Refilling of fire extinguisher including replacement of all required spares, hydraulic pressure test, Quarterly inspection and painting of various type of fire extinguishers at NMZ, GOGH, NOQ, AGMN…

• Partnership Deeds, Power of Attorney Etc.: The tenderer shall clearly specify whether the tender is submitted on his own or on behalf of a partnership concern. If the tender is submitted on behalf of a partnership concern, he should upload the certified copy of partnership deed along with the tender and authorization to sign the tender documents on behalf of partnership firm. If these documents are not enclosed along with tender documents, the tender will be treated as having been submitted by individual signing the tender documents. The Railway will not be bound by any power of attorney granted by the tenderer or by changes in the composition of the firm made subsequent to the execution of the contract. It may, however, recognize such power of attorney and changes after obtaining proper legal advice, the cost of which will be chargeable to the contractor.

  Document required

• The bidder whether sole proprietor, a limited company or a partnership firm if they want to act through agent or individual partners should submit along with the tender , a power of attorney duly stamped and authenticated by a Notary Public or by Magistrate in favour of the specific person whether he/they be partner(s) of the firm or any other person specifically authorizing him/them to submit the tender and other tender related activities till completion of the work including signing "No Claim Certificate" and refer all or any disputes to arbitration.

  Document required

• The bidder shall clearly specify whether the bid is submitted on her own or on behalf of a Partnership Firm/Joint Venture (JV)/Society etc. : The bidder(s) who is/are constituents of Firm, Company, Association or Society shall enclose self-attested copies of the Constitution of their concern, Partnership Deed and Power of Attorney along with their bid. Bid Documents in such cases shall to be signed by such persons as may be legally competent, Association or Society, as the case may be.

  Document required

• The bidder shall give full details of the constitution of the Firm/JV/Company/Society etc, and shall also submit following documents (as applicable), in addition to documents mentioned above:

  Document required

• Sole Proprietorship Firm The bidder shall submit the notarized copy of the affidavit.

  Document required

• Partnership Firm The bidder shall submit self-attested copies of

  1. registered/notarized Partnership Deed and
  2. Power of Attorney duly authorizing one or more of the partners of the firm or any other persons(s), authorized by all the partners to act on behalf of the firm and to submit & sign the Bid, sign the agreement, witness measurements, sign Measurement Books, receive payment, make correspondences, compromise/ settle / relinquish any claim (s) preferred by the firm, sign 'No Claim certificate, refer all or any dispute to arbitration and to take similar action in respect of all Bids/contracts OR said Bid/contract .
  Document required

• Joint Venture (JV) The Bidder shall submit documents as mentioned in Clause 2.4 of GCC service 2018.

  Document required

• Company registered under Companies Act-1956 : The Bidder shall submit

  1. the copies of MOA (Memorandum of Association) and AOA (Articles of Association) of the Company and (a) Power of Attorney duly registered/notarized by the company (backed by the resolution of Board of Directors) in favour of the individual, signing the Bid on behalf of the Company . Society: The Bidder shall submit (i) self-attested copy of the Certificate of Registration,
  2. Deed of Formation and
  3. Power of Attorney in favour of the Tender signatory.
  Document required

• If it is mentioned in the Bid that it is being submitted on behalf of/by a Sole Proprietorship Firm/Partnership Firm/Joint Venture/Registered Company etc., the afore-mentioned document/s (as applicable) should be enclosed along with Bid. If it is NOT mentioned in the Bid that it is being submitted on behalf of/by a Sole Proprietorship Firm/Partnership Firs/Joint Venture/Registered Company etc., then the Bid shall be treated as having been submitted by the individual who has signed the Bid.

  Document required

• The tenderer should ensure during uploading the documents Each page of the copy of documents/certificates in support of credentials, submitted by the bidder, shall be self-attested by the bidder or authorized representative of the bidding firm. Self- attestation shall include signature, stamp and date (on each page). Only, those documents will be considered for evaluating bid, which are duly self-attested as above.

  Document required

• The bidders shall be required to submit an undertaking certifying the truthfulness of all the documents submitted uploaded along with the tender. This shall be mandatory for all the bidders. In case of failure of the bidder to submit the undertaking, their offer shall be summarily rejected. The Annexure-XVIII certificate format is enclosed with Tender Documents

  Document required

• The Contractor shall be responsible to ensure compliance with the provision of the

  1. Minimum Wages Act, 1948,
  2. Payment of Wages Act, 1936,
  3. contract labour (Regulation and Abolition) Act, 1970 and the Contract labour (Regulation and Abolition) Central Rules 1971,
  4. Para 30 & 36-B of the Employees Provident Fund Scheme, 1952; Para 3 & 4 of Employees' Pension Scheme, 1995; and Para 7 & 8 of Employees Deposit Linked Insurance Scheme, 1976,
  5. Section 12 Sub-Section (1) of the Workmen's Compensation Act 1923 and follow all Labour's law / rules as given in Standard General Conditions Of Contract for service 2018 or latest of Indian Railway with latest amendments
  Document required

• The Contractor shall comply with the provision of the

  1. contract labour (Regulation and Abolition) Act, 1970
  2. Contract labour (Regulation and Abolition) Central Rules 1971 iii) provisions of Para 30 & 36-B of the Employees Provident Fund Scheme, 1952 iv) provisions of Section 12 Sub Section (1) of the Workmen's Compensation Act 1923 and follow all Labour's law / rules as given in Standard General Conditions of Contract service 2018 of Indian Railway with latest amendments.
  Document required

• All the members of JV shall certify that they are not blacklisted or debarred by Railways or any other Ministry / Department / PSU (Public Sector Undertaking) of the Govt. of India/ State Govt. from participation in Bids/contract on the date of opening of bids, either in their individual capacity or as a member of the JV Firm in which they were/are members.

  Document required

• Micro and Small Enterprises (MSME) registered with District Industries Centres, Khadi and Village Industries Commission, Khadi and Village Industries Board, Coir Board, National Small Industries Corporation, Directorate of Handicraft and Handloom, any other body Specified by Ministry of MSME or Startups as recognised by Department of Industrial policy & Promotion shall be exempted from payment of minimum EMD detailed in the bid.

  Document required

• Whenever the contract is rescinded, the Performance Guarantees shall be encashed/ forfeited. The balance work or services for the same shall be got done independently without risk & cost of the failed contractor. The failed contractor shall be debarred for a period of 2 years from the date of such rescindment from participating in the bid which includes delivery of balance services of failed contract. If the failed contractor is a Partnership firm, then every member/ partner of such a firm shall be debarred for a period of 2 years from the date of such rescindment from participating in the bid which includes delivery of balance services of failed contract in his/her individual capacity. It may be noted that submission of complete and accurate information is the responsibility of the tenderer. The Tender Inviting Authority reserves the right to verify, in any manner at its sole discretion, the accuracy of the information furnished by the Tenderer and if it is revealed that the Tenderer had submitted incorrect information to derive undue benefits, his Tender may be rejected on these grounds.

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• In these Conditions of tender the terms shall have the meaning assigned to them in the N. F. Railway Electrical (OP) Department. General Condition of Contract, Service 2018 as amended from time to time hereinafter referred to as the General Condition of the Contract except where the context otherwise requires.

• The tenderer shall upload all required documents in a clear, legible, and properly oriented format, duly self-attested, while submitting the bid. Documents that are unclear, illegible, blurred, tilted, or not in the standard format prescribed by the Tender Inviting Authority shall not be considered.

• Rates are inclusive of all taxes/octroi, license fee, royalty charges etc. legally leviable by State, Central Govt. and/or any other local authority.

• Sales tax/Business tax will be recovered as per extant instruction on the subject.

• The Tenderers should ensure that the information given in this part of the tender clearly establishes his capacity to successfully execute the tender work. It may be noted that the Tender Inviting Authority does not have any obligation to seek clarification on the information furnished or the information furnished is incomplete/inadequate to establish the tenderers capacity, the tender is likely to be rejected on these grounds. No plea made by the tenderer on this account by submitting additional information, etc. shall be entertained by the Tender Inviting Authority.

• All tenderers are expected to submit full credentials with their tender to establish their capacity to undertake and successfully complete the tender work.

• No post tender correspondence will be done with participant tenderer(s) for submission of document for the deficiencies noted during the scrutiny of tender/offer. Offer of tenderer(s) will be strictly decided on the basis of the downloaded documents like credential, earnest money and tender cost etc. as found uploaded by the tenderer(s) with their respective offer. Hence tenderer shall not be asked to submit any additional document after opening of tender. In case of submission of incomplete document by tenderer, tender offer will be rejected and tender committee can move to next valid tenderer as per document submitted.

• Disqualification of Bidders - Employment/Partnership etc. of Retired Railway Employees:

  1. Should a Bidder be a retired Manager of the Gazetted rank or any other Gazetted Officer working before her retirement, whether in the executive or administrative capacity or whether holding a pensionable post or not, in any department of any of the railways owned and administered by the President of India for the time being, or
  2. Should a Bidder being partnership firm have as one of its partners a retired Manager or retired Gazetted Officer as aforesaid, or
  3. Should a Bidder being an incorporated company have any such retired Manager or retired officer as one of its Directors or
  4. Should a Bidder have in her employment any retired Manager or retired Gazetted Officer as aforesaid, then the full information as to the date of retirement of such Manager or Gazetted Officer from the said service and in case where such Manager or Officer had not retired from Government service at least one year prior to the date of submission of the Bid as to whether permission for taking such contract, or if the contractor be a partnership firm or an incorporated company, to become a partner or Director as the case may be, or to take the employment under the contractor, has been obtained by the Bidder or the Manager or Officer, as the case may be from the President of India or any officer, duly authorised by her in this behalf, shall be clearly stated in writing at the time of submitting the Bid. Bids without the information above referred to or a statement to the effect that no such retired Manager or retired Gazetted Officer is so associated with the Bidder, as the case may be, shall be rejected.
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• Should a Bidder or contractor being an individual on the list of approved Contractors, have a relative(s) or in the case of partnership firm or company of contractors one or more of her shareholder(s) or a relative(s) of the shareholder(s) employed in gazette capacity in any department of Indian Railway, the authority inviting bids shall be informed of the fact at the time of submission of Bid, failing which the bid may be disqualified/rejected or if such fact subsequently comes to light, the contract may be rescinded in accordance with the provision in Clause 7.4 of the General Conditions of Contract . If the bidder or any of its constituents has been levied with a penalty for violation of labour laws for three times in the last two years (from the date of opening of tender) by the appropriate enforcing agency like the Labour Commissioner etc. The contractor shall be disqualified from participating in the bidding for services in a Railway division,

  1. If any previous contract of the bidder or any of its constituents had been terminated under clause 7.4 in that Railway division, with in the previous 2 years from date of submission of bids.
  2. In that Railway division, the bidder or any of its constituents has been imposed a penalty equivalent to the maximum penalty that can be imposed under a previous contract, such a figure being specified, with in the previous 2 years from date of submission of bids (Period of 2 years shall be reckoned from the date on which the total accrued amount of penalties has reached the maximum penalty that can be imposed under the contract, as specified by the Competent Authority) The declaration to this effect shall be furnished by the contractor as a part of his bid document. A format in this regard shall be made a part of the tender document. In case this declaration is found to be false, process for 'banning of business against the bidder/contractor shall be initiated as per extent rules.
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• Special instruction Railway Board's vide Letter No. 2025/F(X)- II/10/14 dated 17.10.2025, has issued instructions regarding "Online BG Verification through IPAS." The said instructions shall be followed.

• Every tenderer shall state in the tender his postal address fully and clearly. Any communication sent in time to the tenderer by post at the said address shall be deemed to have reached the tender duly and in time. Important documents shall be sent by Registered post.

• The Railway reserves the right to verify all statements, information and documents submitted by the bidder in his tender offer, and the bidder shall, when so required by the Railway, make available all such information, evidence and documents as may be necessary for such verification. Any such verification or lack of such verification by the railway shall not relieve the bidder of its obligations or liabilities hereunder nor will it affect any rights of the railway thereunder.

• In case of any wrong information submitted by tenderer, the contract shall be terminated, Earnest Money Deposit (EMD) and Performance Guarantee (PG) of contract forfeited and agency barred for doing business on entire Indian Railways for 5 (five) years.

Special Conditions

• Contractor shall take out and keep in force policy insurance against all the liabilities and recognized risks in respect of accidents to person employed by the contractor.

• The contractors are advised to provide / mention their contact nos. (Telephone/Mobile nos. of self, their supervisor and staffs) to Railway officials as soon as Contract is awarded. The contact Telephone/Mobile number should be working for 24 Hrs.

• No compensation towards any accident whatsoever will be paid by the Railway.

• Contract could be terminated by the Railway authority any time by giving 7-days' notice to the contractor.

• Railway shall have the authority to remove any contractual staff that he considers incompetent, unsuitable or Harmful or not proper work as guided and deputed by supervisors for this works.

• Contractor shall be liable to compensate the Railway administration for all damages and losses that may be caused to property belonging to the Railway Administration whether in his possession or not, through his negligence, misconduct, default or any other act of commission or omission or that of his agents, servants or employees.

• Housing facilities The contractor shall have to make his own arrangement for housing facilities for his staff.

• All damages caused during execution of work to be made good to original finish.

• Contractor must submit authenticated purchase documents and test certificates of major items used in the work before billing.

• Offers are to be submitted as per GST regime. GSTIN registration should be provided by the contractor.

• In terms of provisions of the contract labour (R & A) Act, 1970 and Minimum Wages Act,1948 contractor should pay minimum wages to labourers/ Workers employed for the works through bank.

• In case of identical rate, the work will be awarded to the contractor who is having better past credentials. Even in cases where both of them may have adequate credentials but the work will be awarded to the firm who is having better past record and the same will be judged as per Annual confidential report of the contractor.

• No TA /DA or any sort of other traveling facility will be provided to the contractor or to his authorized staff for undertaken Railway journey in connection with this contract.

• The Contractor shall provide at his own cost all his labourers and his employees with necessary tools, instruments and equipments regarding the nature of works of schedule.

• Railway is not liable, in any way, to give bonus, advance or any other mode of payment to the contractor's staff these liabilities will be upon the contractor only.

Technical-Compliances

• After opening of the Bid, any document pertaining to the Constitution of the Firm/JV/Society etc. shall neither be asked nor be entertained/ considered.

• A Bid from JV/Consortium/Partnership Firm etc. shall be considered only where permissible as per the Bid/ Tender conditions.