BOLT, M56, DWG: 3/7725851-2029561, BOLT, M56, C-35, DWG: 3/7725852-2029564, BOLT, T-HEAD, DWG: 4/7708701-2029591, BOLT, T-HEAD C-45, 410MM, M30, DIN-186-3011464, BOLT, T-HEAD C-45, 280MM, M42, DIN-18…

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Buyer Added text based ATC clauses BUYER ADDED ADDITIONAL TERMS & CONDITIONS (ATC) Contact e-mail ID: psaisree@vizagsteel.com Product(s) to be offered by the bidders in response to the bid should be in conformity to the following RINL additional terms and conditions (ATC):

• 1.MATERIAL SPECIFICATIONS:
• a.As per Buyer specification Document. *Exception and deviation: No request for change in scope of wor k will be considered.
• b.Bidder to specify Make/Model and upload Technical catalogue/brochures etc wherever applicable in th e offer. Supply of other than offered make/model will be summarily rejected.
• c.RINL will not take into cognizance any contradiction w.r.t the offer given by bidder or agreed to during technical evaluation, vis-à-vis contents of catalogue/ document(s) made available by the bidder elsewhere in the GeM portal ( outside the Bid/tender under consideration). Bidder will be required to abide by their of fer/ terms agreed to during the technical evaluation. Test certificate- as per buyers technical specification sheet
• 2.DELIVERY SCHEDULE:
• a.The tentative schedule at which the supplies should be affected as indicated by RINL-VSP as per Deliv ery Schedule indicated in GEM Bid Document from the date of receipt of Letter of Acceptance (LOA) / GEM Contract / RINL SAP Purchaser Order( in case GEM contract could not be released in GEM portal for whatso ever the reason), whichever is earlier.. Further, RINL-VSP reserves the right to revise the delivery schedul es depending on our production requirements and storage capacity, without any additional financial implic ation to RINL-VSP.
• b.VSP reserves the right to reject Offers not meeting VSP’s Schedule or to consider Offer with best delivery schedule(s).
• c.It may be noted that in the event of an order, delivery shall be the essence of the contract. Further, fai lure to adhere to the delivery schedules shall attract contractual remedies as per tender terms and conditi ons.
• d.RINL reserves the right to negotiate with the tenderers without prejudice to their quoted price.
• e.Offers with deviation in Delivery Period shall not be considered.
• f.The Purchaser shall have the right to foreclose the contract at any time during the tenure of the Contra ct without assigning any reason whatsoever by giving advance notice of thirty days to the Supplier of its in tention to do so without any claim of damages by the Supplier.
• 3.RIGHT TO REVISE THE TENDER QUANTITY:RINL-VSP reserves the right to review and revise the tender ed qty. at the time of placement of Letter of Acceptance/Purchase Order (s)/Contract.
• 4.NUMBER OF SOURCES: 01 (ONE) The tendered quantity shall be taken from 01 Techno-Commercially Acceptable Bidder. However, the bid quantity may be split in ‘TWO’ sources, wherever applicable, as per MSE & MII purchase preference policy of buyer, subject to L1 price matching. Illustrative distribution for quantity distribution based on the above principle is given in our official website , www.vizagsteel.com à Tenders à MM à Detailed terms and conditions of Invitation to Tender (ITT)
• 5.Drawing Approval Applicable: NO Drawing submission and approval : Where drawings are required to be furnished for approval upon placem ent of PO (before manufacturing of motor), The schedule for submission of drawings and for supply after a pproval are to be clearly indicated in the offer failing which a maximum of 3 (three) weeks from the date of PO shall be considered to be the period for submission of drawings. (The drawings submitted shall be appr oved within 15 days of receipt). Sample Approval Applicable: NO Wherever sample approval is required before manufacture and bulk supply, the sample should be supplied with in 3 (three) weeks of date of placement of Purchase Order (PO). Incase of any deviation, the timerequi red for submission of sample for approval is to be specified in the offer.
• 6.Packing : The Contractor shall be responsible for the Stores being properly packed for transport by Ro ad so as to ensure their being free from loss or damage on arrival at their destination. The Contractor sho uld comply with the standard packing conditions prescribed by the Railway/Transport companies/Steamer/ Air carries.. PO No, PO date, Supplier’s Name, Mat. No., Mat. Description / Item Nomenclature and Quantity should be clearly mentioned on each packet. Items having different Mat. No. should be packed separately. There should not be mix up of different items in any packet.
• 7.INSPECTION: Inspection shall be carried out by Buyer (Receipt Inspection Cell-RIC) at VSP Stores after receipt of Material at VSP Stores. Inspection & Acceptance of goods shall be as per the offer and agreed pa rameters during technical clarifications/evaluation. Supplier shall furnish Test certificate as per buyer's tec hnical specification sheet only. a The Purchaser shall have the power to reject the Stores if it is found that the same have not been man ufactured in accordance with the standard engineering practices for manufacture of such Stores.
• b.The Inspector’s decision as regards rejection of the Stores shall be final and binding on the Contractor.
• c.Removal of Rejections: Any Stores submitted for inspection and rejected by the Inspector must be rem oved by the Contractor within thirty days from the date of the receipt of the intimation of rejection, provide d that in case of dangerous, infectious or perishable Stores the Inspector (whose decisions shall be final) s hall inform the Contractor to remove such Stores within 48 hours of the intimation of the rejection and it s hall be the duty of the Contractor to remove them accordingly. Such rejected Stores shall lie at the Contra ctor's risk and cost after the expiry of aforementioned period and if not removed within this period the Purc haser shall have the right either to return the rejected Stores to the Contractor at his risk and cost by such modes of transport as the Purchaser may select or to dispose off or segregate such Stores as they may thi nk fit at the Contractor’s risk and cost and on his account or to retain such portion of the proceeds as may be necessary to recover any loss or expenses incurred by the Purchaser in connection with the said sale. F reight to Contractors destination on Stores rejected after examination at destination shall be recoverable f rom the Contractor at the Public Tariff Rate.
• d.If Stores are rejected after inspection at Purchaser’s premises, and by the nature of the stores segrega tion of rejected stores with that of earlier accepted Stores is not possible, the Purchaser shall not be under obligation to return such rejected Stores to the Contractor as per the Article d above. Such rejected stores shall be paid by the Purchaser as considered reasonable and the Purchasers decision shall be final in this r egard.
• 8.GENERAL INFORMATION/DOCUMENTS TO BE FURNISHED BY TENDERERS
• a.One bid per bidder: A Bidder shall submit only one bid in a particular bidding process (unless otherwise allowed in the bid STC / ATC conditions). In case of a holding company having more than one independent manufacturing units or more than one unit having common business ownership / management, only one unit should quote. Simila r restrictions shall apply to closely related sister companies. Bidder’s sister/Associated/ Allied concern(s) p articipating or applying against the same tender, shall lead to disqualification of Bidders. Sister/ Associated / Allied concern means a company, society, partnership firm or proprietorship firm having one or more com mon persons as Director/ Partner/ Member/ Owner. A Bidder who submits more than one bid will cause all the proposals submitted in the particular bid to be d isqualified. In relation to the above, a person will include firm(s) of Proprietorship / Partnership Firm / Limit ed Liability Partnership / Private Limited / Limited company/ Society registered under Society’s Act / Statut ory Bodies / any other legal entity, as the case may be, & will be deemed to have submitted multiple bids i n a particular bid if a person bids in any of the two formats given below:
• a)Individual or proprietorship format and/or
• b)A partnership or association of persons format and/or
• c)A company format
• b.Common IP address: The bids received from common IP address shall be summarily rejected, without a ny further notice.
• 9.QUOTING OF PRICES: On LANDED Cost basis only. The price to be quoted On LANDED Cost per Metric Ton basis in online should be & FOR Visakhapatnam Steel Plant Stores basis. During the auction, the quoted Lowest LANDED Cost per MT shall flow as start bid price in the Rev E-Auction
• 10.PAYMENT TERMS: 100% payment shall be released on 45th day (21st day for local micro and small e nterprises and 45th day for Non-Local MSEs from the date of issue of CRAC/VSP's SAP GARN subject to sub mission of relevant documents to our Finance department.
• i.Original documents are required to be submitted for payment i) Invoice in triplicate ii) LR / RR iii) Deliv ery challan/packing list iv) Test Certificate wherever applicable v) Guarantee certificate wherever applicabl e vi) All these documents except the first are to be submitted to the Consignee( ALONG WITH THE STORES ). ii. As soon as the goods are despatched, the LR No. along with the transporter's name/ RR No., Item No., Material No. of the PO and quantity against each item despatched along with total value of the invoice sho uld be intimated to i)Purchase Dept (with attention drawn to the signatory with name & designation) ii) Co nsignee iii) Finance Dept., (Purchase Bills 1).
• a.There shall be no indication of your offer price in the Techno-commercial bid documents. If prices are i ndicated there, such offers are liable to be rejected.
• b.Payment shall be made direct by NEFT/RTGS mode or such other mode of electronic fund transfer offe red by banks. Tenderers must furnish the required bank account details to VSP in prescribed proforma so t hat the same can be updated in VSP’s database.
• c.Please note that invoices sent along with the goods will not be considered for payment processing. Co mmercial invoice, original is to be submitted to Finance-Purchase Bills-1 section drop box,2nd floor, Admin istrative building, RINL/VSP, Visakhapatnam-530031.
• 11.PRICE FIRMNESS: Price shall be quoted in Rs. per Unit for supply on “FOR VSP Stores” basis (inclusive of Material price, Freig ht, transit insurance, taxes / GST, etc.) and the price finalized shall remain firm till completion of supplies. The prices quoted should be firm unless otherwise allowed specifically till completion of delivery.—VITAL . Any new taxes and duties and any changes in taxes and duties during the original contractual delivery per iod shall be reimbursed at actuals based on the documents evidencing the taxes and duties applicable on the date of supply as well as the due date for submission of tender. Any new taxes and duties and any cha nges in taxes and duties beyond the contractual delivery period shall be borne by the successful tenderer.
• 12.WEIGHMENT: All the trucks shall be weighed at destination i.e., at VSP’s weighbridge. The weight recorded at VSP weigh bridge or in L/R or in Supplier’s Invoice/Packing List, whichever is lower, shall be the basis for goods accept ance and payment.
• 13.TAXES, DUTIES AND LEVIES :
• a.Please mention schedule/item wise applicable GST rate in your offer.
• b.Tenderers must furnish complete details w.r.t each of the quoted items about the HSN code, applicabl e GST rate, any other cess
• c.Wherever the tenderers quote GST as `NIL’ or at concessional rates (being SSI Unit or due to some oth er privilege available on the date of offer) but reserves the right to charge at actual on the date of dispatc h, suitable loading would be done with maximum GST rates as applicable.
• d.In case of supervision for erection, testing & commissioning, the existing applicable GST percentage ar e to be stated separately.
• e.The Indian Income Tax relating to rendering of supervision services at site which the employer may re quire by law to deduct shall be deducted at source as per provision of Indian Income Tax Act 1961 with su bsequent revision. The employer shall provide to the contractor with official tax receipt, evidence of such t ax payment.
• f.Successful tenderer making purchases shall be subjected to TDS provisions if any as per GST Act.
• g.The successful Tenderer/Supplier shall dispatch materials on door delivery basis against GST Invoice which shall be handed over to RINL/VSP for availing Input Tax Credit as per the GST Act.
• h.In case of non-submission of relevant documents by the successful Tenderer/Supplier due to which, RI NL/VSP cannot avail Input Tax Credit, the amount equivalent to the loss of Input Tax Credit along with appl icable Interest as per the GST Act, shall be recovered from the amount due to them.
• i.The Suppliers/Vendors shall upload the details of Tax Invoices raised by them on RINL/VSP in the mont hly return (GSTR-1) of the month in which Invoices are raised i.e., by 10th of subsequent month / as exten ded by the Government.
• j.In case of incorrect details/information (or) invalid/false documents furnished by the Tenderers in respe ct of GST, the consequential loss/consequences and Financial Implications, if any, as per the GST Act, shall be to the Tenderer’s account.
• k.The Vendor/Supplier/Contractor shall comply with all necessary Statutory compliances including but n ot limited to providing GST Invoices or other Documentation as per GST Law relating to the above Supply/S ervices to RINL, uploading the details of the Invoice, Payment of Taxes, Timely filing of valid Statutory Retu rns for the Tax Period in the Goods and Services Tax Portal.
• l.In case the Input Tax Credit of GST is denied or demand is recovered from RINL on account of any act o f the Vendor/Supplier, including but not limited to non-payment of GST charged and recovered, non-genera tion of E-Way Bill, non-filing of Returns, non-uploading/improper uploading of valid invoices raised on RINL in the Returns, etc., the Vendor/Supplier/Contractor shall indemnify RINL in respect of all Claims of Tax, Pe nalty and/or Interest, Loss, Damages, Costs, Expenses and Liability that may arise due to such non-compli ance.
• m.Such amount shall be recovered from any Payments due to the Vendor/Supplier/Contractor or from S ecurity Deposit or any other amount available with RINL in the same Contract or in any other Contracts inc luding future Contracts.
• n.If any Tax has been paid by the Vendor/Supplier/Contractor in pursuance of any demand on account o f suppression, fraud or wilful misstatements of facts; then, the same shall not be passed on to RINL throug h Debit Notes or Invoices or Supplementary Invoices.
• 14.PUBLIC PROCUREMENT (PREFERENCE TO MAKE IN INDIA): Eligibility of Class-I Local Supplier / Class-II Local Supplier / Non-local Suppliers, Purchase Preference, appli cability in tenders, Minimum Local content, verification of local content, and related provisions etc shall be as per Order No. P-45021/2/2017-PP (BE-II) dtd.16.09.2020 from Department for Promotion of Industry and Internal Trade (Public Procurement Section), Ministry of Commerce and Industry, Government Of India
• 15.Not-withstanding anything specified in this Tender, RINL at its sole discretion, unconditionally and without having to assign any reason, reserves to itself the right:
• a)To accept or reject the lowest priced Offer or any other Offer or all the Offers;
• b)To accept any tender/Offer in full or in part;
• c)To reject the Offers not conforming to the tender terms and
• d)To give Purchase preference to Public Sector Undertakings wherever applicable as per Government po licy/ Guidelines.
• e)To extend Purchase Preference to SSIs/MSEs (Micro and Small Enterprises) as above, subject to sub mission of documents as per prevailing guidelines of Govt. of India.
• 16.CONDITIONS FOR AVAILING MSE BENEFITS
• a.The stipulated MSE benefits like, Purchase Preference and shorter credit Payment terms can be av ailed only by Manufacturers of tendered item / ‘item category’, and not by Traders / Dealers. Documents as prescribed by Govt. of India from time to time are to be submitted by the eligible MSEs for availing MSE benefits.
• b.The criteria for classification of Micro, Small and Medium enterprises shall be as per the Gazette Notification dtd.26.06.2020 from Ministry of MSME, Govt. of India, as may be amended from time to time.
• c.The MSE Unit shall get themselves registered with MSME Data Bank, being operated by NSIC, under S ME Division, M/o MSME and submit the following documents for the items/item category for which they are registered for availing the relevant benefits as stipulated herein above.
• (i)Self-certified copy of Udyam Registration Certificate;
• (ii)The concerned MSE is registered in the MSME databank and
• (iii)MSE is registered for the given scope of job/ procurement
• d.MSEs participating in the tender must submit valid certificate of registration with any one of the below agencies indicating the details of the particular tendered item/ item category along with their bid. The Micr o and Small Enterprise/s not registered for the particular item/item category for which the tender is relevan t, will not be eligible for any exemption/preference. The registration certificate issued from any one of the below agencies must be valid as on tender opening date (TOD). The successful bidder should ensure that t he same is valid till the end of the contract period. The MSEs, who have applied for registration or renewal of registration with any of the below agencies/bodies, but have not obtained the valid certificate as on ten der opening date (TOD), are not eligible for exemption/preference.
• e.For all MSEs: i) District Industries Centre, (Acknowledgement of Entrepreneur Memorandum- EM Part-II ) ii) Khadi & Village Industries Commission iii) Khadi & Village Industries Board iv) Coir Board
• v)National Small Industries Corporation (NSIC) vi) Directorate of Handicraft & Handloom vii) Any other body specified by Ministry of Micro, Small and Medium Enterprises.
• f.For Local MSEs:
• i)District Industries Centre of Visakhapatnam ii) District Industries Centre of Srikakulam /Vizianagaram / East Godavari district i.e. units located within 10 0kms of road distance of Visakhapatnam Steel Plant and falling under the Jurisdiction of respective District Industries Centre. In case of refractory items, units located within 200 kms of road distance of Visakhapatn am Steel Plant and following under the jurisdiction of respective District Industries Centre. iii) NSIC registered units and other MSEs falling within the above jurisdictions, i.e.,in(i) or (ii).
• g.MSEs owned by SC/ST entrepreneurs are required to submit supporting documents like caste certifica te (duly notarized) of the Proprietor / Partners issued by the Tahsildar / MRO / Magistrate or any Governme nt authorized department. MSEs owned by Women are required to submit supporting documentary eviden ce.
• 17.PURCHASE PREFERENCE TO MSEs AND MAKE IN INDIA (MII) VENDORS AND OTHER BENEFITS:
• a.Purchase preference is accorded to Public Sector Undertakings wherever applicable as per Governmen t policy/ guidelines.
• b.Purchase preference is accorded to Local Micro & Small Entrepreneurs (Local MSEs) and non- local MS Es as below, subject to subject to submission of documents as stipulated vide clause above. Further, the te nder sets shall be provided free of cost and exemption shall be given from submission of Earnest Money D eposit (EMD) for such MSEs.
• c.Local and non-local Micro and Small Enterprises (MSE) those are technically and commercially accepta ble shall be considered for extension of purchase preference, where their offer is within 15% of L-1 offer an d they match the L-1 offer.
• d.The quantity distribution shall be done among the L-1 tenderer and other eligible tenderers (who are i n the range of purchase preference and match the L-1 price), as below: The allocation will be in the descending order with L-1 getting the highest share. Further, Purchase Prefere nce to eligible MSEs & MII tenderers shall be followed as per Clause above. The distribution pattern for spli tting the order into 2 / 3 / 4 parties will be broadly as indicated below: In case of distribution for Ratio for Original Ranking L-1 L-2 L-3 L-4 L-5 L-6 L-7 L-8 Two parties : 70:30 ; Three parties : 60:25:15 ; Four parties : 50:25:15:10 Five parties : 40:25:15:10:10 ; Six parties : 35:20:15:10:10:10 Seven parties : 30:20:10:10:10:10:10; Eight parties : 25:15:10:10:10:10:10:10 However, capability, capacity and past performance will be kept in view for the allocation of quantity to m ultiple sources. In addition to the above, in case more than one party has the same rank, then their share will be added and equally distributed. For example, if distribution is to be made among six parties and two parties have the same ranking ofL-2 i.e. the original rankings are L-1, L-2, L-2, L-3, L-4, L-5, then from the a bove table, the distribution shall be: L-1 : 35 %; L-2 : 17.5 % i.e. (20 + 15)/2 = 17.5 %; L-2 : 17.5 %; L-3 : 10 %; L-4 : 10 %; L-5 : 10 % Similarly, if three parties have the same ranking, viz. L-1, L-1, L-1, L-2, L-3, L-4, then the distribution shall b e:- L-1 : 23.33%, L-2 : 23.33% (35 + 20+15)/3 = 23.33%, L-2 : 23.33%, L-3 : 10 % L-4 : 10 %, L-5 : 10 % However, in case of tie among the same ranking parties i.e. in a situation where ranking is L-1, L-1, L-2, L-3 , L-3, L-3, L-4, and only four parties are to be considered for placement of order, the distribution shall be L- 3 10% and only one party among the three L-3parties to be selected through draw of lot in the presence of their representatives. L-1 : 37.5 %, L-1 : 37.5 % (50 + 25)/2 = 37.50 %, L-2 : 15 %, L-3 : 10 %
• e.MSE Purchase Preference to eligible tenderers in the order of preference given below (in the order of r anking within each preference category):
• a)Local MSEs – Till the total quantity on Local MSEs equals or exceeds 50%
• b)MSEs – Till the total quantity on MSEs (including Local MSEs) equals or exceeds 25%.
• c)Others
• f.Illustrative distribution for quantity distribution based on the above principle is given in our official we bsite, www.vizagsteel.com à Tenders à MM à Detailed terms and conditions of Invitation to Tender (ITT)
• g.Where there is/are eligible Local MSE/s and it is not possible to split the order, 100% of the order quan tity shall be placed on the lowest eligible local SSI.
• h.Quantity reserved for SC/ST /WOMEN owned MSEs: "Within the 25% of the tendered quantity reserved for MSEs, 4% shall be reserved for MSEs owned by SC/STs and 3% shall be reserved for MSEs ow ned by WOMEN, who are eligible by being Technically and Commercially acceptable, quoting price in the r ange of Purchase Preference and matching the L1 price. In the absence of such agencies, the reserved qua ntity shall be met from other MSEs”.
• i.The above Purchase Preference clauses are to be read with OM No. F.1/4/2021-PPD dated 18.05.2023 and subsequent amendments if any for compliance of Concurrent application of Public Procurement Policy for Micro and Small Enterprises Order, 2012 and Public Procurement (Preference to Make in India) Order, 2 017. Benefits of MSE will be allowed only if seller is validated as MSE by Buyer after evaluation of documen ts submitted.
• 18.EMD/BID SECURITY: In lieu of EMD/Bid Bond, the bidders are required to submit/upload Bid Security Declaration along with thei r Offer documents with an undertaking as mentioned at Annexure 1 on bidder’s letter head duly signed me ntioning the Bid No. and date
• 19.RIGHT TO ACCEPT/REJECT OFFERS: RINL/VSP does not pledge itself to accept the lowest priced Offer or any other Offer and reserves to itself t he right of accepting the whole or any part of the tender/Offer or portion of the quantity tendered and the t enderers (bidders) shall supply the same at the rate quoted.
• 20.TEST cum GUARANTEE CERTIFICATE: The SUPPLIER shall submit Test cum Guarantee Certificate alo ng with every consignment and give guarantee for replacement in case of any deviations / manufacturing defects. Replacement of defective MATERIALS shall be made free of cost at PURCHASER’s site by the SUPPLIER and the collection of the defective MATERIAL to the SUPPLIER's works shall be the SUPPLIER's responsibility and shall be made at his expenses
• 21.GUARANTEE:
• a.Supplies are to be guaranteed for 12 (twelve) months from the date of use or 18 (eighteen)months fro m the date of receipt and acceptance, whichever is earlier
• b.Replacements of defective items / parts if any during the guarantee period must be delivered by the S upplier free of charge up to VSP stores on DDP basis (Incoterms 2010).
• c.Items having shelf life should confirm to specify guarantee as per ITT, the proof of date of manufactur e should be available in such cases either on the label of the item or on the Guarantee certificate.
• 22.Transportation: Transportation of the material is the responsibility of SUPPLIER up to VSP’s Stores. Any transit breakage/damage shall be to supplier’s account.
• 23.LIQUIDATED DAMAGES: Shall be as per GeM GTC: LD Shall be levied as per GeM GTC subject to a maximum of 10% of value of such consignments, excluding Taxes. To recover from the supplier / contractor , liquidated damages not by way of penalty a sum of 0.5% of the price of any stores which the supplier / contractor has failed to deliver as aforesaid for each week or part o f week, during which the delivery of such stores may be in arrears subject to a maximum of 10% of value o f such stores/item(s). For levy of LD in case of late delivery, date of receipt of material by RINL-VSP Stores along with necessary documents shall be considered as date of delivery, subject to acceptance of material by RINL-VSP after inspection.
• 24.ESTABLISHMENT OF CREDIBILITY OF NON-ENLISTED/NON-ASSESSED VENDORS: If a tenderer who r esponds to this Bid is presently not enlisted with RINL-VSP as an approved Vendor in the MGP against w hich the present tender is issued , and/or those tenderers for whom Vendor Assessment is not done by GeM for the tendered item category, has to upload the following documents in the Offer/Bid in GeM:
• i)Self-certified UDYAM registration certificate for the same/similar tendered item(s)for MSMEs.
• (or)Notarized copy of Certificate of Registration of Shops and Establishments and Letter of authorization from principal manufacturer for aDea1er/Agent/Trader etc. ii) Notarized copy of Certificate of Incorporation along with Memorandum and Articles of Association of th e Private/Public Limited companies.
• (or)Notarized Copy of Proprietary/Partnership deeds in case of Proprietary/Partnership firms. iii) Notarized copy of GST registration certificate and PAN card copy in the name of company in case of Li mited companies and Partnership firms or in the name of individuals in case of Proprietary firms. iv) Self-attested Financial worth and Audited Financial statements (Balance sheet and profit and loss sta tements) for the last three (3) years.
• v)Self-attested copies of Purchase Orders/Contracts for the same or similar tendered item/s. vi) Self-certified ISO Certificate, if any. Vendor Assessment Report has to be submitted by the bidders for whom Vendor Assessment is already done by GeM for the Category of tendered item. Note: In the case of STARTUPS, the STARTUPS have to submit a verifiable certificate of recognition from co ncerned Govt. Authorities for consideration with respect to Relaxation on prior turnover and prior experien ce i.e., w.r.to iv) to vi) above. The above is subject to the condition that the firm has the required manuf acturing, testing and inspection facilities and the following documents to be submitted:
• a)Details of Manpower and Machinery (Self Certified).
• b)Details of Testing and Inspection facilities available (Self certified). However, for the items related to public safety, health, critical security operation and equipment, etc., relaxation shall not be applicable Kindly note that the above information is required to assess the credibility of the vendor who is not presen tly enlisted with RINL/VSP as approved vendor for the tendered item/ MGP in which the tender is issued, an d/or those tenderers for whom Vendor Assessment is not done by GeM for the Category of tendered ite
• m.The tender/Offer of non-enlisted/non-assessed vendor shall be rejected in case of non-submission or in complete submission of the above documents except (vi) or RINL/VSP finds that the credibility of the un-en listed Vendor is not satisfactory on the basis of the documents furnished. The Vendor shall produce origina ls of the above documents for verification, if RINL / VSP so desires. RINL / VSP’s decision in this regard is fi nal. Traders/Resellers who would supply the tendered item from a Principal Manufacturer/ shall furnish in ori ginal the Letter of Authority from the original manufacture, as per the proforma given below at Annexur e-1, specifically authorizing the said supplier to make an offer in response to this Bid. This Letter of Autho rity should be submitted/uploaded along with Offer/Bid in GeM.
• 25.DEFAULT: Should the SELLER fail to provide the MATERIAL for delivery by the time or times agreed upon or sho uld the SELLER in any manner or otherwise fail to perform the Contract / Purchase Order or should a receiver be appointed on its assets or make or enter into any arrangements or composition with Cre ditors or suspend payments (or being a company should enter into liquidation either compulsory or volunt ary), the PURCHASER shall have power to declare the Contract / Purchase Order as at an end at the risk and cost of the SELLER in every way. In such a case, the SELLER shall be liable for any expenses, dam ages or losses which the PURCHASER may incur, sustain or be put to by reason of or in connection wit h SELLER's default. This Clause is however subject to Force Majeure Clause.
• 26.RISK PURCHASE: The time for and the date of delivery of the Stores stipulated in the RFx shall be deemed to be the essence of the contract and delivery must be completed as per delivery schedule specified in the PO. The Contract or shall deliver the Stores at the place specified as per the PO. No Stores shall be deliverable at the Purcha ser’s Consignee’s premises on Sunday and Public Holidays without written permission of the Purchaser. As soon as it is apparent to the Contractor that the delivery dates as stipulated in the contract cannot be met, he should apply for extension of the delivery dates to the Purchaser giving reasons for delay along with su pporting documents, if any, and also the date upto which the extension of delivery period is required. The Purchaser will consider such request depending on the nature of the case and either agree for such extension suitably or reject the said request of the Contractor. In case of non supply during the stipulated d elivery period, the Purchaser will be free to cancel the Contract or a portion thereof and also purchase stor es at the risk and cost of the Contractor. In any case the Contractor shall have no claims whatsoever in res pect of cancellation of the contract. The Purchaser reserves the right to cancel the contract or a portion the reof and purchase the stores at the risk and cost of Contractor after giving due notice to the Contractor ev en before completion of the contractual delivery schedule if it becomes apparent that Contractor will not b e able to fulfil the contractual obligations. In case the Contractor fails to complete the supply of stores or a portion thereof within the contractual delivery schedule, the Purchaser has the right to purchase the stores or a portion thereof at the risk and cost of Contractor without serving any notice to the Contractor. In the e vent of the PURCHASER terminating the Contract / Purchase Order in whole or in part, he may procure, on such terms and in such manner as he deems appropriate, supplies similar to those so terminated and the S ELLER shall be liable to the PURCHASER for any excess costs for such similar supplies and/or any loss whic h the Purchaser may sustain on account of risk purchase, but the Contractor shall not be entitled to any g ain on such purchase made against such default. However, in case of part termination of Contract/Purchas e Order by the PURCHASER, the SELLER shall continue the performance of the Contract/Purchase Order to the extent it is not terminated under the provisions of this Clause. In the event of cancellation of the contra ct by Purchaser at the risk and cost of the Contractor, the Contractor shall be liable for any loss which the Purchaser may sustain on account of risk purchase but the Contractor shall not be entitled to any gain on such purchase made against such default. The manner and method of such purchase shall be at the entire discretion of the Purchaser, whose decision will be final. The Purchaser reserves the right to suspend the b usiness with such Contractors who default in adhering to the contractual delivery schedule, quality of store s etc as per the contract after giving show cause notice to the Contractor and considering his reply if any.
• 27.RECOVERY OF SUMS DUE: Whenever under this Contract / Purchase Order any sum of money is recoverable from and payable b y the SELLER, the PURCHASER shall be entitled to deduct such sum from any amount then found pay able to the SELLER by the PURCHASER or which at any time thereafter may be found to be payable to the SELLER by the PURCHASER under this or any other Contract / Purchase Order with the PURCHASER. Should this sum be not sufficient to cover the full amount recoverable, the SELLER shall pay to the PURCHASER on demand the remaining balance amount. This action shall be without prejudice to the right of the PURCHASER to take legal action against the SELLER for the breach of the Contract / Purchase Order.
• 28.GENERAL: The Seller/Contractor shall be entirely responsible for the execution of the Contract in all respects in accor dance with the terms and the conditions as specified in the Contract/Purchase Order.AnyapprovalwhichtheI nspectormayhavegiveninrespectoftheStores(whetherwith or without the Test carried out by the Contractor or the Inspector) shall not bind the Purchaser and not-withstanding any approval or acceptance given by the Inspector, it shall be lawful for the Purchaser to reject the Stores on arrival at the destination or when put to use if it is found that the Stores supplied by the Contractor are not in conformity with the terms and the conditions of the Contract.
• 29.TRANSFER AND SUB-LETTING: The SELLER shall not sublet, transfer, assign or otherwise part with the Contract/ Purchase Order or any p art thereof, either directly or indirectly, without the prior written permission of the PURCHASER.In the ev ent of Contractor contravening this condition, the Purchaser shall be entitled to cancel the Contract an d to purchase the same or similar Stores elsewhere on the Contractor’s account and at his risk and cost.
• 30.WAIVER: Failure to enforce any condition herein contained shall not operate as a waiver of the condition itself or a ny subsequent breach thereof.
• 31.REVENUE POLICY OF GeM: Transaction charges shall be levied by GeM as per Revenue Policy of GeM w.e.f. 01.06.2020 available in GeM website under “Terms and Conditions -- Sellers -- Revenue policy of GeM”.
• 32.DOCUMENTS TO BE UPLOADED: Bidder/Seller during bid participation in GeM:
• i)In place of EMD/Bid Bond, the bidders are required to submit/upload "Bid Security Declaration" as per Annexure 1 below, maintaining the verbatim, on firm letter head- VITAL and also the bidder shall subm it a documentary proof (viz. certified/true copy of board resolution / power of Attorney etc.) with respect to Legal capacity of person signing the BSD" ii) Bid Document along with ATC- as it is -duly signed and stamped on all the pages-VITAL. iii) Buyer's Technical specification document-signed and stamped on all pages- Vital iv) Documents for claiming MSE benefits, in case of MSEs, as per terms & conditions of this Bid.
• v)Credentials of the bidder/seller (who are not enlisted in RINL and not assessed by QCI/GeM for the t endered item as mentioned above) viz., Self-certified Udyam in case of MSME manufacturer, in case of Lar ge scale manufacturer-self declaration of the same, notarized GST, notarized PAN, notarized COI&MOA/Part nership/Proprietorship deed, Authorization certificate from principal manufacturer in case of dealer, self-ce rtified PO copies for tendered item, self-certified audited financial statements for the last 3 years. vi) Authorization Certificate from original manufacturer, duly signed, to be submitted by Resellers/Trader s/Dealers in prescribed format as per Annexure 2 vii) GeM Vendor Assessment report for the tendered item, if applicable. viii) Filled in format for Non-Collusive Tendering Certificate as per Annexure-3 ix) Filled in format for undertaking to be submitted/ uploaded by bidder as per Annexure-4
• x)Self-certified MII Certificate from clearly indicating the percentage of local content and the details of lo cation at which local value addition made as per Order No.P-45021/2/2017-PP (BE-II) dtd.16.09.2020 fro m DPIIT, Govt. of India. (In case of a dealer/trader, MII certificate submitted is to be of OEM with local valu e addition premises as that of OEM’s.) Offers of the bidders who fail to submit the Vital documents are liable for rejection.
• 33.PUNITIVE ACTIONS:
• i.If it comes to the notice of RINL at any stage from request for enlistment/ tender document that any of the certificates / documents submitted by applicants for enlistment or by bidders are found to be false/ fa ke/ doctored, the party will be debarred from participation in all RINL tenders for a period of 5 (five) years i ncluding termination of contract, if awarded. EMD/ Security Deposit etc. if any, will be forfeited. The contra cting Agency in such cases shall make good to RINL any loss or damage resulting from such termination. Contracts in operation anywhere in RINL will also be terminated with attendant fall outs like forfeiture of E MD/ Security Deposit, if any, and recovery of risk and cost charges etc. Decision of RINL Management will be final and binding. ii. In case where RINL/VSP decides to procure the material from one or more than one source, (Only one offer shall be submitted by Companies using same equipment / facilities/address), and if it comes to the n otice of RINL/VSP at any stage during the finalization of the tender or after placement of order/execution of the contract that offers have been made by Companies using same equipment/facilities/address, then suc h offers/orders shall be rejected/cancelled forthwith and business dealings with such Firms/Contractors sha ll be banned for a period of 2 years. Bid money/EMD Security Deposit etc. if any shall be forfeited. Decision of RINL/VSP in this regard shall be final and binding.
• 34.FORCE MAJEURE: If at any time during the continuance of this contract the performance in whole or i n part by either party of any obligation under this contract shall be prevented or delayed by reasons of an y war, hostility, acts of public enemy, civil commotion, sabotage, fire, floods, explosions, epidemics, quara ntine restriction, or acts of God (herein after referred to as eventualities”) and provided notice of the happ enings of any such eventuality (duly certified by International Chamber of Commerce in case of foreign parties) is given by either party to other within 21 d ays from the date of occurrence thereof, neither party shall by reasons of such eventuality be entitled to t erminate this Contract nor shall either party have any claim for damages against the other in respect of su ch non-performance or delay in performance. Deliveries under this Contract shall be resumed as soon as practicable after such eventuality has come an end or ceased to exist and the decision of the Purchaser as to whether the deliveries have so resumed or not shall be final and conclusive. Provided further that if the performance in whole or in part of any obligations under this Contract is prevented or delayed b y reasons of any such event for a period exceeding 60 days either party may at its option terminate the Contract. Provided also that the Contract, if terminated under this clause, the Purchaser shall be at liberty to take over from the Contractor at a price to be fixed by the Purchaser which shall be final, all unused, undamaged arc acceptable material, bought out components and stores in course of manufacture in the possession of the Contractor at the time of such termination or such portion thereof as Purchaser may deem fit except such material, bought Out components and stores as the Contractor may, with the concurrence of the Purchaser, elect to retain.
• 35.ARBITRATION CLAUSE: All disputes or differences whatsoever arising between the parties out of or re lating to the construction, meaning and operation or effect of this contractor breach thereof shall be settle d by arbitration in accordance with the rules of arbitration of the Indian Council of Arbitration and the award made in pursuance thereof shall be binding on the parties. The arbitration bench shall make a reasoned award. The venue of arbitration shall be at Visakhapatnam, A ndhra Pradesh, India. Work under the contract shall be continued by the Contractor during the arbitration proceedings, unless otherwise directed in writing by the Purchaser or unless the matter is such that the wo rk cannot possibly be continued until the decision of the arbitrators is obtained and save as those which are otherwise expressly provided in the contract, no payment due or pa yable by the Purchaser shall be withheld on account of such arbitration proceedings, unless it is the subjec t matter or one of the subject matter thereof. The Arbitrator’s fee, expenses and all other costs and other expenses relating to the holding of arbitration shall be borne by both the parties equally. However the fees and expenses of Advocates and expenses relating to presentation of witnesses shall be borne by the respective parties. Should the arbitrator give a specific award in respect of costs then it would prevail.
• 36.In case there is delay in release of GeM contract from Buyer’s end, suitable Letter of Acceptance/SAP Purchase Order shall be issued prior to release of GeM contract. Bidders are bound to accept the same and commence the supplies as per delivery schedules indicated therein.
• 37.All internal transactions and accounting at Buyer’s end like Daybook, GARN, GST payment etc. shall be done in SAP PO only.
• 38.All other terms and conditions shall be as per VSP’s General Conditions of Contract (GCC) for supply and Detailed Terms And Conditions Of Invitation To Supply Tender which are available at our web site www .vizagsteel.com (Both are available at www.vizagsteel.com ? Tenders ? MM ? Detailed terms and condition s of Invitation to Tender (ITT). Any Contradiction between the terms in this Bid ATC and GCC, and detailed terms and conditions of Invitation to supply tender, the terms in this tender document shall prevail to the e xtent of such contradiction.
• 39.The terms & conditions of this Buyer added Bid Specific ATC supplement/supersede those of GeM GT C in case of conflicting provisions. Annexure-1 BID SECURITY DECLARATION (In Lieu of EMD) Tender No.: Dt.: We have understood that, according to the conditions of Tender Document, bids must be supported by a B id Security Declaration (BSD). Accordingly, I am / We are submitting this "Bid Security Declaration" as follo ws: I/We accept that, I/We will automatically be debarred from participation in all future tenders of RINL for a p eriod of three (3) years and also already submitted bids (if any) shall not be considered for further evaluati on, in case of any of the following:
• a)If I/we withdraw modify our Bid after tender opening and during the period of bid validity stipulated in th e tender document or any extension thereof. Or
• b)Having been notified of the acceptance of our Bid by RINL, during the period of bid validity, if I/We
• i)Fail or refuse to execute the Contract. (or) ii) Fail or refuse to furnish the security deposit, as stipulated in the Tender Document/Work Order/ Letter of Acceptance/ Purchase Order. (or) iii) Fail or refuse to comply with any other aspect of the tender which otherwise would have involved forfeiture of EMD.
• (Signature)In the capacity of: (Legal capacity of person signing the Bid Security Declaration) The bidder shall submit a documentary proof (viz. certified/true copy of board resolution / power of Attorne y etc.) with respect to Legal capacity of person signing the BSD" Name: (Complete name of person signing the Bid Security Declaration) Duly authorized to sign the bid for and on behalf of: (Complete name of Bidder and Address) Date: (Date of signing) Corporate Seal : (wherever applicable) Annexure-2 LETTER OF AUTHORITY FROM THE ESTABLISHED MANUFACTURER ON COMPANY LETTER HEAD (IN CASE T HE BIDDER IS A DEALERS/TRADER) Ref: Date: To, M/s Rashtriya Ispat Nigam Ltd., Visakhapatnam Steel Plant, Purchase Department, Main Administrative Building, Visakhapatnam – 530 031 Attn: (Name of the Dealing Officer) AUTHORISATION CERTIFICATE Dear Sir, Sub: Authority Letter Against ITT No. …………………………Dt. …………. Due on ……………… Item/s quoted ……………………………………… ……………………. ……………………………………………………………………………. We ………………………………………………………….. who are established and reputed manufacturers of ……… ……………………having factory at………………………………………… hereby authorize M/s ………… ( name and address of agent/dealer/stockist/distributor) to Bid, negotiate and conclude the contract with you against a bove ITT No. for the above mentioned goods manufactured by us. No company or firm or individual other than M/s ……………… are authorized to Bid, negotiate and conclude the contract in regard to this business against this specific tender. The agency commission of …(*1).. % included in the gross FOR/ex-works/FOB/CIF/others (to be specified)(* 2) price is payable to M/s ……… .in Indian Rupees. / No agency commission is payable to M/s ……… We hereby extend our full guarantee /warranty as per your clause at Sl No ..(*3).. of the General Condition s of Contract for the goods offered against this Invitation to Tender, by the above firm. We also confirm that the spares and any other miscellaneous items( as applicable), of the equipment quot ed will be freely available for at least five years after expiry of warranty/ guarantee period. Our other responsibilities are as follows: Information regarding the name of new agent/dealer/stockist/distributor, in case of change. Other responsi bilities : ……………. (To specify, if any) Our agent/dealer/stockist/distributor’s responsibilities are as follows: (To specify, if any) Yours faithfully, (Name of Manufacturer) For and on behalf of M/s (Name of Manufacturer & Signatory) Note: a) Whenever OEMs authorize their (agent/dealer/stockist/distributor) to quote against the tender, the y shall submit an authorization certificate as per the format given above. This certificate of authorization s hould be submitted on the letter head of the manufacturing concern and should be signed by a person on behalf of the manufacturer, who is competent to authorize the agent/dealer/stockist/distributor. If the auth orization certificate is not furnished as per the above format, the tender shall be liable for rejection.
• b)(*1) To strike out whichever is not applicable. If agency commission is payable % is to be furnished.
• c)(*2 )To indicate exact basis of offer - FOR/ex-works/FOB/CIF/others (to be specified) (*3) To fill in the relevant clause of the applicable GCC as per the scope of tender i.e. Supply/Supply & Insta llation/Supply& Application/Supply & Supervision/Supply & Erection /others – to specify. Annexure-3 FORMAT NON-COLLUSIVE TENDERING CERTIFICATE (To be signed by an authorized person on the Tenderer’s behalf) To RINL-VSP. Dear Sir/ Madam, Non-Collusive Tendering Certificate for {RFQ/ Tender No. ( ) Date ( )}
• 1.We, (name(s) of the tenderer(s)) of (address (es) of the tenderer(s)) refer to the bid/ offer against (the “T ender”).
• 2.Non-collusion We represent and warrant that in relation to the Tender:
• (a)Our bid was developed genuinely, independently and made with the intention to accept the Contract if awarded;
• (b)Our bid was not prepared with any agreement, arrangement, communication, understanding, promise of undertaking with any person (including any other tenderer or competitor) regarding:
• i)Prices; ii) Methods, factors or formulas used to calculate prices; iii) An intention or decision to submit a bid; iv) An intention or decision to withdraw a bid;
• v)The submission of bid that does not conform with the requirements of the tender; vi) The quality, quantity, specifications or delivery particulars of the products or services to which this tend er relates; and vii) The terms of the bid, and we undertake that we will not, prior to the award of the Contract, enter into o r engage in any of the foregoing.
• 3.Disclosure of in case of Job/ Project Contracts We understand that we are required to disclose all intended sub-contracting arrangements relating to the Tender to the RINL, Place -------------, including those which are entered into after the Contract is awarded. We warrant that we have duly disclosed and will continue to disclose such arrangements to the RINL, Place --------------------------- --.
• 4.Consequences of breach or non-compliance We understand that in the event of any breach or non-compliance with any warranties or undertakings in t his certificate, the RINL, Place ------------- may, at its discretion, invalidate our bid, exclude us in future tende rs, pursue damages or other forms of redress from us (including but not limited to damages for delay, cost s and expenses of re-tendering and other costs incurred), and /or (in the event that we are awarded the Co ntract) terminate the Contract. Signed for and on behalf of the (tenderer) Signature: Name: Position: Annexure-4 FORMAT FOR UNDERTAKING TO BE SUBMITTED/ UPLOADED BY BIDDER ALONG WITH THE TENDER DOCUM ENTS I…………………………………………………(Name and Designation) appointed as the attorney/ authorized signa tory of the bidder (including its constituents) M/s……………………………(herein after called the bidder) for th e purpose of the Tender Documents for………………………………………………as per the tender No…………… ………………of (RINL), do hereby solemnly affirm and state on the behalf of the bidder including its constitu ents as under:
• I.I/We the bidder(s) am/are signing this document after carefully reading the contents of the above mentio ned tender.
• 2.I/We declare and certify that I /we have not made any misleading or false representation anywhere in th e tender submitted including the annexures thereto.
• 3.I/We also understand that my/ our offer will be evaluated based on the documents/ credentials submitte d along with the offer and same shall be binding upon me/us.
• 4.I/We declare that the information and documents submitted along with the tender documents by me/ us are complete and correct and I /we are fully responsible for the authenticity and correctness of the informa tion and documents, submitted by us.
• 5.I/We understand that at any time during process for evaluation of tenders, if any information /document submitted by me / us are found to be suppressing facts / forged / false / fabricated / fudged or incorrect, it shall lead to forfeiture of the EMD, if submitted, besides banning under the extant Guidelines for Banning o f Business Dealings of RINL and initiating any legal action as deemed fit by RINL. Further, I/we (Name of th e Bidder) and all my/ our constituents understand that my/ our offer shall be summarily rejected.
• 6.I/We also understand that at any time after award of contract, if the certificate(s) submitted by me / us are found to be suppressing facts / false/ forged/ fabricated / fudged or incorrect, it may lead to terminatio n of the contract, along with forfeiture of EMD / SD and Performance Guarantee if submitted, besides any o ther action provided in the contract including banning under the extant Guidelines for Banning of Business Dealings of RINL and initiating any legal action as deemed fit by RINL. (SEAL AND SIGNATURE OF THE BIDDER) Place: Date: Note: Para 2(b) is not applicable to Agreements, arrangements, communications, understandings, promises or u ndertakings with:
• (a)RINL, Place;
• (b)A joint venture partner, where joint venture agreements, arrangements, relevant to the bid exist and w hich are notified to the RINL, Place ----------- ;
• (c)Consultants or sub-contractors, provided that the communications are held in strict confidence and limi ted to the information required to facilitate that particular consultancy arrangement or sub-contract;
• (d)Professional advisers, provided that the communications are held in strict confidence and limited to the information required for the adviser to render their professional advice in relation to the Tender;
• (e)Insurers or brokers for the purpose of obtaining an insurance quote, provided that the communications are held in strict confidence and limited to the information required to facilitate that particular insurance a rrangement; and
• (f)Banks for the purpose of obtaining financing for the contract, provided that the communications are hel d in strict confidence and limited to the information required to facilitate that financing. Annexure-5 VENDOR CODE FORMAT (To be filled by those bidders who have no vendor code with RINL-MM dept)
• 1.Name* :
• 2.Address for communication* :
• 3.Telephone No. * :
• 4.Fax No.* :
• 5.E mail address* :
• 6.Supplier Status : LARGE SCALE / MEDIUM SCALE/ SMALL SCALE / MICRO SCALE/ DEALER /TRAD ER :
• 7.Constitution of the Firm* : i) PRIVATE LIMITED ] (Please opt) ii) PUBLIC SECTOR iii) LIMITED COMPANY iv) PARTNERSHIP
• v)PROPRIETARY
• 8.CIN No.** :
• 9.GST No. * :
• 10.PAN No.* :
• 11.Purchase Ref. No. :
• 12.Reason for request : .

Participation by the bidder in RA process would be considered as their consent for extension in offer validity by 30 days by the date of RA initiation.