Custom Bid For Services - Hiring Of Logistics Services On Rate Contract Basis For A Period Of One Year

OPTION CLAUSE 25% : The buyer can increase or decrease the contract quantity or contract duration up to 25 percent at the time of issue of the contract. However, once the contract is issued, the contract quantity or contract duration can only be increased up to 25 percent. Bidders are bound to accept the revised quantity or duration. For lumpsum-based service contracts, the buyer may increase the scope of work and contract value up to 25 percent with the consent of the service provider

Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the Bid document, ATC and Corrigendum if any.

Bidders can also submit the EMD with Account Payee Demand Draft in favour of S P M CORPORATION OF INDIA LIMITED payable at Kolkata . Bidder has to upload scanned copy / proof of the DD along with bid and has to ensure delivery of hardcopy to the Buyer within 5 days of Bid End date / Bid Opening date.

Bidders can also submit the EMD with Fixed Deposit Receipt made out or pledged in the name of A/C S P M CORPORATION OF INDIA LIMITED . The bank should certify on it that the deposit can be withdrawn only on the demand or with the sanction of the pledgee. For release of EMD, the FDR will be released in the favour of the bidder by the Buyer after making endorsement on the back of the FDR duly signed and stamped along with covering letter. Bidder has to upload scanned copy/ proof of the FDR along with bid and has to ensure delivery of hardcopy to the Buyer within 5 days of Bid End date/ Bid Opening date

Bidders can also submit the EMD with Banker’s Cheque in favour of S P M CORPORATION OF INDIA LIMITED payable at Kolkata . Bidder has to upload scanned copy / proof of the BC along with bid and has to ensure delivery of hardcopy to the Buyer within 5 days of Bid End date / Bid Opening date.

Bidders can also submit the EMD with Payment online through RTGS / internet banking in Beneficiary name S P M CORPORATION OF INDIA LIMITED Account No. 40721855110 IFSC Code SBIN0000205 Bank Name State Bank of India Branch address New Alipore, Kolkata . Bidder to indicate bid number and name of bidding entity in the transaction details field at the time of on- line transfer. Bidder has to upload scanned copy / proof of the Online Payment Transfer along with bid.

Successful Bidder can submit the Performance Security in the form of Account Payee Demand Draft also (besides PBG which is allowed as per GeM GTC). DD should be made in favour of S P M CORPORATION OF INDIA LIMITED payable at Kolkata . After award of contract, Successful Bidder can upload scanned copy of the DD in place of PBG and has to ensure delivery of hard copy to the original DD to the Buyer within 15 days of award of contract.

Successful Bidder can submit the Performance Security in the form of Fixed Deposit Receipt also (besides PBG which is allowed as per GeM GTC). FDR should be made out or pledged in the name of S P M CORPORATION OF INDIA LIMITED A/C (Name of the Seller). The bank should certify on it that the deposit can be withdrawn only on the demand or with the sanction of the pledgee. For release of Security Deposit, the FDR will be released in favour of bidder by the Buyer after making endorsement on the back of the FDR duly signed and stamped along with covering letter. Successful Bidder has to upload scanned copy of the FDR document in place of PBG and has to ensure delivery of hard copy of Original FDR to the Buyer within 15 days of award of contract.

Successful Bidder can submit the Performance Security in the form of Payment online through RTGS / internet banking also (besides PBG which is allowed as per GeM GTC). On-line payment shall be in Beneficiary name S P M CORPORATION OF INDIA LIMITED Account No. 40721855110 IFSC Code SBIN0000205 Bank Name State Bank of India Branch address New Alipore, Kolkata . Successful Bidder to indicate Contract number and name of Seller entity in the transaction details field at the time of on-line transfer. Bidder has to upload scanned copy / proof of the Online Payment Transfer in place of PBG within 15 days of award of contract.

Buyer Added text based ATC clauses

• 1.Terms and Conditions: Guidelines of GIT and GCC as per the links given below will be applicable to this bid for additional terms an d conditions to avoid any conflict at any stage: General Instruction to Tenderer (GIT): https://igmkolkata.spmcil.com/wp-content/uploads/2024/05/GIT.pdf General Conditions of Contract (GCC): https://igmkolkata.spmcil.com/wp-content/uploads/2024/05/GCC.pdf
• 2.Terms of Delivery:
• i.The contract period will be for 12 months from the date of issue of Contract. ii. The material has to be transported on "as and when required basis" and on intimation from India Govt. Mint, Kolkata. iii. In case of damage/loss of shipment, penalty will be applicable on the service provider equivalent to the value (inclusive of all) declared by India Government Mint, Kolkata. iv. While quoting rates, the Logistic Service Provider are advised to take into account all the factors includi ng any fluctuations in the market rates, toll charges, entry charges etc. No claim shall be entertained on t he account after acceptance of the Tender or during the period of the Contract.
• v.Proof of Delivery (POD) of consignments should be given to originating location. POD should, invariably, contain the consignee stamp & signature. vi. In case the materials are delivered at wrong destination or short delivered it shall be the responsibility of the Logistic Service Provider to collect the material and deliver to the correct place at the risk and expe nditure of Logistic Service Provider and shall not be eligible for any payment on account of such additional trips involved. vii. All road permits or licenses or any other relevant authorization from competent authority as required f or the running the vehicles shall be obtained by the Logistic Service Provider at its own cost. All Air and ro ad rules pertaining to different states shall be followed by the Logistic Service Provider. viii. It shall be the responsibility and obligation of the Logistic Service Provider to ensure safety and securit y of the consignment entrusted to him/ them for carriage and to make the delivery to the designated place in the same sound condition as received by him/ them and within the time schedule stipulated. ix. In respect of delivery of consignment if the "Logistic Service Provider" is unable to deliver the consignm ent/Parcel to the parties specified in the delivery order/instruction given by India Government , Kolkata for any reason whatsoever or an account of any acts of Government/Competent authority or any foreseen circ umstances including act of God or event not within the control of the "Logistic Service Provider", such fact about non delivery of the consignment/parcel shall be immediately reported to India Government Kolkata and the consignment/parcel are safely carried back either to "Logistic Service Provider" vaults or India Gov ernment Mint, Kolkata.
• x.In Case of delay in delivery of consignment at consignee location after the given stipulated time for Metr o, Mini Metro & other Cities respectively, Penalty charges will be imposed as:
• a)For 1 Day delay – 5% of the Total bill against particular consignment,
• b)For 2 Day delay: 10 % of the Total bill against particular consignment,
• c)For 3 Days delay–15% of the Total Bill against particular consignment and
• d)Consequently the penalty will continue till 10 days delay–25% of the Total bill against particular consign ment. The Penalty charges shall be imposed only under the condition wherein the consignee has explicitly not as ked for postponement in delivery date. For any of above penalty to be applicable, the consignment needs to be handed-over within normal workin g hours of IGM, Kolkata failing which for calculation of penalty charges, the material handed over to the lo gistics service provider will be considered as next day.
• e)After the period of 10 day delay in delivery the consignment will be marked as lost in transit and the full declared value by IGM, Kolkata of goods to be recovered from service provider. xi. Logistic Service Provider agrees to keep India Government Mint, Kolkata Indemnified against any loss w hich India Government Mint, Kolkata may suffer as a result of the act of omission and /or commission inclu ding negligence/fraud/theft/Lost/damage, equivalent to the value (inclusive of all) declared by India Gover nment Mint, Kolkata will be applicable on the "Logistics service provider" in transit on part of employees, a gents, authorized representatives of the "Logistic Service Provider" engaged in rendering the service detail ed in Category 1, Category 2 & Category 3 for Metro, Mini Metro & Other cities as mentioned in scope of w ork.
• 3.Terms and Mode of payments: Payment will be made by IGM, Kolkata on monthly basis on submission of invoice/bill (Contract number an d Service date should be mentioned, along with Stamp and Sign) and other documents, etc. and after certi fication by user department of India Government Mint, Kolkata. (Acceptance means goods & services suppl ied in proper condition as well as meeting other terms and conditions of Contract)
• 4.Packing: Items should be suitably packed. The packing should be weather proof and should be made water proof to prevent damage during transit.
• 5.Insurance: The supplier shall make arrangements for insuring the goods against loss or damage, incidental to manufa cture or acquisition, transportation, storage and delivery. The Supplier shall be responsible till the entire g oods contracted for arrive in good condition at destination. The transit risk in this respect shall be covered by the supplier by getting the goods duly insured. The insurance cover shall be obtained by the supplier in its own name not in the name of India Government Mint, Kolkata or its consignee. For details please refer t o clause 12 of General Conditions of Contract (GCC).
• 6.Quantum of LD: If the supplier fails to deliver any or all of the goods or fails to perform the services within the time frame(s ) incorporated in the contract, India Govt. Mint, Kolkata shall, without prejudice to other rights and remedie s available to India Govt. Mint, Kolkata under the contract, deduct from the contract price, as liquidated da mages, a sum equivalent to the 0.5% of the delivered price of the delayed goods and/ or services for each week of delay or part thereof until actual delivery or performance, subject to a maximum deduction of the 10% of the delayed goods' or services' contract price(s).
• 7.The total cost inclusive of all as cited above on FOR India Govt. Mint, Kolkata (W.B) basis should be indic ated clearly both in words and figures in the price bid.
• 8.Documentary evidence to be submitted towards PAN & GST Registration Certificate.
• 9.Participating Bidder must submit sealed and signed copy of entire GeM bid document including the Scop e of Work (Annexure-I). Also the participating bidder must submit sealed & signed Annexure II in their let ter head & documents as per checklist attached under Scope of Work.
• 10.All the supporting documents submitted along with this bid should be signed and sealed by the author ized signatory of the firm mandatorily. The bid document shall not contain any erasure or overwriting, exc ept as necessary to correct any error made by the tenderer and, if there is any such correction; the same s hall be initialled by the person(s) signing the tender.
• 11.The supplier has to provide GeM invoice during submission of bill for payment.
• 12.Price Schedule: While quoting the price through GeM portal, the detailed price breakup must be mentioned and attached i n the document attachment option of price bid mandatorily strictly as per the attached format in this bid in the name of “Price Schedule”. Do not upload financial documents related to financial standings like audited balance sheets in the document attachment field of price bid, attach only the detailed price br eakup of the quotation as mentioned above. Detailed price breakup of the quotation must be in the format attached in this bid document. Grand Total price shall be considered for evaluation of price bid. Accordingly, firm are request ed to quote the Grand Total cost inclusive of all at dedicated place of Gem Portal. Price to be mentioned only in price bid not in Techno commercial bid or any other place. If it is mentioned any other part other than price bid, the offer will be rejected.
• 13.Qualification/ Eligibility Criteria The bidder firm should meet following eligibility criteria to qualify: -
• (a)For MSE/Start-up firm: The bidder must have capability to provide the relevant services.
• (b)For other firm- Experience and past performance: The bidder should have experience of having successfully supplied relevant services of Rs.9.04 Lakhs in any one of the last five years ending on 31.03.2 025. Note: Relevant Services means: Logistic Services.
• 14.MSME & Make in India Status: In case any bidder is submitting their bid as MSME and/or MII, the firm must be registered as a MSME & MII in GeM portal and Self-declaration along with documentary evidence in this regard must be submitted decl aring that their MSME & MII status is updated in GeM portal also. In further evaluation stage if it is found th at the firm is not registered as MSME and/or MII in GeM, but MSME certificate and/or MII declaration is sub mitted along with the bid, no exemption will be given and their offer may be rejected.
• 15.Price Preference for MSE: Being a Non-Split-able or non-dividable bid, the MSE quoting price within price band L1 + 15% will be awar ded full/complete supply of total tendered value provided they agree to match the L1 price, considering spi rit of policy for enhancing the Govt. procurement from MSE.
• 16.Eligible Goods and Services (Origin of Goods & Services):
• (i)All goods and services to be supplied and provided for the contract shall have the origin in India or in th e countries with which the Government of India has trade relations.
• (ii)The word "origin" incorporated in this clause means the place from where the goods are mines, cultivat ed, grown, manufactured, produced or processed or from where the goods & service are arranged.
• 17.Special Condition: Supplier should file the returns pertaining to TCS (Section 206C (1H) for TCS colle cted, in the time and provide the TCS certificate to IGMK. In case of any Credit loss to IGMK by way of their failure to files Returns and provide TCS certificate in time, India Government Mint, Kolkata reserves the rig ht to recover the amount equivalent to TCS paid along with applicable interest from the payment of further supplies.
• 18.GST Return: Supplier should file the GST return for outward supplies in time. In case of any loss to India Government Mi nt, Kolkata by way of their failure to files GST Returns in time India Government Mint, Kolkata reserves the right to withhold the payment of further supplies till production of evidence. Any liability which will occurre d on account of non - compliance of e-way bill, GST provision or any other applicable law will be borne by supplier.
• 19.Consignee: Chief General Manager, India Government Mint, Alipore, Kolkata, West Bengal, Pin – 700053. On the consignment please mention the following details: Order No : Packing No : Net Weight : Gross Weight :
• 20.Resolution of Disputes: If dispute or difference of any kind shall arise between India Government Mint, Kolkata and the supplier in connection with or relating the contract, the parties shall make every effort to resolve the same amicably b y mutual consultations. If the parties fail to resolve their dispute or difference by such mutual consultation within 21 days of its occurrence, then, depending on the position of the case, either the purchaser or the s upplier shall give notice to the other party of its intention to commence arbitration. When the contract is w ith domestic supplier, the applicable arbitration procedure will be as per Indian Arbitration and Conciliation Act, 1996 as amended by Arbitration and Conciliation (Amendment) Act, 2015 and 2021. Mode of settleme nt of such contractual disputes/ differences shall be through Arbitration, to the India International Arbitrati on Centre.
• 21.Risk Purchase Clause :
• (a)If the supplier after submission of tender and due acceptance of the same, i.e. after notification of awar d of contract fails to abide by the terms and conditions of these tender documents, or fails to supply the de liverables as per delivery schedule given or at any time repudiates the contract, the purchaser shall have t he right to:
• (i)Invoke the Security-cum-Performance Guarantee if deposited by the supplier and procure stores from ot her agencies at the risk and consequence of the supplier. The cost difference between the alternative arra ngement and supplier tendered value will be recovered from the supplier.
• (b)Supplier has to abide by all the terms and conditions of tender.
• (c)In case of procurement through alternative sources and if procurement price is lower, no benefit on this account will be passed on to the supplier.
• 22.Quality Control Requirements: Quality of Services: Free from all technical defects, in compliance with our Technical Specification
• i)Goods/service supplied not in conformity with tender specification will be treated as goods/service not s upplied at all and supplier shall take supplied material not confirming to order specification back within 15 days. Goods/service shall be delivered by the supplier in accordance with the terms and conditions specified in the contract failing which expenses of keeping goods at purchaser's premises may be levied o n supplier. ii) Delivery date will be calculated from the date goods/services are received in acceptable quality in accor dance with technical specification.
• 23.The security deposit must be submitted within 21 days from the date of issue of contract by the contra ct awarded firm.
• 24.All safety and security of the workmen is the sole responsibility of the awarded firm itself and in case o f any unwanted incidents India Government Mint, Kolkata authorities would not be liable under any circum stances.
• 25.Anti-Bribery Management System (ABMS): By participating in this tender, the suppliers/Vendors/ Contractors are deemed to have undertaken that the y shall not give or take, any financial or non-financial bribe, to or from anyone during the tender or during t he execution of the contract thereafter and if they notice any such incident happening, they shall report it to Vigilance. 26.

Participation by the bidder in RA process would be considered as their consent for extension in offer validity by 30 days by the date of RA initiation.