Operation And Maintenance Of Other Machines And Plants - Maintenance Of Coal Mills And Its Auxiliaries Of Units I To IV 210 MW Each At MTPS DVC For A Period Of Two Years

OPTION CLAUSE 50% : The buyer can increase or decrease the contract quantity or contract duration up to 50 percent at the time of issue of the contract. However, once the contract is issued, the contract quantity or contract duration can only be increased up to 50 percent. Bidders are bound to accept the revised quantity or duration. For lumpsum-based service contracts, the buyer may increase the scope of work and contract value up to 50 percent with the consent of the service provider

Buyer Added text based ATC clauses NAME OF THE SERVICE: “Rate Contract for Maintenance of Coal Mill & its Aux., MTPS Un it-1-4 (4x210 MW), DVC, for Two Years”. Ref. (i) SAP NIT No. 2600003446

• A)SCOPE OF SERVICE: Scope of service involves Maintenance of Coal Mill & its Aux., MTPS Unit-1-4 (4x210 MW ), DVC for a period of 02(two) in accordance with details Scope of Services, BOQ and Technical Terms & conditions attached in GeM Bid Document.
• B)BILL OF QUANTITY (BOQ): Bill of Quantity shall bs as per GeM Bid Document. Total bid price of L-1 tenderer after excluding GST will be compared with DVC’s departmental e stimate and the percentage difference (whether “high” or “low” or “at par”) will be loaded/distri buted on individual estimated rates for each of the task in BOQ proportionately. Upon placement of the GeM Contract, DVC shall issue a separate SAP Purchase Order (PO) cont aining the detailed Bill of Quantity (BOQ) along with task-wise prices. The said BOQ shall form a n integral part of the GeM Contract.
• C)BUYER ADDED BID SPECIFIC TERMS & CONDITIONS
• 1.PRICE BASIS: The Contract Price shall be VARIABLE during the entire execution of the Contract. It will be gov erned by Price Variation Clause (PVC): - Additional amount payable / receivable under PV clause (W) =W1-W0 Where, W1 = W0 * (F + Lb * L1/L0) W0 = Base Contract Price as per the Work Order/Contract, W1 = Adjusted/Updated Contract price for making payment Lb =Labour portion of the Contract ( i.e. considered as 0.8266 in the instant tender) F = Fixed portion of the Contract (i.e. considered as 0.1734 the instant tender), L0 =Central Minimum Wages [including all components except Night Duty Allowance (wherev er applicable)] for unskilled labour prevailed as per the prevailing rate as applicable on date of opening of Bid. L1 =Central Minimum Wages [including all components except Night Duty Allowance (wherev er applicable)] for unskilled labour as per the prevailing rate as applicable on the month of exe cution of job. Notes:
• a)Price Adjustment under PV clause shall be both way i.e. ‘+’ ve or ‘–‘ ve .
• b)For calculation of increase / decrease (W) – minimum central wage (L1, L0) for unskilled la bours is to be considered and L1/L0 to be calculated for unskilled labours separately on e ach occasion. L1/L0 so calculated to be considered in PV formula.
• c)However, The Contractor is required to pay all the Statutory components of Central Wage s & as well as non-statutory components of wages as applicable.
• 2.TAXES, LEVIES AND DUTIES shall be as below:
• (a)The Contract price shall be inclusive of GST & all other taxes, duties, fees etc.
• (b)However, if DVC pays any taxes, duties, levies, cess, etc directly to the concerned statutory a uthorities, the same will be deducted from contractor`s bill.
• (c)Any changes in rate of GST and any new taxes, duties, levies, cess, etc. as imposed by statut ory bodies after the last date of bid submission on the direct transactions between DVC and th e Manufacturers/ Contractors/Service Providers /Suppliers will also be to the account of DVC as per rate ruling.
• (d)GST shall be reimbursed/ paid at actual as per prevailing rate limited to as quoted against su bmission of documentary evidence. The prevailing rate of GST shall be verified from relevant Govt. of India portal.
• 3.CONTRACT PERIED: "Contract Period" for the entire work under Supply Order (s) / Work Order (s) as per scope of wo rk with BOQ & Technical specification shall be 730 days from date of commencement of the wor
• k.“Date of commencement of the work” shall mean the date on which this Agreement shall come into force.
• 4.TERMS OF PAYMENT
• (i)Ninety Five percent (95%) of the price component will be made on pro-rata item rate basis a gainst progressive work on certification by the concerned Engineer-in-Charge of DVC for the wo rk done with full GST (i.e. GST on total RA bill).
• (ii)Remaining Five Percent (5%) of the total Contract Price (retention money) on successful Co mpletion of work as per the Contract and its Certification by the concerned Engineer-in-Charge of DVC. Notes:
• a)No payment will be released till the acceptance of SECURITY DEPOSIT PERFORMANCE GUAR ANTEE by DVC.
• b)The agency has to submit bills in triplicate duly pre - receipted in original subject to prior ac ceptance of SDPG.
• 5.SECURITY DEPOSIT-CUM-PERFORMANCE GUARANTEE: Security deposit shall be recovered as Pro-rata deduction @ 3% from the RA bills, and it will be r eleased after Performance Guarantee period. For any procurement above Rs. 1 Crore, the successful Bidder shall furnish performance security for satisfactory execution of the order for an amount equivalent to 3% of the Work Order (WO)/Pu rchase Order value in the form of Insurance Surety Bond / e-BG issued from any of the co mmercial bank in India within Fourteen (14) days from the date of issuance of Work Order (WO )/Purchase Order (PO) from respective project, safeguarding DVC's interest in all respects as deta ils given below:- In case of Performance Security in form of e-BG, the bidder may furnish an Unconditional e-BG as per format provided in the section "Bid Forms and Procedures" of the bidding documents from an y Nationalised / Scheduled Bank approved by Reserve Bank of India (RBI) and it should remain va lid for a period of 60 (sixty) days beyond the date of completion of all contractual obliga tions of the contractor, including Defect Liability Period (DLP)/ warranty period, as app licable. However, in case of delay in completion, the validity & claim of this Bank Guarantee shall be exte nded by the period of such delay. During extension of the Sde-BG, the bidder may extend the orig inal Bank Guarantee or may furnish new Sde-BG without considering the projects which have bee n completed and Guarantee/Warranty period along with claim period is also over. The contractor is requested to follow the instructions given at ‘Beneficiary Input for Issuing e-BG ( Electronic Bank Guarantee) Form” under BFP of NIT. Bidders are advised to submit Security Deposit sum Performance Guarantee (e-BG/Ins urance Surety Bond) to address of TIA only. Address of Tender Inviting Authority (TIA): As per Sl. No. 08 of Vol-I: INVITATION OF BID (IF B). Details of Advising bank of DVC is as follows: Sl. No. Project Bank Name Branch Name Account No. IFSC Code i Head Quarter, K olkata PUNJAB NATIO NAL BANK N e w Manickt ala, Kolkata 0082250010682 PUNB0008220 Beneficiary Inputs required for e- Bank Guarantee is given below: Sr.No. Field Name Mandatory 1 Portal ID NA Details of Beneficiary and Applicant 2 Entity PAN/UIN (Central UIN of Nod al Officer) AABCD0541M 3 Entity Name (Name of the Nodal Of ficer) DAMODAR VALLEY CORPORATION 4 Entity Email ID (Nodal Officer) suresh.mahto@dvc.gov.in 5 Business Unit Code NA Participating Details (Details of entity (TIA's) representative and applican
• t)6 Name of the representative (Nodal Officer) SURESH MAHTO 7 Relationship (Here Beneficiary) DAMODAR VALLEY CORPORATION 8 Primary Mobile Number (Nodal Offi cer) 9564388544 Debt Details 9 BG Amount As per NIT /Contract 10 BG ccy (Currency) INR 11 Expiry Date As per NIT /Contract 12 Claim Expiry Date As per NIT /Contract 13 Contract Reference Number As per NIT /Contract 14 Vendor Code NA DVC GST No. 19AABCD0541M1ZO DVC Pan no. AABCDO541M Note:- E Stamp Should be purchased in the name of Bank, First party should be Bank NOTES:
• i)The Contractor may, at his option, replace the retention amount as indicated in payment ter ms with an unconditional BG from a Bank acceptable to the procuring Entity at the following st ages. ii) If the Contractor fails to submit the performance security within 30 days of the date of issuan ce of LOA/PO/Work Order, DVC without prejudice to any other rights or remedies it may posse ss under the Contract, may forfeit the bid security (wherever applicable) and shall short close the Contract and retender and in this re-tender such defaulting Bidder will not be allowed to p articipate. iii) Other terms & condition SECURITY DEPOSIT-CUM-PERFORMANCE GUARANTEE as notwithstan ding in tender document shall be as per VOLUME – III of GENERAL CONDITIONS OF CONTRACT
• (GCC)and Debarment Policy of this NIT.
• 6.AGREEMENT: Contracts shall be executed as per format attached with the tender after receipt and verification of the requisite performance security (wherever applicable). The said agreement will be duly signed by the authorized representative of DVC and authorized signatory of Supplie r/Contractor/ Service Provider/Consultant. Within 7 days from the date of issue of LOA/PO/Work Order, DVC will send the agreement to the Supplier/Contractor/ Service Provider/Consultant for signature, incorporating all agreements bet ween the parties for execution. The Supplier/Contractor/ Service Provider/Consultant should acknowledge and unconditionally a ccept, sign, date and return the agreement within 14 days from the date of issue of LOA/PO/Wor k Order. If both parties simultaneously sign the contract across the table, further acknowledgm ent from the supplier is not required. Non- execution of Contract Agreement by the Supplier/Contractor/Service Provider within 30 da ys from the date of issue of LOA/PO/Work Order due to the fault of the Supplier/Contractor/Servi ce Provider, will constitute sufficient ground for forfeiture of its EMD (wherever applicable).
• 7.LIQUIDATED DAMAGE CLAUSE- As per General Terms & Conditions of GeM. If the Seller/Service Provider fails to deliver any or all of the Goods/Services within the original/r e-fixed delivery period(s) specified in the contract, the Buyer will be entitled to deduct/recover t he Liquidated Damages for the delay, unless covered under Force Majeure conditions aforesaid, @ 0.5% of the contract value of delayed quantity per week or part of the week of delayed perio d as pre-estimated damages not exceeding 10% of the contract value of delayed quantity witho ut any controversy/dispute of any sort whatsoever.
• 8.RISK AND PURCHASE CLAUSE: As per the provision of Vol-II: ITB under Buyer Added Bid Specific ATC of Bid Document.
• 9.QUALITY ASSURANCE PLAN: As mentioned in attached Scope of work/ Technical Data Sheet/ as per standard procedure adop ted in DVC.
• 10.GUARANTEE / WARRANTY/DEFECT LIABILITY PERIOD: Bidder shall stand guaranteed against defects attributable to faulty workmanship or procedure adopted in the respective task/Job as mentioned at clause (X) of Scope of Work/Technical data S heet. The guarantee covers all defects notified during this period and shall have to be attended to fre e of cost immediately or at the time DVC is able to give shut down of the set. In case of failure t o do so, DVC shall arrange to attend the defects and the charges shall be levied to the account of the contractor and shall be recoverable from the contractor's bill / security deposit, as applica ble the case may.
• 11.INSPECTION & SUPERVISION: The work shall be carried out under the inspection and supervision of the Engineer-in-Charge or his duly authorized representative.
• 12.SUB-LETTING & ASSIGNMENT: The party shall not be allowed to sublet the work as a part or as a whole to any other party. How ever, Hydra, tractor trolley, may be hired from suitable source with approval from Coal Mill- In-C harge.
• 13.CONSIGNEE/ ENGINEER-IN- CHARGE WITH ADDRESS/ Bill Passing Authority: As per GeM Bid. Sr. Manager (M)/ Engineer-in-charge, Coal Mill Units 1 to 4, DVC, Mejia Thermal Power Station, P.
• O.MTPS, District Bankura, West Bengal, 722183.
• 14.PAYING AUTHORITY: General Manager (Finance), Unified Accounts, DVC, Mejia Thermal Power Station, P.O. MTPS, Dis trict Bankura, West Bengal, 722183. DVC GST NO.:20AABCD0541M1Z5 for Jharkhand & 19AABCD0541M1Z0 for West Bengal.
• 15.PENALTY CLAUSE: As details given in Scope of work attached in GeM Bid Document.
• 16.TERMINATION: As Per the Clause of the clause no. 24 of Optional terms & condition of Contract of GCC.
• 17.FORCE MAJEURE: As Per the Clause No. 16 of GCC.
• 18.EXECUTION OF JOB: The job shall be executed strictly in conformity with terms and conditions stipulated in the gene ral conditions and specification unless anything contrary to the same has been stated in the wor k order.
• 19.GOVERNING LAWS: As per Clause no. 18 of Buyer Added Bid Specific ATC.
• 20.SETTLEMENT OF DISPUTES AND ARBITRATION: As per Clause no. 21 of Buyer Added Bid Specific ATC.
• 21.SAFETY: - Safety Aspects to be Complied as per clause no. 31 of DVC GCC.
• 22.LABOUR’S LAW: Actual payment of the Workers & Supervisors shall be made by the agency as per prevailing nor ms. The agency shall at its own cost comply with the provisions of all laws, rules, orders and reg ulations and notifications whether Central or State or Local if applicable to him or to this Agreem ent from time to time. These Acts/Rules include, without limitations are the following:
• i.The Minimum Wages Act, 1948 & Rules and Orders and Notifications issued there under from t ime to time ii. The Contract Labour (Regulation & Abolition) Act, 1970 with Rules, Orders and Notification ma de there under; iii. The Industrial Disputes Act, 1947 with Rules, Orders and Notifications issued there under fro m time to time; iv. The Workmen's Compensation Act, 1923 with Rules, Orders and Notifications there under iss ued from time to time; v:-The Payment of Gratuity Act, 1972 with Rules, Orders and Notifications issued there under fro m time to time; vi. The Payment of Wages Act, 1936 with Rules, Orders and Notifications issued there under fro m time to time; vii. The Employees' Provident Fund and Miscellaneous Provisions Act, 1952 with Rules, Orders a nd Notifications issued there under from time to time; viii. The Employees State Insurance Act, 1948 with Rules, Orders and Notifications issued there under from time to time. ix. All other Acts/Rules/Regulations, Byelaws, Order, Notifications etc. already in vogue or may be enacted in future by the legislation or present or future Applicable to the Party of the Second Part from time to time for performing the aforesaid services. The agency shall produce the requisite Compliance report to DVC from time to time or as prescr ibed in the above-mentioned law. .
• c)Buyer Added Bid Specific ATC.
• i)Vol-I: Invitation for Bids (IFB), ii) Vol-II: Instructions to Bidders (ITB) iii) Vol-III: General Conditions of Contract (GCC) and Debarment Policy iv) Vol-IV: Scope of Work, Technical Specification, Drawing, QAP (if applicable) and O ther Terms & Conditions
• v)Vol-V: Bid Forms and Procedures (BFP)
• d)GeM’s General Terms and Conditions. NOTES:
• a)Buyer Added Bid Specific Terms and Conditions as above and all other terms and con ditions of Vol-I: Invitation for Bids (IFB), Vol-II: Instructions to Bidders (ITB) & Vol-I V: Scope of Work, Technical Specification, Drawing, QAP (if applicable), Other Ter ms & Conditions and Vol-V: Bid Forms and Procedures (BFP) shall supplement/amend the corresponding clauses of DVC’s General Conditions of Contract (GCC). Wherever there is any conflict, the provisions in Buyer Added Bid Specific Terms & Conditions and all other ter ms & conditions of Vol-I: Invitation for Bids (IFB), Vol-II: Instructions to Bidders
• (ITB), Vol-IV: Scope of Work, Technical Specification , Drawing, QAP(if applicable) and Other Terms & Conditions and Vol-V: Bid Forms and Procedures (BFP) shall pre vail over those in the DVC’s GCC.
• b)Other Terms & Conditions shall be covered as per the General terms & conditions (GTC) o f GeM & General Conditions of Contract (GCC) of DVC which are not specifically mentioned i n the Bid Document.
• c)If there is any conflict between General terms & conditions (GTC) of GeM and the General Conditions of Contract (GCC) of DVC, then General Terms & Conditions (GTC) of GeM shall p revail over General Conditions of Contract (GCC) of DVC. Please click on the below given link to open “Buyer Added Bid Specific ATC” Docu ment. .

Buyer uploaded ATC document Click here to view the file.

Buyer Organization specific Integrity Pact shall have to be complied by all bidders. Bidders shall have to upload scanned copy of signed integrity pact as per Buyer organizations policy along with bid. Click here to view the file