PROCUREMENT OF AFDSS FOR DUMPERS

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Bidders can also submit the EMD with Payment online through RTGS / internet banking in Beneficiary name SECL KUSMUNDA Account No. 11070549047 IFSC Code SBIN0007405 Bank Name State Bank of India Branch address SBI Kusmunda, 495454 . Bidder to indicate bid number and name of bidding entity in the transaction details field at the time of on- line transfer. Bidder has to upload scanned copy / proof of the Online Payment Transfer along with bid.

Successful Bidder can submit the Performance Security in the form of Payment online through RTGS / internet banking also (besides PBG which is allowed as per GeM GTC). On-line payment shall be in Beneficiary name SECL KUSMUNDA Account No. 11070549047 IFSC Code SBIN0007405 Bank Name State Bank of India Branch address SBI Kusmunda, 495454 . Successful Bidder to indicate Contract number and name of Seller entity in the transaction details field at the time of on-line transfer. Bidder has to upload scanned copy / proof of the Online Payment Transfer in place of PBG within 15 days of award of contract.

Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the Bid document, ATC and Corrigendum if any.

Bidders are advised to check applicable GST on their own before quoting. Buyer will not take any responsibility in this regards. GST reimbursement will be as per actuals or as per applicable rates (whichever is lower), subject to the maximum of quoted GST %.

Bidder shall submit the following documents along with their bid for Vendor Code Creation:

• a.Copy of PAN Card.
• b.Copy of GSTIN.
• c.Copy of Cancelled Cheque.
• d.Copy of EFT Mandate duly certified by Bank.
• 7.Rate Contract Bidder's offer is liable to be rejected if they dont upload any of the certificates / documents sought in the Bid document, ATC and Corrigendum if any.
• 8.Rate Contract Bidders are advised to check applicable GST on their own before quoting. Buyer will not take any responsibility in this regards. GST reimbursement will be as per actuals or as per applicable rates (whichever is lower), subject to the maximum of quoted GST %.

Manufacturer Authorization:Wherever Authorised Distributors/service providers are submitting the bid, Authorisation Form /Certificate with OEM/Original Service Provider details such as name, designation, address, e-mail Id and Phone No. required to be furnished along with the bid

Scope of supply (Bid price to include all cost components) : Only supply of Goods

Buyer Added text based ATC clauses Procurement of Spares for “Southern Electronics Pvt Ltd” make Auto Fire Detection & Suppre ssion System (AFDSS) fitted in HD785-7 Komatsu 100Te dumpers and BWS70KL & WS28-2 Wat er Sprinklers. SCHEDULE OF REQUIREMENTS:

• S.No. Item Description Part No. Qty UOM 01 DUST CAP SE53835 200 Nos. 02 TEFLON BUSH SE543351 500 Nos. 03 DCP CYL. ASSY. SE57111 1 Nos. 04 NITROGEN CYLINDER ASSEMBLY (0.5 LIT) SE57112 20 Nos. 05 CONTROL UNIT ASSY. SE57110 8 Nos. 06 HORN UNIT. SE57392 5 Nos. 07 SENSOR MOUNTING CLIP SE54462 240 Nos. 08 PILOT CYLINDER ASSEMBLY (GL) SE57146 8 Nos. 09 M6 X 12.5 BOLT SE53625 60 Nos. 10 M6 BOSS SE53636 80 Nos. 11 DRY CHEMICAL POWDER SE53753 800 Nos. 12 FUSE 3A SE53557 30 Nos. 13 C02 CARTRIDGE (300GM) SE53994 24 Nos. 14 1/4 IN HOSE ASSY, 700MM SE5352279 12 Nos. 15 CO2 CARTRIDGE (200GM) SE57218 8 Nos. 16 END OF LINE RESISTOR UNIT SE53799 4 Nos. 17 NOZZLE CONICAL SE53508 120 Nos. 18 ELBOW 1/2 IN SE535021 20 Nos. 19 3/4" ELBOW WITH CHECK NUT SE53630 24 Nos. 20 M6 PLAIN WASHER SE57248 10 Nos. 21 1/2HOSE ASSY SE535229 8 Nos. 22 1/2' HOSE ASSY SE535845 12 Nos. 23 COUPLER 1/2 IN SE53518 18 Nos. 24 PIPE CROSS-4 WAY SE535123 4 Nos. 25 TEE 3/4" BSP SE53757 8 Nos. 26 DCP CYLINDER CLAMP SE57122 16 Nos. 27 BOLT M8 X 65 SE53610 12 Nos. 28 SENSOR CABLE ASSEMBLY SE53944 8 Nos. 29 1/2 IN HOSE ASSY, 1700MM SE5352214 4 Nos. 30 1/2 HOSE ASSY SE535225 6 Nos. 31 1/2 IN HOSE ASSY, 1100MM SE535226 4 Nos. 32 3/4" HOSE ASSY. SE5352222 8 Nos. 33 1/2 IN HOSE ASSY, 700MM SE5352213 4 Nos. 34 3/4" HOSE ASSY. SE5352223 4 Nos. 35 1/2" HOSE ASSY SE535848 10 Nos. 36 3/4" COUPLER SE53570 16 Nos. 37 DIP TUBE INLET SE539931 12 Nos. 38 1/4" HOSE ASSY SE5352243 4 Nos. 39 CABLE ASSLY MAIN SE57253 8 Nos. 40 RUPTURE DISC ASSY - DCP CYLINDER SE54686 55 Nos. 41 OVERRIDE UNIT SE54453 1 Nos. 42 M10 X 15 BOLT SE53788 20 Nos. 43 1/4 IN HOSE ASSY, 7000MM SE5352266 12 Nos. 44 CABLE ASSY. MAIN SE57570 1 Nos. 45 M10 BOSS SE53635 15 Nos. 46 N2 CHARGING ADOPTER SE54460 2 Nos. 47 CABLE ASSY MAIN SE57189 2 Nos. 48 SENSOR CABLE ASSY SE53727 3 Nos. 49 M10 NUT SE53606 20 Nos. 50 CO2 CARTRIDGE 400GM SE539941 30 Nos. 51 SPLICING CONNECTOR SE54539 40 Nos. 52 MAIN CONTROL UNIT 2 ZONE AFDSS OF DU MPER SE571101 3 Nos. 53 NOZZLE BRACKET SE572161 6 Nos. 54 NRV ASSLY FOR 2 ZONE AFDSS SE59959 2 Nos. 55 1/2" HOSE ASSY (800 MM) SE5352212 12 Nos. 56 FUSE HOLDER SE53675 22 Nos. 57 SENSOR CABLE SE537271 3 Nos. 58 NOZZLE CONICAL SE535082 18 Nos. 59 CYLINDER MTG. BRACKET SE57513 8 Nos. 60 SENSOR CABLE SE53695 6 Nos. 61 NOZZLE BRACKET ASSY. - A SE54323 50 Nos. 62 CYL. MOUNTING BRACKET SE57115 2 Nos. ELIGIBILITY CRITERIA: Indented items are to be procured from OEM/ OPM/ OES of the tendered items or sole selling a gent/authorized dealer/distributors of OEM /OES/ OPM. OEM: - Means Original Equipment Manufacturer. OES: - Means authorized supplier of Original Equipment Manufacturer. Only those firms who have the curr ent authorization and / or technical collaboration of OEM for supply of their equipment and providing techni cal services would be treated as OES. OPM: - Means Original Parts Manufacturer falling under the following categories:
• 1.The original manufacturers of assemblies, sub-assemblies, or components of the original equipment.
• 2.The original manufacturers of spares parts/ items of assemblies, sub-assemblies or components of the original equipment. The status of a manufacturer as OPM will be determined on fulfilling any one of the following c riteria:
• 1.On submission of the following documents by OPM: -
• a.Self-certificate, of being manufacturer of the Assemblies/ Sub-assemblies/ Components, etc.
• b.Self-certified copies of Purchase Orders in support of proof of having supplied to OEM or copy of an Agreement of the OEM with OPM, for the above items.
• c.Self-certified copy of performance certificate from the end user to assess the proven-ness credibilit y of the OPM based on the following criteria: - “Assemblies/ sub-assemblies/ components and their spares /etc. offered by the OPM must have been sup plied in the past to CIL / subsidiary companies or other PSUs / Govt. departments/Private organizations a nd these should have performed satisfactorily for a period of not less than one year from the date of fitm ent/ commissioning”. If the above-mentioned declaration/ information/ documents submitted by the OPM are subsequently fou nd false or forged/ tampered in any way, the total responsibility shall lie with the OPM and CIL/ Subsidiary companies shall reserve the full right to take suitable penal action as may be deemed fit including bannin g of business, apart from forfeiture of EMD, Security Deposit etc. OR,
• 2.The manufacturer whose supplied assemblies/ sub-assemblies/ components to the OEM, have been decl ared fitted on the equipment by the OEM. In such cases, documents mentioned under 1(a), 1 (b) and 1(c) a bove are not required for declaring them as OPM. OR,
• 3.The manufacturer whose supplied assemblies/ sub-assemblies/ components were found fitted on the eq uipment at the time of physical verification by the Committee. In such cases, documents mentioned under 1(a), 1(b) and 1(c) above are not required for declaring as OPM. Once OPM has been identified, no documents related to the identification are required to be submitted by the OPM in each separate procurement case. In case the performance of two consecutive supplies made by the OPM in a subsidiary company is not foun d satisfactory, its name will be deleted from the list and the said OPM after issue of a notice will not be con sidered for further issuance of enquiry. If the OPM does not supply directly to CIL as a matter of its corporate policy, it may nominate distributor/ d ealer/ agent for a particular Subsidiary company and on such authorization, procurement may be made fro m such authorized distributor/ dealer/ agent. In case, any specific purchase order(s) has/have not been fully executed and any complaint/claim is pendi ng, then details of such cases to be categorically mentioned with the reasons thereof so that decision maki ng is in clear perspective without any hidden facts in the subject matter. The authenticity of the self-certificate as well as other documents submitted/uploaded by the bidder will so lely be their responsibility and appropriate action will be taken by CIL/Subsidiary Company if it is subseque ntly found to be misleading/false/ forged. However, SECL reserve the right to verify the above or get performance directly from the concerned buyer s/customers/end users of the items supplied by the bidders against supply order. SOLE SELLING AGENT/AUTORIZED DEALER/DISTRIBUTORS ARE ALSO REQUIRED TO SUBMIT FOLL OWING DOCUMENTS: Sole selling agent/authorized dealer/distributor will also submit tender specific authorization letter fro m their principal to quote against the tender. The authorization letter dully notarized & self-attested for sp ecific tender should be submitted along with their offer by the firm quoting on behalf of their principal. Sole selling agent/authorized dealer/distributor participating in the tender on behalf of one manufacturer will not be allowed to quote on behalf of another manufacturer along with the first manufacturer. All documents as stated above should be dully self-authenticated & notarized and should be submitted alon g with its on-line required documents. Failure to submit the above documents may render a tender unacce ptable. #Note:- · Make and Model is mandatorily required to be submitted in Bid itself. The bid without make or model will not be considered technically acceptable. The bidder must refrain from providing make s uch as NA, Unbranded, Multiple Makes, Blank etc. Bids with such details will not be considered techn ically acceptable. · The bidder must ensure one to one fitment and installation in terms of fitment, functionality and syn chronization and other entire technical parameters of their offered items. · WARRANTY /GUARANTEE: The supplier shall give a warranty of satisfactory performance of spare s supplied for a period of 12 months from the date of fitment or 18 months from the date of accepta nce of material at consignee’ s end, whichever is earlier. · Fitment Guarantee: - Bidder shall submit the fitment guarantee for the offered items to the effect that the offered items shall fit and function in the equipment on which they are intended to be used without any modification or alteration. · Note: Provision should be made during tendering in GeM portal so that OEM/OPM /OES c an also participate in the tender. · The bidder must ensure one to one fitment and installation in terms of fitment, functionality and syn chronization and other entire technical parameters of their offered items. · However, SECL reserve the right to verify the quality directly from the concerned buyers/customers/ end users of the items supplied by the bidders against supply · Delivery Period: within 120 Days from date of issue of supply order. ADDITIONAL TERMS & CONDITIONS (COMMERCIAL) As per GeM GTC guidelines the participation by the Seller in e-bidding shall be c onstrued as his/her acceptance for all the Terms and Conditions as outlined in t he e-bidding including GTC, STC and Commercial terms of ATC. Submission of of fer/participation by the seller will be treated as their unconditional acceptance t o all terms & conditions outlined in the e-bidding including GTC/STC and comm ercial terms of ATC
• 1.INSTRUCTION TO BIDDERS: Scanned copies of following documents as per requirements of the bid may be s ubmitted while submitting the offer online.
• i.Declarations, certificates (wherever applicable) etc. required as per bid do cument. ii. EMD: Offers of the firms submitted without EMD (for non-exempted bidders) as demanded shall be summarily rejected.
• a.The bidder seeking EMD exemption, must submit the valid supporting docum ent as per GeM GTC with the bid. Under MSE category, only manufacturers fo r goods and Service Providers for Services are eligible for exemption from EM
• D.Traders are excluded from the purview of this Policy.
• b.For purpose of EMD exemption, by submission of valid Startup certificate, bidder undertakes that their turnover has not exceeded financial limit prescri bed in the startup certificate in any of the previous financial years since incep tion. The bidder shall specifically inform if the turnover has exceeded financia l limit prescribed in the startup certificate in the any of the previous financial years since inception.
• c.For purpose of EMD exemption in case of BIS registered bidders (OEM’s), in c ase of item wise evaluation the EMD is item wise, and bidder shall submit the BIS addendum/correspondence documents showing validity and coverage of offered item in BIS, as it is essential information the same shall be required fo r decision for acceptance/rejection of EMD. Traders/Resellers are excluded fro m the purview of this benefit. It is noted that above clauses of EMD exemption are in line with GeM GTC givi ng the detailed methodology of evaluation and shall remain final along with a ny updates in GeM GTC. EMD shall be accepted in the form of Bank Guarantee (including e-bank guaran tee) from any of the RBI Scheduled Commercial banks or payment online (RTGS / NEFT / IMPS / other digital modes) in an acceptable form. Submission of a ny other form of EMD shall not be acceptable. Bank details for EMD submission: NAME OF BENEFICIARY- SECL KUSMUNDA ACCOUNT NO. - 11070549047 IFSC CODE- SBIN0007405 BANK NAME: State Bank of India BRANCH NAME - SBI Kusmunda, 495454. Note:- All the other details of the Bid and Annexure's are attached in Buyer Addd ed Bid Specific ATC Document. .

Buyer uploaded ATC document Click here to view the file.