procurement of AFDSS spares for BEML make Dumpers and Dozers

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Bidders are advised to check applicable GST on their own before quoting. Buyer will not take any responsibility in this regards. GST reimbursement will be as per actuals or as per applicable rates (whichever is lower), subject to the maximum of quoted GST %.

Bidder shall submit the following documents along with their bid for Vendor Code Creation:

• a.Copy of PAN Card.
• b.Copy of GSTIN.
• c.Copy of Cancelled Cheque.
• d.Copy of EFT Mandate duly certified by Bank.

Manufacturer Authorization:Wherever Authorised Distributors/service providers are submitting the bid, Authorisation Form /Certificate with OEM/Original Service Provider details such as name, designation, address, e-mail Id and Phone No. required to be furnished along with the bid

Supplier shall ensure that the Invoice is raised in the name of Consignee with GSTIN of Consignee only.

While generating invoice in GeM portal, the seller must upload scanned copy of GST invoice and the screenshot of GST portal confirming payment of GST.

Without prejudice to Buyer’s right to price adjustment by way of discount or any other right or remedy available to Buyer, Buyer may terminate the Contract or any part thereof by a written notice to the Seller, if:

• i)The Seller fails to comply with any material term of the Contract. ii) The Seller informs Buyer of its inability to deliver the Material(s) or any part thereof within the stipulated Delivery Period or such inability otherwise becomes apparent. iii) The Seller fails to deliver the Material(s) or any part thereof within the stipulated Delivery Period and/or to replace/rectify any rejected or defective Material(s) promptly. iv) The Seller becomes bankrupt or goes into liquidation.
• v)The Seller makes a general assignment for the benefit of creditors. vi) A receiver is appointed for any substantial property owned by the Seller. vii) The Seller has misrepresented to Buyer, acting on which misrepresentation Buyer has placed the Purchase Order on the Seller.

• 1.The Seller shall not assign the Contract in whole or part without obtaining the prior written consent of buyer.
• 2.The Seller shall not sub-contract the Contract in whole or part to any entity without obtaining the prior written consent of buyer.
• 3.The Seller shall, notwithstanding the consent and assignment/sub-contract, remain jointly and severally liable and responsible to buyer together with the assignee/ sub-contractor, for and in respect of the due performance of the Contract and the Sellers obligations there under.

Scope of supply (Bid price to include all cost components) : Only supply of Goods

Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the Bid document, ATC and Corrigendum if any.

The bidder is required to upload, along with the bid, all relevant certificates such as BIS licence, type test certificate, approval certificates and other certificates as prescribed in the Product Specification given in the bid document.

To be eligible for award of contract, Bidder / OEM must possess following Certificates / Test Reports on the date of bid opening (to be uploaded with bid): The bidder must submit a certified document from competent authority/government agency stating that th e quoted items by the bidder conforms to DGMS (Tech.) Circular no. 06, dated 27.02.2020. .

Warranty period of the supplied products shall be as given in specifications from the date of final acceptance of goods or after completion of installation, commissioning & testing of goods (if included in the scope of supply), at consignee location. OEM Warranty certificates must be submitted by Successful Bidder at the time of delivery of Goods. The seller should guarantee the rectification of goods in case of any break down during the guarantee period. Seller should have well established Installation, Commissioning, Training, Troubleshooting and Maintenance Service group in INDIA for attending the after sales service. Details of Service Centres near consignee destinations are to be uploaded along with the bid.

Buyer Added text based ATC clauses

• (A)Eligibility &ProvennessCriteria: OEM / OES / OPM are eligible to quote:-
• A."OEM -means Original Equipment Manufacturer- (M/s BEML) (No documents requir ed for provenness)
• (i).a. Authorized Agent / Dealer / Distributor of Original Equipment Manufacturer (OE M): shall have to furnish valid tender specific authorization from OEM.
• B.OES (Original Equipment supplier) – (M/s BEML) (No documents required for prove nness) OES-means authorised supplier of Original Equipment Manufacturer. Only those firms who have the current authorisation and/or technical collaboration of OEM for supply o f their Equipment and providing technical services would be treated as OES.
• C.OPM- Original Parts manufacturer- (M/s Southern Electronics- for BH100 Dumpers, BD155 Dozers, OPM is not known for BD355 Dozers) (No documents required for prov enness)- falling under the following categories. The original manufacturer of assemblies, sub-assemblies or components of the origin al equipment. The original manufacturers of spare parts/items of assemblies, Sub-assemblies or co mponents of the original equipment. For any other prospective OPM, following documents are to be submitted to establish ed themselves as an OPM for the tendered items- 1. (i) Self-certificate of being manufacturer of the assemblies/su b assemblies/components, etc. Self-certified copies of Purchase orders in support of proof of having supplied to OEM or copy of an agreement of the OEM with OPM for the tendered items. Self-certified copy of performance certificate from the end user to assess the pronen ess credibility of the OPM based on the following criteria- “Assemblies/sub-assemblies/components and their spares/etc. offered by the OPM m ust have been supplied in the past to CIL/Subsidiary Companies or other PSUs/Govern ment Departments and these should have performed satisfactorily for a period of not less than one year from the date of fitment/commissioning”. The items in the purchase order should be the tendered items and they must have b een supplied during the last 05 years from the date of tender opening. In case it is difficult to obtain the performance report in the above case, the firm has to submit a self-certificate in the following format, along with proof of payment again st the Purchase Order(s)/Rate Contract(s): “The items covered in the Purchase Order(s)/Rate Contract(s) copies enclosed with o ur offer have been fully executed and have performed satisfactorily as per the provis ions of respective Purchase Order(s)/Rate Contract(s) and all the complaints/claim(s) lodged by the purchaser, if any, have been attended to and no complaints/claim(s) ar e pending” If the above mentioned declaration / information / documents submitted by the OPM are subsequently found to be false or forged / tampered in any way, the total respon sibility shall lie with the OPM and CCL/Subsidiary companies shall reserve the full righ t to take suitable penal action as may be deemed fit including banning of business, a part from forfeiture of EMD, security deposit, etc. OR
• 2.The manufacturer whose supplied assemblies/ Sub-assemblies / components to th e OEM have been declared fitted on the equipment by the OEM. In such cases, docu ments mentioned under 1 (i), 1 (ii) and 1 (iii) above shall not be required for declarin g them as OPM. OR
• 3.The manufacturer whose supplied assemblies / sub-assemblies / components were found fitted in the equipment at the time of physical verification by the committee co nstituted at CCL level. In such cases, documents mentioned under 1 (i), 1 (ii) and 1
• (iii)above are not required for declaring them as OPM.
• (iii).a. Authorized Agent / Dealer / Distributor of Original Parts Manufacturer (OPM): sh all have to furnish valid tender specific authorization from OPM.
• 4.The bidder must also submit a certified document from competent authority/gover nment agency stating that the quoted items by the bidder conforms to DGMS (Tech.) Circular no. 06, dated 27.02.2020. .

Buyer uploaded ATC document Click here to view the file.