Conveyor Structure 1000 Mm Belt Width

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Buyer Organization specific Integrity Pact shall have to be complied by all bidders. Bidders shall have to upload scanned copy of signed integrity pact as per Buyer organizations policy along with bid. Click here to view the file

Bidder shall submit the following documents along with their bid for Vendor Code Creation:

• a.Copy of PAN Card.
• b.Copy of GSTIN.
• c.Copy of Cancelled Cheque.
• d.Copy of EFT Mandate duly certified by Bank.

Data Sheet of the product(s) offered in the bid, are to be uploaded along with the bid documents. Buyers can match and verify the Data Sheet with the product specifications offered. In case of any unexplained mismatch of technical parameters, the bid is liable for rejection.

Supplier shall ensure that the Invoice is raised in the name of Consignee with GSTIN of Consignee only.

While generating invoice in GeM portal, the seller must upload scanned copy of GST invoice and the screenshot of GST portal confirming payment of GST.

Scope of supply (Bid price to include all cost components) : Only supply of Goods

Nominated Inspection Agency: On behalf of the Buyer organization, any one of the following Inspection Agency would be conducting inspection of stores before acceptance: Pre-dispatch Inspection at Seller Premises (applicable only if pre-dispatch inspection clause has been selected in ATC): Not Applicable Post Receipt Inspection at consignee site before acceptance of stores: Respective Area Engineer (E&M) or his authorised representative

Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the Bid document, ATC and Corrigendum if any.

The bidder is required to upload, along with the bid, all relevant certificates such as BIS licence, type test certificate, approval certificates and other certificates as prescribed in the Product Specification given in the bid document.

Buyer Added text based ATC clauses Additional term & condition of BID

• 1.Item description & details: Sl. No. Item Description Quantity (sets) 1 Conveyor Structure 1000mm Belt Width 1867
• 2.Provenness criteria are given below: – The offered item by the tenderer shall be considered proven provided minimum one (01) no of quoted mo del or similar model (i.e., Same or higher Payload Capacity) must have been supplied by the bidder in Indi a to mining industry and/or to the other Industries (Private or Government/ Public Sector Undertaking) and all of them performed satisfactorily for a minimum period of one year from the date of commissioning. The performance of only that equipment would be considered for assessing provenness which have been com missioned one year prior to the date of opening of tender but not prior to 5 years from the date of opening of tender. Satisfactory Performance: The bidder should submit duly self- authenticated satisfactory performance r eport(s) issued by end user(s) against the submitted supply order (s) regarding performance of supplied it ems. In case where provenness of the offered product is being ascertained on the basis of supply made in other subsidiaries of CIL or other PSU’s/Govt. departments/Private Organization, the bidder shall submit a self-ce rtificate as per format mentioned in Annexure-SP, along with proof of payment against the purchase order( s)/Rate contract(s) and commissioning Certificate(s) (in case of Equipment, P&M, etc. where installation & commissioning is required) to fulfill provenness criteria. In case, any specific purchase order(s) has/have not been fully executed and any complaint/ claim is pendi ng, then details of such cases to be categorically mentioned with the reasons thereof so that decision maki ng is in clear perspective without any hidden facts in the subject matter. The authenticity of the self-certificate as well as other documents submitted by the bidder will solely be th eir responsibility and appropriate action will be taken by CIL/ Subsidiary Company if it is subsequently fou nd to be misleading/false/forged. However, the Purchaser reserves the right to obtain the performance directly from the end user of the item /product. Note:
• (i)In case, Authorized Agent/Dealer is submitting the offer on behalf of the manufacturer, supplies made b y the manufacturer will be considered for which bidder has to submit supply order copy(s) and satisfactory performance report from the end user(s).
• (ii)The bidder is advised to submit complete set of Supply order(s) along with other relevant documents li ke technical particulars, amendments, if any.
• (iii)No new supply orders shall be accepted as shortfall documents. Therefore, bidder must be careful whil e uploading supply order copies online. Annexure-SP FORMAT FOR SELF- CERTIFICATION OF PERFORMANCE Tender No: - --------------------- “ We certify that the items covered in the purchase order(s)/ Rate Contract (s) copies enclosed with our offer have been fully executed and have performed satisfactorily as per the provision s of respective purchase order(s)/ Rate Contract (s) and all the complaints/claim(s) lodged by t he purchaser ,if any, have been attended to and no complaints/ claim(s) are pending.” Sl No Item descriptio n Purchase orde r/ Rate Contra ct No Purchase order/ Rate Contract Da te (in DD/MM/YYY Y format) Date of Supply (i n DD/MM/YYYY fo rmat) Documents ag ainst proof of p ayment. Name & Signature of bidder with date Designation Seal of the firm
• 3.Relaxing Prior experience and turnover criteria for start-ups and MSEsin Public Procure ment: Definition and Eligibility of Startup shall be in line with OM vide letter no. F-20/2/2014 PPD (pt.) Dtd. 2 5.07.2016 of Under Secretary to GOI, Ministry of Finance, Department of Expenditure, Procurement Policy D ivision, New Delhi, with subsequent amendments, if any. Definition of MSEs shall be as per Public Procurement 2012, with subsequent amendments, if any. Prior experience and prior turn over criteria are not applicable for Startup & MSEs in respect of either o f the following situations and no further documents regarding proven-ness will be required to be submi tted by this category of Bidders.
• a.If Bidders have submitted documents to prove the Start-up / MSE status for the tendered item withou t certificate towards quality, assurance and capability from some authority like MSME, NSIC, etc., the T ender Inviting Authority, if required, may assess the techno-commercial capability of the venders to m anufacture and deliver goods as per the prescribed quality and technical specification before awarding contract to them. For this purpose, a ‘PROFORMA for Equipment and Quality Control’ (as per Annexure -A) has been enclosed in the tender documents and such MSEs/ STARTUPS should submit the details of plant & machinery, quality control arrangements, etc., in the above PROFORMA along with their bids f or verification of their technical capability. If required, a techno-commercial team of the organization may visit the manufacturing unit of the vend or without any undue delay for quick finalization of the tenders.
• b.If favourable technical capability reports obtained earlier on such firms for supply of the item in ques tion as per the required specification is available, these may be considered, provided date of such rep orts is not more than one year from the date of opening of bids. In case there is deficiency in technical capacity of the firm, the same shall be communicated to them b y the Tender Inviting Authority for improvement in the quality of their product for future tenders, clearl y indicating that their offer cannot be considered for relaxation against the tender in question and to a void any future complications. The issues relating to Technical capability may be decided by the Head of the Technical Department.
• c.If Bidders have submitted documents to prove the start-up / MSE status for the tendered item and w hose products are ISI marked / DGMS approved / covered under DGS&D Rate Contracts on them / curr ent holding Rate Contracts with CIL or its Subsidiary for supply of the tendered item / supplied and pro ven in CIL or its Subsidiary Companies / Proven product of the Ancillary unit of a Subsidiary Company o f CIL, they will be required to submit the applicable related documents, digitally signed copy (for docu ments submitted on e-procurement portal) /self-certified copy ( for documents submitted in modes oth er than e-procurement portal),for relaxation from the criteria of prior experience and prior turnover . · Valid BIS Marking License for the quoted items on them. OR · Rate contract as issued by CIL / any other Subsidiary for the quoted items on them. OR · Valid DGMS Approval certificate for the quoted items on them. OR · Proven Ancillary certificate issued by Subsidiary Companies for the quoted items on them. The Document (s) / Certificate (s) furnished by the Bidders for ISI markings or DGMS approval for any relax ation should be valid as on date of tender opening and a self-certified copy of such document(s) / certificat e(s) valid as on date of supply, must accompany their bill(s). If the documents are related to OEM or principal, the self-certification of OEM or principal shall also be requ ired. Note: - ECL may prefer the vendors to have prior experience rather than giving orders to new entities for p rocurement of items related to public safety, health, critical security operations and equipment, etc. in line with clarification given by Department of Expenditure, MoF vide OM No. F.20/2/2014/PPD-(Pt) dated 20.09. 2016. ANNEXURE--A PROFORMA FOR EQUIPMENT AND QUALITY CONTROL (To be submitted by the Startups / MSE firms who claim the relaxation of the prior turnover and prior experi ence criteria, as per bid terms) Reference: Eastern Coalfields Ltd Hqrs___TenderNo.__________________Date_________________________for supply of____________________________________________
• 1.Name and Address of the Firm 2. (a) Telephone No. office/factory/works
• (b)Fax No. / E-mail ID
• 3.Location of manufacturing works/factories owned by the firm (documentary evidence of ownership mus t be produced).
• 4.Brief description of the factory (i.e. area covered accommodation, Department into which it is divided, l aboratory etc.)
• 5.Details of plant and machinery erected and functioning in each department (monographs and descripti on pamphlets) be supplied if available.
• 6.Whether the process of manufacture in the factory is carried out with the aid of power or Without it.
• 7.Process Flow Chart for the whole manufacturing process of the tendered item
• 8.Details and stocks of raw materials held.
• 9.Production capacity of items quoted for with the existing plants and machinery
• (a)Normal
• (b)Maximum
• 10.Details of QualityAssurance Plan and Quality Control Infrastructure such as laboratories etc. 11. (a) Details of technical supervisory staff in-charge of production and quality control.
• (b)Skilled labour employed.
• (c)Unskilled labour employed
• (d)Maximum number of workers (skilled and unskilled) employed on any day during 18 months precedin g the date of application.
• 12.Whether stores were tested to any standard specification, if so, copies of original test certificate shoul d besubmitted in duplicate. (Signature of Tenderer) NB: Details against sl nos. 5 to 12 inclusive need be restricted to the extent they pertain to the items under reference.
• 4.Warranty & Guarantee- The tenderers shall give a warranty of satisfactory performance of the unit offered by them for a perio d of 12 months from the date of commissioning or 18 months from the date of receipt and acceptance by ECL whichever is earlier. The supplier shall be responsible for any defects that they develop under the conditions provided for by the contract and under proper use, arising from faulty materials, design or workmanship and shall remedy such defects at his own cost when called upon to do so. If it become s necessary for the supplier to replace on renew any defective portion of the goods, such replacement or renewal should be made by the supplier without any extra cost to ECL on door delivery basis.
• 5.Delivery schedule: Supply should be completed within 150 days from the issue of purchase order. Early delivery shall be acceptable. The delivery shall be on free delivery at site and delivery period sh all be counted from the date of issue of order.
• 6.Inspection: The inspection authority shall be respective Area Engineer (E&M) or his authorised rep resentative.
• 7.Confirmatory documents: During evaluation and comparison of bids, the purchaser may ask the bidder for clarifications/ shortfall/ confirmatory documents during the evaluation of the bids through G eM Portal. For this purpose, maximum 1 chance of 7x24 hours duration shall be given to the bidd ers to upload these clarifications/ shortfall documents. The bidder will upload the requested document s within the specified period and no additional time will be allowed in this regard for on-line submissio n of documents after the maximum 1 chance of 7x24 hours duration.
• 8.Distribution of the Quantity: As per standard procedure, the tender quantity is to be covered on the lowest responsive tenderer (L1) without dividing the same. However, there may be special occasio ns of purchase of very large quantities of goods which are beyond the capacity of a single bidder or the L1 bidder is unable to take the load of the entire quantity. In such cases, after coverage of quantity on L1 bidder as per its capacity/ offer, the remaining quantity may be ordered on the L2 bidder at the rate s offered by the L1 bidder and for this purpose, L1 rates may be counter offered to L2 bidder. If L2 bid der does not accept the L1 rates or is also not able to meet the remaining requirement, then the balan ce quantity may be covered on L3 bidder and this process may be followed till the entire tender quanti ty is covered. All such orders are to be placed at the rates offered by the lowest responsive tenders (L 1).
• 9.Liquidated Damages
• i.In the event of failure to deliver or dispatch the equipment/stores within the stipulated date/period in accordance with the terms and conditions and the specifications mentioned in the supply order and in the event of breach of any of the terms and conditions mentioned in the supply order, the Purchaser shall have the right:
• (a)To recover from the successful bidder as agreed liquidated damages, a sum not less than 0.5% (Half P ercent) of the price of any equipment/ stores which the successful tenderer has not been able to suppl y as aforesaid for each week or part of a week during which the delivery of such stores may be in arre ars limited to 10% (Ten Percent) of the total contract value, or
• (b)To purchase elsewhere after due notice to the successful tenderer on the account and at the risk of th e defaulting supplier, the equipment/stores not supplied or others of similar description without cance lling the supply order in respect of the consignment not yet due for supply, or
• (c)To cancel the supply order or a portion thereof, and if so desired to purchase the equipment/ stores at the risk and cost of the defaulting supplier and also,
• (d)To extend the period of delivery with or without penalty as may be considered fit and proper. The pen alty, if imposed, shall not be more than the agreed liquidated damages referred to in clause (a) above .
• (e)To forfeit the security deposit fully or in part.
• (f)Whenever under this contract any sum of money is recoverable from and payable by the supplier, the Purchaser shall be entitled to recover such sum by appropriating in part or in whole by deducting any sum or which at any time thereafter may become due to the successful tenderer in this or any other c ontract. Should this sum be not sufficient to recover the full amount recoverable, the successful tende rer shall pay the Purchaser on demand the remaining balance. The supplier shall not be entitled to any gain on any such purchase. ii. For the purpose of the calculation of the liquidated damages amount, the basic FOR Destination pri ce shall be considered. For direct imports, the CIP price at Final Place of destination will be considered . Taxes and duties shall not be taken into account for calculation of LD. However, when prices indicat ed in the order are inclusive of taxes and duties, such prices will be taken for calculation of LD.
• 10.Risk Purchase
• a)In the event of failure of the supplier to deliver or dispatch the stores within the stipulated date/perio d of the supply order or in the event of breach of any of the terms and conditions mentioned in the sup ply order/ contract, ECL shall have the right to purchase the stores from elsewhere after due notice to t he defaulting supplier at the risk and cost of the defaulting supplier. The cost as per risk purchase exer cise may be recovered from the Earnest Money Deposit/ Security Deposit/ Performance Security of the supplier and/or bills submitted by the supplier against the same contract or any other contract pendin g in the ECL and/or in any other Subsidiary Companies / CIL.
• b)Risk purchase action may be initiated as a last resort, under any of the following conditions:
• (i)When the supplier fails to deliver the materials even after extending the delivery period.
• (ii)When the supplier fails to respond to purchaser’s request for supply of the materials and fails to provi de any genuine and bona-fide reason for the delay in supply.
• (iii)When the supplier breaches any of the terms and conditions of the supply order/ contract and as a resu lt fails to execute the order satisfactorily.
• 11.Price Fall Clause If the contract holder reduces its price or sells or even offers to sell the contracted goods or services follow ing conditions of sale similar to those of the contract, at a price lower than the contract price, to any perso n or organization during the currency of the contract, the contract price will be automatically reduced with effect from that date for all the subsequent supplies under the contract and the contract be amended acco rdingly. In case of parallel Rate / Running Contracts, if the price of a product is reduced for any supplier due to invo cation of 'Price Fall clause' or any other reason, the same lower price shall also be applicable for the other suppliers who are having parallel RCs against the same tender. If any parallel RC holder does not accept th e lower price, CIL shall have the right to delete the item from the scope of RC of such firm and procure the same from other existing supplier / Reserve RC holders. The provisions of price fall clause will however not apply to the following:
• i.Export/Deemed Export by the supplier; ii. Sale of goods or services as original equipment prices lower than the price charged fo r normal replacement; iii. Sale of goods such as drugs, which have expiry date; iv. Sale of goods or services at lower price on or after the date of completion of sale/place ment of order of goods or services by the authority concerned, under the existing or previous R ate Contracts as also under any previous contracts entered into with the Central or State Gove rment Departments including new undertakings (excluding joint sector companies and or priva tes) and bodies. Note:
• a)The currency of contract will mean the period till completion of supply.
• b)The bidder will be asked to submit a copy of the last (latest) purchase order for the tendered / si milar item(s) received by them from any Organization / Ministry / Department of the Govt. of India or Coal India Ltd. and/or its Subsidiaries or other PSU or any other private organization, along with the Offer.
• c)It shall be responsibility of the supplier to inform the purchaser of offer to supply / supply of the o rdered / similar item(s) at a lower rate to any Organization / Ministry / Department of the Govt. of I ndia or Coal India Ltd. and/or its Subsidiaries or other PSU or any other private organization during the currency of the contract.
• d)The supplier shall submit a certificate along with the bill(s) that it has not offered to supply / sup plied the ordered / similar item(s) at a lower rate to any organization / Ministry / Department of the Govt. of India or Coal India Ltd' and/or its Subsidiaries or other PSU or any other private organizatio

n.

• e)The provisions of Price fall clause will however not apply for purchase value up to Rs. 2.00 Lakh.
• f)Point (b) above is not applicable in the case of renewal of Depot Agreements.
• 12.Earnest Money Deposit: Earnest Money Deposit or EMD may be submitted through NEFT/RTGS mode. The bank details are as u nder: Beneficiary Name: Eastern Coalfields Limited Bank Name & Branch: State Bank of India, Asansol Branch Account Number: 11214377214 IFSC Code: SBIN0000011 Account Type: Current
• 13.Security Deposit:
• i.The successful tenderers will have to submit Security Deposit for the 5% value of the total la nded value of the contract including all taxes, duties and other costs and charges. The format of B ank Guarantee is as mentioned below. ii. The Security Deposit shall be deposited through RTGS / NEFT / IMPS / e-BG / other digital mo des or in the form of a Bank Guarantee in the prescribed format from a RBI Scheduled Bank in purc haser’s country (on a non-judicial stamp paper) within 15 days from date of notification of award or placement of order. iii. The Security Deposit shall be in the same currency(ies) in which contract is to be signed/ issu ed. iv. If the successful tenderer fails to deposit the security deposit within 15 (fifteen) days from dat e of notification of award/ placement of order, another opportunity may be given to them for submi ssion of Security Deposit within next 15 days. If the successful tenderer still fails to deposit the sec urity deposit within the extended period but executes the supplies within extended security deposi t submission period, the submission of Security Deposit may be waived, as the purpose of submissi on of SD is fulfilled. If the Supplier fails to deposit the SD within the extended period and no suppli es are made, the order shall be cancelled and the case shall be processed to order elsewhere at fir m’s risk and cost. Moreover, the firm’s performance is to be kept recorded for future dealings with them. Further, if during execution of the contract, the firm fails to extend the Bank Guarantee for S ecurity Deposit, suitably as required, the same shall be recorded as unsatisfactory performance for future dealings apart from taking any other penal action as may be deemed fit by CIL.
• v.In cases where the successful tenderer did not submit the security deposit even within the ex tended period for SD submission but has supplied the materials either in full or in part after the ext ended period for SD submission, a penalty equivalent to 0.5% (half percent) of SD amount for dela y of each week or part thereof (period of delay is to be calculated from the 31st day from the date of notification of award/placement of order to the date of receipt of full SD) shall be levied subject t o a maximum of 5% of the contract value. vi. Security Deposit will be released with the approval of HOD of MM Department/ Area GM within 30 days after completion of supplies and acceptance of material by the consignee. vii. All Central/State Government Organization/PSUs shall be exempted from submission of Securit y Deposit. OEM/OES shall also be exempted from submission of Security Deposit in case of procure ment of Spare Parts for equipment against Single Tender Enquiry/Open/Limited Tenders. viii. Submission of Security Deposit is exempted for the contracts having value upto Rs.2 lakhs. ix. The SDBG will be submitted Through Structured Financial Management System (SFMS).
• x.It should be clearly mentioned in the BG that it is operatable and encashable at the Ban k’s Local Branch at Asansol, West Bengal. Security Deposit Bank Guarantee (SDBG) Format …………………………….……. (Name & address of the Purchaser ……………………………….… Company) Re: Bank Guarantee in respect of Notification of Award / Purchase Order vide no. ……. Dated .......... betwe en …… (Name of Purchaser Company) and ….. (Name of Supplier Company) Messers .......................................................................a Company / Firm having its office at No. .................. ..................................................... (hereinafter called ‘the Contractor’) has received the Notification of Awar d / Purchase Order vide no. ….dated……… (hereinafter called ‘the said Agreement’) with .…………………… ………(Name of the Purchaser Company) (hereinafter called ‘the Company’) to supply…………………… store s/ materials amounting to Rs. ………………on the terms and conditions contained in the said Notification of Award / Purchase Order. The……….................. (Name of the Bank) (hereinafter called ‘the Bank’) having its office at................................. has at the request of the Contractor agreed to give the guarantee as hereinafter co ntained. We..........................................(Name of the Bank) do hereby unconditionally agree with the Company that i f the Contractor shall in any way fail to observe or perform the terms and conditions of the said Agreement or shall commit any breach of its obligations thereunder, the Bank shall on demand and without any object ion or demur pay to the Company, the said sum of Rs………………. or any portion thereof without requiring the Company to have recourse to any legal remedy that may be available to it to compel the Bank to pay the same or calling on the Company to compel such payment by the Contractor. Any such demand shall be conclusive as regards the liability of the Contractor to the Company and as rega rds the amount payable by the Bank under this guarantee. The Bank shall not be entitled to withhold pay ment on the ground that the Contractor has disputed its liability to pay or has disputed the quantum of the amount or that any arbitration proceeding or legal proceeding is pending between the Company and the C ontractor regarding the claim. We, the Bank, further agree that the guarantee shall come into force from the date hereof and shall remai n in full force and effect till the period that will be taken for the performance of the said Agreement which i s likely to be the …….. day of………… but if the period of Agreement is extended either pursuant to the pro visions in the said Agreement or by mutual agreement between the Contractor and the Company, the Ban k shall renew the period of the guarantee failing which it shall pay to the Company the said sum of Rs…… ……, or such lesser amount out of the said sum of Rs……………..as may be due to the Company and as the Company may demand. This guarantee shall remain in force until the dues of the Company in respect of th e said sum of Rs……… are fully satisfied and the Company certifies that the Agreement has been fully carri ed out by the contractor and discharges the guarantee. The Bank further agrees with the Company that the Company shall have the fullest liberty without the con sent of the Bank and without affecting in any way the obligations hereunder to vary any of the terms and c onditions of the said Agreement or to extend the time for performance of the said Agreement from time to time or to postpone for any time or from time to time any of the powers exercisable by the Company again st the contractor and to forbear to enforce any of the terms and conditions relating to the said Agreement and the Bank shall not be relieved from its liability by reason of such failure or extension being granted to the contractor or through any forbearance, act or omission on the part of the Company or any indulgence by the Company to the contractor or any other matter or thing whatsoever which under the law relating to sureties would but for this provisions have the effect of relieving or discharging the Guarantor. The Bank further agrees that in case this guarantee is required for a longer period and it is not extended b y the Bank beyond the period specified above, the Bank shall pay to the Company the said sum of Rs……… ………… or such lesser sum as may then be due to the Company and as the Company may require. Notwithstanding anything herein contained the liability of the Bank under this guarantee is restricted to Rs ……… only. The guarantee shall remain in force till the…… day of …… 20... and unless the guarantee is re newed or a claim is preferred against the Bank within the validity period and/or the claim period from the s aid date, all rights of the Company under this guarantee shall cease and the Bank shall be released and di scharged from all liability hereunder except as provided in the preceding clause. The Bank has under its constitution power to give this guarantee and………………….. [(Name of the person
• (s)] who have signed it on behalf of the Bank has authority to do so. Dated this…………………day of ………….20…… Place………………………………… Signature of the authorized person(s) For and on behalf of the Bank. Mandatory fields to be incorporated in case of submission of e-Bank Guarantee (e-BG) through the NeSL portal: Sl. No. Field Description of Fields Mandatory (as applicable) 1 PAN/UIN PAN/UIN of the Legal Entity NCTGC2539P 2 Name Name of the Legal Entity Materials Management Departm ent under ECL 3 Email ID Email ID of the Legal Entity gmmm.ecl@coalindia.in 4 Name of representati ve Representative of the Legal Enti ty Rajesh Kumar Pandey 5 Email ID Email ID of the representative 9434795194 6 Mobile Number Mobile Number of the represent ative As applicable 7 Tender / Contract refe rence number PO reference, Tender ID, etc. As applicable 8 Relation to contract Options are: Beneficiary Submission of SDBG All bank guarantees shall be submitted in SFMS platform. The details required for the purpose is as under,
• (a)Beneficiary bank details: The bank details of ECL is given below, 1 Name of Bank STATE BANK OF INDIA 2 Branch name & Code ASANSOL, Code-11 3 IFS code of the bank SBIN0000011 4 Branch address BIJOY PAL SARANI, ASANSOL, DISTRICT-BURDWAN, WB, PIN-713304
• (b)SFMS: “The Bank guarantee issued by the Issuing Bank on behalf contractor/supplier in favour of “Eas tern Coalfields Ltd” shall be in paper form as well as issued under “Structured Financial Messaging System ”. The message will be sent to the beneficiary Bank through SFMS in IFN760 COV or IFN767 COV message type. The details of beneficiary for issue of BG under SFMS platform is furnished below:- SMS FIELD NO. DETAILS 7035 IFSC Code ICIC0000291 7036 Beneficiary Bank ICICI Bank Ltd Branch Murgasol, Asansol Address Ground floor, Plot No.793, Murgasol, G.T.R oad, Asansol- 713303 Bank Account No. 029105005131 7037 Cust. ID of Beneficiary ECL554567270 7038 Area/Dept. 7039 NIT/Work order/LOI No. ICICI Bank has informed that the following characters are allowed in field 7038 & 7039 for BG advising. a b c d e f g h i j k l m n o p q r s t u v w x y z A B C D E F G H I K L M N O P Q R S T U V W X Y Z 0 1 2 3 4 5 6 7 8 9 / - ? : () . , ‘ + { } All SMS fields have to be mandatorily filled up and no field is to be left blank. The above particulars are to be incorporated by the issuing bank properly for issuing BG under SFMS mode to avoid any problem in future”. Original Bank guarantee issued by the issuing bank shall be sent by the Issuing bank to concerned Depart ment/Area by Registered Post (AD).
• 14.Performance Bank Guarantee:
• i.The successful bidder shall be required to furnish a Performance Guarantee equivalent to 10% v alue of the contract to cover the warranty/guarantee period. ii. The Performance Guarantee shall be in the form of a Bank Guarantee issued by a RBI scheduled bank in India in the prescribed format on a non-judicial stamp paper. iii. The Performance Bank Guarantee (PBG) shall be in the same currency (ies) in which contract has been signed. iv. The PBG (s) shall remain valid till 3 months after the completion of warranty period i.e. PBG shall be valid for 21 months from the date of supply.
• v.The PBG shall be submitted sufficiently in advance (say 3-4 weeks) to enable its verification fro m the issuing bank, before submission of the invoice for payment. vi. The release of the Performance Bank guarantee(s) after above indicated period, shall be subject t o satisfactory performance of the equipment/items during the warranty period and fulfillment of cont ractual obligations failing which, action for further extension or encashment of PBG, as deemed suita ble shall be taken. The Performance Bank Guarantee shall be released with the approval of concerne d HOD (MM) / Area GM after expiry of validity period after obtaining the following:
• a.‘No Claim Certificate’ from the concerned HOD (User Dept.) indicating that there is no claim p ending.
• b.‘No Claim Certificate’ from the contractor indicating that there is no claim pending and that th ere is no dispute pending as per below mentioned format. vii. In cases where the supplier does not submit the PBG in time or as per the prescribed format in lin e with the contract stipulations, the PBG amount may be deducted from the first bill or in case of ins ufficient amount, from subsequent bill(s) of the supplier till the full PBG amount is deducted. This am ount shall be refunded to the supplier upon acceptance of PBG submitted by them. viii. The PBG will be submitted through Structured Financial Management System (SFMS). ix. It should be clearly mentioned in the BG that it is operatable and encashable at the Bank’s Local Branch at Asansol, West Bengal. FORMAT FOR NO CLAIM CERTIFICATE (On company letterhead) To, (Contract Executing Officer) Procuring Entity_______________________ NO CLAIM CERTIFICATE Sub: Contract Agreement no. ---------------- dated --------------for the supply of ------------ We have received the sum of Rs. (Rupees _______________________ only) in full and final settlement of all the payments due to us for the supply of under the above mentioned contract agree ment, between us and ECL. We hereby unconditionally and without any reservation whatsoever, certify tha t we have no claim whatsoever, of any description, on any account, against Procuring Entity, against afore said contract agreement executed by us. We further declare unequivocally, that we have received all the a mounts payable to us, and have no dispute of any description whatsoever, regarding the amounts worked out as payable to us and received by us, and that we shall continue to be bound by the terms and conditio ns of the contract agreement, as regards performance of the contract. Yours faithfully, Signatures of contractor or officer authorized to sign the contract documents on behalf of the contractor (company stamp) Date: Place: FORMAT FOR PERFORMANCE BANK GUARANTEE (PBG) M/s. EASTERN COALFIELDS LIMITED Office of the Chairman-Cum-Managing Director Materials Management Department - Purchase wing Sanctoria, P.O.- Disergarh, District-Burdwan, West Bengal- 713333 Re: Bank Guarantee in respect of Agreement / Contract / Purchase Order vide no. ….. dated .... ...... betweenM/s. Eastern Coalfields Limitedand …….. (Name of Supplier Company) Messers .............................a Company / Firm havingits office at No. .................... (hereinafter called ‘the C ontractor’)has entered into the Agreement / Contract / Purchase Order vide no ……. dated ……… (hereinaf tercalled ‘the said Agreement’) withM/s. Eastern Coalfields Limited (hereinafter called ‘the Company’) to s upply ……………… stores/ materials amounting to Rs. ………on the terms and conditions contained in the s aid Agreement. The……….................. (Name of the Bank) (hereinafter called ‘theBank’)having its office at........................... ...... has at the request of the Contractor agreed to give the guarantee as hereinafter contained. We..........................................(Name of the Bank) do hereby unconditionally agree with the Company that i f the Contractor shall in any way fail to observe or perform the terms and conditions of the said Agreement or shall commit any breach of its obligations thereunder, the Bank shall on demand and without any object ion or demur pay to the Company, the said sum of Rs………………. or any portion thereof without requiring the Company to have recourse to any legal remedy that may be available to it to compel the Bank to pay the same or calling on the Company to compel such payment by the Contractor. Any such demand shall be conclusive as regards the liability of the Contractor to the Company and as rega rds the amount payable by the Bank under this guarantee. The Bank shall not be entitled to withhold pay ment on the ground that the Contractor has disputed its liability to pay or has disputed the quantum of the amount or that any arbitration proceeding or legal proceeding is pending between the Company and the C ontractor regarding the claim. We, the Bank, further agree that the guarantee shall come into force from the date hereof and shall remai n in full force and effect till the period that will be taken for the performance of the said Agreement which i s likely to be the …….. day of………… but if the period of Agreement is extended either pursuant to the pro visions in the said Agreement or by mutual agreement between the Contractor and the Company, the Ban k shall renew the period of the guarantee failing which it shall pay to the Company the said sum of Rs…… ……, or such lesser amount out of the said sum of Rs……………..as maybe due to the Company and as the Company may demand. This guarantee shall remain in force until the dues of the Company in respect of th e said sum of Rs……… are fully satisfied and the Company certifies that the Agreement has been fully carr ied out by the contractor and discharges the guarantee. The Bank further agrees with the Company that the Company shall have the fullest liberty without the con sent of the Bank and without affecting in any way the obligations hereunder to vary any of the terms and c onditions of the said Agreement or to extend the time for performance of the said Agreement from time to time or to postpone for any time or from time to time any of the powers exercisable by the Company again st the contractor and to forbear to enforce any of the terms and conditions relating to the said Agreement and the Bank shall not be relieved from its liability by reason of such failure or extension being granted to the contractor or through any forbearance, act or omission on the part of the Company or any indulgence by the Company to the contractor or any other matter or thing whatsoever which under the law relating to sureties would but for this provisions have the effect of relieving or discharging the Guarantor. The Bank further agrees that in case this guarantee is required for a longer period and it is not extended b y the Bank beyond the period specified above, the Bank shall pay to the Company the said sum of Rs……… ………… or such lesser sum as may then be due to the Company and as the Company may require. Notwithstanding anything herein contained the liability of the Bank under this guarantee is restricted to Rs ………only. The guarantee shall remain in force till the……day of ……20... and unless the guarantee is rene wed or a claim is preferred against the Bank within the validity period and/or the claim period from the sai d date, all rights of the Company under this guarantee shall cease and the Bank shall be released and disc harged from all liability hereunder except as provided in the preceding clause. The Bank has under its constitution power to give this guarantee and………………….. [(Name of the person
• (s)] who have signed it on behalf of the Bank has authority to do so. Dated this…………………day of ………….20…… Place………………………………… Signature of the authorized person(s) For and on behalf of the Bank. Mandatory fields to be incorporated in case of submission of e-Bank Guarantee (e-BG) through the NeSL portal: Sl. No. Field Description of Fields Mandatory (as applicable) 1 PAN/UIN PAN/UIN of the Legal Entity NCTGC2539P 2 Name Name of the Legal Entity Materials Management Departm ent under ECL 3 Email ID Email ID of the Legal Entity gmmm.ecl@coalindia.in 4 Name of representati ve Representative of the Legal Enti ty Rajesh Kumar Pandey 5 Email ID Email ID of the representative 9434795194 6 Mobile Number Mobile Number of the represent ative As applicable 7 Tender / Contract refe rence number PO reference, Tender ID, etc. As applicable 8 Relation to contract Options are: Beneficiary Submission of PBG All bank guarantees shall be submitted in SFMS platform. The details required for the purpose is as under,
• (a)Beneficiary bank details: The bank details of ECL is given below, 1 Name of Bank STATE BANK OF INDIA 2 Branch name & Code ASANSOL, Code-11 3 IFS code of the bank SBIN0000011 4 Branch address BIJOY PAL SARANI, ASANSOL, DISTRICT-BURDWAN, WB, PIN-713304
• (b)SFMS: “The Bank guarantee issued by the Issuing Bank on behalf contractor/supplier in favour of “ Eastern Coalfields Ltd” shall be in paper form as well as issued under “Structured Financial Messaging System”. The message will be sent to the beneficiary Bank through SFMS in IFN760 COV or IFN767 COV message type. The details of beneficiary for issue of BG under SFMS platform is furnished below, SMS FIELD NO. DETAILS 7035 IFSC Code ICIC0000291 7036 Beneficiary Bank ICICI Bank Ltd Branch Murgasol, Asansol Address Ground floor, Plot No.793, Murgasol, G. T.Road, Asansol- 713303 Bank Account No. 029105005131 7037 Cust. ID of Beneficiary ECL554567270 7038 Area/Dept. ECL Hq 7039 NIT/Work order/LOI No. ICICI Bank has informed that the following characters are allowed in field 7038 & 7039 for BG advising. a b c d e f g h i j k l m n o p q r s t u v w x y z A B C D E F G H I K L M N O P Q R S T U V W X Y Z 0 1 2 3 4 5 6 7 8 9 / - ? : () . , ‘ + { } All SMS fields have to be mandatorily filled up and no field is to be left blank. The above particulars are to be incorporated by the issuing bank properly for issuing BG under SFMS mode to avoid any problem in future”. Original Bank guarantee issued by the issuing bank shall be sent by the Issuing bank to concerned Depart ment/Area by Registered Post (AD).
• 15.Letter of Bid (LOB): The bidder shall furnish the letter of bid in the format enclosed in their compa ny letterhead. The LOB should be signed by an authorized person of the company. (Format of LOB) To General Manager (MM)-HOD, MM Department - Purchase wing Office of the Chairman-Cum-Managing Director Eastern Coalfields Limited Dear Sir, Sub: Tender/Bid No. ----------------------- dated ---------.
• a)Having examined the Tender/bid Document including Addenda/Corrigenda, if any (insert numbers), we, the undersigned,…………………Employee/Partner/Legal Attorney/ Proprietor/Accredited Represent ative of M/s ……………………(name of the bidder firm) offer to supply tendered item/items vide our offer No. ………………dated …………in conformity with the said Tender Document.
• b)We confirm to accept all terms and conditions contained in the tender/bid document unconditionall y and there is no deviation in our offer.
• c)We confirm that the contents of the offer are given after fully understanding the NIT/bid terms.
• d)We confirm that all information/ documents / credentials submitted along with our offer are genuine , authentic, true, valid true and complete in every respect.
• e)We confirm that if any information or document submitted is found to be false / incorrect, at any poi nt of time, the said offer shall be considered absolutely null & void and action as deemed fit may be t aken against us including termination of the contract, forfeiture of all dues including EMD/ Security De posit and Banning of our firm and all partners of the firm as per provisions of NIT/CIL Purchase Manual 2020.
• f)We have never been banned or delisted or debarred or “Put on Holiday” by any Govt. or Quasi Govt. Agency or any Public Sector Undertaking. OR We were banned or delisted or debarred or “Put on Holiday” by the organization named “------------------- ---------------------” for a period of ------------------- year/s, effective from ------------------- to ---------------
• g)We abide by theCode of Integrity for Public Procurement as defined in para 2.3.2, 2.3.3 & 2.3.4 of CI L Purchase manual 2020 and there had been no transgression of this Code during last three years OR There had been previous transgression of this Code of Integrity for Public Procurement as defined in p ara 2.3.2, 2.3.3 & 2.3.4 of CIL Purchase manual 2020 during last three years with ……… (name of entit y and country).
• h)We certify that there is no Conflict of Interest with any of the Bidders/Agents as defined in para 10.2 1 of CIL Purchase manual 2020.
• i)We confirm that this Bid and your subsequent Letter of Intent/ Purchase Order shall constitute a bi nding contract on us.
• j)We confirm that we shall be responsible for all the contractual obligations including quality aspects , replacement of part/items and warranty/ guarantee obligations.
• k)We confirm that we shall be responsible for providing the required after sale service.
• l)We have read the clause regarding restrictions on procurement from a bidder of a country which s hares a land border with India and I certify that M/s …….. (name of the bidder)…… is not from such a c ountry and is eligible to be considered”. OR “We have read the clause regarding restrictions on procurement from a bidder of a country which sha res a land border with India and I certify that M/s …….. (name of the bidder)…… is from such a country and has been registered with Competent Authority. I hereby certify that ……….(name of the bidder)… …. fulfils all requirements in this regard and is eligible to be considered. The evidence of valid registra tion by competent authority is attached. Dated this_______ day of ______ 20- Signature_______________ Name ___________________ Designation____________
• 16.Manufacturer’s Authorization For Indian Agent:
• a)In a tender, either manufacturer can quote or its authorized Indian Agent can quote but both are no t allowed to participate/quote in the same tender.
• b)One manufacturer can authorize only one agent. If an agent submits bid on behalf of a manufacture r, the same agent shall not submit a bid on behalf of another manufacturer in the same tender for the same item / product.
• c)If the manufacturer does not quote directly as a matter of its corporate policy, the authorized Indian agent of the manufacturer may be allowed to quote in the tender on their behalf based on the tender specific authorization issued by the manufacturer mentioning tender reference number and date and validity of such authorization as per the format given below, (Manufacturers Authorisation Format) Ref: ………….. Date: ……….. M/s. EASTERN COALFIELDS LIMITED Office of the Chairman-Cum-Managing Director Materials Management Department - Purchase wing Sanctoria, P.O.- Disergarh, District-Burdwan, West Bengal- 713333 Dear Sir Sub: Tender/Bid No. …………………… dated ………..
• a)WHEREAS we, [name of manufacturer] who are established and reputable manufacturers of goods having factories at [address(es) of factory(ies)] and as a matter of our corporate policy do not supply directly.
• b)Do hereby authorize our [Name & Address of Indian Agent] to quote against the subject Tender on our behalf.
• c)We certify that the business entity of our Indian Agent is in existence for 3 years on the date of tend er opening, irrespective of date of appointment as Indian Agent.
• d)We are not quoting in the tender directly as a matter of ours corporate policy and if, subsequently, at any stage, it is found that we have quoted directly to any organization, we shall be liable for penal action as per provision of CIL Purchase Manual 2020.
• e)Also, if at any stage, it is found that agency commission has been paid by us without declaring the agent, the commission will be recovered with interest. Action should also be taken against the princip al as per provisions of CIL Purchase Manual 2020.
• f)We certify that no agent/ middleman/ liasoning agent or any entity in any name other than the disc losed authorized Indian agent is involved in the process of supply of goods & services and if, subseque ntly, at any stage, it is found that we have given a false declaration, we shall be liable for penal action as per provisions of CIL Purchase Manual 2020.
• g)We stand guarantee for the quoted item by the above authorised agent on our behalf and for fulfilment of all contractual obligations during the entire contract period.
• h)In the event of failure on the part of our authorized agent in fulfilment of contractual obligations or change or closure of our authorized agent for any unforeseen reason, we shall take the responsibility t o make alternate arrangements to support ECL as well as execute the remaining period of the contrac t ourselves or through another competent entity fulfilling the eligibility criteria stipulated in the tender document.
• i)We confirm that we shall provide requisite inspection and testing facilities at our works in respect o f orders placed on authorized agent.
• j)We confirm that the authorized agent’s price donot exceed the price at which the manufacturer wo uld have quoted.
• k)We confirm that letter submitted by the agents for inspection of goods would be accompanied by a certificate from us that the goods offered for inspection as indicated in the letter have been manufact ured by us.
• l)We also confirm that we have never been banned or delisted by any Government or Quasi-Govern ment Agency or any Public Sector Undertaking in India. OR We were banned by the organization named “---------------------------------------” for a period of ------------------- year(s) effective from ------------------- to ---------------for ------------- (the reasons to be mentioned) in India.
• m)We abide by the Code of Integrity for Public Procurement as defined in para 2.3.2, 2.3.3 & 2.3.4 of CI L Purchase manual 2020 and there had been no transgression of this Code during last three years OR There had been previous transgression of this Code of Integrity for Public Procurement as defined in p ara 2.3.2, 2.3.3 & 2.3.4 of CIL Purchase manual 2020 during last three years with ……… (name of entit y and country).
• n)We certify that there is no Conflict of Interest with any of the Bidders/Agents as defined in para 10.2 1 of CIL Purchase manual 2020.
• o)We have read the clause regarding restrictions on procurement from a bidder of a country which sh ares a land border with India and I certify that M/s …….. (name of the manufacturer)…… is not from su ch a country and is eligible to be considered. OR We have read the clause regarding restrictions on procurement from a bidder of a country which shar es a land border with India and I certify that M/s …….. (name of the manufacturer)…… is from such a c ountry and has been registered with Competent Authority. I hereby certify that ……….(name of the m .
• 19.Submission of forged documents
• a)In case the Tenderers submit self-attested copies of registration certificate of NSIC, License from BIS and approval certificate issued by DGMS/ PESO / other Independent Statutory Bodies of Govt of India along with the tender, such documents should normally be accepted by the Dealing Officer a s authentic documents without going for any further verification with the original document. Howe ver, if later on the documents submitted by the tenderer are found to be fake/forged, the entire re sponsibility shall be of the tenderer and for which the purchaser shall take such punitive and other administrative actions against the tenderer as are considered deemed fit.
• b)The authenticity of the self-certificate as well as other documents submitted/uploaded by the bid der will solely be their responsibility and appropriate action will be taken by CIL/Subsidiary Compa ny if it is subsequently found to be misleading/ false/ forged.
• c)The submission of forged document, if any, by the bidder (s), shall be dealt with as per the provis ions of CIL Purchase Manual 2020.
• d)ECL reserves its right to physically and by any other method (as applicable) verify the document s and other infrastructure facilities mentioned in the offer and in the event of the results of verification not matching with the information submitted in the offer, suitable penal action may be taken including cancellation of order, Banning/Suspension of Business of the tenderer as per extan t provisions and rules of Purchase Manual.
• 20.TReDS: Trade Receivables Discounting System (TReDS) is an initiative of Reserve bank of India (RBI) to facilitate MSME receivable payments from corporates. ECL has on boarded TReDS platform with:
• a)Receivables Exchange of India Ltd (RXIL) (URL - https://www.rxil.in/Home/Index).
• b)A-TReDs (URL - www.invoicemart.com)
• c)Mynd Solutions (URL - www.m1xchange.com)
• d)C2treds (URL - https://c2treds.com)
• e)DTX (URL - https://www.kredx.com) MSE bidders are requested to get registered on TReDS platform for receiving payment thro’ this syste
• m.MSE bidders willing to get payment thro’ this system shall upload the Invoices on TReDS platform. The contact details for the above platforms are as under,
• i.Mrs. Upasana Majumder, BD-ARM, RXIL, Mob: +91 8697212759 (upasana.majumder@rxil.in). ii. Mr. Brijesh Sahu, Director, Mynd Solutions, Mob: +91 9711777926 (brijesh.sahu@m1xchange.com) iii. Mr. Subhas Chakraborty, RM, A-TReDS, Mob: +919681193155 (subhas.Chakraborty@invoicemart.co
• m)iv. Mrs Monalisa Das, Director, C2treds, Mob: +91 9220407665 (monalisa.das@c2treds.com)
• v.Ms. Shivangi Gulati, KREDX (DTX) , Mob: +91 8104435912 (shivangi@kredx.com)
• 21.Purchaser's Right to Accept or Reject any or all Bids: The Purchaser reserves the right to accep t or reject any bid and to annul the bidding process and reject all bids at any time prior to contract aw ard, without thereby incurring any liability to the affected bidder or bidders or any obligation to inform the affected bidder or bidders of the grounds for the Purchaser's action. No dispute of any kind can be raised against this right of the Purchaser in any court of law or elsewhere.
• 22.ECL do not bind itself to accept the lowest or any tender and reserves to itself the right of accepting t he whole or any part of the tender or portion of the quantity offered and the tenderer shall supply the s ame at the rate quoted.
• 23.Provisions of CIL’s Purchase Manual: The provisions of CIL’s Purchase Manual and its subsequent amendments (Available on CIL’s website, www.coalindia.in) shall also be applicable, if not specified ot herwise in this Bid document. .

Participation by the bidder in RA process would be considered as their consent for extension in offer validity by 30 days by the date of RA initiation.