Portable Emergency LED Lighting Tower System With AC Generator Set

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Bidder financial standing: The bidder should not be under liquidation, court receivership or similar proceedings, should not be bankrupt. Bidder to upload undertaking to this effect with bid.

Data Sheet of the product(s) offered in the bid, are to be uploaded along with the bid documents. Buyers can match and verify the Data Sheet with the product specifications offered. In case of any unexplained mismatch of technical parameters, the bid is liable for rejection.

Experience Criteria: The Bidder or its OEM {themselves or through reseller(s)} should have regularly, manufactured and supplied same or similar Category Products to any Central / State Govt Organization / PSU for 2 years before the bid opening date. Copies of relevant contracts to be submitted along with bid in support of having supplied some quantity during each of the year. In case of bunch bids, the primary product having highest value should meet this criterion.

Manufacturer Authorization:Wherever Authorised Distributors/service providers are submitting the bid, Authorisation Form /Certificate with OEM/Original Service Provider details such as name, designation, address, e-mail Id and Phone No. required to be furnished along with the bid

Scope of supply includes Training: Number of employees to be trained 100 , Place for Training Gandhinagar or Ahmedabad and Duration of training 10 days.

While generating invoice in GeM portal, the seller must upload scanned copy of GST invoice and the screenshot of GST portal confirming payment of GST.

Scope of supply (Bid price to include all cost components) : Supply Installation Testing Commissioning of Goods and Training of operators and providing Statutory Clearances required (if any)

• 9.Turnover Bidder Turn Over Criteria: The minimum average annual financial turnover of the bidder during the last three years, ending on 31st March of the previous financial year, should be as indicated in the bid document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the date of constitution / incorporation of the bidder is less than 3 year old, the average turnover in respect of the completed financial years after the date of constitution shall be taken into account for this criteria.
• 10.Turnover OEM Turn Over Criteria: The minimum average annual financial turnover of the OEM of the offered product during the last three years, ending on 31st March of the previous financial year, should be as indicated in the bid document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the date of constitution / incorporation of the OEM is less than 3 year old, the average turnover in respect of the completed financial years after the date of constitution shall be taken into account for this criteria. In case of bunch bids, the OEM of CATEGORY RELATED TO primary product having highest bid value should meet this criterion.

Availability of Service Centres: Bidder/OEM must have a Functional Service Centre in the State of each Consignee's Location in case of carry-in warranty. (Not applicable in case of goods having on-site warranty). If service center is not already there at the time of bidding, successful bidder / OEM shall have to establish one within 30 days of award of contract. Payment shall be released only after submission of documentary evidence of having Functional Service Centre.

Dedicated /toll Free Telephone No. for Service Support : BIDDER/OEM must have Dedicated/toll Free Telephone No. for Service Support.

Escalation Matrix For Service Support : Bidder/OEM must provide Escalation Matrix of Telephone Numbers for Service Support.

Nominated Inspection Agency: On behalf of the Buyer organization, any one of the following Inspection Agency would be conducting inspection of stores before acceptance: Pre-dispatch Inspection at Seller Premises (applicable only if pre-dispatch inspection clause has been selected in ATC): Nominated representative of DG & IG of Police, Gujarat State, Gandhinagar Post Receipt Inspection at consignee site before acceptance of stores: Nominated representative of DG & IG of Police, Gujarat State, Gandhinagar

Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the Bid document, ATC and Corrigendum if any.

The bidder is required to upload, along with the bid, all relevant certificates such as BIS licence, type test certificate, approval certificates and other certificates as prescribed in the Product Specification given in the bid document.

Warranty period of the supplied products shall be 5 years from the date of final acceptance of goods or after completion of installation, commissioning & testing of goods (if included in the scope of supply), at consignee location. OEM Warranty certificates must be submitted by Successful Bidder at the time of delivery of Goods. The seller should guarantee the rectification of goods in case of any break down during the guarantee period. Seller should have well established Installation, Commissioning, Training, Troubleshooting and Maintenance Service group in INDIA for attending the after sales service. Details of Service Centres near consignee destinations are to be uploaded along with the bid.

Timely Servicing / rectification of defects during warranty period: After having been notified of the defects / service requirement during warranty period, Seller has to complete the required Service / Rectification within 3 days time limit. If the Seller fails to complete service / rectification with defined time limit, a penalty of 0.5% of Unit Price of the product shall be charged as penalty for each week of delay from the seller. Seller can deposit the penalty with the Buyer directly else the Buyer shall have a right to recover all such penalty amount from the Performance Security (PBG).Cumulative Penalty cannot exceed more than 10% of the total contract value after which the Buyer shall have the right to get the service / rectification done from alternate sources at the risk and cost of the Seller besides forfeiture of PBG. Seller shall be liable to re-imberse the cost of such service / rectification to the Buyer.

• 19.Purchase Preference (State) Purchase preference to Micro and Small Enterprises (MSEs): Purchase preference will be given to MSEs from the State of Bid Inviting Authority having valid Udyam Registration and whose credentials are validated online through Udyam Registration portal as defined in Public Procurement Policy for Micro and Small Enterprises (MSEs) Order, 2012 dated 23.03.2012 issued by Ministry of Micro, Small and Medium Enterprises and its subsequent Orders/Notifications issued by concerned Ministry / State of Bid inviting authority. If the bidder wants to avail themselves of the Purchase preference, the bidder must be the manufacturer / OEM of the offered product on GeM. Traders are excluded from the purview of Public Procurement Policy for Micro and Small Enterprises and hence resellers offering products manufactured by some other OEM are not eligible for any purchase preference. In respect of bid for Services, the bidder must be the Service provider of the offered Service. Relevant documentary evidence in this regard shall be uploaded along with the bid in respect of the offered product or service and Buyer will decide eligibility for purchase preference based on documentary evidence submitted, while evaluating the bid. If L-1 is not an MSE and MSE Seller (s) has / have quoted price within L-1+ 20 % of margin of purchase preference /price band defined in relevant policy, such MSE Seller shall be given opportunity to match L-1 price and contract will be awarded for 50 percentage of total quantity. The buyers are advised to refer the OM No. F.1/4/2021-PPD dated 18.05.2023 OM_No.1_4_2021_PPD_dated_18.05.2023 for compliance of Concurrent application of Public Procurement Policy for Micro and Small Enterprises Order, 2012 and Public Procurement (Preference to Make in India) Order, 2017. Benefits of MSE will be allowed only if seller is validated on-line in GeM profile as well as validated and approved by Buyer after evaluation of documents submitted.

Bidders can also submit the EMD with Account Payee Demand Draft in favour of Director General and Inspector General of Police, Gujarat State, Gandhinagar payable at SBI, Gandhinagar . Bidder has to upload scanned copy / proof of the DD along with bid and has to ensure delivery of hardcopy to the Buyer within 5 days of Bid End date / Bid Opening date.

Successful Bidder can submit the Performance Security in the form of Fixed Deposit Receipt also (besides PBG which is allowed as per GeM GTC). FDR should be made out or pledged in the name of Director General and Inspector General of Police, Gujarat State, Gandhinagar A/C (Name of the Seller). The bank should certify on it that the deposit can be withdrawn only on the demand or with the sanction of the pledgee. For release of Security Deposit, the FDR will be released in favour of bidder by the Buyer after making endorsement on the back of the FDR duly signed and stamped along with covering letter. Successful Bidder has to upload scanned copy of the FDR document in place of PBG and has to ensure delivery of hard copy of Original FDR to the Buyer within 15 days of award of contract.

Buyer Added text based ATC clauses 1). Make and model no of BIS approved led light lamp shall be enclosed shall be mentioned on the bidder l etter head giving BIS license number. Copy of BIS license shall be enclosed along with bid. 2). EMD exemption: To avail EMD exemption, The bidder must submit a valid CSPO Registration OR NSIC ( National Small Industries Corporation) certificate along with an MSE (Micro & Small Enterprises) / Udyam R egistration certificate as part of the bid submission. 3). Bidder has to perform POC / Demonstration in this office for bulk production sample approval after awar ding contract. 4). Bidder / OEM should submit following certificates along with bid. - ISO 9001:2015 - ISO 14001:2015 - IS O 45001:2018 5). Delivery has to be done in Different – City / Districts / Unit of Gujarat State. Delivery location details will be provided after awarding the contract. 6). Bidder has to submit relevant document as per Clause – 10(A) of Gujarat State Procurement Policy – 20 24 for exemption as a start-up. 7). The bidder must submit all documents as specified in the bid as per the Gujarat State Procurement Poli cy – 2024. 8). Gujarat State Procurement Policy – 2024 https://ic.gujarat.gov.in/documents/commondoc/2024/Gujarat _State_Procurement_Policy_2024.pdf 9). The bidder must submit a copy of the valid PAN Card and GST Registration Certificate as part of the bid submission. 10). The bidder must submit undertaking for unconditionally acceptance of Technical Specification and acc eptance of terms & condition and Additional terms & conditions mentioned in the bid document on bidder’s letter head. 11). The minimum average annual financial turnover of the OEM and bidder during the last three years req uired as below. Minimum Average Annual Turnover of the OEM (For 3 Years) 360 Lakh Minimum Average Annual Turnover of the bidder (For 3 Years) 360 Lakh Technical Specification No. Description Specification

• A.Dimensions 1 Height (Close Height of System) Max. 1200mm (+/- 50 mm) 2 Dimensions in mm (L x W) Max. 530 x 490 (+/- 10 mm) 3 Thickness of FRP / Metal body 4.0 mm (+/- 0.5 mm) 4 Bottom Base Plate 3.0 mm (+/- 0.2 mm)
• B.Construction of Material 1 Main Body Fibre reinforced plastic (FRP)/Metal 2 Telescopic Tower Aluminium alloy & anodized 3 Riggers, Wheel Bracket Mild Steel (CRC Sheet) with Powder coated 4 Bottom Base Plate Aluminium with Powder coated 5 Wheels Rubber or Nylon 6 LED Luminaire Casing Pressure die-cast Aluminium / Extr uded Aluminium 7 Lamp cover High Efficiency, toughened glass of thickness ≥ 4m m/ UV stabilized P oly Carbonate lens or as specified. Transparency ≥ 95% 8 Secondary Optics Poly carbonate lens/ Silicon 9 Mechanism for Light Direction Change from 360 degree - 1 80 degree - 360 degree Yes 10 Spiral Cable Yes Working length - 4.5 mtrs and durable for min 5 years.
• C.Telescopic Tower Mast Detail (Construction) 1 No. of Section in Tower Max. 06 Section 2 Tower mast Pipe Thickness Minimum 1.55 mm (+/- 0.5 mm) 3 Method of step up and step down of Tower/telescopic/ Verti ca l Mast. Automatic & Manual
• D.LED Luminaires & Drivers
• (i)LED Flood Light 1 LED Make BIS approved with LM-80 2 Type LED High Power LED / SMD (Surface Mo unting Device) 3 LED Luminaries (6 x 60W Module) Power Maximum 360 watt. Make and bran d of LED luminaire to be given with bid along with BIS Certificate. 4 Luminous Efficiency ≥ 145 lm/W 5 LED Life ≥ 50,000 Burning hours. 6 Depreciation 10% Max after 50,000 burning hou rs. 7 Beam Angle Streetlight 90 to 120° or as specified High Mast 40° to 90° or a s specified 8 CRI (Colour Rendering Index) ≥ 75 9 Power Control with RF device with wireless Remote.
• a)Power On/Off, Tower Up / down & dimming of light by R emote. 10 No. of Remotes 02 Nos (one as spare) with Minimu m 30 meters without obstacle & Mi nimum 15 meters with obstacles ra nge operation
• (ii)Driver 1 Driver Type Constant power mode potted drive r with short circuit protection with i nbuilt high voltage cut off and dim ming function 2 Output Rated Power 200W 3 Input Operating Voltage 100- 305V AC or as specified (Auto Restart) 4 Input Voltage Range 220-240V AC 5 Frequency 50Hz 6 Surge protection Internal ≥ 5kV & External ≥ 10KV 7 Efficiency of Driver electronic ≥85% 8 Driver Components Industrial grade only 9 Ingress Protection (Degree of Protection) IP67 10 Power Factor at 230V AC ≥ 0.95 11 Working Temperature (-) 40 °C to + 90 °C 12 BIS compliance Yes
• (iii)General Set up Parameters 1 The strength of the Tower/ telescopic collapsible mast/ Vert ical Mast tower is to provide support for it to remain erect a t wind speed. Min 50 Km / hr (+/- 5) 2 Provision of Change Over switch with suitable rating and its function Manual mode: LED light on/ off, Di mming and Tower up/ d own manu ally through switches. 3 RF Device with Remote LED light on/ off, Dimming and Tow er up/ down through Re mote
• (iv)REPORTS AND CERTIFICATION 1 Availability of type test reports from Central Government L aboratory/NABL Accredited/ ILAC Laboratory for complete P ortable emergency lighting system including for Genset an d Luminaires as per relevant IS specifications as applicable Should be provided along with the supply. Each page of Test Report s hould be signed and stamped by T esting laboratory. 2 Availability for LM 79 (Photometry) (Ref.IS: 16106:2012) re port from Central Government /N ABL/ILAC accredited lab. 3 Availability of LM 80 & TM 21 from OEM / ILAC
• (v)Accessories and Packings 1 Hardware Tool Kit Yes 2 AC Cord for AC Mains / Genset Supply Yes 3 Operating Manual Yes
• E.GENSET DETAILS 1 Genset details CPCB Compliance 2 Starting system Recoil Start 3 Type of cooling Air cooled 4 Type of air filter (Cleaner) Foam Air Filter .

Buyer uploaded ATC document Click here to view the file.

Participation by the bidder in RA process would be considered as their consent for extension in offer validity by 30 days by the date of RA initiation.