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Event Or Seminar Or Workshop Or Exhibition Or Expo Management Service - National; Provisioning Of Packed Refreshment Boxes And High Tea As Per Scope Of Work; As Per Scope Of Work; As Per Scope Of Wor…

Indian Navy

Ministry of Defence › Department of Military Affairs

Delivers to

Kolkata, West Bengal

Overview

11 facts from the tender

Ministry of Defence published this services tender on GeM on 16 Oct 2026, for Kolkata, West Bengal. The EMD is ₹40,000. It closes on 17 Oct 2026, 12:00 pm IST. Bid number GEM/2026/R/753054.

From the bid document

TimelineBid → reverse auction

  1. Bid closed7 Oct 2026 · 4:00 pm
  2. RA issued15 Oct 2026
  3. RA ends17 Oct 2026 · 12:00 pm

Bidding

Bid type
Reverse auction
Evaluation method
Total value wise evaluation
Packet type
Two Packet Bid
Reverse auction
Yes, H1-Highest Priced Bid Elimination
Auction for bid
GEM/2026/B/8041891
Total quantity
1

Buyer

Created by
alogonetaji
Location
Kolkata · West Bengal
Portal
GeM

Important dates

Published
16 Oct 2026, 12:00 pm IST
Closes
17 Oct 2026, 12:00 pm IST

Bid & reverse auction

This reverse auction is the price round of bid GEM/2026/B/8041891. GeM's auction document lists only the auction, so the items, delivery, eligibility and buyer terms below come from the bid document and are marked From the bid document.

Bid document (PDF) Reverse auction document (PDF)

Service scope & delivery

From the bid document

1 service · Address masked by GeM

Item 1

Event Or Seminar Or Workshop Or Exhibition Or Expo Management Service - National; Provisioning Of Packed Refreshment Boxes And High Tea As Per Scope Of Work; As Per Scope Of Work; As Per Scope Of Work; As Per Scope Of Work

Quantity1
Delivery location

***********CALCUTTA SOUTH DIVISION

GeM masks the full address in this document.
Specifications & requirements · 14
Location of event
National
State
NA
District
NA
pincode
NA
Nature of events
Provisioning of Packed refreshment boxes and High tea As per Scope of Work
Category of work required
As per Scope of Work
Event premises
As per Scope of Work
Duration of event
As per Scope of Work
Coverage of the event
As per Scope of Work
Boarding
As per Scope of Work
Inclusion for the event
As per Scope of Work
Seating arrangement
As per Scope of Work
Estimated/Indicative number of participants in the event
As per Scope of Work
Minimum Floor Price defined by Buyer
No

Tender documents

Bid files and supporting documents, linked directly from GeM.

Policy & contract references

Documents you must submit

  • Additional Doc 1 (Requested in ATC)
  • Additional Doc 2 (Requested in ATC)
  • Additional Doc 3 (Requested in ATC)

Eligibility

Experience & turnover exemptions

Micro & small enterprises (MSE)

Complete exemption
From the reverse auction
Exemption conditions

Yes | Complete

View PDF · p. 1

Startups

Complete exemption
From the reverse auction
Exemption conditions

Yes | Complete

View PDF · p. 1

Exemptions depend on the evidence and conditions specified in the bid.

Preferences & relaxations

From the bid document

  • MSE purchase preference
  • EMD exemption: no

Check each criterion against the tender notice before you bid.

Commercial conditions

From the bid and reverse-auction documents

EMD
₹40,000
Performance guarantee
5%
Offer validity
180 days
Contract period
1 Month(s)

Reverse auction extension

From the reverse auction

If any seller submits the offer price during last 15 minutes of RA end time, then RA will be automatically extended for next 15 minutes from the last participation time. There is no limit on such RA extension cycle.

View PDF · p. 1

Buyer requirements & conditions

Buyer-added conditions from the bid and the reverse-auction documents.

From the bid document

OPTION CLAUSE 50% : The buyer can increase or decrease the contract quantity or contract duration up to 50 percent at the time of issue of the contract. However, once the contract is issued, the contract quantity or contract duration can only be increased up to 50 percent. Bidders are bound to accept the revised quantity or duration. For lumpsum-based service contracts, the buyer may increase the scope of work and contract value up to 50 percent with the consent of the service provider

02

Buyer Added Bid Specific ATC

View PDF · p. 5

Buyer uploaded ATC document Click here to view the file.

03

Forms of EMD and PBG

View PDF · p. 5

Successful Bidder can submit the Performance Security in the form of Account Payee Demand Draft also (besides PBG which is allowed as per GeM GTC). DD should be made in favour of NOIC WB payable at Kolkata . After award of contract, Successful Bidder can upload scanned copy of the DD in place of PBG and has to ensure delivery of hard copy to the original DD to the Buyer within 15 days of award of contract.

04

Forms of EMD and PBG

View PDF · p. 6

Successful Bidder can submit the Performance Security in the form of Fixed Deposit Receipt also (besides PBG which is allowed as per GeM GTC). FDR should be made out or pledged in the name of NOIC WB A/C (Name of the Seller). The bank should certify on it that the deposit can be withdrawn only on the demand or with the sanction of the pledgee. For release of Security Deposit, the FDR will be released in favour of bidder by the Buyer after making endorsement on the back of the FDR duly signed and stamped along with covering letter. Successful Bidder has to upload scanned copy of the FDR document in place of PBG and has to ensure delivery of hard copy of Original FDR to the Buyer within 15 days of award of contract.

  • 5.Buyer Added Bid Specific Scope Of Work(SOW) File Attachment Click here to view the file.

From the reverse auction

Reverse auction — offer validity

View PDF · p. 1

Participation by the bidder in RA process would be considered as their consent for extension in offer validity by 30 days by the date of RA initiation.

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