarily be a cause for dis qualifying them. However, If the manufacturer/bidder is banned or delisted or debarred or ‘Put on Holiday’ by DoE/MoC/WCL / CIL, the offer shall be not be considered for further e valuation.
• J)Provenness Credentials: Bidder or its OEM (themselves or through resellers) should h ave supplied tendered/similar item(s) of same /similar (Similar items Tendered or higher siz e shall be considered similar item i.e FLP LED fittings of 2X15W or Higher)/higher speci fications/ratings/versions etc during the last 5 years from the date of tender opening agains t order of CIL and its subsidiary , other PSUs, Government Department and private organiza tions, and their performance has been found satisfactory. Offered Product Proveness will only be evaluated . Hence , bidder (both manufac turer or its authorized dealer) has to submit the supply order copies of offered m ake only in support of proveness credential in the offer. Supply Order Copies oth er than offered make will not be evaluated. Copy of GST Invoice/CRAC/Delivery Challan etc document along with offer for submitted pu rchase order/contract) to be submitted along with bid in support of quantity supplied. Performance Certificate reflecting satisfactory performance issued by user (of submitted su pply orders against past performance criteria) or self-attested certificate by the bidder for l ast one year product performance i.e. one year from the Date of commissioning (in case of equipment) and date of supply (in case of spares /consumable) to be submitted by the bid der against the supply orders submitted in the above Past Performance Criteria. Proof of payment to be submitted by the bidder against the purchase order(s)/ Rate Contra ct(s) ( In case of self certified performance certificate submitted by the bidder) The bidder to submit a self-certificate of the performance report in the following format to the following extent that “ The items covered in the Purchase Order(S)/ Rate Contract(S) copies enclosed with our offer have been fully executed and have performed sa tisfactory as per the provisions of respective purchase order(S)/ Rate contract(S) and all th e complaints/ Claim(S) lodged by the purchaser, if any, have been attended to and no com plaints/ claim(S) are pending” Annexure – L of Buyer added ATC clause 7 If submitted order Copy is of Ballarpur Area WCL then performance shall assessed based o n past supply & no need to submit above certificate. Status of provenness would be evaluated and decided by HOD of concerned technical depa rtment based only on submitted documents Valid DGMS Approval certificate in the name of the principal manufacturer is req uired for LED Lamp, Tubular FLP 110V, 2 X 15 Watts complete fittings. .

Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the Bid document, ATC and Corrigendum if any.

Manufacturer Authorization:Wherever Authorised Distributors/service providers are submitting the bid, Authorisation Form /Certificate with OEM/Original Service Provider details such as name, designation, address, e-mail Id and Phone No. required to be furnished along with the bid

Bidders can also submit the EMD with Payment online through RTGS / internet banking in Beneficiary name Western Coalfields Limited Account No. 10866164051 IFSC Code SBIN0003078 Bank Name STATE BANK OF INDIA Branch address BALLARPUR, DIST- CHANDRAPUR, MAHARASHTRA-442701 . Bidder to indicate bid number and name of bidding entity in the transaction details field at the time of on- line transfer. Bidder has to upload scanned copy / proof of the Online Payment Transfer along with bid.

Successful Bidder can submit the Performance Security in the form of Fixed Deposit Receipt also (besides PBG which is allowed as per GeM GTC). FDR should be made out or pledged in the name of WESTERN COALFIELDS LIMITED BALLARPUR AREA A/C (Name of the Seller). The bank should certify on it that the deposit can be withdrawn only on the demand or with the sanction of the pledgee. For release of Security Deposit, the FDR will be released in favour of bidder by the Buyer after making endorsement on the back of the FDR duly signed and stamped along with covering letter. Successful Bidder has to upload scanned copy of the FDR document in place of PBG and has to ensure delivery of hard copy of Original FDR to the Buyer within 15 days of award of contract.

Buyer uploaded ATC document Click here to view the file.

Scope of supply (Bid price to include all cost components) : Only supply of Goods