eProcureOpenGoods

Purchase of Spare items for CCTV camera of Vande Bharat 20871/72, Rake no-14. as per Description

Ministry of Railways

DRM building, Sr.DMM, S.E.Rly Kharagpur

Delivers to

Kharagpur, West Midnapore, West Bengal

Overview

28 facts from the tender

Ministry of Railways published this goods tender on eProcure on 8 Oct 2026, for Kharagpur, West Midnapore, West Bengal. The EMD is ₹0 on the portal (any bid security is in the tender documents). It closes on 26 Oct 2026, 2:00 pm IST. Tender ID 107208277 · Ref IG266545.

Timeline

Published8 Oct 2026 · 1:46 pm
Closesin 10d 0h26 Oct 2026 · 2:00 pm

Bidding

Bid type: Open/Advertised
Contract type: Goods · Expenditure
Tender type: Open - Indigenous
Tendering section: IG
Bidding system: Single Packet
Evaluation: Total Value Wise
Validity of offer: 90 days
Tender document cost: None
Ranking order: Lowest to Highest
Pre-bid meeting: None
Approved sources: Not restricted
MSE reservation: Not reserved
Eligible supplier class: Not restricted to Class I
Class I local content: At least 50%
Class II local content: At least 20%
MSE purchase preference: 25% of the quantity, within 15% of the lowest price
F.O.R: Destination

Buyer

Inviting authority: KGP DIV/SOUTH EASTERN RLY
Organisation type: Central Govt. Ministry/Department
Product category: Railway related Products
Location: Kharagpur, West Midnapore, West Bengal · the inviting office's place
Portal location: Kolkata · as listed on eProcure
Portal: eProcure
Inspection agency: CONSIGNEE
Inviting officer: Sr.DMM/KGPKGP DIV/SOUTH EASTERN RLY

Important dates

Published: 8 Oct 2026, 1:46 pm IST
Bidding starts: 8 Oct 2026, 1:46 pm IST
Closes: 26 Oct 2026, 2:00 pm IST

Declarations by the buyer

The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation, Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded by Purchaser to the GST Jurisdictional assessing officer mentioned in Tenderer's bid
Complies with the Public Procurement (Make in India) Order 2017
The tender inviting authority confirms this tender does not violate the GFR rules on procurement through GeM
Sr.DMM/KGP ( JAYANTA MEDHI )

Items & delivery

6 items · 1 delivery location

Delivery schedule

Applies to: For all items
Commencement: Within 0 Days of issue of Contract
Completion: Within 45 Days thereafter

Delivery location · all items

Sr.Sec Engg (C&W)/SRC, SER

West Bengal

Item 1 PL 316400920071

2MP CCTV CAMERA FOR OUTSIDE.CODE SP675UV2701001

Quantity3 Numbers

Warranty: 30 Months a fter the date of delivery
Stock category: Non Stock
Inspection agency: CONSIGNEE

Item 2 PL 316401380059

2MP CCTV CAMERA FOR IN COACH. CODE SP675UV2701002

Quantity4 Numbers

Warranty: 30 Months after the date of delivery
Stock category: Non Stock
Inspection agency: CONSIGNEE

Item 3 PL 400900015693

CCTV NETWORK VIDEO RECORDER. CODE SP675UV2701003

Quantity1 Numbers

Warranty: 30 Months after the date of delivery
Stock category: Non Stock
Inspection agency: CONSIGNEE

Item 4 PL 400900015700

CCTV NETWORK VIDEO RECORDER FOR DTC COACH CODE SP675UV2701010

Quantity1 Numbers

Warranty: 30 Months after the date of delivery
Stock category: Non Stock
Inspection agency: CONSIGNEE

Item 5 PL 500505440010

GBPS ETHERNET SWITCH(ECN+ETB) CODE SP675UV2701005

Quantity1 Numbers

Warranty: 30 Months after the date of delivery
Stock category: Non Stock
Inspection agency: CONSIGNEE

Item 6 PL 500505450014

GBPS ETHERNET SWITCH(ECN) CODE SP675UV2701007

Quantity1 Numbers

Warranty: 30 Months after the date of delivery
Stock category: Non Stock
Inspection agency: CONSIGNEE

Documents

4 files

Documents to submit

Commercial-Compliance

Sharing of Land Border with India Clause Bidders are requested to go through Clause No. 32.0 (32.1 to 32.6) of SER Instruction to Tenderers and General Conditions. Bidders should confirm following certificate for Compliance.
1. I have read the clause Sr. No. 32 of Instructions to tenderers and general conditions of tenders for supply contract attached with the tender regarding restrictions on procurement from a bidder of a country which shares a land border with India and on subcontracting to contractors from such countries.
2. I certify that this bidder is not from such a country and will not subcontract any work to a contractor from such countries unless such contractor is registered with the Competent Authority. I also certify that this bidder will not offer any products/services of entity from such countries unless such entity is registered with the Competent Authority.
3. I hereby certify that this bidder fulfils all requirements in this regard and is eligible to be considered.
4. I hereby acknowledge that in the event of acceptance of my bid on above certificate and if the certificate is found to be false at any stage, the false certificate would be a ground for immediate termination of contract and further legal action in accordance with the Law. (Bidders confirming this certificate for Compliance shall select Yes in the Complied column. However in case you do not confirm above certificate for Compliance, select NO in complied column. In such cases you are required to submit the certificate for Compliance as per Part B of Annexure-8 Instructions to tenderers and general conditions of tenders for supply contract along with their Bid/Offer.)
Document optional
Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.
Document optional

Other Conditions

MSEs who are interested in availing themselves of the MSE benefits(notified by the govt. of India and as stipulated in GCC of Supply Contracts Para 3.0 or any other paragraphs) will enclose with their offer the copy of UDYAM Registration Certificate ONLY. The MSE benefits shall not be granted based on any other document/certification as mentioned in the GCC enclosed.
Document optional
Firm should submit PERFORMANCE STATEMENT preferably as per PROFORMA in Annexure- 2 of GCC attached.
Document optional
Firm to mention HSN Code & GSTIN No. of the tendered item.
Document optional
1. Tenderer Should mention name of Make /Brand.
2. Tenderer Must Quote For The Tender Quantity . Offer Received For Part Quantity Will Be Summarily Ignored.
Document optional
The Manufacturers test Certificate and OEM Guarantee / Warranty certificate shall invariably be dispatched along with stores from OEM premises. The Stores should be in original Packing of OEM.
Document optional
Bidders are advised to bring any deviation(s) clearly in the technical deviation statement. In case, these deviations are not indicated in the technical deviation statement, it will be presumed that offer is as per the tendered specification in all respect. Any ambiguity shall be to the disadvantage of the bidder.
Document optional

Eligibility

Special Eligibility Criteria

This is a PAC Item of M/s. MEDHA SERVO DRIVES PRIVATE LIMITED-HYDERABAD (1593 ) Address: P-4/5B,IDA Nacharam, Hyderabad, Telangana, India,500076 Authorized dealer/agent to participate with Tender Specific Authorization from MEDHA SERVO DRIVES PRIVATE LIMITED- HYDERABAD (1593 ), and the certificate must be uploaded along with the offer else their offer will summarily be rejected.
Document optional

Check each criterion against the tender notice before you bid.

Commercial conditions

EMD: ₹0 on the portal — any bid security is in the tender documents
Tender fee: None

Terms & conditions

16 conditions

Payment Terms

100% payment will be made after receipt, inspection, acceptance of the equipment by the consignee.

Statutory Variation Clause

Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ Central Governments in respect of the items stipulated in the contract (and not the raw materials thereof), within the original delivery period stipulated in the contract, or last unconditionally extended delivery period shall be to Railways' account. Only such variation shall be admissible which takes place after the submission of bid. No claim on account of statutory variation in respect of existing tax/duty will be accepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his quoted rate. No claim on account of statutory variation shall be admissible on account of misclassification by the supplier/ contractor.

Standard Governing Conditions

General Conditions of Contract The contract shall be governed by latest version (along with all correction slips) of General Conditions of Contract, and all other terms and conditions incorporated in the tender documents.

Commercial-Compliance

FOR:Destination.

General Instructions

[1.0] In case the delivery period offered by firm is given in range value, then the upper value of range will be considered as delivery period. For example if delivery period is quoted as 4 to 5 months, then delivery period offered by the firm will be taken as 5 months. [2.0] The compliance of various conditions of tenders where a document needs to be uploaded must have its reference at pre- nominated place in the e-offer form, failing which the documents may not be evaluated and later on any claim of tenderer on this ground will not be entertained. [3.0] The statement by tenderer under remark column regarding, standard terms and conditions as per attached annexure/uploaded annexure may not be evaluated. The terms and conditions are pre disclosed in the e-offer form and any deviation from it has to be mentioned at a prenominated place on the e-offer form. In case there is any deviation regarding commercial or technical nature, the same has to be mentioned at the pre- nominated place. Such deviations if uploaded as a document, then the reference of the same alongwith file name must be mentioned at the required pre- nominated place failing which those documents may not be evaluated. [ 4.0] Any contents or part of contents offered by tenderer in remarks column for which provision is there at pre-nominated place in offer form may not be considered by the purchaser. In case of any conflict normally the offer at prenominated place will prevail notwithstanding the discretion of purchase to consider otherwise and any claim by tenderer will not be entertained later on. [5.0] In case of any conflict regarding inspection clause, delivery period, eligibility criteria, special condition etc mentioned on e-offer form with those appearing in the documents attached with tender, then the contents of e-offer will prevail.

Other Conditions

Inspection by Consignee against OEM's TC and GC.
Delivery by road at consignee premises.
Earnest Money and Security Deposit are applicable as per para 5 and 6 respectively of GCC attached with this Tender. Tenderer to read these Paras carefully.
Unloading of material Unloading will be arranged by the firm at the consignee end at his own risk and cost.
Firm should mention detailed address of the place of inspection.

Show all 16

Delivery Safe delivery of the components and it's unloading and stacking at designated place in Consignee premises is the supplier responsibility. The finished product shall be delivered to :- OFFICE OF THE SR.CDO/SRC, P.O.- JAGACCHA, HOWRAH-711111, W.B Contact-PINAKI CHAKROBORTY(SSE)- 9002081417 Material packing shall be with modern packing to provide sufficient protection from jerk, shock etc

Special Conditions

Public procurement (Preference to Make in India) is applicable as per para 29.0 (29.1 to 29.4) of GCC attached.
As time is the essence of contract, the tenderer are to note the delivery schedule given in the tender schedule and quote accordingly. Vague delivery period or a very high delivery period compared to Railways specific delivery period in the tender schedule may be considered commercially unresponsive and is liable to be ignored.
Guarantee/Warranty of the item will be as per IRS T&C.
Bidders may please note that Entities of countries which have been identified by the Nodal Ministry/Department as not allowing Indian companies to participate in their Government procurement for any item related to that Ministry/Department shall not be allowed to participate in Government procurement in India for all items related to that nodal Ministry/Department, except for the list of items published by the Ministry/Department permitting their participation. The term entity of a country shall have the same meaning as in the FDI policy of DPIIT as amended from time to time.
In case of failure of supply/breach of contract the purchaser reserve the right to cancel the purchase order for unsupplied quantity with imposition of General Damages as per extent rule.

Bidder declarations (4)

Check List

1. Have you attached the past performance credentials with your offer?
2. Have you mentioned the complete address of the work premises of the OEM where Third Party Inspection (TPI) inspection will be carried out before dispatch of the material?

Undertakings

I/ We agree to supply tendered stores in accordance with the IRS conditions of contract with all other conditions specified in the tender.
I/We also confirm that Rates and other financial terms quoted in relevant column of financial bid will only be ruling terms for acceptance. Such terms quoted anywhere else should be ignored. [Denial of this condition not recommended].
Undertaking for GST. We hereby declare that in quoting the basic price, we have taken into account the full effect of Input Tax Credit available under GST. We, further agree to pass on any financial gain/benefit as may become available in future in respect of all the input tax credit on the date of supply by way of reduction in price and advise the purchaser accordingly. We also undertake that we are aware of the provisions of section 171 of the CGST Act and consequences thereof if we fail to comply with the same. We shall file their GSTR-1 and GSTR-3B for transaction with Railways in due time preferably every month so that ITC benefit can be availed by Railway.

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Tender notice (PDF)