Procurement of MT Vehicles Spares

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Bidder financial standing: The bidder should not be under liquidation, court receivership or similar proceedings, should not be bankrupt. Bidder to upload undertaking to this effect with bid.

Bidders shall quote only those products (Part of Service delivery) in the bid which are not obsolete in the market and has at least 1 years residual market life i.e. the offered product shall not be declared end-of- life by the OEM before this period.

Bidders are advised to check applicable GST on their own before quoting. Buyer will not take any responsibility in this regards. GST reimbursement will be as per actuals or as per applicable rates (whichever is lower), subject to the maximum of quoted GST %.

Bidder shall submit the following documents along with their bid for Vendor Code Creation:

• a.Copy of PAN Card.
• b.Copy of GSTIN.
• c.Copy of Cancelled Cheque.
• d.Copy of EFT Mandate duly certified by Bank.

Data Sheet of the product(s) offered in the bid, are to be uploaded along with the bid documents. Buyers can match and verify the Data Sheet with the product specifications offered. In case of any unexplained mismatch of technical parameters, the bid is liable for rejection.

Experience Criteria: The Bidder or its OEM {themselves or through reseller(s)} should have regularly, manufactured and supplied same or similar Category Products to any Central / State Govt Organization / PSU for 3 years before the bid opening date. Copies of relevant contracts to be submitted along with bid in support of having supplied some quantity during each of the year. In case of bunch bids, the primary product having highest value should meet this criterion.

Malicious Code Certificate: The seller should upload following certificate in the bid:-

• (a)This is to certify that the Hardware and the Software being offered, as part of the contract, does not contain Embedded Malicious code that would activate procedures to :-
• (i)Inhibit the desires and designed function of the equipment.
• (ii)Cause physical damage to the user or equipment during the exploitation.
• (iii)Tap information resident or transient in the equipment/network.
• (b)The firm will be considered to be in breach of the procurement contract, in case physical damage, loss of information or infringements related to copyright and Intellectual Property Right (IPRs) are caused due to activation of any such malicious code in embedded software.

While generating invoice in GeM portal, the seller must upload scanned copy of GST invoice and the screenshot of GST portal confirming payment of GST.

• 10.Turnover OEM Turn Over Criteria: The minimum average annual financial turnover of the OEM of the offered product during the last three years, ending on 31st March of the previous financial year, should be as indicated in the bid document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the date of constitution / incorporation of the OEM is less than 3 year old, the average turnover in respect of the completed financial years after the date of constitution shall be taken into account for this criteria. In case of bunch bids, the OEM of CATEGORY RELATED TO primary product having highest bid value should meet this criterion.

IMPORTED PRODUCTS: In case of imported products, OEM or Authorized Seller of OEM should have a registered office in India to provide after sales service support in India. The certificate to this effect should be submitted.

Escalation Matrix For Service Support : Bidder/OEM must provide Escalation Matrix of Telephone Numbers for Service Support.

ISO 9001: The bidder or the OEM of the offered products must have ISO 9001 certification.

Buyer Added text based ATC clauses

• 1.Brand & Quality Compliance 1.1 Items must be of reputed brands. 1.2 All items should be new, unused and of standard quality.
• 2.Sample Approval (If required) 2.1 Buyer reserves the right to ask for samples before bulk supply. 2.2 Supply will be accepted only after sample approval.
• 3.Delivery Timeline 3.1 Complete delivery within 15 days from date of supply order. 3.2 Delay may attract LD (Liquidated Damages) as per GeM rules.
• 4.Packaging Standards 4.1 Items must be supplied in proper original packaging (Pkt/ Box/ Ream as applicable). 4.2 Damaged or loose items will be rejected.
• 5.Inspection Clause 5.1 Items will be inspected at consignee location. 5.2 Substandard or mismatched items will be rejected and replaced at vendor cost.
• 6.Replacement Warranty 6.1 Any defective or poor-quality items must be replaced within 7 days.
• 7.Experience Criteria 7.1 Vendor should have prior experience of supplying stationery items to Govt/PSU/Defence (at least 10 or der)
• 8.Turnover Criteria 8.1 Minimum average annual turnover of ₹ 5-10 lakh in last 3 years (adjust as per requirement)
• 9.OEM/ Auhorized Supplier 9.1 Vendor should be OEM or authorized dealer/ distributor of listed brands.
• 10.Single vendor performance clause 10.1 Poor past performance (if any) may lead to rejection as per GeM guidelines.
• 11.Payment Terms 11.1 Payment will be made after successful delivery and inspection.
• 12.Bidder should submit financial standing cert duly signed by Notary and bank authority. Falling to submi t the requisite documents buyer reserve rights to reject the bid.
• 13.Bidder should supply the similar product at consignee location. .