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OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

• 2.Sample Clause After award of contract – Successful Bidder shall have to get advance sample approved from buyer before bulk manufacturing / starting bulk supplies. Successful Bidder shall submit 1 samples for Buyer's approval, within 15 days of award of contract. Buyer shall, as per contract specifications framework, either approve the advance sample or will provide complete list of modification required in the sample within 15 days of receipt of advance sample. Seller shall be required to ensure supply as per approved sample with modifications as communicated by Buyer. If there is delay from buyer side in approval of advance sample – the delivery period shall be refixed without LD for the period of delay in sample approval. In case, the sample is found to have major deviations / not conforming to the Contract specifications, the buyer at its discretion may call for fresh samples for approval before allowing bulk supplies or may terminate the contract after notifying the deviations to the seller. Unless otherwise provided in the contract, all samples required for test shall be supplied by the contractor free of cost. Where under the contract, the contractor is required to submit an advance sample, any expenses incurred by the contractor on or in connection with the production of stores in bulk, before the sample has been approved unconditionally shall be borne by the Seller and he shall not claim any compensation in the event of such sample being found unacceptable by the Buyer / Consignee.

Bidders can also submit the EMD with Account Payee Demand Draft in favour of Account Officer, Directorate of Employment & Training payable at Gandhinagar . Bidder has to upload scanned copy / proof of the DD along with bid and has to ensure delivery of hardcopy to the Buyer within 5 days of Bid End date / Bid Opening date.

Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the Bid document, ATC and Corrigendum if any.

Bidders are advised to check applicable GST on their own before quoting. Buyer will not take any responsibility in this regards. GST reimbursement will be as per actuals or as per applicable rates (whichever is lower), subject to the maximum of quoted GST %.

Installation, Commissioning, Testing, Configuration, Training (if any - which ever is applicable as per scope of supply) is to be carried out by OEM / OEM Certified resource or OEM authorised Reseller.

Manufacturer Authorization:Wherever Authorised Distributors/service providers are submitting the bid, Authorisation Form /Certificate with OEM/Original Service Provider details such as name, designation, address, e-mail Id and Phone No. required to be furnished along with the bid

Pre-dispatch inspection at Seller premises (Fee/Charges to be borne by the BUYER): Before dispatch, the goods will be inspected by Buyer / Consignee or their Authorized Representative or by Nominated External Inspection Agency (independently or jointly with Buyer or Consignee as decided by the Buyer) at Seller premises (or at designated place for inspection as declared / communicated by the seller) for their compliance to the contract specifications. Fee/Charges taken by the External inspection Agency and any external laboratories testing charges shall be borne by the Buyer. For in-house testing, the Sellers will provide necessary facilities free of cost. Seller shall notify the Buyer through e-mail about readiness of goods for pre-dispatch inspection and Buyer will notify the Seller about the Authorized Representative/ Nominated External Inspection Agency and the date for testing. The goods would be dispatched to consignee only after clearance in pre-dispatch inspection. Consignee's right of rejection as per GTC in respect of the goods finally received at his location shall in no way be limited or waived by reason of the goods having previously been inspected, tested and passed by Buyer/ Consignee or its Nominated External Inspection Agency prior to the goods' shipment. While bidding, the sellers should take into account 7 days for inspection from the date of email offering the goods for inspection. Any delay in inspection beyond 7 days shall be on the part of the buyer and shall be regularised without Liquidated Damages. When there is requirement of submission the advance sample, the seller shall inform the buyer promptly through emails about the date of submission of sample to the buyer nominated Inspection agency.

Scope of supply (Bid price to include all cost components) : Supply Installation Testing Commissioning of Goods and Training of operators and providing Statutory Clearances required (if any)

Successful Bidder can submit the Performance Security in the form of Fixed Deposit Receipt also (besides PBG which is allowed as per GeM GTC). FDR should be made out or pledged in the name of Account Officer, Directorate of Employment & Training, Gandhinagar A/C (Name of the Seller). The bank should certify on it that the deposit can be withdrawn only on the demand or with the sanction of the pledgee. For release of Security Deposit, the FDR will be released in favour of bidder by the Buyer after making endorsement on the back of the FDR duly signed and stamped along with covering letter. Successful Bidder has to upload scanned copy of the FDR document in place of PBG and has to ensure delivery of hard copy of Original FDR to the Buyer within 15 days of award of contract.

Successful bidder will have to ensure that adequate number of dedicated technical service personals / engineers are designated / deployed for attending to the Service Request in a time bound manner and for ensuring Timely Servicing / rectification of defects during warranty period, as per Service level agreement indicated in the relevant clause of the bid.

Timely Servicing / rectification of defects during warranty period: After having been notified of the defects / service requirement during warranty period, Seller has to complete the required Service / Rectification within 15 days time limit. If the Seller fails to complete service / rectification with defined time limit, a penalty of 0.5% of Unit Price of the product shall be charged as penalty for each week of delay from the seller. Seller can deposit the penalty with the Buyer directly else the Buyer shall have a right to recover all such penalty amount from the Performance Security (PBG).Cumulative Penalty cannot exceed more than 10% of the total contract value after which the Buyer shall have the right to get the service / rectification done from alternate sources at the risk and cost of the Seller besides forfeiture of PBG. Seller shall be liable to re-imberse the cost of such service / rectification to the Buyer.

Without prejudice to Buyer’s right to price adjustment by way of discount or any other right or remedy available to Buyer, Buyer may terminate the Contract or any part thereof by a written notice to the Seller, if:

• i)The Seller fails to comply with any material term of the Contract. ii) The Seller informs Buyer of its inability to deliver the Material(s) or any part thereof within the stipulated Delivery Period or such inability otherwise becomes apparent. iii) The Seller fails to deliver the Material(s) or any part thereof within the stipulated Delivery Period and/or to replace/rectify any rejected or defective Material(s) promptly. iv) The Seller becomes bankrupt or goes into liquidation.
• v)The Seller makes a general assignment for the benefit of creditors. vi) A receiver is appointed for any substantial property owned by the Seller. vii) The Seller has misrepresented to Buyer, acting on which misrepresentation Buyer has placed the Purchase Order on the Seller.

While generating invoice in GeM portal, the seller must upload scanned copy of GST invoice and the screenshot of GST portal confirming payment of GST.

Buyer Added text based ATC clauses “The bidder must be required to supply all items/materials i n accordance with the specifications mentioned in the ATC ( Additional Terms & Conditions) of the bid.” This bid will be governed as per "Gujarat State Procurement Policy 2024" published by Industries and Mines Department, Gujarat. * Bidders are advised to check clauses of Gujarat State Procureme nt Policy 2024 (like EMD Exemption, Start-up related, Purchase Pref erence etc...) before participation. Clarification for EMD Exempted · MSE Required Udyam and NSIC/CSPO Certificate for particular item OR · Startup Required Startup Certificate of DPIIT, Udyam and NSIC/ CSP O Certificate for particular item as MSE OR · Sellers having Gem Verified Vendor Assessment for particular ite m OR · And other As per Clause 4A of Gujarat State Purchase Policy -20 24 (pg no. 06) *ePBG Percentage (%) - As per Gujarat State Procurement Policy 2 024: (Exempted- Enterprises Or Organizations Which Are Exempte d From Paying EMD and Purchase up to Rs. 5 Lakh / 3% of order val ue - Enterprises or Organizations Which Are Exempted from Paying EMD / 5% of order value - For all other enterprises) * In case of any conflict in the terms and conditions given in this bi d in ATC, the Gujarat State Procurement Policy 2024 provisions sha ll prevail. However, if there is such an ATC which has no counterpa rt in the said policy, then the ATC shall prevail. * Turnover of the bidder The minimum average annual financial turnover or actual productio n of the bidder/ during the last three years, ending on 31st March o f the previous financial year, should be at least twice the bid value. (Bid Estimated value mentioned in bid document) Documentary evi dence in the form of certified Audited Balance Sheets of relevant p eriods or a certificate from the Chartered Accountant/ Cost Account ant indicating the financial turnover or actual production details for the relevant period shall be uploaded with the bid. In case the date of constitution / incorporation of the bidder is less than 3 year old, t he average financial turnover or actual production in respect of the completed financial years after the date of constitution shall be tak en into account for this criteria. * Warranty period of the supplied products shall be 02 years from the date of final acceptance of goods or after completion of installa tion, commissioning & testing of goods (if included in the scope of s upply), at consignee location. The seller should guarantee the rectif ication of goods in case of any break down during the guarantee pe riod. Seller should have well established Installation, Commissionin g, Training, Troubleshooting and Maintenance Service group in INDI A for attending the after sales service. * The warranty provided by the bidder must be on site at consigne e place. * Product must be supplied as per minimum specification requirem ent of Bid/corrigendum. Any deviated offers will not be considered f or further proceeding. * Self-Declaration of Non- Blacklisted/Debarred/ Banned The Bidder shall submit a self-declaration confirming that they are not bankrupt and have not been blacklisted, debarred, or banned b y any government authority (State or Central) or any public-sector organization. * Sample Inspection and Pre-Dispatch Inspection (PDI) shall be perf ormed at a particular location in Gujarat Only. Note : Representation will be Accepted till Pre-Bid Meeting day only. *For any issues or assistance related to the tender, please contact at the following email ID and phone number. Ø MAIL ID : topur-det@gujarat.gov.in Ø H.V.DOMADIA (Deputy Director) - 9638975489 Ø D.V.MEHTA (Technical Officer) – 9687656049 Note : The Bidder has to upload Check list duly signed and stamp sample given in Buyer uploaded ATC document) with necessary details and submit documents in relevant windo w on GeM as per check list * Mandatory Documents List

• 1.Annexure – A (Checklist)
• 2.Annexure -1 (Local Content Declaration) Note- In case the bidder is supplier and not OEM, then the above m entioned MII certificate should be given by the OEM in their letter h ead.
• 3.Annexure – 2 (Self Declaration regarding blacklisting, financial st anding etc.)
• 4.Annexure – 3 (Service Centre Details)
• 5.EMD Deposit/ Udyam and NSIC/CSPO // Vendor Assessment / EM D Exemption Document as per Gujarat Procurement Policy- 2024 p oint - 4 A (a to h) NSIC certificate must clearly highlight and indicate the concerned p roduct for which EMD exemption is claimed
• 6.Turnover Document as per bid requirement .

Buyer uploaded ATC document Click here to view the file.

Participation by the bidder in RA process would be considered as their consent for extension in offer validity by 30 days by the date of RA initiation.