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Ministry of RailwaysDRM Office North Central Railway JHANSI
Allahabad
EMD Not required · Closes 12 Oct 2026, 10:55 am
Ministry of Railways published this goods tender on eProcure on 30 Sep 2026, for Allahabad. no EMD is required. It closes on 12 Oct 2026, 10:55 am IST. Tender ID 107201642 · Ref 92267086A.
Estimated valueNot published
EMDNot required
Closing date12 Oct 202610:55 am IST
The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation, Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded by Purchaser to the GST Jurisdictional assessing officer mentioned in Tenderer's bid
Complies with the Public Procurement (Make in India) Order 2017
The tender inviting authority confirms this tender does not violate the GFR rules on procurement through GeM
Sr.DMM ( DHAKAR KUMAR MEENA )
For complete description and other details, please refer to tender
Item 1 PL 10804181152
Declaration In Compliance of OM of MOF Dated 23.07.2020 [ Annexure 19 attached]:
Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.
This is a PAC Item of M/s CATERPILLAR (0 ) Address: Caterpillar inc. 510 lake cook road suite 100 Deerfield illinois 60015 USA.Railway reserves the right to procure bulk/full quantity from PAC firm or it's authorized dealer. Bidder other than PAC firm is required to upload tender specific authorization from the PAC firm, failing which no back reference will be made.
A. 95% payment against inspection certificate and proof of dispatch/delivery to consignee and balance 5% after receipt and acceptance of the goods. B. 100% payment against receipt and acceptance of material by the consignee after inspection and acceptance at destination. [Note:For contracts valued upto Rs.5.0 Lakh, payment terms as per (B) above only will be accepted.]
Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ Central Governments in respect of the items stipulated in the contract (and not the raw materials thereof), within the original delivery period stipulated in the contract, or last unconditionally extended delivery period shall be to Railways' account. Only such variation shall be admissible which takes place after the submission of bid. No claim on account of statutory variation in respect of existing tax/duty will be accepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his quoted rate. No claim on account of statutory variation shall be admissible on account of misclassification by the supplier/ contractor.
The contract shall be governed by latest version (along with its all correction slips) of IRS conditions of contracts, conditions stipulated in Instructions to Tenderers and General Conditions of Tenders for Supply Contract_25 Dt 20.07.2026 uploaded on IREPS (along with its all correction slips, if any) and all other terms and conditions incorporated (or attached) in the tender documents.
I/We have carefully gone through the IRS conditions of contract (included and uploaded along with the bid document) particularly Para 2500 pertaining to Code of Integrity, Misdemeanor and Penalties. I/We hereby certify that no other concerns or affiliates (such as having common partner/director/promoter/owner/ holding company decision control etc.) have participated in this tender which can give rise to a conflict of interest or fall under anti-competitive practices. We understand that the offers of all such sister concerns including ours are liable to be rejected as per relevant provisions of IRS terms and conditions. I/We, affirm that we shall abide by the Code of Integrity in general, with specific reference to conflict of interest [Para 2502 (e)], anti-competitive practices [Para 2502(c) ] and obligation to proactive disclosures [ Para 2503]. I/We understand that we are fully responsible for the above declaration and it shall not be the Railways responsibility to verify the same.I/We are aware that we shall be liable for all consequences of violation of Code of Integrity, if detected, at any stage.
IRS Condition of Contract for Contracts uploaded on 11/09/2025 and "Instructions to Tenderers and General Conditions of Tenders for Supply Contract_25 having uploaded date 20.07.2026" will be applicable. These documents can be accessed/viewed on IREPS website Home Page (www.ireps.gov.in) through the link "Public Documents- Goods &Service" for organization-"Indian Railway", Zone- "North Central Railway", Department- "Stores", under Admin unit- "NCR HQ". Note- Please read Sr.Divisional Material Manager Jhansi instead of Principal Chief Materials Manager , North Central Railway Prayagraj and Sr.Divisional Finance Manager Jhansi instead of Principal Financial Advisor, Prayagraj ,wherever it is mentioned in these tender documents.
Inspection to be done by Consignee after receipt of material at destination. (As per Dy.CE/TMC/L/JHS Letter No. Dy. CE/TMC/L/JHS/STORE/22-23/01 Dt - 16/12/2022.
All the bidders/tenderer should ensure that they are GST compliant and their quoted tax structure/rates are as per GST Law. It shall be responsibility of the bidders/tenderer to quote correct HSN number and corresponding GST rate.
Bid security declaration to be signed by bidders availing exemption from submission of EMD: "I/we certify that my/our offer is eligible for exemption from submission of bid security/Earnest Money Deposit, in terms of the tender conditions. In case my/our claim to exemption from submission of bid security/Earnest Money Deposit is not found valid as per the terms of the tender, I/we understand and accept that Railways has unquestionable right to summarily reject my bid and my offer shall not be considered for ordering. Further, I/we hereby understand and accept that if I/we withdraw or modify my/our bids during the period of validity, or if I/we are awarded the contract and on being called upon to submit the performance/Security Deposit, fail to submit the performance security/ Security deposit before the deadline defined in the request for bid document/ Notice Inviting Tender, I/we shall be debarred from exemption of submitting Bid Security/Earnest Money Deposit and performance security/ Security Deposit for a period of 6 (six) months,from the date I/we are declared disqualified from exemption from submission of EMD/SD, for all tenders for procurement of goods issued by any unit of Indian Railways published during this period." [Annexure 16 attached].
Handling of warranty Rejections will be dealt as per Railway Board Letter No. 2022/RS(G)/779/7 dated 17.10.2022. (Annexure-20 ) along with amendments vide Railway Board Letter No. 2022/RS(G)/779/7 (E3390005) dated 26.10.2023 ( Annexure 22) ,Railway Board Letter No. 2022/RS(G)/779/7 (E3390005) dated 21.08.2024 (Annexure 23 ) & along with other amendments issued by Ministry of Railways as applicable from time to time.(New Instructions to Tenderers General Conditions_25 dated 20.07.2026.).
Packing/Marking as per specs/drawing, suitably packed to avoid any damages. Manufacturers trade mark/name/marking along with month and year of Manufacturing, batch no./ Sr. No./PO no. should be indicated/embossed/marked on the product / packing without hampering functional/structural utility of the product.
Warranty/Guarantee - In case, there is a discrepancy regarding warranty period mentioned in specification/description and standard warranty clause as per IRS condition of contract, then warranty period mentioned in specification/description shall prevail.
Request for tender enquiry may be e- mailed at least 03 days in advance of tender opening to tender enquiry at srdmmpurchase@gmail.com along with proof of performance for having supplied the material. Request sent to any other e-mail ID or telephone calls made in this regard will not be entertained.
The bidder confirms that Rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for acceptance , and such terms quoted anywhere else should be ignored. [Denial of this condition not recommended].
The bidder agrees to supply the tendered stores at the rates quoted by him in accordance with the IRS Conditions of Contract and [or] special Conditions and [or] other Conditions specified/attached with the tender.
Security Deposit (SD) will be applicable as per Para 6.0 of Instructions to Tenderers and General Conditions of Tenders for Supply Contract_25 dated 20.07.2026.
Wherever SD has been exempted, for any reason,and the supplier fails to supply goods as per conditions of contract, as amended from time to time, Purchaser shall have right to levy damages from the supplier for failing to comply with the contractual conditions, not by way of penalty, an amount equal to SD amount, as would have been applicable if the contract was with a non- exempted vendor. These damages shall be treated as recoveries outstanding against the vendor and dealt with accordingly.
EMD will be applicable as per Para 5.0 of Instructions to Tenderers and General Conditions of Tenders for Supply Contract_25 dated 20.07.2026.
As per tender document Instructions to Tenderers and General Conditions of Tenders for Supply Contract_25 dated 20.07.2026., in case of any contradiction or conflict, order of precedence (higher to lower) for provisions/ conditions mentioned shall be as under:
Benefits/preferential treatment to Micro & Small Enterprises (MSEs) will be as per para 3.0 of Instructions to Tenderers and General Conditions of Tenders for Supply Contracts_25 Dated 20.07.2026.
Consequence of Failure
Bidders responsibility for genuineness of submitted documents and information: Documents and information submitted by bidders or their agents to government authorities at the time of bid submission or afterwards are usually accepted in good faith without further verification. Accordingly,responsibility for ensuring correctness,genuineness and authenticity of information/ documents submitted against any tender solely rests upon the bidder. Bidder shall not, directly or through any other person, indulge in any willful misrepresentation of facts, submission of forged/altered/manipulated/ fabricated documents/information in order to induce/officials associated with the tender to act and rely upon them with the purpose of obtaining unjust advantage or causing damage to justified interest of others and /or detrimental to government interest.The above applies to information and documents submitted by the bidder/ his principal/consultant/ his authorized representative both during bid submission or execution of contract.In the event of the bidder committing such acts as mentioned above ,the purchasing authority/organization shall have powers to undertake appropriate penal action which might include disqualification of the bidder from the ongoing tender process or terminate/determine the contract (if such transgression are detected later) ,exclude the bidder from future tender process for a particular duration, banning/black listing etc. Depending on the severity of the transgression, purchasing authority reserves the right to undertake criminal action as deemed fit for such occasion.Notwithstanding the above NCR reserves the right to undertake verification either by themselves or cause such verification through a professional entity at any stage of the tendering and contracting process.
The OEM/Authorized Dealers/Agents must comply the following conditions, failing which their offer(s) will be ignored:
In case of third-party inspection being applicable as per estimated value of the tender, tenderers must upload a letter from OEM on OEM's letter head giving address of manufacturers premises where inspection shall be done otherwise the offer will be liable to be ignored. This may be combined with letter of authorization itself. Tenderers are advised to go through these instructions before submission of their offer.
Have you attached any performance statements with your offer?
Have you quoted in the prescribed performa ?
Have you furnished the performance statement ?
Have you submitted the Bankers report ? Normal
Have you furnished the details of equipment-quality control ?
Have you furnished the statement of deviations[preferably nil] ?
Have you quoted price on the basis of free delivery to destination, indicating the break up ?
Have you quoted delivery period correctly and precisely ?
Have you submitted authenticated copy of the document authorizing the signatory to submit offer and commit on behalf of tenderers ?
I/we hereby agree to supply the offered goods at a quoted rates as per IRS conditions of contract and other terms & conditions specified in this tender.
Have you submitted Earnest money deposit ?
Have you submitted Annexure-19 as per the tender document.
Have you submitted your GST Jurisdictional Assessing officer details with your offer.
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