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A3 Size Multifunction Printer (MFP)

Office Of Dg (mss)

Ministry of Defence › Department of Defence Research & Development

Delivers to

Hyderabad, Telangana

Overview

11 facts from the tender

Ministry of Defence published this goods tender on GeM on 7 Oct 2026, for Hyderabad, Telangana. No EMD is required. It closed on 8 Oct 2026, 4:00 pm IST. Bid number GEM/2026/R/747536.

From the bid document

TimelineBid → reverse auction

  1. Bid published17 Aug 2026
  2. Bid closed28 Aug 2026 · 9:00 am
  3. RA issued6 Oct 2026
  4. RA started7 Oct 2026 · 4:00 pm
  5. RA ended8 Oct 2026 · 4:00 pm

Bidding

Bid type
Reverse auction
Evaluation method
Total value wise evaluation
Packet type
Two Packet Bid
Reverse auction
Yes, H1-Highest Priced Bid Elimination
Auction for bid
GEM/2026/B/7919446
Total quantity
1

Buyer

Created by
RFPBUILDUP-RCI
Location
Hyderabad · Telangana
Portal
GeM

Important dates

Published
7 Oct 2026, 4:00 pm IST
Closed
8 Oct 2026, 4:00 pm IST

Bid & reverse auction

This reverse auction is the price round of bid GEM/2026/B/7919446. GeM's auction document lists only the auction, so the items, delivery, eligibility and buyer terms below come from the bid document and are marked From the bid document.

Bid document (PDF) Reverse auction document (PDF)

Items & delivery

From the bid document

1 item · Address masked by GeM

Item 1

A3 Size Multifunction Printer (MFP)

Quantity1 pieces
Delivery location

***********HYDERABAD

GeM masks the full address in this document.
Delivery
60 days
Specifications & requirements · 21
Bis Required
Yes
Specification Name
बड के िलए आवBयक अनुमत मूSय /Bid Requirement (Allowed Values)
Description of Stores
A3, Legal and A4 size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter
Printing Technology
Electrophotography/Xerography (Laser/LED)
Type of Printing
Colour Or higher
Availability of Fax
No
RAM Size (MB)
4096, 4608, 5120, 5632, 6144, 6656, 7168, 7680, 8192 Or higher
Storage Capacity (in GB)
256, 512, 1024, 320, 640, 500 Or higher
Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs
30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79, 80 to 84, 85 to 89, 90 to 94, 95 to 99, 100 to 104, 105 to 109, 110 to 119, 120 to 129, 130 to 139, 140 to 149, 150 to 159, 160 to 169, 170 to 179, 180 to 189 Or higher
Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs
Not Applicable Or higher
Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs
30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79, 80 to 84, 85 to 89, 90 to 94, 95 to 99, 100 to 104, 105 to 109, 110 to 119, 120 to 129, 130 to 139, 140 to 149, 150 to 159, 160 to 169, 170 to 179, 180 to 189 Or higher
Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs
Not Applicable Or higher
Auto Duplexing Printing/Coping (2-sided Feature)
Yes Or higher
Original Document Feeder Type (For Scanning and Copying)
Single-Pass Document Feeders (SPDF) Or higher
Number of Main Paper Tray
2, 3, 4, 5, 6 Or higher
Connectivity
USB Port, Ethernet Port
On Site Warranty (in Year)
1 Or higher
Extended Warranty (in Years) over and above standard warranty
0, 1, 2, 3, 4 Or higher
Product Verification
At the time of delivery, the Seller shall provide the Original Equipment Manufacturer website link along with the device serial number corresponding to the supplied product. The serial number shall be clearly indicated on the product. The Buyer or Consignee shall be able to verify complete product details, including configuration, through the Original Equipment Manufacturer website without the need to create a user account.
Warranty
1. The Seller shall provide a valid Warranty Certificate or Warranty Tag, in physical or digital form, issued by the Original Equipment Manufacturer, at the time of supply. The warranty shall be verifiable through the Original Equipment Manufacturer official website and or authorised customer care centre. 2. The warranty shall remain valid for the specified number of years or until the printer reaches the Original Equipment Manufacturer defined minimum number of prints during the warranty period, whichever occurs earlier. Upon reaching either of these limits, the warranty coverage shall automatically cease. 3. The Buyer may verify the actual number of prints completed by the printer at the time of delivery to confirm that the product has not been previously used. Such verification may be carried out using the printer’s in-built print counter or any other Original Equipment Manufacturer approved mechanism.. 4. The warranty shall not cover consumables, including but not limited to cartridges, toner, ink, developer, and similar consumable items.
Operating System Supportabilit y
1. Products offered under this category shall support at least the Latest-2 versions of the operating systems specified in the catalogue. 2. If compatibility with an operating system version earlier than Latest-2 is required, the Buyer may specify the same under the “Additional Specification Parameter” section at the time of bid creation.

Tender documents

Bid files and supporting documents, linked directly from GeM.

Policy & contract references

Documents you must submit

  • Certificate (Requested in ATC)
  • Compliance of BoQ specification and supporting document

Eligibility

Experience & turnover exemptions

Micro & small enterprises (MSE)

No exemption
From the reverse auction
Exemption conditions

Exemptions depend on the evidence and conditions specified in the bid.

Preferences & relaxations

From the bid document

  • MSE purchase preference
  • EMD exemption
  • Inspection required
  • MII preference: no

Check each criterion against the tender notice before you bid.

Commercial conditions

From the bid document

EMD
Not required
Performance guarantee
5% for 16 months
Offer validity
90 days

Reverse auction extension

From the reverse auction

If any seller submits the offer price during last 15 minutes of RA end time, then RA will be automatically extended for next 15 minutes from the last participation time. There is no limit on such RA extension cycle.

View PDF · p. 1

Buyer requirements & conditions

Buyer-added conditions from the bid and the reverse-auction documents.

From the bid document

Bidder shall submit the following documents along with their bid for Vendor Code Creation:

  • a.Copy of PAN Card.
  • b.Copy of GSTIN.
  • c.Copy of Cancelled Cheque.
  • d.Copy of EFT Mandate duly certified by Bank.

Data Sheet of the product(s) offered in the bid, are to be uploaded along with the bid documents. Buyers can match and verify the Data Sheet with the product specifications offered. In case of any unexplained mismatch of technical parameters, the bid is liable for rejection.

Installation, Commissioning, Testing, Configuration, Training (if any - which ever is applicable as per scope of supply) is to be carried out by OEM / OEM Certified resource or OEM authorised Reseller.

  • 1.The Seller shall not assign the Contract in whole or part without obtaining the prior written consent of buyer.
  • 2.The Seller shall not sub-contract the Contract in whole or part to any entity without obtaining the prior written consent of buyer.
  • 3.The Seller shall, notwithstanding the consent and assignment/sub-contract, remain jointly and severally liable and responsible to buyer together with the assignee/ sub-contractor, for and in respect of the due performance of the Contract and the Sellers obligations there under.

Without prejudice to Buyer’s right to price adjustment by way of discount or any other right or remedy available to Buyer, Buyer may terminate the Contract or any part thereof by a written notice to the Seller, if:

  • i)The Seller fails to comply with any material term of the Contract. ii) The Seller informs Buyer of its inability to deliver the Material(s) or any part thereof within the stipulated Delivery Period or such inability otherwise becomes apparent. iii) The Seller fails to deliver the Material(s) or any part thereof within the stipulated Delivery Period and/or to replace/rectify any rejected or defective Material(s) promptly. iv) The Seller becomes bankrupt or goes into liquidation.
  • v)The Seller makes a general assignment for the benefit of creditors. vi) A receiver is appointed for any substantial property owned by the Seller. vii) The Seller has misrepresented to Buyer, acting on which misrepresentation Buyer has placed the Purchase Order on the Seller.
06

Scope of Supply

View PDF · p. 7

Scope of supply (Bid price to include all cost components) : Supply Installation Testing Commissioning of Goods and Training of operators and providing Statutory Clearances required (if any)

07

Service & Support

View PDF · p. 7

Dedicated /toll Free Telephone No. for Service Support : BIDDER/OEM must have Dedicated/toll Free Telephone No. for Service Support.

08

Service & Support

View PDF · p. 7

Escalation Matrix For Service Support : Bidder/OEM must provide Escalation Matrix of Telephone Numbers for Service Support.

Warranty period of the supplied products shall be 1 years from the date of final acceptance of goods or after completion of installation, commissioning & testing of goods (if included in the scope of supply), at consignee location. OEM Warranty certificates must be submitted by Successful Bidder at the time of delivery of Goods. The seller should guarantee the rectification of goods in case of any break down during the guarantee period. Seller should have well established Installation, Commissioning, Training, Troubleshooting and Maintenance Service group in INDIA for attending the after sales service. Details of Service Centres near consignee destinations are to be uploaded along with the bid.

Timely Servicing / rectification of defects during warranty period: After having been notified of the defects / service requirement during warranty period, Seller has to complete the required Service / Rectification within 3 days time limit. If the Seller fails to complete service / rectification with defined time limit, a penalty of 0.5% of Unit Price of the product shall be charged as penalty for each week of delay from the seller. Seller can deposit the penalty with the Buyer directly else the Buyer shall have a right to recover all such penalty amount from the Performance Security (PBG).Cumulative Penalty cannot exceed more than 10% of the total contract value after which the Buyer shall have the right to get the service / rectification done from alternate sources at the risk and cost of the Seller besides forfeiture of PBG. Seller shall be liable to re-imberse the cost of such service / rectification to the Buyer.

11

Buyer Added Bid Specific ATC

View PDF · p. 8

Buyer Added text based ATC clauses PRODUCT SUPPORT AFTER WARRANTY:7 YEARS No of lots : 1 lot only Denial Clause: Denial clause informs Seller that the Buyer reserves the right to admit additional payment due to upward revision of statutory levies beyond the original delivery schedule in case Seller fails to deliver the goods a s per schedule. Variations in the rates of statutory levies within the original deli very schedule will be allowed if taxes are explicitly mentioned i n the contract/supply order and delivery has not been made till the revision of the statutory levies. Buyer reserves the right no t to reimburse the enhancement of cost due to increase in stat utory levies beyond the original delivery period of the supply or der/contract even if such extension is granted without impositi on of LD. Other Terms:

  • 1.e-PBG or Bank Guarantee should be submitted within 15 days from contract Generated Date otherwise the contract will be terminated or c ancelled 2.Industry Partner who are not registered with DRDO are required to submit the bid declaration form as per ATC format. 3.Before delivery of the item firm's should submit below documents els e item cannot be accepted:
  • i.Gem online invoice ii. Bank details (ECS Details) iii. PAN card Note 1: Detailed technical compliance should be submitted along with th e technical bid. Note 2: Any Representation against the Bid will be accepted through Ge M portal only. Representation sent through e-mail, will not be consider ed. Delivery Guidelines: - 1.Items are to be delivered through consignee (DCMM, RCI) only on working days i.
  • e.from Monday to Friday between 10:00 Hrs to 16:30 Hrs (excluding holidays) 2.After submission of BG only, item to be delivered. (if Applicable) 3.While delivering the items, the delivery person should carry the following docum ents a.GeM Contract copy with amendments (if any) b.GeM Invoice (2 copies) c.Technical Documents, Certificate of Conformity, any other documents mentio ned in the contract. d.For delivery of the stores, Commercial green card issued by the lab is require
  • d.Contact details (040 – 2430 6232). Note: Items dispatched through Courier / Speed Post should be clearly marked with GeM Contract No and Consignee Contact details (040 – 2430 5224 / 6229). WhatsApp calls or messages not allowed. .
12

Buyer Added Bid Specific ATC

View PDF · p. 9

Buyer uploaded ATC document Click here to view the file.

From the reverse auction

Reverse auction — offer validity

View PDF · p. 1

Participation by the bidder in RA process would be considered as their consent for extension in offer validity by 30 days by the date of RA initiation.

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