eProcureOpenGoods

1) Brake Beam Inner of EMU Motor Coaches. 2) BRAKE BEAM (OUTER) FOR VVNH-1.

Ministry of Railways

Office of The Senior Materials Manager Western Railway, Pratapnagar VADODARA

Delivers to

Mumbai

Overview

24 facts from the tender

Ministry of Railways published this goods tender on eProcure on 8 Oct 2026, for Mumbai. No EMD is required. It closes on 29 Oct 2026, 11:00 am IST. Tender ID 107209017 · Ref 62265508.

Timeline

Published8 Oct 2026 · 9:36 pm
Closesin 18d 19h29 Oct 2026 · 11:00 am

Bidding

Bid type: Limited
Contract type: Goods · Expenditure
Tender type: Limited - Indigenous
Tendering section: LP
Bidding system: Single Packet
Evaluation: Itemwise/Consigneewise
Validity of offer: 45 days
Tender document cost: None
Ranking order: Lowest to Highest
Pre-bid meeting: None
Approved sources: Required · ICF
MSE reservation: Not reserved
Make in India: MII policy is not applicable for cases with Estimated Value is less than 5 Lacs
MSE purchase preference: 25% of the quantity, within 15% of the lowest price
F.O.R: Destination

Buyer

Inviting authority: PRTN-CW/WESTERN RLY
Organisation type: Central Govt. Ministry/Department
Product category: Railway related Products
Location: Mumbai
Portal: eProcure
Inspection agency: CONSIGNEE
Inviting officer: SMM/CNW/PRATAPNAGARPRTN-CW/WESTERN RLY

Important dates

Published: 8 Oct 2026, 9:36 pm IST
Closes: 29 Oct 2026, 11:00 am IST

Declarations by the buyer

The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation, Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded by Purchaser to the GST Jurisdictional assessing officer mentioned in Tenderer's bid
Complies with the Public Procurement (Make in India) Order 2017
The tender inviting authority confirms this tender does not violate the GFR rules on procurement through GeM

Items & delivery

2 items

Delivery schedule

Applies to: For all items
Commencement: Within 0 Days of issue of Contract
Completion: Within 45 Days thereafter
Rate of supply: (i) Offers with longer delivery period will be considered as unresponsive offer. (ii) Unresponsive offers likely to be rejected as per discretion of Railway administration.

Item 1 PL 313207900097

BRAKE BEAM COMPLETE (OUTER) FOR VVNH-1 Drg. No. EMU/M-3-2-015 Alt-7/k.

Total quantity: 36 Numbers
Warranty: 30 Months after the date of delivery
Stock category: Non Stock
Approving agency: ICF
Inspection agency: CONSIGNEE

Delivery destination

SENIOR SECTION ENGINEER Wagon Bogie PRTN WR, WR

Gujarat

UVAM item reference

( Item Id :- 2300038 - BRAKE BEAM COMPLETE )

Item 2 PL 313208030013

Brake Beam Inner of EMU Motor Coaches to ICF Drg. No.- EMU/M-3-2-011, Alt. l/7.

Total quantity: 48 Numbers
Warranty: 30 Months after the date of delivery
Stock category: Non Stock
Approving agency: ICF
Inspection agency: CONSIGNEE

Delivery destination

SENIOR SECTION ENGINEER Wagon Bogie PRTN WR, WR

Gujarat

UVAM item reference

( Item Id :- 2300038 - BRAKE BEAM COMPLETE )

Documents

6 files

Documents to submit

Commercial-Compliance

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.
Document optional

Other Conditions

Tenderers are required to deposit Earnest Money (EMD) equivalent to the amount mentioned in the tender document, on- line, only through payment gateway as available in IREPS except those which are exempted in para 0502 of GCC 2024 (attached in NIT). Offers submitted without EMD shall be summarily rejected.
Document optional
Security Deposit will be applicable as per para 0600 of GCC 2024 of WR attached in NIT.
Document optional
If firms want to avail MSE purchase preference benefits then they have to apply for the same.
Document required

Eligibility

Special Eligibility Criteria

I/We engage to supply the Western Railway with the articles specified above upon the terms of the Indian Railway Standard Conditions of contract (latest revision) and upon the terms of the Revised Special Conditions and instructions for the guidance of the contracts issued by the Western Railway S/137/F Revised May 2011 Amendment No. 12 of August 2018.
1. Tendered item is reserved to be procured from ICF approved vendors for Item ID: 2300038 available on UVAM portal.
2. Approval status shall be reckoned as on the date of tender closing and not thereafter, unless it is a case of removal/ suspension/ banning.
3. Minimum 80% of the net procurable quantity shall be ordered on the vendors appearing as Approved Vendor in ICF vendor directory. Vendors appearing as Developmental Vendor in ICF vendor directory will be considered up to a maximum of 20% of NPQ.
4. Whenever there are not more than three Indian Suppliers categorized as Approved Vendor for particular item, developmental vendors can be considered for placement of bulk orders without any quantity restrictions. However, while considering such vendors, factors including past performance, capacity, delivery requirements, quantity under procurement, nature of item, outstanding order load etc. Shall be considered in a transparent manner, subject to rates being reasonable. Quantity allocation among eligible vendors shall be based on pre-decided tender criteria. Such orders on developmental sources shall be treated as bulk orders.
Document required
1.0 Approved sources available in Sub item id ID: 2300038001 or its authorized agent / dealer wit tender specific authorization are eligible to participate 2.0 Either Approved sources should quote directly or Approved sources can authorize and give Tender Specific Authorization to its Agent / dealer to quote on their behalf. 2.1 The authorized dealer should submit valid tender specific authorization, along with the offer, failing which their offer will be liable to be passed over. 2.2 Trader / Authorized dealer should mention name of Manufacturer along with complete address for inspection of material at OEM Premises as per revised special conditions and Instructions for Guidance of Contractors. 2.3 offer from vendor with conditional approval will not be considered as per Railway board guidelines
Document optional

Preferences & relaxations

EMD exemption

Check each criterion against the tender notice before you bid.

Commercial conditions

EMD: Not required
Tender fee: None

Terms & conditions

22 conditions

Payment Terms

100% payment against receipt, inspection and acceptance of material by the consignee at destination.

Statutory Variation Clause

Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ Central Governments in respect of the items stipulated in the contract (and not the raw materials thereof), within the original delivery period stipulated in the contract, or last unconditionally extended delivery period shall be to Railways' account. Only such variation shall be admissible which takes place after the submission of bid. No claim on account of statutory variation in respect of existing tax/duty will be accepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his quoted rate. No claim on account of statutory variation shall be admissible on account of misclassification by the supplier/ contractor.

Standard Governing Conditions

IRS Conditions of Contract The contract shall be governed by latest version (along with all correction slips) of IRS conditions of contract, and all other terms and conditions incorporated in the tender documents.
General Conditions of Contract The contract shall be governed by latest version (along with all correction slips) of General Conditions of Contract, and all other terms and conditions incorporated in the tender documents.
This e-tender will be governed by the Western Railway Bid Document (Indigenous Purchases), Version-14 of June 2024 i.e. the Instructions to Tenderers for Electronic Tenders and General Conditions of Tender as attached with the tender and also available at IREPS portal at link: https://www.ireps.gov.in/ireps/upload/repository/railway/483/148/public instructions to Tenderers and General Conditions of Tender IndigenousVersion14_2.pdf Para 1800 as per Version -16 of November 2024 at link https://www.ireps.gov.in/ireps/upload/repository/railway/483/148/public instructions for Tenderers General ConditionsofContractVerion14June2024VERSION16.pd In case of any variation in the terms and condition appearing in IRS Conditions of Contract and General Conditions specified in the tender documents, the latter will prevail. In case of any variation between the General Conditions and Special Conditions specified in the tender documents, the latter will prevail.

Commercial-Compliance

LIQUIDATED DAMAGE (LD) ON DELAYED SUPPLY Recovery of Liquidated Damage (LD) shall be levied @ 1/2% (half percent) of the price of the store per week or part of the week during which delivery is accepted and the upper limit for recovery of LD in supply contracts is 10%(ten percent) of the value of contract irrespective of delays, unless otherwise provided, specifically in the contract.
Land Border Conditions A bidder from a country which shares a land border with India will be eligible to bid only if the bidder is registered with Competent Authority as specified in Para 1810 and Annexure-7 of Western Railway Bid Document (Indigenous Purchases), Version -14 of June 2024.
1. "I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India; I certify that this bidder is not from such a country or, if from such a country, has been registered with the Competent Authority. I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered. (Where applicable the evidence of valid registration by the Competent Authority shall be attached.)"
2. I have read the clause regarding restrictions on procurement from a bidder having Transfer of Technology (TOT) arrangement. I certify that this bidder does not have any TOT arrangement requiring registration with the competent authority." OR "I have read the clause regarding restrictions on procurement from a bidder having Transfer of Technology (TOT) arrangement. I certify that this bidder has valid registration to participate in this procurement."
Firm to quote HSN Code of Tendered item invariably.

General Instructions

FIRM MUST QUOTE THE RATES ON DESTINATION BASIS.
FREIGHT CHARGES WILL BE BORNE BY THE FIRM UPTO DESTINATION i.e. Pratapnagar Store depot, Vadodara, Gujarat

Show all 22

Other Conditions

By consignee at PRTN.
ANY WARRANTY CERTIFICATE, TEST CERTIFICATE IF APPLICABLE, TO BE SUBMITTED ALONG WITH SUPPLY WITHOUT FAIL.
In case of Cartel formation, tender will be dealt as per para 2300 of GCC 2024 of WR attached in NIT.
Warranty/Guarantee As per IRS conditions or specified in tender specification, whichever is more.

Special Conditions

ALL THE BIDDERS /TENDERERS SHOULD ENSURE THAT THEY ARE GST COMPLIANT AND THEIR QUOTED TAX STRUCTURE/RATES ARE AS PER GST LAW. OUR GST NO 24AAAGM 0289C1ZP.
Tenderer should quote firm price. No price variation will be acceptable The offers shall be evaluated based on the GST rate as quoted by each bidder and same will be used for determining the inter se ranking. While submitting offer, it shall be the responsibility of the bidder to ensure that they quote correct GST rate and HSN number. Purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rate if quoted by the bidder.
FIRMS MUST QUOTE FOR DESTINATION RATES, MOVEMENT BY ROAD ONLY, CLEARLY INDICATING TRANSPORT CHARGES. TENDERS NOT ACCEPTING THESE TERMS ARE LIKELY TO BE PASSED OVER WITHOUT ANY FURTHER REFERENCE TO THE FIRM. TRANSIT RISK WILL BE TO CONTRACTORS ACCOUNT.
MATERIAL SHOULD BE SUPPLIED WITH STIPULATED DELIVERY PERIOD.
Tenderer should furnish his GSTIN with copy of registration with his offer. Successful tenderer should submit an undertaking that he will pay GST collected from Railway within due date and upload the payment details in GSTIN to enable railway (Purchaser) to obtain input tax credit. In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST act, the railway shall deduct the applicable GST from his/their bills under reverse charge mechanism (RCM) and deposit the same to the concerned tax authority.
Wherever the successful bidder invoices the goods at GST rate or HSN number which is different from that incorporated in the purchase order; payment shall be made as per GST rate which is lower of the GST rate incorporated in the purchase order of billed. Vendors is informed that she/he would be required to adjust her/his basic price to the extent required by higher tax billed as per invoice to match the all inclusive price as mentioned in the purchase order. Any amendment to GST rate or HSN number in the contract shall be as per the contractual conditions and statutory amendments in the quoted GST rate and HSN number, under SVC.
The tenderers in their bids shall indicate the details of their Jurisdictional Assessing Officers (Designation, address & email id). In case of a contract award, a copy of the LOA/Purchase Order shall be immediately forwarded by Purchaser to the Jurisdictional Assessing Officer mentioned in the Tenderer's bid.

Technical-Compliances

1. Technical deviations from tendered specification should be clearly stated in deviation statement.
2. The deviations if any from IRS conditions of contracts & special conditions of tender should also be clearly stated in the deviation statement of e- tender / offer.
3. The bidder confirms that rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for acceptance, and such terms quoted anywhere else should be ignored.

Bidder declarations (3)

Check List

MSE
1. Please indicate whether you are registered with any of the following Micro & Small Enterprises (MSE) agencies : District industries Centres, KVIC, KVIB, Coir Board, NSIC, Diretorate of Handicraft & Handloom or any other body specified by Ministry of MSME.[Name the agency clearly]
2. If you are registered with any of the above mentioned agencies, lease indicate the terminal validity date of registration and also indicate whether the Enterprise is owned by SC/ST.
MARKING Manufacturer to mark his name and date of manufacture as per drawing, wherever indicted, or at a location where it may not get obliterated in service on the item being supplied by them against the purchase order. Supplies received without this are liable to be rejected by consignee.

Undertakings

The bidder confirms that rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for acceptance, and such terms quoted anywhere else should be ignored.

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Tender notice (PDF)