eProcureOpenGoods

SET OF FRP SIDEWALL PANELS FOR LHB SCN/ GS COACHES ( HL-3)

Ministry of Railways

Rail Coach factory Kapurthala

Delivers to

New Delhi

Overview

26 facts from the tender

Ministry of Railways published this goods tender on eProcure on 8 Oct 2026, for New Delhi. The EMD is ₹3.2 L. It closes on 9 Nov 2026, 2:30 pm IST. Tender ID 107206208 · Ref 17261519.

Timeline

Published8 Oct 2026 · 10:33 am
Closesin 30d 6h9 Nov 2026 · 2:30 pm

Bidding

Bid type: Open/Advertised
Contract type: Goods · Expenditure
Tender type: Open - Indigenous
Tendering section: 17
Bidding system: Single Packet
Evaluation: Itemwise/Consigneewise
Validity of offer: 90 days
Tender document cost: None
Ranking order: Lowest to Highest
Pre-bid meeting: None
Approved sources: Not restricted
MSE reservation: Not reserved
Eligible supplier class: Class I suppliers only
Class I local content: At least 50%
MSE purchase preference: 25% of the quantity, within 15% of the lowest price
F.O.R: Destination
Railway Standard Fall Clause: Not to be included

Buyer

Inviting authority: STORES/HSQ/RCF
Organisation type: Central Govt. Ministry/Department
Product category: Railway related Products
Location: New Delhi
Portal: eProcure
Inspection agency: TPI Agency
Inviting officer: PCMM/RCFSTORES/HSQ/RCF

Important dates

Published: 8 Oct 2026, 10:33 am IST
Closes: 9 Nov 2026, 2:30 pm IST

Declarations by the buyer

The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation, Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded by Purchaser to the GST Jurisdictional assessing officer mentioned in Tenderer's bid
Complies with the Public Procurement (Make in India) Order 2017
The tender inviting authority confirms this tender does not violate the GFR rules on procurement through GeM
Dy.CMM/LHB ( PRIT PAL SINGH )

Items & delivery

2 items

Delivery schedule

Applies to: For all items
Commencement: Within 1 Days of issue of Contract
Completion: Within 70 Days thereafter
Rate of supply: As per 15.9

Item 1 PL 33609676

SET OF FRP SIDEWALL PANEL FOR LHB GS COACHES WITH VACUUM BAGGING/VARTM/S MC PROCESS COMPLYING TO HL-3 AS PER EN 45545-2. MDTS-43373 REV.01 ALONG WITH CORRIGEND UM-1(AS PER DY.CME/DF L.NO. MD35131 DATED 29.01.2026) & CORRIGENDUM-2 (AS PER DY.CME/DF L.NO. MD35131 DATED 10.03.2026) TO BE FOLLOWED IN PLACE OF MDTS-133/MDTS-084. FOR SMC P ROCESS, PROPERTIES OF PRODUCT SHALL AS PER PARA 6 OF MDTS 24401 REV-01 INSTEAD OF TABLE 4 IN PARA 9 OF MDTS-43373 REV-01. FOLLOW COLOUR SCHEME AS PER DESIGN L.NO. MD46271 DAT ED 30.01.2021., as per Drawing: MPLPMLGS VERSION 1 .

Total quantity: 34 Set
Warranty: 84 Months after the date of delivery
Stock category: Stock
Inspection agency: TPI Agency

Delivery destination

FURNISHING DEPOT, RCF

Punjab

Item 2 PL 33697826

SET OF FRP SIDE WALL PANELS FOR LHB SCN COACHES WITH VACUUM BAGGING/VART M/SMC PROCESS COMPLYING TO HL-3 AS PER EN 45545-2. MDTS-43373 REV.01 ALONG WITH CORRIG ENDUM-1(AS PER DY.CME/DF L.NO. MD35131 DATED 29.01.2026) & CORRIGENDUM-2 (AS PER DY.CME /DF L.NO. MD35131 DATED 10.03.2026) TO BE FOLLOWED IN PLACE OF MDTS-133/MDTS-084. FOR SM C PROCESS, PROPERTIES OF PRODUCT SHALL AS PER PARA 6 OF MDTS 24401 REV-01 INSTEAD OF TAB LE 4 IN PARA 9 OF MDTS-43373 REV-01. FOLLOW COLOUR SCHEME AS PER DESIGN L.NO. MD46271 D ATED 30.01.2021., as per Drawing: MPLSWPHL3SCN VERSION 3

Total quantity: 33 Set
Warranty: 84 Months after the date of delivery
Stock category: Stock
Inspection agency: TPI Agency

Delivery destination

FURNISHING DEPOT, RCF

Punjab

Documents

3 files

Documents to submit

Commercial-Compliance

firm is required to give complete details of distributor along with the contact person and contact no, if supply is to be made through distributor.
Document optional
Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.
Document optional

Other Conditions

Declaration by firm we hereby declare that in quoting the above price, we have taken into account the full effect of Input Tax Credit available under GST. We further agree to pass on any financial gain/benefit as may become available in future in respect of all the input tax credit on the date of supply by way of reduction in price and advise the purchaser accordingly We also undertake that we are aware of the provisions of section 171 of the CGST Act and consequences thereof if we fail to comply with the same.
Document optional
Have you submitted documents required in support of meeting eligibility criteria i.e Past performance as per prescribed format as required under clause 2.13.6(a) of bid document.
Document required
Have you submitted documents required in support of meeting eligibility criteria i.e In house key infrastructure facilities as per prescribed format as required under clause 2.13.6.1 of bid document..
Document required

Technical-Compliances

offered Brand Name, MRP of the offered Brand , detailed address of Manufacturing Unit (wherever applicable)/Importing & Marketing firm (wherever applicable)should be mentioned in the e-offer.
Document optional

Eligibility

Special Eligibility Criteria

A) Regular/Bulk order
1. The bidder shall meet the requirements set out in RCF bid Document Ver- 14 clause
2. The similar item shall be means " FRP Side Wall Panels / FRP Ceiling Panels for any type of LHB Coach / 3 -Phase Memu Coach " B) Developmental Order:
  1. The bidder shall meet the requirements set out in RCF bid Document Ver- 14 clause
  2. Note: BIDDERS MAY NOTE THAT :-
    1. Tender specification with latest Rev./Amendment is to be followed.
    2. For HL-3 compliant FRP Panels as per MDTS 43373 Rev-01 with corrigendum's A. Test report as per Sr. No. 11 of Table 4 of MDTS 43373 Rev-01 for fire resistance (with specified value of R1 HL3 & Evaluation Standard EN 45545-2) from NABL accredited Lab or ATIRA lab or DRDO, Pune or CIPET or any Govt. Lab or Testing lab accredited as per lSO/EC-17025 to perform/ conduct fire test as per EN45545-2 (Proof of same shall be submitted) is to be submitted mandatory by the bidder along with their bid. B. Test Reports of all other parameters shall be mandatory submitted by successful bidders during prototype approval as per respective specification(s). WTC shall not be accepted during Bid or prototype. Estimated value for tendered items : 1.P.L.No.33697826: Rs.74,02,494.00 2.P.L.No.33609676: Rs.87,98,155.52
Document required

Check each criterion against the tender notice before you bid.

Commercial conditions

EMD: ₹324,020
Tender fee: None

Terms & conditions

15 conditions

Payment Terms

95% payment against inspection certificate issued by the nominated inspection agency as specified in the contract, and proof of dispatch/delivery of the material to consignee, and balance 5% after receipt, inspection and acceptance of the goods by the consignee. In case of despatch by rail, unqualified Railway Receipt/Parcel Way Bill will be taken as the proof of despatch. In case of despatch by other means such as road transport, receipted challan signed by the gazetted officer at consignee's end will be taken as proof of delivery.

Statutory Variation Clause

Actual GST will be as applicable at the time of dispatch subject to documentary evidence. SVC Clause applicable.
1. On reduction of rate of tax on supply of goods and services, the benefit of input Tax Credit (ITC) shall be passed on the recipient by way of reduction in prices.
2. If firm is not liable to be registered under CGST.IGST/UTGST Act, the railways shall deduct the applicable GST from his/their bills under reverse charge mechanism (RCM) and deposit the same to the concerned tax authority:

Option Clause

The purchaser shall be entitled to vary the order quantity upto +30% anytime within the delivery period (including extended delivery period) on the same terms and conditions. The increase in quantity with respect to the tender quantity can be done even at the time of ordering and the tenderer shall be bound to accept the quantity so ordered on the basis of his original offer. The purchaser shall be entitled to exercise +30% option clause in one or more than one installment as long as the total variation in quantity does not exceed the limit of +30% of ordered quantity.

Standard Governing Conditions

GREEN TRANSPORT POLICY
1. SUPPLIERS SHALL NOT ENGAGE TRUCKS/ VEHICLES OF MORE THAN 15 YEARS OLD FOR TRANSPORT OF GOODS TO RCF.
2. ALL VEHICLES ENTERING INTO FACTORY PREMISES SHOULD CARRY VALID PUC (POLLUTION UNDER CONTROL) CERTIFICATE AND VALID INSURANCE POLICY.
3. VEHICLES MAY UNDERGO SURPRISE CHECK BY RCF FOR GENERAL CONDITIONS SUCH AS TYRES PRESSURE, TANKS etc. AND REPORT SUBMITTED TO CONCERNED CMMs.
4. SUPPLIERS SHOULD ENSURE SPEED CONTROLLERS ARE INSTALLED IN ALL NEW HEAVY VEHICLES.
5. RTA NORMS SHOULD BE STRICTLY MAINTAINED FOR DRIVER'S COMPETENCE.
IRS Conditions of Contract The contract shall be governed by latest version (along with all correction slips) of IRS conditions of contract, and all other terms and conditions incorporated in the tender documents.

General Instructions

THE BIDDER SHOULD INDICATE THE WEIGHT, SIZE AND VOLUME OF EACH OF THE PACKAGES/CONTAINERS WITH THE DETAILS OF THE MATERIALS PROPOSED TO BE PACKED IN SUCH PACKAGE AND WEIGHT OF EACH ITEM. BASIS OF RATE SHALL ALSO BE INDICATED IN THE BID.

Other Conditions

TPI (Third Party Inspection)
Packing Instruction : Packing Instruction: FRP CEILING SHEET/SIDE WALL PANELS/FRP COMPONENT: SELF ADHESIVE BIODEGRADABLE PLASTIC LAMINATION SHEET TO BE PROVIDED ON EACH COMPONENT. PROJECTED METALLIC PARTS TO BE PROTECTED WITH PLASTIC/NYLON/FRP CAPS/PROPER WRAPPING OF BIODEGRADABLE BUBBLE SHEET FROM ALL THE SIDES. EACH COMPONENT TO BE PACKED IN BIODEGRADABLE BUBBLE SHEET ALL AROUND WITH PROPER TAPPING & THEN TO BE PLACED IN CARDBOARD BOX FOLLOWED BY 3 NYLON STRIPS TIGHTENED FROM BOTH SIDES. THEN COLLECTIVE PACKS OF COMPONENTS TO BE PACKED IN WOODEN CAGE MADE FROM WOODEN STRIPS OF SIZE 100X20MM & GAP BETWEEN EACH STRIP SHOULD NOT BE MORE THAN 100MM.ON THE WOODEN CRATE BASE 3 WOODEN PEGS OF SIZE100X100MM(ALONG THE LENGTH) TO BE PROVIDED FOR EASE IN HANDLING WITH FORK LIFTER. ROOF CEILING (HAVING CURVED SURFACES) IN ADDITION TO ABOVE PACKING SHOULD BE STACKED ON A METALLIC FRAMES BEFORE PACKING IN THE WOODEN BOXES. ONE PACKAGE SHOULD NOT CONTAIN MATERIAL BELONGING TO MORE THAN ONE COACH SET & GROUPING SHOULD BE PREFERABLY OF SIMILAR SIZES. ALSO PACKING SHOULD HAVE INDICATION LIKE 1/4,2/4 ETC. ( E.G. FOUR PACKINGS WILL MAKE ONE COACH SET) SO THAT ONE COMPLETE COACH SET CAN BE EASLY IDENTIFIED. THE MAXIMUM WEIGHT OF THE WOODEN CRATE SHOULD NOT BE MORE THAN 200 KGS. A LIST SHOULD BE PASTED ON EACH WOODEN CRATE SHOWING ORDER NO, PLNO, DESCRIPTION OF ITEM,DRG NO/SPEC NO/SET LIST NO. WITH VERSION,QTY,FIRM'S NAME & ADDRESS,DATE OF DESPATCH ETC.
QUANTITY SPLITTING AS PER CLAUSE NO.2.17.2 OF BID DOCUMENT VERSION 14.0 OR LATEST WITH ALL CORRIGENDUMS AND AMENDMENTS IF ANY ISSUED BEFORE OPENING OF TENDER.
LIQUIDATED DAMAGES RAILWAY W I L L R E C O V E R F R O M THE C O N T R A C T O R A S AGREED LIQUIDATED DAMAGES A N D NOT BYWAY OF PENALTY, A SUM EQUIVALENT TO 0.5% (HALF PERCENT)OF T H E P R I C E O F ANY STORES (INCLUDING ELEMENTS OF T A X E S , D U T I E S , F R E I G H T ETC.) W H I C H T H E CONTRACTOR HAS FAILED TO DELIVER WITHIN THE PERIOD FIXED FOR DELIVERY IN THE CONTRACT OR AS EXTENDED FOR EACH WEEK OR PART OF A WEEK DURING WHICH THE DELIVERY OF SUCH STORES MAY BE IN ARREARS W H E R E D E L I V E RY T H E R E O F IS ACCEPTED AFTER EXPIRY OF THE AFORESAID PERIOD, SUBJECT TO A MAXIMUM OF10% (TEN PERCENT) OF VALUE O F DELAYED SUPPLIES AND THE SAME WILL NOT BE WAIVED OFF EXCEPT I N CASES WHERE DELAY IS ON ACCOUNT OF RCF. NOTE:-(THIS IS APPLICABLE FOR TENDERS OPENED AFTER 31-MAR-2019

Show all 15

Warranty/ Guarantee 84 MONTHS FROM THE DATE OF SUPPLY
BID DOCUMENT VERSION 14.0 OR LATEST WITH CORRIGENDUMS AND AMENDMENTS IF ANY,ISSUED BEFORE TENDER CLOSING SHALL BE APPLICABLE .LATEST VERSION OF BID DOCUMENT WITH ALL CORRIGENDUMS AND AMENDMENTS IS AVAILABLE "IREPS" WEBSITE.
P.L.No.33697826: 17 Set to be supplied from 01 day after placement of purchase order and to be completed with in 50 days,balance Quantity to be supplied from 01 day after placement of purchase order and to be completed with in 70 days. P.L.No.33609676: 17 Set to be supplied from 01 day after placement of purchase order and to be completed with in 50 days,balance Quantity to be supplied from 01 day after placement of purchase order and to be completed with in 70 days.

Special Conditions

Tenderer is required to mentioned make/brand and detailed specification /catalogue of the offered product.
Latest version of Bid document, special condition of the tender, conditions mentioned in the item specification and IRS conditions of the contract shall be applicable to this tender.

Bidder declarations (2)

Undertakings

it is, hereby confirmed that the item under tender/supply has not been banned and firm has not been delisted from the registration on the grounds of sub-standard quality of the item/product by any government authorities.
it is hereby certified that the product offered in the tender is available in open retail market for sale by same brand name.

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Tender notice (PDF)