Lot No. 1 Conveyor Belt, Width 1000 Mm, Lot No. 2 Conveyor Belt, Width 800 Mm, Lot No. 3 Conveyor Belt, Width 600 Mm, Lot No. 4 Conveyor Belt, Width 700 Mm, Lot No. 5 Conveyor Belt, Width 500 Mm, Lot…

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Bidder financial standing: The bidder should not be under liquidation, court receivership or similar proceedings, should not be bankrupt. Bidder to upload undertaking to this effect with bid.

Bidders are advised to check applicable GST on their own before quoting. Buyer will not take any responsibility in this regards. GST reimbursement will be as per actuals or as per applicable rates (whichever is lower), subject to the maximum of quoted GST %.

Buyer Organization specific Integrity Pact shall have to be complied by all bidders. Bidders shall have to upload scanned copy of signed integrity pact as per Buyer organizations policy along with bid. Click here to view the file

Bidder shall submit the following documents along with their bid for Vendor Code Creation:

• a.Copy of PAN Card.
• b.Copy of GSTIN.
• c.Copy of Cancelled Cheque.
• d.Copy of EFT Mandate duly certified by Bank.

Supplier shall ensure that the Invoice is raised in the name of Consignee with GSTIN of Consignee only.

Without prejudice to Buyer’s right to price adjustment by way of discount or any other right or remedy available to Buyer, Buyer may terminate the Contract or any part thereof by a written notice to the Seller, if:

• i)The Seller fails to comply with any material term of the Contract. ii) The Seller informs Buyer of its inability to deliver the Material(s) or any part thereof within the stipulated Delivery Period or such inability otherwise becomes apparent. iii) The Seller fails to deliver the Material(s) or any part thereof within the stipulated Delivery Period and/or to replace/rectify any rejected or defective Material(s) promptly. iv) The Seller becomes bankrupt or goes into liquidation.
• v)The Seller makes a general assignment for the benefit of creditors. vi) A receiver is appointed for any substantial property owned by the Seller. vii) The Seller has misrepresented to Buyer, acting on which misrepresentation Buyer has placed the Purchase Order on the Seller.

While generating invoice in GeM portal, the seller must upload scanned copy of GST invoice and the screenshot of GST portal confirming payment of GST.

Scope of supply (Bid price to include all cost components) : Only supply of Goods

• 10.Purchase Preference (Centre) Purchase preference to Micro and Small Enterprises (MSEs): Purchase preference will be given to MSEs as defined in Public Procurement Policy for Micro and Small Enterprises (MSEs) Order, 2012 dated 23.03.2012 issued by Ministry of Micro, Small and Medium Enterprises and its subsequent Orders/Notifications issued by concerned Ministry. If the bidder wants to avail the Purchase preference, the bidder must be the manufacturer of the offered product in case of bid for supply of goods. Traders are excluded from the purview of Public Procurement Policy for Micro and Small Enterprises. In respect of bid for Services, the bidder must be the Service provider of the offered Service. Relevant documentary evidence in this regard shall be uploaded along with the bid in respect of the offered product or service. If L-1 is not an MSE and MSE Seller (s) has/have quoted price within L-1+ 15% of margin of purchase preference /price band defined in relevant policy, such Seller shall be given opportunity to match L-1 price and contract will be awarded for percentage of 25% of total value.
• 11.Purchase Preference (Centre) Purchase Preference linked with Local Content (PP-LC) Policy: The bid clause regarding “Preference to Make In India products” stands modified in this bid and shall be governed by the PPLC Policy No. FP-20013/2/2017-FP-PNG dated 17.11.2020 issued by MoP&NG as amended up to date. Accordingly, bidders with Local Content less than or equal to 20% will be treated as “Non Local Supplier”. The prescribed LC shall be applicable on the date of Bid opening. Sanctions on the bidders for false / wrong declaration or not fulfilling the Local Content requirement shall be as per the PPLC policy. Further following additional provisions are added in the certification and verification of local content provision of the Preference to Make in India clause:
• i.In case of foreign bidder, certificate from the statutory auditor or cost auditor of their own office or subsidiary in India giving the percentage of local content is also acceptable. In case office or subsidiary in India does not exist or Indian office/subsidiary is not required to appoint statutory auditor or cost auditor, certificate from practicing cost accountant or practicing chartered accountant giving the percentage of local content is also acceptable. ii. Along with Each Invoice: The local content certificate (issued by statutory auditor on behalf of procuring company) shall be submitted along with each invoice raised. However, the % of local content may vary with each invoice while maintaining the overall % of local content for the total work/purchase of the pro-rata local content requirement. In case, it is not satisfied cumulatively in the invoices raised up to that stage, the supplier shall indicate how the local content requirement would be met in the subsequent stages. iii. The bidder shall submit an undertaking from the authorized signatory of bidder having the Power of Attorney along with the bid stating the bidder meets the mandatory minimum LC requirement and such undertaking shall become a part of the contract.

Escalation Matrix For Service Support : Bidder/OEM must provide Escalation Matrix of Telephone Numbers for Service Support.

Dedicated /toll Free Telephone No. for Service Support : BIDDER/OEM must have Dedicated/toll Free Telephone No. for Service Support.

Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the Bid document, ATC and Corrigendum if any.

Warranty period of the supplied products shall be as given in specifications from the date of final acceptance of goods or after completion of installation, commissioning & testing of goods (if included in the scope of supply), at consignee location. OEM Warranty certificates must be submitted by Successful Bidder at the time of delivery of Goods. The seller should guarantee the rectification of goods in case of any break down during the guarantee period. Seller should have well established Installation, Commissioning, Training, Troubleshooting and Maintenance Service group in INDIA for attending the after sales service. Details of Service Centres near consignee destinations are to be uploaded along with the bid.

Buyer uploaded ATC document Click here to view the file.

Buyer Added text based ATC clauses Bidder to confirm clause mentioned in Buyer ATC in their offer:

• 1.This purchase is also governed by the General Terms and Conditions (latest): https://gem.gov.in/termsCondition.
• 2.FIRM PRICE: Prices quoted/bidded shall remain FIRM till supply is completed satisfactorily in all respects. Price v ariation clause will not be accepted.
• 3.The Sellers/Bidders who are not in the category of EMD exemption: Step-I: The intending bidders should submit Earnest Money (schedule/item wise) mentioned in bid documents to MOIL Ltd., along with their offer otherwise their offer will summarily rejected. EMD should be deposited Electronically (RTGS/NEFT) from Nationalised/ Scheduled Bank only in the designated account as under: a: Name of Bank & Branch: IDBI Bank, Civil Lines Branch, Nagpur b: Account No. 0041102000038465 c: IFS Code: IBKL0000041 Bidder to indicate bid number and name of bidding entity in the transaction details field at the time of online transfe
• r.Bidder has to upload scanned copy/proof of the Online Payment Transfer along with bid. Bidders are requested to upload the EMD details in format mentioned below. EMD should be deposited in one go and exact amount should be reflected in our bank statement on or before the opening date & time of tender, failing which the offer shall be outri ghtly rejected. Bidder should note the due date & time of closing of tender & deposit the EMD well in adv ance in the designated account. Step-II: After remittance of Earnest Money as above, UTR No./Reference No. in case of IDBI Bank should be s ubmitted by participating bidder in their offer on GeM Portal. The receipt of EMD shall be verified by MOIL Ltd., against details of the UTR No. /Reference No. in case of IDBI Bank and offers of those participating bidders who se receipt of EMD is confirmed by Finance Department, MOIL Ltd., shall be considered for further evaluation. In short , mentioning the correct UTR No. /Reference No. in case of IDBI Bank in their offer on GeM Portal is mandatory, faili ng which the offer shall be outrightly rejected. Earnest Money by way of Demand Draft, cheque, bank guarantee, deposit receipt or any other form wil l not be entertained i.e. No other mode of payment of EMD shall be accepted. NOTE: EMD of the successful bidder shall be returned within 30 days of submission of Performance Ban k Guarantee/Security Deposit as per contractual terms or thirty days of successful completion of contr act, whichever occurs earlier. EMD shall be forfeited if any bidder withdraws their offer before finalization of this tender. Format for submitting details of EMD deposited. Bid Number:______________________________ Details required for vendor registration at MOIL Ltd. Name of Bidder:______________________________ Bidder PAN No.:_____________________________________ Bidder location of despatch/invoicing GSTIN No._______________________________ Bidder Bank Account No. with cancelled Cheque._________________________ Bidder Bank IFSC Code:__________________________ Authorised person Name : ________________________ Mobile no. & e-mail ID of Authorised person:________________________ Schedule No. Description of Item/ Category Correct UTR No. / Reference No Date Amount Schedule No.1 Lot No.1 Conveyor Belt, Width 1000mm 25,000/- Schedule No.2 Lot No.2 Conveyor Belt, Width 800mm 75,000/- Schedule No.3 Lot No.3 Conveyor Belt, Width 600mm 25,000/- Schedule No.4 Lot No.4 Conveyor Belt, Width 700mm 25,000/- Schedule No.5 Lot No.5 Conveyor Belt, Width 500mm 25,000/- Schedule No.6 Lot No.6 Conveyor Belt, Width 550mm 25,000/- Schedule No.7 Lot No.7 Conveyor Belt, Width 650mm 10,000/- Schedule No.8 Lot No.8 Conveyor Belt FRAS, Width 1000 mm 10,000/- Total EMD for Schedule-1 to 8 2,20,000/- Enclosed: Payment Receipt towards above UTR No. /Reference No. Signed: Designation: Corporate Seal:
• 4.For EMD Exemption bidder(s): The bidder seeking EMD exemption, must submit the valid supporting document for the relevant category as per GeM GTC with the bid [May refer Point No.4(xiii) of GTC (General Terms & Conditions) with amendments, if any]. Und er MSE category, only Manufacturers for Goods and Service Providers for Services are eligible for exemption from E MD. Traders are excluded from the purview of this Policy. In absence of valid EMD Exemption document, the b id will be out- rightly/summarily rejected and no correspondence in this regard shall be entertained. Step I: The participating bidders under this category should mandatorily mention the exempti on document type in their offer on GeM Portal. Step-II: Upload the relevant document in the upload link on GeM Portal . The status of MSE sh all be decided based on the uploaded document and if found in line then only, their off er shall be considered for further evaluation. In short, mentioning the exemption document type in their offer on GeM Portal & uploading the same on GeM portal is mandatory, failing which the offer shall be outrightly rejected. PSUs: All Central/State Government Organization/PSUs are exempted from submission of EMD/SD. However, they should mandatorily mention the document type in their offer on GeM portal for getting exemp tion and Upload the relevant document with their offer on GeM portal, failing which the offer sh all be outrightly rejected.
• 5.PERFORMANCE BANK GUARANTEE (in the lieu of Security Deposit) : It is mandatory on part of supplier to s ubmit the Performance Bank Guarantee (in the lieu of Security Deposit) @5% of total value of order for period of 15 Months as mentioned in bid document. - Bank Details: MOIL Limited, Nagpur - Name of the Bank & Branch: IDBI Bank, Gupta House, Ravindranath Tagore Road, Civil Lines Nagpur-440001 - IFS Code: IBKL0000389 - Current Account No. 041102000018027. - The PBG will be submitted through Structured Financial Management System(SFMS) platform - Performance bank guarantee (in the lieu of Security Deposit) to be uploaded on GeM Portal within 15 days of award of contract on GeM, as per General Terms and Conditions (GTC) on GeM, [refer clause no. 7, ii]. Hard copy to be submitted to GM (Fin.), MOIL LTD., "MOIL BHAWAN" 1A Katol Road, Nagpur-4400
• 13.Performance Bank Guarantee (in the lieu of Security Deposit) is to be furnished by a specified date (generally fifteen days after notification of award) and it should remain valid for a period of sixty days beyond the date of completion of all contractual obligations of the supplier, including warranty obligations. The performance security will be forfeited in the event of a breach of contract by the bidder/contractor. It shall be re funded to the bidder/contractor without interest, after he duly performs and completes the contract in all respects b ut not later than sixty days of completion of all such obligations including the warranty under the contract.
• 6.Supplier shall ensure that the Invoice is raised in the name of Consignee with GSTIN of Consignee only. Please pr ovide details of Contact person name, designation, Mobile & e-mail ID for correspondence. 6.1: INSTRUCTION TO SUPPLIER FOR GENERATING INVOICE: Supplier instruction: Supplier is requested to kindly execute order and upload the invoice(s) along with the proof of delivery within the “Delivery To Be Completed By Date”, mentioned in the GeM contract. For Balaghat Mine: The material shall be despatched & invoiced from supplier’s invoicing location & invoice should b e generated on consignee Mine Manager, MOIL Ltd., Balaghat Mine, P.O. Bharweli, Dist. Balaghat (MP), PIN: 481102 as per bid document. i.e. IN THE TAX INVOICE TO BE ISSUED BY THE SUPPLIER, SHIP TO PARTY & BILLED TO PARTY WILL BE: CONSIGNEE AS PER BID DOCUMENT WITH GSTN: 23AAACM8952A1ZT FOR BALAGHAT MINE MADHYA PRAD ESH STATE SUPPLY. (HOLIDAY DAY: SATURDAY & AUTHORITY TO BE CONTACTED: MINE MANAGER) For Kandri Mine: The material shall be despatched & invoiced from supplier’s invoicing location & invoice should be generated on consignee Mine Manager, MOIL Ltd., Kandri Mine, PO-Kandri, Tah–Ramtek, Distt.-Nagpur (MS), PIN: 441 401 as per bid document. i.e. IN THE TAX INVOICE TO BE ISSUED BY THE SUPPLIER, SHIP TO PARTY & BILLED TO PAR TY WILL BE: CONSIGNEE AS PER BID DOCUMENT WITH GSTN: 27AAACM8952A1ZL FOR KANDRI MINE MAHARASHTRA STATE SUPPLY. (HOLIDAY DAY: THURSDAY & AUTHORITY TO BE CONTACTED: MINE MANAGER)
• 7.DETAILS OF THE LOCATION OF MINES & PLANTS SITUATED IN MAHARASHTRA & MADHYA PRADESH STATE. KINDLY SUPPLY THE LOT-WISE MATERIALS AS PER THE DESTINATIONS MENTIONED BELOW. NAME OF MINES & POSTAL ADDRESS OFF DAY/ AUTHORITY TO BE CONTACTED BALAGHAT MINE, P.O. Bharweli, Dist. Balaghat (MP), PIN: 481102 Tel. : 07632- 245185, 245312, 245311 (Off.) 07632-245187, 245189 (Res.) FAX : 07632-245184 Saturday Mine Manager KANDRI MINE PO-Kandri, Tah – Ramtek, Distt.-Nagpur (MS), PIN: 441401. Tel.: 07114-268179 (Off.) 268149 (Res.), 268150 (NOS Kandri) Thursday Mine Manager
• 8.Bidder to confirm location from where the materials shall be invoiced upto Destination basis as per consignee me ntioned in bid document (Complete address, Name of the Bidder (Company/Firm) along with Telephone No. & Fax N o., Name of person, Mobile No., e-mail ID of the bidder to be given).
• 9.ARBITRATION CLAUSE: Disputes & Arbitration (for PSUs only)- “All the Disputes and differences arising out of or in any way touching or concerning this agreement between the parties shall be resolved by a reference to the perm anent Machinery of Arbitrators (PMA) i.e. to the Sole Arbitrator in the department of Public Enterprises as per the O.
• M.No. 4(1)/2013-DPE(GM)/FTS-1835 dated 22/05/2018 issued by the Department of Public Enterprises, Ministry of H eavy Enterprises (Govt. of India) and for all purposes of the arbitration the rules and procedure prescribed therein s hall be applicable”.
• 10.DECLARATION UNDER COMPANIES ACT: The firm/individual while submitting the tender should submit the under mentioned declaration duly signed. We declare that “None of our proprietor / partner / Director of the firm/ company has any relationship within the me aning of Section 2(77) read with Rule 4 of Chapter 1 of the Companies Act 2013 with any of the employee working in MOIL Ltd or Director of MOIL”. If the proprietor / partner / Director of the firm/ company has any relationship within the meaning of Section 2(77) re ad with Rule 4 of Chapter 1 of the Companies Act 2013 with any of the employee working in MOIL Ltd or Director of MOIL shall declare the same in his bid.
• 11.PRICE CERTIFICATE: The tenderer must certify in their offer as “Certified that the rate/price quoted is lowest a nd that we are not charging lower than the tendered rate/price, to any other Govt. Deptt./ PSU/Customer”. This Cert ificate is ESSENTIAL.
• 12.NO DEVIATION CERTIFICATE: We certify that, “there is no deviation in the offer submitted by us, from the Bi d/tender terms & conditions on GeM Portal. In case if there is any difference in any terms & conditions, the same ma y be ignored and considered to have been accepted by us in toto as per bid document on GeM”. Bidder to upload th e “No Deviation Certificate”.
• 13.Revised Public Procurement (Preference to Make in India): It is certified that the tender is compliant to P PP MII order & shall be finalised keeping in view of all its updates. The instant tender shall be inter-alia subject to “R evised Public Procurement (Preference to Make in India), Order 2017 Revision, (as amended from time to time) beari ng No. P-45021/2/2017 PP (BE-II) issued by the Government of India, Ministry of Commerce and Industry, Departmen t for Promotion of Industry and Internal Trade (Public Procurement Section)” dated 16/09/2020. The tenderers who w ish to take the preference under the said Order dated 16/09/2020 shall mandatorily be required to submit the requi site documents as prescribed under the Public Procurement (Preference to Make in India), Order 2017- Revision. On ly after satisfactory submission of the requisite documents benefits under the aforesaid Order shall be provided. Re vised order or any updates may be accessed at DPIIT's website: https.dipp.gov.in/public-procurements Only to facilit ate, we may request to refer Clause No.9(a) & (b) of above order towards “Verification of Local Content” reproduced hereunder and upload as applicable:
• a.The ‘Class-I local supplier’/‘Class-II local supplier’ at that time of tender, bidding or solicitation shall be required to indicate percentage of local content and provide self-certification that, the item offered meets the local content r equirement for ‘Class-I local supplier’/‘Class-II local supplier’, as the case may be. They shall also give details of the l ocation(s) at which the local value addition is made.
• b.In cases of procurement for a value in excess of Rs.10 Crores, the ‘Class-I local supplier’/‘Class-II local supplier’ shall be required to provide a certificate from
• i)Statutory auditor or cost auditor of the company (in the case of companies) or ii) A practicing cost accountant or practicing chartered accountant (in respect of suppliers other than companies) giv ing the percentage of local content. In event of non-submission of the above documents, your offer shall be liable to be ignored. Kindly upload the certificate giving the percentage (%)of local content and give details of the location(s)/address(s) at which the local value addition is made. As per Revised Public Procurement (Preference to Make in India), Order 20 17, on 16/09/2020 enclosed, Clause No.3, bidder to mention in which category their firm belong i.e. Class-I Local Sup plier/ Class-II Local Supplier/ Non-Local Supplier. Kindly upload the certificate by mentioning the Class. In view of above, you are requested to kindly provide the self-Certification as “We certify that item(s) offered/quote d in tender has got ______% of local content and the details of the location(s) at which the local value addition is ma de at _______________________”. Bidder to submit the “% of local content & location of local content” with th eir offer.
• 14.Restrictions on Public Procurement from Certain Countries: In this regard bidder may please refer Office Memorandum No. 6/18/2019-PPD dt.23-07-2020 & subsequent orders issued by Public Procurement Division, Depart ment of Expenditure, Ministry of Finance, Government of India towards restrictions on Public Procurement from certa in countries. Referring to the above, the Local Suppliers should submit the certificate as under: “We have read the clauses regarding restrictions on procurement from a bidder of a country which sha res a land border with India and we hereby certify that our firm is not from such a country and is eligibl e to be considered”.
• 15.PAST SUPPLIES: Bidder(s) is requested to submit/upload the supply order copies for tendered item(s) as docu mentary evidence towards past supplies from Govt. Deptt./Govt. Undertaking, Enterprises/Customer.
• 16.TAXES: Payment of Tax is primarily the responsibility of the seller and will not be paid unless it is clearly shown on the quotation as payable extra. Any change in taxation during the tenure of contract, will be as per applicable st atute. Under GST regime registration under GST is made mandatory. You shall mention your GST provisional Id’s (In case your supply is from more than one location mention all relevant GST’s) in the quotation. Offers rece ived from company/firm/individual without GST provisional Id’s are liable to be rejected provided they fall within the preview of GST. Timely compliance of GST Provisions and filing of GST returns is the responsibility of the bidder. An y non-compliance may result in withholding of bills partly or fully until it is reflected in form GSTR-2A. Supplier must furnish/upload the necessary documents for availing of GST Input Tax Credit (ITC) as per GST Law. 16.1 TDS under GST shall be deducted as per the applicable GST Provisions.
• 17.Bidder/supplier to ensure that the validity of the Statutory Certificate /Competency Certificate shall be vali d during tender finalization and execution stage. Bidder shall submit all the test certificates for the tendered produc t along with the supply.
• 18.Bidder to submit ITR/Profit & Loss statement/Balance Sheet to substantiate applicability of GST
• 19.TReDS PLATFORM: It may be noted that Government of India has implemented Trade Receivable Discounting System (TReDS) to address challenges faced by MSMEs in delayed payments (after receipt/acceptance of Material/S ervices) from Government buyers leading to shortfall of Working Capital. TReDS is an online electronic institutional mechanism for facilitating the financing of trade receivables of MSMEs through multiple financiers. MOIL Ltd., is alre ady registered on the following TReDS platform: 1) A. TREDS (Invoicemart) 2) C2TReDS 3) M1xchange 4) RXIL TReDS Exchange 5) KredX DTX Platform “MSME Bidders are required to register on the TReDS platform. The MSME vendors can avail the TReDS facility, if th ey want to”. All MSE vendors/suppliers are advised to get themselves registered on TReDS platform (www.treds.in) accordingly.
• 20.Bidders who have not performed satisfactorily in the earlier Tenders/Work Orders OR have violated the terms of NIT, MOIL Ltd. reserves the right to dis-qualify that bidder.
• 21.DESPATCH/TRANSPORTATION THROUGH REGISTERED COMMON CARRIER: In the event you are successful tenderer and you intend to dispatch/transport the ordered material by road, it will b e through “Registered Common Carrier” [as per guidelines mentioned in the “Carriage by Road Act 2007” and subs equent amendments (if any)]. In case of non compliance, action shall be imposed as deemed fit, as per the above m entioned “Carriage by Road Act 2007”.
• 22.Documents to be supplied along with each consignment:
• a.Test certificate issued by the manufacturer.
• b.GST Waybill.
• c.E-waybill of Manufacturer and/or their Invoice duly enclosed by the principle manufacturer. 23: ASSIGNMENT AND SUBLETTING: The Supplier shall not, without the written permission of the Purchaser, subl et or assign a portion or portions of the supplies, erection provided that any such consent shall not relieve the Suppl ier from any obligation, duty or responsibility under the contract. Provided further, this clause shall not apply to pur chase by the Supplier of standard products which have been approved by the Purchaser. 24: The right to alter our requirements or to reject any or all the tenders without assigning any reasons is reserved with company.
• 25.FOR TECHNICAL CLARIFICATION(S) (IF ANY), YOU MAY CONTACT: Mr. Atul Sharma, GM(Mech.), MOIL BHAWAN, 1A, KATOL ROAD, NAGPUR-440 013. MOBILE NO. 7709045650 EMAIL: ats@moil.nic.in FOR COMMERCIAL CLARIFICATION(S) (IF ANY), YOU MAY CONTACT: Mr. Bikash Kumar Singh, A.G.M(Materials) MOIL BHAWAN, 1A, KATOL ROAD, NAGPUR-440 013. MOBILE NO. 9755898878 / 8329250114 EMAIL: bksingh@moil.nic.in
• 26.Format for undertaking to be submitted/uploaded by bidder along with the tender documents (Refe r Annexure-A). ANNEXURE-A: FORMAT FOR UNDERTAKING TO BE SUBMITTED/UPLOADED BY BIDDER AL ONG WITH THE TENDER DOCUMENTS I ………………………… (Name and Designation) appointed as the attorney/ authorized signatory of t he bidder (including its constituents) M/s. (hereinafter called the bidder) the purpose of the Tender Documents for ………………………….as per the tender No……………of ……………(MOIL), do hereby s olemnly affirm and state on the behalf of the bidder including its constituents as under:
• 1.I/We the bidder(s) am/are signing this document after carefully reading the contents of the abov e mentioned tender.
• 2.I/We declare and certify that I/we have not made any misleading or false representation anywhe re in the tender submitted including the annexures thereto.
• 3.I/We also understand that my/ our offer will be evaluated based on the documents/ credentials s ubmitted along with the offer and same shall be binding upon me/us.
• 4.I/We declare that the information and documents submitted along with the tender documents b y me/ us are complete and correct and I/we are fully responsible for the authenticity and correctne ss or the information and documents, submitted by us.
• 5.I/We understand that at any time during process for evaluation of tenders, if any information / d ocument submitted by me / us are found to be suppressing facts / forged / false / fabricated /fudge d or incorrect, it shall lead to forfeiture of the EMD, if submitted, besides banning under the extant Guidelines for Banning of Business Dealings of MOIL and initiating any legal action as deemed fit the MOIL. Further, I/we ........................... (Name of the Bidder) and all my/ our constituents underst and that my/ our offer shall be summarily rejected.
• 6.I/We also understand that at any time after award of contract, if the certificate(s) submitted by me / us are found to be suppressing facts / false/ forged/ fabricated / fudged or incorrect, it may le ad to termination of the contract, along with forfeiture of EMD / SD and Performance Guarantee if submitted, besides any other action provided in the contract including banning under the extant G uidelines for Banning of Business Dealings of MOIL and initiating any legal action as deemed fit by MOIL. Place: Date: SEAL AND SIGNATURE OF THE BIDDER
• 27.FORMAT FOR NON-COLLUSIVE TENDERING CERTIFICATE TO BE SUBMITTED/UPLOADED BY BIDDER AL ONG WITH THE TENDER DOCUMENTS (Refer Annexure-B). ANNEXURE-B FORMAT OF NON-COLLUSIVE TENDERING CERTIFICATE (To be signed by an authorised person on the Tenderer’s behalf) To, MOIL Limited, Nagpur. Dear Sir/ Madam, Non-Collusive Tendering Certificate for {RFQ/ Tender No. ( ) Date ( )}
• 1.We, (name(s) of the tenderer(s)) of (address (es) of the tenderer(s)) refer to the bid/ offer against (the “Tender”).
• 2.Non-collusion We represent and warrant that in relation to the Tender:
• (a)Our bid was developed genuinely, independently and made with the intention to accept the Contract it award ed;
• (b)Our bid was not prepared with any agreement, arrangement, communication, understanding, promise of unde rtaking with any person (including any other tenderer or competitor) regarding:
• i)prices; ii) methods, factors or formulas used to calculate prices; iii) an intention or decision to submit a bid; iv) an intention or decision to withdraw a bid;
• v)the submission of bid that does not conform with the requirements of the tender; vi) the quality, quantity, specifications or delivery particulars of the products or services to which this ten der relates; and vii) the terms of the bid, and we undertake that we will not, prior to the award of the Contract, enter into o r engage in any of the foregoing.
• 3.Disclosure of in case of Job/ Project Contracts We understand that we are required to disclose all intended sub-contracting arrangements relating to the Tender to the Plants/ Mines--------, MOIL Limited, Place -------------, including those which are entered into after the Contract is a warded. We warrant that we have duly disclosed and will continue to disclose such arrangements to the Plants/ Mine s --------, MOIL Limited, Place --.
• 4.Consequences of breach or non-compliance We understand that in the event of any breach or non-compliance with any warranties or undertakings in this certifi cate, the Plants/ Mines, MOIL Limited, Place may, at its discretion, invalidate our bid, exclude using future tenders, p ursue damages or other forms of redress from us (including but not limited to damages for delay, costs and expense s of re-tendering and other costs incurred), and /or (in the event that we are awarded the Contract) terminate the C ontract. Signed for and on behalf of the (tenderer) Signature: Name: Position: Date: Note: Para 2(b) is not applicable to Agreements, arrangements, communications, understandings, promises or undertaki ngs with:
• a)the Plants/ Mines, MOIL Limited, Place;
• b)a joint venture partner, where joint venture agreements, arrangements, relevant to the bid exist and which are notified to the Plants/ Units-, MOIL Limited, Place_________;
• c)consultants or sub-contractors, provided that the communications are held in strict confidence and limited to the information required to facilitate that particular consultancy arrang ement or sub-contract;
• d)professional advisers, provided that the communications are held in strict confidenc e and limited to the information required for the adviser to render their professional advice in rel ation to the Tender;
• e)insurers or brokers for the purpose of obtaining an insurance quote, provided that t he communications are held in strict confidence and limited to the information required to facilit ate that particular insurance arrangement; and
• f)Banks for the purpose of obtaining financing for the contract, provided that the co mmunications are held in strict confidence and limited to the information required facilitating that financing.
• 28.MANUFACTURER AUTHORIZATION: Wherever Selling Agent/Dealer/Distributor authorized by the Manufacture r are submitting the bid, Tender specific Authorization & Undertaking Certificate by Manufacturer on Letter Head of Principal/Manufacturer mentioning the details such as name, designation, address, e-mail ID and Phone No., as per “ Annexure-I” must be submitted along with techno-commercial bid. Note: (i) The authorization should be pre- dated (from tender opening date), properly signed and valid. The validity should corresponds to the delivery period stipulated in Tender Enquiry.
• (ii)Selling Agent/Dealer/Distributor authorized by the Manufacturer shall submit Manufacturer Authori zation as per “Annexure-I”, along with techno-commercial bid, failing which the offer shall be outrightl y rejected. ANNEXURE- I Authorization & Undertaking Certificate by Manufacturer (On Letter Head of the Principal / Manufacturer) To, Date: / / MOIL Limited MOIL Bhavan, 1-A, Katol Road, Nagpur – 440013. Sub: GeM Bid No.: ___________________ Dear Sir WHEREAS we, M/s___________________________ [name of manufacturer] who are established and reputable manufa cturers of tendered/offered items having factories at___________________[address(es) of factory(ies)], Do hereby authorize M/s______________________________[Name & Address] our Agent to submit a bid and execute th e resultant Contract with you on our behalf against the above Tender. We, M/s___________________________[name of manufacturer] also undertake the following:
• i)That, as a matter of our corporate policy, we do not directly quote/ market our products directly to any org anization in India (except in situations like supplies to OEM /OES/ OPM, supplies of spares and consumables bundl ed with supply of equipment, supplies to customers not covered by dealer network due to geographical/ logistics constraints). ii) That we will accept the responsibility for the satisfactory execution of orders placed on our authorized age nt including warranty/ guarantee obligations. iii) That, wherever necessary, we will provide requisite inspection and testing facilities at our works in respect of orders placed on our authorized agent. iv) Our authorized agent's price will not exceed that which we would have quoted.
• v)We hereby accept to extend our full support and commitment for all the terms and conditions including g uarantee and warranty as per the Conditions of Contract, Technical Specifications for the Goods and Services offe red for supply by the above bidder on our behalf against this tender for the entire contract period. vi) In the event of failure on the part of our authorized agent in fulfillment of contractual obligations for any u nforeseen reason, we shall take the responsibility to make alternate arrangements to support MOIL as well as exe cute the remaining period of the contract ourselves or through another competent Indian Agent/entity fulfilling the eligibility criteria stipulated in the tender document.

(Signature)

(Date)

(Name)

• (Designation)(e-mail ID) (Contact No.)
• (Seal)Signed for and on behalf of [Name of Manufacturers]. 29: Bidder shall submit the following documents along with their bid for Vendor Code Creation:
• a.Copy of PAN Card.
• b.Copy of GSTIN.
• c.Copy of Cancelled Cheque.
• d.Copy of EFT Mandate duly certified by Bank Vendor Registration Format Bidder are required to submit the required document along with vendor registration format as under: Vendor Name Registered Communication Address City Pin Code State /Region Mobile No. GST Number E-Mail Address PAN IFSC Code Bank account No. Bank Name & Address

(Signature)

(Name)

• (Designation)(e-mail ID) (Contact No.)
• (Seal)Signed for and on behalf of [Name of Manufacturers] 30: Conditional discount offered (if any) & conditional offer (if any) shall not be accepted. 31: Pre Contract Integrity Pact:
• a)The bidder is required to submit the integrity pact agreement duly filled, scanned & signed by authorized signator y of tender as per enclosed Annexure along with the tender document & upload.
• b)A person signing IP shall not approach the courts while representing the matters to IEMs and He/She will await th eir decision in the matter. The details of Independent External Monitor (IEM) nominated for this tender are given here as under: Name of Independent External Monitor (IEM): 1: Shri Rakesh Anand, (Mobile No. 9969563601, E-mail: ansem_2000@yahoo.com) 2: Shri Nand Kumar Mishra, (Mobile No.6391771144, E-mail: lambodhar2021@gmail.com/ adidev2024@gm ail.com)
• 32.BANNING OF BUSINESS: In case the bidder supplier defaults any terms & condition of this bid, MOIL reserves right to take action as deem fit including banning the business as per Purchase & Contract Manual of MOIL. This acti on shall be in addition to the action taken by GeM as per their incident Management Policy.
• 33.RISK PURCHASE: In the event of placement of order if the successful tenderer fails to execute the same to the satisfaction of the Company within the stipulated time, the Company shall arrange procurement of items at supplier 's /tenderer's risk and cost.
• 34.JURISDICTION: All questions, disputes or differences, arising under, outside or in connection with the tender/or der contract shall be subject to the exclusive jurisdiction of the Courts at Nagpur only.
• 35.DISPUTE: In the event of dispute arising out of this contract, the decision of Chairman-Cum-Managing Director MOIL Ltd. shall be final & binding. NOTE: BIDDER TO CONFIRM / ACCEPT ABOVE CLAUSES ALONG WITH THEIR OFFER ON GEM: SIGN.& DATE OF AUTHORISED SIGNATORY: ___________________________________________ NAME OF AUTHORISED SIGNATORY: __________________________________________________ DESIGNATION OF AUTHORISED SIGNATORY: __________________________________________ SEAL OF FIRM: ________________________________________________________________________ .

Participation by the bidder in RA process would be considered as their consent for extension in offer validity by 30 days by the date of RA initiation.