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FRP FAN COVER ASSEMBLY FOR LHB GS, SCN & SLR AMRIT BHARAT 3.0 COACHES.

Ministry of Railways

Rail Coach factory Kapurthala

Delivers to

New Delhi

Overview

26 facts from the tender

Ministry of Railways published this goods tender on eProcure on 8 Oct 2026, for New Delhi. The EMD is ₹1.3 L. It closes on 6 Nov 2026, 2:30 pm IST. Tender ID 107208796 · Ref 17261326A.

Timeline

  1. Published8 Oct 2026 · 5:39 pm

Bidding

Bid type
Open/Advertised
Contract type
Goods · Expenditure
Tender type
Open - Indigenous
Tendering section
17
Bidding system
Single Packet
Evaluation
Itemwise/Consigneewise
Validity of offer
90 days
Tender document cost
None
Ranking order
Lowest to Highest
Pre-bid meeting
None
Approved sources
Not restricted
MSE reservation
Not reserved
Eligible supplier class
Class I suppliers only
Class I local content
At least 50%
MSE purchase preference
25% of the quantity, within 15% of the lowest price
F.O.R
Destination
Railway Standard Fall Clause
Not to be included

Buyer

Inviting authority
STORES/HSQ/RCF
Organisation type
Central Govt. Ministry/Department
Product category
Railway related Products
Location
New Delhi
Portal
eProcure
Inspection agency
TPI Agency
Inviting officer
PCMM/RCFSTORES/HSQ/RCF

Important dates

Published
8 Oct 2026, 5:39 pm IST
Closes
6 Nov 2026, 2:30 pm IST

Declarations by the buyer

  • The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation, Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded by Purchaser to the GST Jurisdictional assessing officer mentioned in Tenderer's bid
  • Complies with the Public Procurement (Make in India) Order 2017
  • The tender inviting authority confirms this tender does not violate the GFR rules on procurement through GeM
  • Dy.CMM/LHB ( PRIT PAL SINGH )

Items & delivery

3 items

Delivery schedule

Applies to
For all items
Commencement
Within 1 Days of issue of Contract
Completion
On or before 30-JUN-27
Rate of supply
FOR P.L. NO. 33545169 QTY. 250 NOS., FOR P.L. NO. 33543021 QTY. 10 SET & FOR P.L. NO. 33545182 QTY. 400 Nos. START FROM 1 DAY AFTER ISSUE OF CONTRACT AND TO BE COMPLETED BY 60 DAYS AND NEXT QUANTITIES FOR P.L. NO. 33545169 QTY. 1000 NOS. , P.L. NO. 33543021 QTY. 30 SET AND FOR P.L. NO.33545182 QTY.900 Nos. FROM 01/02/2027 TO 01/04/2027 AND BALANCE QUANTITIES OF ALL ITEMS TO BE SUPPLIED FROM 01/04/2027 TO 30/06/2027.

Item 1 PL 33543021

FRP FAN COVER FOR ACP ROOF CEILING ARRGT. FOR LHB SLR AMRIT BHARAT 3.0 COAC HES. COLOUR SHADE TO BE FOLLOWED AS PER DESIGN LETTER NO. MD48161 DATED-24.09.26 , as per Drawing: 97344005 ALT R1,

Total quantity
69 Set
Warranty
84 Months after the date of delivery
Stock category
Stock
Inspection agency
TPI Agency

Delivery destination

FURNISHING DEPOT, RCF

Punjab

Item 2 PL 33545169

FRP FAN COVER ASSEMBLY FOR LHB GS AMRIT BHARAT 3.0 COACHES. COLOUR SHADE TO BE FOLLOWED AS PER DESIGN L. NO.MD48161 DATED 24.09.2026., as per Drawing: 97444003 AL T aR,

Total quantity
2,301 Numbers
Warranty
84 Months after the date of delivery
Stock category
Stock
Inspection agency
TPI Agency

Delivery destination

FURNISHING DEPOT, RCF

Punjab

Item 3 PL 33545182

FRP FAN COVER ASSEMBLY FOR ACP ROOF PANELLING FOR LHB SCN AMRIT BHARAT 3.0 COACHES. FOLLOW COLOUR SHADE AS PER DESIGN L. NO. MD48161 DATED 24.09.2026.., as per Drawing: 97544006 ALT aR2,

Total quantity
2,202 Numbers
Warranty
84 Months after the date of delivery
Stock category
Stock
Inspection agency
TPI Agency

Delivery destination

FURNISHING DEPOT, RCF

Punjab

Documents

1 file

Documents to submit

Commercial-Compliance

  • firm is required to give complete details of distributor along with the contact person and contact no, if supply is to be made through distributor.

    Document optional

  • Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

Other Conditions

  • Declaration by firm we hereby declare that in quoting the above price, we have taken into account the full effect of Input Tax Credit available under GST. We further agree to pass on any financial gain/benefit as may become available in future in respect of all the input tax credit on the date of supply by way of reduction in price and advise the purchaser accordingly We also undertake that we are aware of the provisions of section 171 of the CGST Act and consequences thereof if we fail to comply with the same.

    Document optional

  • Have you submitted documents required in support of meeting eligibility criteria i.e Past performance as per prescribed format as required under clause 2.13.6 (a) of bid document.

    Document required

  • Have you submitted documents required in support of meeting eligibility criteria i.e In house key infrastructure facilities as per prescribed format as required under clause 2.13.6.1 of bid document.

    Document required

Technical-Compliances

  • offered Brand Name, MRP of the offered Brand , detailed address of Manufacturing Unit (wherever applicable)/Importing & Marketing firm (wherever applicable)should be mentioned in the e-offer.

    Document optional

Eligibility

Special Eligibility Criteria

  • Eligibility criteria for tendered items for LHB Coaches :

    1. Regular/Bulk order :
      1. The bidder shall meet the requirements set out in RCF bid Document Ver- 14 clause
      2. The similar item shall be Any FRP item supplied as per MDTS-133/ MDTS- 43373. Note: FAI/Prototype shall be required if the supplier is manufacturing the tendered item for the first time.
    2. Developmental Order:
      1. The bidder shall meet the requirements set out in RCF bid Document Ver- 14 clause 2.13.6 Firm should have in- house infrastructure and M&P for manufacturing of the tendered item. Note: CCA/QAP Audit/FAI shall be required if the supplier is manufacturing the tendered item for the first time.
        1. CCA: Capacity cum Capability Assessment: It shall be carried out after Placement of Letter of acceptance. Purchase Order shall be released only after successful completion of the CCA.
        2. QAP: Quality assurance Plan: To be submitted by the firm before the FAI.
        3. FAI: First Article inspection: It shall be carried out at firms premises during manufacturing of the first product. 1. PL No. 33545169 Estimated value of tendered item Rs.29,59,546/-
      2. PL No. 33543021 Estimated value of tendered item Rs.7,66,651/-
      3. PL No. 33545182 Estimated value of tendered item Rs.28,52,999/- Total value is = Rs. 65,79,196/-
    Document required

Check each criterion against the tender notice before you bid.

Commercial conditions

EMD
₹131,590
Tender fee
None

Terms & conditions

15 conditions

Payment Terms

  • 95% payment against inspection certificate issued by the nominated inspection agency as specified in the contract, and proof of dispatch/delivery of the material to consignee, and balance 5% after receipt, inspection and acceptance of the goods by the consignee. In case of despatch by rail, unqualified Railway Receipt/Parcel Way Bill will be taken as the proof of despatch. In case of despatch by other means such as road transport, receipted challan signed by the gazetted officer at consignee's end will be taken as proof of delivery.

Statutory Variation Clause

  • Actual GST will be as applicable at the time of dispatch subject to documentary evidence. SVC Clause applicable.

    1. On reduction of rate of tax on supply of goods and services, the benefit of input Tax Credit (ITC) shall be passed on the recipient by way of reduction in prices.
    2. If firm is not liable to be registered under CGST.IGST/UTGST Act, the railways shall deduct the applicable GST from his/their bills under reverse charge mechanism (RCM) and deposit the same to the concerned tax authority:

Option Clause

  • The purchaser shall be entitled to vary the order quantity upto + 30% anytime within the delivery period (including extended delivery period) on the same terms and conditions. The increase in quantity with respect to the tender quantity can be done even at the time of ordering and the tenderer shall be bound to accept the quantity so ordered on the basis of his original offer. The purchaser shall be entitled to exercise +30% option clause in one or more than one installment as long as the total variation in quantity does not exceed the limit of 30% of ordered quantity.

Standard Governing Conditions

  • GREEN TRANSPORT POLICY

    1. SUPPLIERS SHALL NOT ENGAGE TRUCKS/ VEHICLES OF MORE THAN 15 YEARS OLD FOR TRANSPORT OF GOODS TO RCF.
    2. ALL VEHICLES ENTERING INTO FACTORY PREMISES SHOULD CARRY VALID PUC (POLLUTION UNDER CONTROL) CERTIFICATE AND VALID INSURANCE POLICY.
    3. VEHICLES MAY UNDERGO SURPRISE CHECK BY RCF FOR GENERAL CONDITIONS SUCH AS TYRES PRESSURE, TANKS etc. AND REPORT SUBMITTED TO CONCERNED CMMs.
    4. SUPPLIERS SHOULD ENSURE SPEED CONTROLLERS ARE INSTALLED IN ALL NEW HEAVY VEHICLES.
    5. RTA NORMS SHOULD BE STRICTLY MAINTAINED FOR DRIVER'S COMPETENCE.

  • IRS Conditions of Contract The contract shall be governed by latest version (along with all correction slips) of IRS conditions of contract, and all other terms and conditions incorporated in the tender documents.

General Instructions

  • THE BIDDER SHOULD INDICATE THE WEIGHT, SIZE AND VOLUME OF EACH OF THE PACKAGES/CONTAINERS WITH THE DETAILS OF THE MATERIALS PROPOSED TO BE PACKED IN SUCH PACKAGE AND WEIGHT OF EACH ITEM. BASIS OF RATE SHALL ALSO BE INDICATED IN THE BID.

Other Conditions

  • TPI (Third Party Inspection)

  • Packing Instruction PI042 VER 3.0

    1. DRAWING NO. ICF/J&T/MISC-2487 ALT. `B' TO BE FOLLOWED.
    2. IT SHOULD BE ENSURED THAT ITEM SHOULD NOT RUB DURING TRANSPORTATION. THE ITEM SHOULD BE PACKED WITH ADEQUATE STRENGTH. TRANSIT DAMAGE, IF ANY, SHALL BE AT THE COST OF SUPPLIER. FOR UNDERFRAMES: BOTH (1) & (2) TO BE FOLLOWED AS STATED ABOVE. FOR OTHER ITEMS EXCEPT UNDERFRAMES: ONLY (2) NEED TO FOLLOWED.

  • QUANTITY SPLITTING AS PER CLAUSE NO.2.17.2 OF BID DOCUMENT VERSION 14.0 OR LATEST WITH ALL CORRIGENDUMS AND AMENDMENTS IF ANY ISSUED BEFORE OPENING OF TENDER.

  • LIQUIDATED DAMAGES RAILWAY W I L L R E C O V E R F R O M THE C O N T R A C T O R A S AGREED LIQUIDATED DAMAGES A N D NOT BYWAY OF PENALTY, A SUM EQUIVALENT TO 0.5% (HALF PERCENT)OF T H E P R I C E O F ANY STORES (INCLUDING ELEMENTS OF T A X E S , D U T I E S , F R E I G H T ETC.) W H I C H T H E CONTRACTOR HAS FAILED TO DELIVER WITHIN THE PERIOD FIXED FOR DELIVERY IN THE CONTRACT OR AS EXTENDED FOR EACH WEEK OR PART OF A WEEK DURING WHICH THE DELIVERY OF SUCH STORES MAY BE IN ARREARS W H E R E D E L I V E RY T H E R E O F IS ACCEPTED AFTER EXPIRY OF THE AFORESAID PERIOD, SUBJECT TO A MAXIMUM OF10% (TEN PERCENT) OF VALUE O F DELAYED SUPPLIES AND THE SAME WILL NOT BE WAIVED OFF EXCEPT I N CASES WHERE DELAY IS ON ACCOUNT OF RCF. NOTE:-(THIS IS APPLICABLE FOR TENDERS OPENED AFTER 31-MAR-2019

Show all 15

  • Warranty/ Guarantee 84 Months after the date of delivery.

  • Bid document version 14.0 or latest with corrigendums and amendments if any, issued before tender closing shall be applicable Latest version of Bid Document with all corrigendums and amendments is available on IREPS website.

  • Packing Instruction PI112 VER 3.0: FRP CEILING SHEET/SIDE WALL PANELS/FRP COMPONENT SELF ADHESIVE BIODEGRADABLE PLASTIC LAMINATION SHEET TO BE PROVIDED ON EACH COMPONENT. PROJECTED METALLIC PARTS TO BE PROTECTED WITH PLASTIC/NYLON/FRPCAPS/PROPER WRAPPING OF BIODEGRADABLE BUBBLE SHEET FROM ALL THE SIDES. EACH COMPONENT TO BE PACKED IN BIODEGRADABLE BUBBLE SHEET ALL AROUND WITH PROPER TAPPING & THEN TO BE PLACED IN CARDBOARD BOX FOLLOWED BY 3 NYLON STRIPS TIGHTENED FROM BOTH SIDES. THEN COLLECTIVE PACKS OF COMPONENTS TO BE PACKED IN WOODEN CAGE MADE FROM WOODEN STRIPS OF SIZE 100X20MM & GAP BETWEEN EACH STRIP SHOULD NOT BE MORE THAN 100MM.ON THE WOODEN CRATE BASE 3 WOODEN PEGS OF SIZE100X100MM (ALONG THE LENGTH) TO BE PROVIDED FOR EASE IN HANDLING WITH FORK LIFTER. ALL LOOSE ITEMS OF A SET TO BE PACKED SEPARATELY IN CARDBOARD BOX WITH LIST OF LOOSE ITEMS PASTED ON EACH BOX AND COLLECTIVE PACKS OF ITEM TO BE PACKED IN WOODEN CAGE MADE FROM WOODEN . ROOF CEILING (HAVING CURVED SURFACES) IN ADDITION TO ABOVE PACKING SHOULD BE STACKED ON A METALLIC FRAMES BEFORE PACKING IN THE WOODEN BOXES. ONE PACKAGE SHOULD NOT CONTAIN MATERIAL BELONGING TO MORE THAN ONE COACH SET & GROUPING SHOULD BE PREFERABLY OF SIMILAR SIZES. ALSO PACKING SHOULD HAVE INDICATION LIKE 1/4,2/4 ETC. ( E.G. FOUR PACKINGS WILL MAKE ONE COACH SET) SO THAT ONE COMPLETE COACH SET CAN BE EASLY IDENTIFIED. THE MAXIMUM WEIGHT OF THE WOODEN CRATE SHOULD NOT BE MORE THAN 200 KGS. A LIST SHOULD BE PASTED ON EACH WOODEN CRATE SHOWING ORDER N O , PL NO. DESCRIPTION OF ITEM,DRG NO/SPEC NO/SET LIST NO. WITH VERSION, QTY, FIRM'S NAME & ADDRESS,DATE OF DESPATCH ETC.

Special Conditions

  • Tenderer is required to mentioned make/brand and detailed specification /catalogue of the offered product.

  • Latest version of Bid document, special condition of the tender, conditions mentioned in the item specification and IRS conditions of the contract shall be applicable to this tender.

Bidder declarations (3)

Check List

Undertakings

  • it is, hereby confirmed that the item under tender/supply has not been banned and firm has not been delisted from the registration on the grounds of sub-standard quality of the item/product by any government authorities.

  • it is hereby certified that the product offered in the tender is available in open retail market for sale by same brand name.

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