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Tender for Running Contract for Manufacturing and supplying of Galvanized Plate Screw of different drawings.

Ministry of Railways

Zonal Head Quarters, East Block, First Floor Gadag Road Hubli

Delivers to

Hubli

Overview

25 facts from the tender

Ministry of Railways published this goods tender on eProcure on 8 Oct 2026, for Hubli. The EMD is ₹5 L. It closes on 9 Nov 2026, 10:30 am IST. Tender ID 92490844 · Ref 60263911.

Timeline

Published8 Oct 2026 · 5:50 pm
Closesin 29d 22h9 Nov 2026 · 10:30 am

Bidding

Bid type: Open/Advertised
Contract type: Goods · Expenditure
Tender type: Open - Indigenous
Tendering section: P 5
Bidding system: Single Packet
Evaluation: Itemwise/Consigneewise
Validity of offer: 180 days
Tender document cost: None
Ranking order: Lowest to Highest
Pre-bid meeting: None
Approved sources: Not restricted
MSE reservation: Not reserved
Eligible supplier class: Class I suppliers only
Class I local content: At least 50%
MSE purchase preference: 25% of the quantity, within 15% of the lowest price
F.O.R: Destination

Buyer

Inviting authority: STORES/SOUTH WESTERN RLY
Organisation type: Central Govt. Ministry/Department
Product category: Railway related Products
Location: Hubli
Portal: eProcure
Inspection agency: TPI Agency
Inviting officer: PCMM/SWR/UBLSTORES/SOUTH WESTERN RLY

Important dates

Published: 8 Oct 2026, 5:50 pm IST
Closes: 9 Nov 2026, 10:30 am IST

Declarations by the buyer

The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation, Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded by Purchaser to the GST Jurisdictional assessing officer mentioned in Tenderer's bid
Complies with the Public Procurement (Make in India) Order 2017
The tender inviting authority confirms this tender does not violate the GFR rules on procurement through GeM
Dy.CMM/CN ( PRABHAKAR SINHA )

Items & delivery

5 items

Item 1

Manufacturing and supplying of Galvanized Plate Screw for use with dowels conforming to RDSO Drg. No. T-3911. Specification: Plate Screws shall conform to IRS Specification IRS-T-16-2019.

Total quantity: 682 Numbers
Warranty: 30 Months after the date of delivery
Stock category: Non Stock
Inspection agency: TPI Agency
Quantity tolerance (±): 5 %age
Item Category: Normal
Permitted PO value variation: Max 8 lacs
Rate of supply: 28 units per Month
Commencement time (as printed): -1 Day

Delivery destination

ANYWHERE IN SWR

Karnataka

Item 2

Manufacturing and supplying of Galvanized Plate Screw for use with dowels conforming to RDSO Drg. No.T-3912. Specification: Plate Screws shall conform to IRS Specification IRS-T-16-2019.

Total quantity: 66,595 Numbers
Warranty: 30 Months after the date of delivery
Stock category: Non Stock
Inspection agency: TPI Agency
Quantity tolerance (±): 5 %age
Item Category: Normal
Permitted PO value variation: Max 8 lacs
Rate of supply: 2775 units per Month
Commencement time (as printed): -1 Day

Delivery destination

ANYWHERE IN SWR

Karnataka

Item 3

Manufacturing and supplying of Galvanized Plate Screw for use with dowels conforming to RDSO Drg. No. T-3913. Specification: Plate Screws shall conform to IRS Specification IRS-T-16-2019.

Total quantity: 2,65,281 Numbers
Warranty: 30 Months after the date of delivery
Stock category: Non Stock
Inspection agency: TPI Agency
Quantity tolerance (±): 5 %age
Item Category: Normal
Permitted PO value variation: Max 8 lacs
Rate of supply: 11000 units per Month
Commencement time (as printed): -1 Day

Delivery destination

ANYWHERE IN SWR

Karnataka

Item 4

Manufacturing and supplying of Galvanized Plate Screw for use with dowels conforming to RDSO Drg. No.T-3915. Specification: Plate Screws shall conform to IRS Specification IRS-T-16-2019.

Total quantity: 33,864 Numbers
Warranty: 30 Months after the date of delivery
Stock category: Non Stock
Inspection agency: TPI Agency
Quantity tolerance (±): 5 %age
Item Category: Normal
Permitted PO value variation: Max 8 lacs
Rate of supply: 1400 units per Month
Commencement time (as printed): -1 Day

Delivery destination

ANYWHERE IN SWR

Karnataka

Item 5

Manufacturing and supplying of Galvanized Plate Screw for use with dowels conforming to RDSO Drg. No.T-3916. Specification: Plate Screws shall conform to IRS Specification IRS-T-16-2019.

Total quantity: 66,853 Numbers
Warranty: 30 Months after the date of delivery
Stock category: Non Stock
Inspection agency: TPI Agency
Quantity tolerance (±): 5 %age
Item Category: Normal
Permitted PO value variation: Max 8 lacs
Rate of supply: 2785 units per Month
Commencement time (as printed): -1 Day

Delivery destination

ANYWHERE IN SWR

Karnataka

Documents

5 files

Documents to submit

Commercial-Compliance

All firms claiming for MSE benefits Should attach UDYAM registration Certificate with Valid Registration as on date
Document optional
Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.
Document optional

Delivery Period

Delivery to be Completed within 6 months, Delivery period (DP) of 6 months is indicative for the purpose of initiation of RgC and actual DP will depend on Supply Order (SO)Quantity and will be mentioned in the SO.
Document required

GST

(l).The offers shall be evaluated based on the GST rate as quoted by each bidder and same will be used for determining the inter se ranking. While submitting offer, it shall be the responsibility of the bidder to ensure that they quote correct GST rate and HSN Number.
1. Purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rate if quoted by the bidder.
2. Wherever the successful bidder invoices the goods at GST rate or HSN number which is different from that incorporated in the purchase order; payment shall be made as per GST rate which is lower of the GST rate incorporated in the purchase order or billed.
3. Vendor is informed that she/he would be required to adjust her/his basic price to the extent required by higher tax billed as per invoice to match the all inclusive price as mentioned in the purchase order.
4. Any amendment to GST rate or HSN number in the contract shall be as per the contractual conditions and statutory amendments in the quoted GST rate and HSN number, under SVC.
5. Firm shall mention HSN Code of the item,
6. GST No. of S.W. Rly, (Karnataka)is 29AAAGM0289C1ZF. RCM :In case the successful tenderer is not liable to be registered under CGST/GST/UTGST/SGST Act, the Railway shall deduct the applicable GST from his/their bills under Reverse charge mechanism (RCM) and deposit the same to the concerned tax authority. Other conditions: As per IRS conditions of contract and attached SWR tender conditions. GST Declaration Certificate: A Declaration has to be submitted by the suppliers while claiming payments for the supplies made by them. The declaration is that" Any additional input tax credit benefit, if become available to supplier, the same shall be passed on to purchaser without any undue delay", The declaration should furnish the details of bill number & date, purchase order number & date against which payment is being claimed.
Document optional

Inspection clause

By TPI
Document optional

Eligibility

Special Eligibility Criteria

Tenderer with satisfactory past performance for the tendered item (with same/equivalent drawing/specification) for minimum 20 percent of the tendered quantity (cumulative of all combined) against orders placed, in any one of the last THREE FINANCIAL YEARS and current financial year up to date of tender opening to any Zonal Railway or Railway PSUs shall only be eligible for full/bulk order. Other sources may be considered for developmental order, provided the firm submits documentary proof in support of their credentials/satisfactory performance.
Document required
If such past supply performance level is lower (not zero) than as required for bulk order (i.e. minimum 20%), then the offer may be considered for placement of developmental order not exceeding 20% of the net procurable quantity.
Document required
For past performance firm should attach proof of supply signed by either purchaser, consigner,inspector nominated by purchaser( should not be firm representative). For this purpose Receipt Note, inspection certificate, CRAC, receipted challan, work completion certificate etc should be attach. Proof of supply should clearly indicate quantity supplied and date of supply. Only copy of purchase order, self signed tax invoice, self made performance statement will not establish that supply has been completed.In case the bidders do not submit the requisite documents as detailed above along with their offer, the tender will be decided on the basis of their past supply performance of SWR.
Document required
Procurement of the item is restricted to Class- I local suppliers only and the vendors who do not qualify to be Class- I local suppliers should not quote in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a ClassI local supplier for the tendered item participates in the tender it does so at own risk and cost and Railways shall not be liable for any loss or damage caused to the vendor. Requirement of a vendor to be a Class- I local supplier for this item shall be a mandatory condition in addition to other qualifying/eligibility criteria/conditions.)
Document optional
Local content certification required as per Para 29.2: Verification Of Local content of SWR tender booklet
Document optional
Conditional Offer Firm's offer quoting conditions like minimum ordered quantity and minimum ordered quantity per consignee shall be summarily rejected,
Document optional

Check each criterion against the tender notice before you bid.

Commercial conditions

EMD: ₹501,570
Tender fee: None

Terms & conditions

13 conditions

Validity of the Contract

Contract issued on the basis of this Tender will be valid for 2 Year from the date of placement of contract

Payment Terms

100% payment against receipt, inspection and acceptance of material by the consignee at destination.

Statutory Variation Clause

Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ Central Governments in respect of the items stipulated in the contract (and not the raw materials thereof), within the original delivery period stipulated in the contract, or last unconditionally extended delivery period shall be to Railways' account. Only such variation shall be admissible which takes place after the submission of bid. No claim on account of statutory variation in respect of existing tax/duty will be accepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his quoted rate. No claim on account of statutory variation shall be admissible on account of misclassification by the supplier/ contractor.

Option Clause

Quantity Option Clause The purchaser shall be entitled to vary the quantity upto +30% anytime within the validity period of the RgC on the same terms and conditions. The increase in quantity with respect to the RgC quantity can be done even at the time of finalization of RgC and the tenderer shall be bound to accept the quantity so ordered on the basis of his original offer. The purchaser shall be entitled to exercise +30% option clause in one or more than one instalment as long as the total variation in quantity does not exceed the limit of 30% of RgC quantity.

Standard Governing Conditions

IRS Conditions of contract The contract shall be governed by latest version (along with all correction slips) of IRS conditions of contract and SWR tender booklet dt. 06.10.2025 and all other terms and conditions incorporated in the tender documents. Note :- All the bidders are advised to go through the SWR tender booklet dated 06.10.2025 enclosed before submitting their bids.

General Instructions

Vendors must submit their bills for stock items online through IREPS only with immediate effect. No manual bills will be accepted for payment.
Bidders special attention is drawn towards conditions for Eligibility of Tenderer, Purchase Preference to MSE, Cartel Formation conditions, Splitting Criteria (Case of pre-decided split ordering), EMD and SD Conditions stipulated in this tender schedule and Tender conditions booklet of SWR attached as an accompaniment to this tender.

Special Conditions

Splitting clause Applicable as per para 25.00 of the tender booklet . Whenever splitting is done incase of refusal of counter offer by the subsequent firms Railway may enhance the offered quantity to the maximum quantity offered by the firm.
Price Variation Clause Price variation clause is applicable for this tender as indicated in ANNEXURE, attached with this tender. Firms are advised to give their bids considering the same PVC and base prices. All offers will be treated based on the price variation clause and base prices indicated in the attached Annexure and will be evaluated accordingly. No deviation from the Price Variation Clause stipulated in the tender is permitted. Offer received without PVC or with different PVC will be summarily rejected.
Tenderer to note that the Consignee shown under heading 'Item Details' is indicative only. It may consists of more than one Consignee located at Hubballi, Bangaluru & Mysuru Divisions of S.W. Railway. Therefore, Firms are advised to quote single average freight as the stores are to be delivered to each of the Consignees directly. The complete address and quantities to be delivered to each of the Consignees & the bill passing/paying officers will be given in the Purchase/Supply order (SSE/P.Way/Depot/UBL for UBL Division, SSE/P.Way/Depot/BYPL for SBC Division- SSE/P.Way/Depot/ASK for MYS Division)

Show all 13

The currency of the Running Contract will be fora period of Two year from the date of issue of the Running Contract. However, the currency of the Running Contract can be extended by another year with the consent of both the parties to the contract. Supply order can be placed till last date of the currency of the Running Contract and the Delivery period can go beyond the said period. Railway also reserve the right to short close the Running Contract during the currency of the contract.
The quantity shown above is indicative only and there is no guarantee for any minimum ordering quantity. Supply Orders maybe placed for lesser or equal to the RgC quantity during currency of the contract which will be at the discretion ofRailway.+30% option clause shall be applicable over and above the RgC quantity.
GD Term After breach of contract, General Damages may be imposed while rescinding the contract.

Bidder declarations (14)

Check List

Have you read and accepted tender conditions?
Have you furnished the statement of deviations
Have you attached any performance statements separately
Are you coming under MSE status given as per guidelines issued by Railway Board for purchase preference vide letter No. 2010RS[G]-363-1 Dt. 05.07.2012 or latest. In this connection, please refer Para 13 of Section I Instructions to tenderers stipulated in the tender booklet version attached as an accompaniment to this tender
If yes, have you attached valid documents towards being MSE
Have you submitted authenticated copy of the document authorizing the signatory to submit offer and commit on behalf of tenderers. Other conditions will be as per attached tender document.
Have you quoted delivery period correctly and precisely
Have you quoted Mode of dispatch on FOR destination basis for free delivery at destination with rate structure clearly indicating the basic rate, GST and freight etc, up to destination [consignees premises].
Have you quoted the discount if any in the specified column only in IREPS?
Have you furnished Bank account details such as Name of the Bank and address, account no., MICR, IFSC code and type of account to facilitate EFT payment?
If not are you ready to pay Security Deposit ?
Have you paid the EMD online ? If not then have you uploaded relevant document for seeking exemption from submission of EMD ?
Have you kept offer valid for 180 days ?
Have you read the Security Deposit (SD) condition at Para6of the attached Tender booklet and uploaded relevant document for seeking exemption from submission of SD.

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Tender notice (PDF)