Utencils CO 150 Men Set Degchie 650MM Lid, U.C. 45 Men Set Degchie 255 MM Lid, U.C. 45 Men Set Degchie 205 MM Lid, Washing Machine 25-30 Kgs, U.C. 45 Men Set Degchie 255 MM

Availability of Service Centres: Bidder/OEM must have a Functional Service Centre in the State of each Consignee's Location in case of carry-in warranty. (Not applicable in case of goods having on-site warranty). If service center is not already there at the time of bidding, successful bidder / OEM shall have to establish one within 30 days of award of contract. Payment shall be released only after submission of documentary evidence of having Functional Service Centre.

Nominated Inspection Agency: On behalf of the Buyer organization, any one of the following Inspection Agency would be conducting inspection of stores before acceptance: Pre-dispatch Inspection at Seller Premises (applicable only if pre-dispatch inspection clause has been selected in ATC): - Post Receipt Inspection at consignee site before acceptance of stores: Board of Officers

• 3.Sample Clause After award of contract – Successful Bidder shall have to get advance sample approved from buyer before bulk manufacturing / starting bulk supplies. Successful Bidder shall submit 1 samples for Buyer's approval, within 5 days of award of contract. Buyer shall, as per contract specifications framework, either approve the advance sample or will provide complete list of modification required in the sample within 7 days of receipt of advance sample. Seller shall be required to ensure supply as per approved sample with modifications as communicated by Buyer. If there is delay from buyer side in approval of advance sample – the delivery period shall be refixed without LD for the period of delay in sample approval. In case, the sample is found to have major deviations / not conforming to the Contract specifications, the buyer at its discretion may call for fresh samples for approval before allowing bulk supplies or may terminate the contract after notifying the deviations to the seller. Unless otherwise provided in the contract, all samples required for test shall be supplied by the contractor free of cost. Where under the contract, the contractor is required to submit an advance sample, any expenses incurred by the contractor on or in connection with the production of stores in bulk, before the sample has been approved unconditionally shall be borne by the Seller and he shall not claim any compensation in the event of such sample being found unacceptable by the Buyer / Consignee.
• 4.Turnover Bidder Turn Over Criteria: The minimum average annual financial turnover of the bidder during the last three years, ending on 31st March of the previous financial year, should be as indicated in the bid document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the date of constitution / incorporation of the bidder is less than 3 year old, the average turnover in respect of the completed financial years after the date of constitution shall be taken into account for this criteria.

Bidder financial standing: The bidder should not be under liquidation, court receivership or similar proceedings, should not be bankrupt. Bidder to upload undertaking to this effect with bid.

Bidders shall quote only those products (Part of Service delivery) in the bid which are not obsolete in the market and has at least 2 years residual market life i.e. the offered product shall not be declared end-of- life by the OEM before this period.

Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the Bid document, ATC and Corrigendum if any.

Bidder shall submit the following documents along with their bid for Vendor Code Creation:

• a.Copy of PAN Card.
• b.Copy of GSTIN.
• c.Copy of Cancelled Cheque.
• d.Copy of EFT Mandate duly certified by Bank.

Warranty period of the supplied products shall be 1 years from the date of final acceptance of goods or after completion of installation, commissioning & testing of goods (if included in the scope of supply), at consignee location. OEM Warranty certificates must be submitted by Successful Bidder at the time of delivery of Goods. The seller should guarantee the rectification of goods in case of any break down during the guarantee period. Seller should have well established Installation, Commissioning, Training, Troubleshooting and Maintenance Service group in INDIA for attending the after sales service. Details of Service Centres near consignee destinations are to be uploaded along with the bid.

Dedicated /toll Free Telephone No. for Service Support : BIDDER/OEM must have Dedicated/toll Free Telephone No. for Service Support.

Data Sheet of the product(s) offered in the bid, are to be uploaded along with the bid documents. Buyers can match and verify the Data Sheet with the product specifications offered. In case of any unexplained mismatch of technical parameters, the bid is liable for rejection.

• 12.Ration Item ATCs Demurrage charges In case the rejected items are not lifted by the firm within 48 hrs, the demurrage charges at the rate of 0.5% of total contract value will be charged per day. In case the items are not lifted within a month, the same will be destroyed by the station board of officers and no claim will be admitted.Demurrage charges. In case the rejected items are not lifted by the firm within 48 hrs, the demurrage charges at the rate of 0.5% of total contract value will be charged per day. In case the items are not lifted within a month, the same will be destroyed by the station board of officers and no claim will be admitted.

ISO 9001: The bidder or the OEM of the offered products must have ISO 9001 certification.

Manufacturer Authorization:Wherever Authorised Distributors/service providers are submitting the bid, Authorisation Form /Certificate with OEM/Original Service Provider details such as name, designation, address, e-mail Id and Phone No. required to be furnished along with the bid

NET WORTH: Net Worth of the OEM should be positive as per the last audited financial statement.

NON DISCLOSURE DECLARATION CERTIFICATE (On Bidder Letter Head) to be uploaded with bid:

• 1.I M/s. Firm Name hereby declare that I shall not disclose the contract or any provision, specification, plan, design, pattern, sample or information thereof to any third party during and after expiry of Contract.
• 2.If defying the norms as per the Contract a legal action may be taken against me as per the existing Rules.
• 17.Turnover OEM Turn Over Criteria: The minimum average annual financial turnover of the OEM of the offered product during the last three years, ending on 31st March of the previous financial year, should be as indicated in the bid document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the date of constitution / incorporation of the OEM is less than 3 year old, the average turnover in respect of the completed financial years after the date of constitution shall be taken into account for this criteria. In case of bunch bids, the OEM of CATEGORY RELATED TO primary product having highest bid value should meet this criterion.

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 50 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 50% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

• 19.Ration Item ATCs Packing Material The items will be supplied by the successful bidder in its original packing material and the packing material will not be returned. Weight of packing material will not be included in quantity supplied and only net weight of the items will be counted. The packing should be of standardized weights of appropriate size. Item will not be accepted in non-standardized weights.Packing Material. The items will be supplied by the successful bidder in its original packing material and the packing material will not be returned. Weight of packing material will not be included in quantity supplied and only net weight of the items will be counted. The packing should be of standardized weights of appropriate size. Item will not be accepted in non-standardized weights.

Scope of supply (Bid price to include all cost components) : Only supply of Goods

Successful Bidder can submit the Performance Security in the form of Fixed Deposit Receipt also (besides PBG which is allowed as per GeM GTC). FDR should be made out or pledged in the name of Commandant OD Avadi A/C (Name of the Seller). The bank should certify on it that the deposit can be withdrawn only on the demand or with the sanction of the pledgee. For release of Security Deposit, the FDR will be released in favour of bidder by the Buyer after making endorsement on the back of the FDR duly signed and stamped along with covering letter. Successful Bidder has to upload scanned copy of the FDR document in place of PBG and has to ensure delivery of hard copy of Original FDR to the Buyer within 15 days of award of contract.

• 22.Ration Item ATCs Shelf Life The supplier shall declare the shelf life/best before use for a minimum period equal to the warranty period as given in the DFS for the item. The item should be of the latest manufacture, conforming to the current production standard and having 100% defined life at the time of delivery.

Successful bidder will have to ensure that adequate number of dedicated technical service personals / engineers are designated / deployed for attending to the Service Request in a time bound manner and for ensuring Timely Servicing / rectification of defects during warranty period, as per Service level agreement indicated in the relevant clause of the bid.

Timely Servicing / rectification of defects during warranty period: After having been notified of the defects / service requirement during warranty period, Seller has to complete the required Service / Rectification within 10 days time limit. If the Seller fails to complete service / rectification with defined time limit, a penalty of 0.5% of Unit Price of the product shall be charged as penalty for each week of delay from the seller. Seller can deposit the penalty with the Buyer directly else the Buyer shall have a right to recover all such penalty amount from the Performance Security (PBG).Cumulative Penalty cannot exceed more than 10% of the total contract value after which the Buyer shall have the right to get the service / rectification done from alternate sources at the risk and cost of the Seller besides forfeiture of PBG. Seller shall be liable to re-imberse the cost of such service / rectification to the Buyer.

• 25.Past Project Experience The Bidder / OEM {themselves or through reseller(s)}, should have executed project for supply and installation / commissioning of same or similar Category Products during preceding 3 financial years (i.e. current year and three previous financial years) as on opening of bid, as per following criteria:
• (i)Single order of at least 35% of estimated bid value; or
• (ii)Two orders of at least 20% each of estimated bid value; or
• (iii)Three orders of at least 15% each of estimated bid value. Satisfactory Performance certificate issued by respective Buyer Organization for the above Orders should be uploaded with bid. In case of bunch bids, the Category related to primary product having highest bid value should meet this criterion

The bidder is required to upload, along with the bid, all relevant certificates such as BIS licence, type test certificate, approval certificates and other certificates as prescribed in the Product Specification given in the bid document.

Without prejudice to Buyer’s right to price adjustment by way of discount or any other right or remedy available to Buyer, Buyer may terminate the Contract or any part thereof by a written notice to the Seller, if:

• i)The Seller fails to comply with any material term of the Contract. ii) The Seller informs Buyer of its inability to deliver the Material(s) or any part thereof within the stipulated Delivery Period or such inability otherwise becomes apparent. iii) The Seller fails to deliver the Material(s) or any part thereof within the stipulated Delivery Period and/or to replace/rectify any rejected or defective Material(s) promptly. iv) The Seller becomes bankrupt or goes into liquidation.
• v)The Seller makes a general assignment for the benefit of creditors. vi) A receiver is appointed for any substantial property owned by the Seller. vii) The Seller has misrepresented to Buyer, acting on which misrepresentation Buyer has placed the Purchase Order on the Seller.

Buyer Added text based ATC clauses 28.1 Acceptance of all Terms and Conditions including Buyer Added Additional terms and Conditions of the contract to be uploaded with bid documents on firm’s letter pad duly signed with stamp. 28.2 The original copy of the EMD must reach the buyer by the bid opening date. If the EMD is not received physically within this stipulated timeframe, the firm will not entertain the TEC and will be disqualified. 28.3 Bidder to provide certificate that no incident report raised against his firm on Gem portal in last one y ear. 28.4 Bidder to uploaded copy of CRAC/Inspection Note along with invoice/Contract to consider for experien ce criteria and past performance. 28.5 Bid will be rejected in case any faulty/forged/incorrect documents are uploaded. 28.6 Firm have to submit testing certificate from NABL certified laboratory (not older than 03 months from the date of opening of Tech bid) for primary item washing Machine 25-30 kgs conforming to the defence s pecification of the item for evaluation by TEC. The 18 digit ULR number issued by NABL accredited laborat ories should be prominently highlighted on the submitted test report. Original Test Report should also reac h at buyer organization within 02 (two) days after bid opening date. 28.7 Reseller will submitted OEM Authorisation Cert alongwith MSME/NSIC/ISO Cert of OEM along with Bid Documents. 28.8 Seller has to submit ANTI-COLLUSION Cert along with the tech bid.(Format as per attached) 28.9 The bidder should submit an undertaking certificate for the uploaded documents are 100% genuine r egarding the subject bid. 28.10 Seller to provide certificate confirming that the supplied items are genuine in accordance with existi ng defence specification of the item. 28.11 Only OEMs are eligible for MSE exemption, as resellers/traders are not authorized for MSE exemption as per GeM guidelines. Hence, no MSE exemption will be given to any reseller/trader. MSE uploaded shoul d be verified by the UDYAM site and same will checked during TEC by the BOO on website. If found editabl e and not eligible the firm will be disqualified. 28.12 Past Performance: Seller must be submit 80% past Performance of GeM Contract Orders of the bid quantity for bid item and balance 20 % past performance of GeM Contract Order of similar items. 28.13 To meet the experience criteria, bidders are requested to upload only Supply Orders/ GeM Contract s /GeM invoice of similar category/ Nature items for last 03 (Three) financial years i.e. FY 2023-24, FY 2024- 25 & FY 2025-26 and proof of execution of these SOs/ Contracts. No extra documents will be entertained fo r the same. 28.14 Experience Criteria: In respect of the filter applied for experience criteria, the Bidder or its OEM {t hemselves or through reseller(s)} should have regularly, manufactured and supplied same or items of sam e COS section & category to any Central / State Govt Organization / PSU / Public Listed Company for numb er of Financial years as indicated above in the bid document before the bid opening date. Copies of relevan t contracts to be submitted along with bid in support of having supplied some quantity during each of the Financial year. In case of bunch bids, the category of primary product having highest value should meet thi s criterion. No extra documents will be entertained for the same. 28.15 Warranty. Warranty Certificate as per format att to be uploaded with bid documents. 28.16 Item is required as per Defence Cat Part No & Nomenclature ( Pl refer Bid additional specificatio ns parameters). 28.17 Documents Required. Bidder to submit NSIC (Bidder/OEM) certificate for primary item alongwith Bid documents and Quality Assurance certificate/ Vendor Assessment certificate of GeM alongwith Bid doc uments. 28.18 Unloading of stores at consignee location will be under the scope of the supplier. 28.19 It is certified that this depot is providing Ord Lgs Sp to units in southern sector. The stores being pro cured have special defence specifications and are required on Op imdt basis . The Firms supply the defenc e store in Army should have experience to supply the subject store and also should have adequate knowle dge about the stores required. Inexperienced firms may supply the store not fulfilling the defence specifica tions. Being Op Imdt requirement, and time critical, the procurement cannot be delayed due to recurring r ejection of sample / re-tendering in case of non-compliance of defence specifications. 28.20 Firms which are participating in bids must have the technical capability to deliver the goods and ser vices as per prescribed technical and defence specifications, because all items required for Indian Army is related to Tps Safety, health, critical security operations and equipment. Hence, it is prudent to allow only vendors having experience and proven capability and may not relax the criteria of prior experience / turno ver to Startups / MSEs. 28.21 Turnover uploaded by the firm should have valid UDIN No . which will be verified and checked by BO O on ICAI UDIN Portal. The firms failing to submit the document with tech bid are liable to be considered fo r disqualification by TEC. 28.22 Liquidated Damages. In the event of the Seller's failure to submit the Bonds, Guarantees and Doc uments, supply the stores/goods and conduct trials, installation of equipment, training, etc as specified in t his contract, the Buyer may, at his discretion, withhold any payment until the completion of the contract. T he BUYER may also deduct from the SELLER as agreed, liquidated damages to the sum of 0.5% of the contr act price of the delayed/undelivered stores mentioned above for every week of delay o r part of a week, su bject to the maximum value of the Liquidated Damages being not higher than 10% of the value of delayed stores. 28.23 GST – While generation invoice in GeM portal, the seller must upload scanned copy of GST invoice a nd the screenshot of GST portal confirming payment of GST, GST will be paid by the vendor as per latest G ST guidelines and Sole responsibility for the same will be that of the seller. .

Buyer uploaded ATC document Click here to view the file.

Participation by the bidder in RA process would be considered as their consent for extension in offer validity by 30 days by the date of RA initiation.