Procurement of spares for Track machines

• "It is clarified that the bidders offering imported products will fall under the category of non-local suppliers. They cannot claim themselves as class1 local suppliers by claiming the services such as transportation, commissioning, training and after sales service support like AMC/CMC etc.as local value addition. Authority office memorandum dt 04.03.2021 of DPIIT circulated vide Railway Board Letter No. 2020/RS/(G)/779/2-part-1dt.17.05.2021. "

• It will be responsibility of suppliers to upload clear/visible documents in support of their claim and no back reference will be made for submission of such documents.

General Instructions

• Tenders submitted online through IREPS only will be considered. All corrigenda to this tender will also be issued online through IREPS and bidders are advised to keep a watch for such corrigenda, if any and quote their bids accordingly.

• All conditions shall be as per tender document.

• For detailed instructions refer to, Instructions to Tenderers for e-tenders, GENERAL TENDER CONDITIONS attached with NIT and/or available as Public Document on IREPS website, Goods and Services/South Central Railway.

Other Conditions

• Inspection by Consignee

• Delivery at following address Consignee: Zonal Track Machine Depot (ZTMD/CVB) : cavalry barracks railway station, beside CTW barracks, near nagamma temple(lalbazar), secunderabad-500087

Special Conditions

• "This tender complies with Public Procurement Policy (Make in India) Order - 2017, revised date 16-09-2017., issued by Department of Industrial Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letter No. 2015/RS(G)/779/2/Pt.1 dated 25.09.2020 and 2020/RS(G)779/2/Pt.1 (E3322671) dt.20.08.2024.

• This tender complies with Public Procurement Policy for MSEs Order - 2012, issued by Ministry of MSMEs, circulated vide Railway Board letter No. 2010/RS(G)/363/1 dt. 05.7.2012.

• In case of any contradiction or conflict between special tender conditions to that of General tender conditions and / or and instructions to tenderers, the special tender conditions will prevail.

• Acceptance of Tender

  1. The purchaser reserves the right to reject any or all of the tenders in part or full at his sole discretion without assigning any reasons.
  2. Railways does not pledge itself to accept the lowest or any tender and reserves to itself the right of acceptance of the whole or any part of the quantity offered. The decision of Railways with regard to allotment of quantity so as to ensure uninterrupted supply of materials will be final.
  3. The acceptance of the tender will be communicated by letter of acceptance direct to the tenderer. In case where a counter offer is issued, the unconditional acceptance of counter offer will result in a validly concluded contract.

• Unloading at consignee end will be done by the supplier at their own cost.

• Warranty/Guarantee shall be as per specification. If not mentioned in the specification, then Warranty/Guarantee shall be as per IRS conditions of contract.

• "

  1. For Offers with ""FOR:- Ex-Works"", the date of receipt of material at Consignee/Depot will be recorded as the actual date of supply in case of dispatch of material by mode other than Rail.
  2. Firms shall quote, with Dispatch mode as either ""Road"" or ""Consignee Destination Railway Station"" only. Offers received with ""Consignee nearest Railway Station"" maybe liable to be ignored. "

• "a.) Firms are advised to supply the material duly embossing/engraving or stenciling with permanent marker the name of manufacturer/supplier and year of manufacture at a place which is preferably visible and shall not get worn out during service. b.) If none of the above is possible the same to be marked on packing."

• "Liquidated Damages (LD): - Extension of Delivery Period will be considered in deserving cases where genuine reasons exist. Such extensions of delivery period may be considered with liquidated damages as per IRS Conditions of Contract and Denial Clause. Railways shall recover from the contractor/firm as agreed Liquidated Damages and not by way of penalty, a sum equivalent to 1/2% (half percent) of the price of any stores(including elements of taxes,duties,freight, etc.) which the contractor has failed to deliver within the period fixed for delivery in the contract or as extended foreach week or part of a week during which the delivery of such stores may be in arrears where delivery thereof is accepted after expiry of the aforesaid period, subject to a maximum of 10% (ten percent) of the value of the contract irrespective of delays, unless otherwise provided specifically in the contract."

• Submission of Drawing and specifications for offers with equivalent makes: : For the item with PL No. 82204013204, The agency/Contractor should submit the drawing & specifications to Railways before supply of materials and should take the approval of Dy.CE/TM/Lines/SCR

6. Bidders shall confirm and certify on the behalf of the tenderer including its constituents as under:

• I/we the tenderer (s) am/are signing this document after carefully reading the contents.

• I/We the tenderer(s) also accept all the conditions of the tender and have signed all the pages in confirmation thereof.

• I/we hereby declare that I/we have downloaded the tender documents from Indian Railway website www.ireps.gov.in . I/we have verified the content of the document from the website and there is no addition, no deletion or no alteration to the content of the tender document. In case of any discrepancy noticed at any stage i.e. evaluation of tenders, execution of contract or payment, the master copy available with the railway Administration shall be final and binding upon me/us.

• I/we declare and certify that I/we have not made any misleading or false representation in the forms, statements and attachments in proof of the qualification requirements.

• I/We also understand that my/our offer will be evaluated based on the documents/credentials submitted along with the offer and same shall be binding upon me/us.

• I/We declare that the information and documents submitted along with the tender by me/us are correct and I/we are fully responsible for the correctness of the information and documents, submitted by us.

• I/we certify that I/we the tenderer(s) is/are not blacklisted or debarred by Railways or any other Ministry / Department of Govt. of India from participation in tender on the date of submission of bids, either in individual capacity or as a HUF/ member of the partnership firm/LLP/JV/Society/Trust.

• I/we understand that if the contents of the certificate submitted by us are found to be forged/false at any time during process for evaluation of tenders, it shall lead to forfeiture of the EMD and may also lead to any other action provided in the contract including banning of business for a period of upto two year. Further, I/we and all my/our constituents understand that my/our offer shall be summarily rejected.

• I/we also understand that if the contents of the certificate submitted by us are found to be false/forged at any time after the award of the contract, it will lead to termination of the contract, along with forfeiture of Security Deposit and may also lead to any other action provided in the contract including banning of business for a period of upto two year.

• I/We have read the clause regarding restriction on procurement from a bidder of a country which shares a land border with India and certify that I am/We are not from such a country or, if from such a country, have been registered with the competent Authority. I/We hereby certify that I/we fulfil all the requirements in this regard and am/are eligible to be considered (evidence of valid registration by the competent authority is enclosed)