Electrical Construction/BZA - Vijayawada division - Electrical arrangements for Phase II Platform extension works i.e COP, FOB, Platform lighting at Yerrupalem, Cheruvumadhavaram, Gangineeni stations…

Commercial-Compliance

• Documents to be Submitted Along with Tender

  1. The tenderer shall clearly specify whether the tender is submitted on his own (ProprietaryFirm) or on behalf of a Partnership Firm / Company / Joint Venture (JV) / Registered Society /Registered Trust / Hindu Undivided Family (HUF) / Limited Liability Partnership (LLP) etc. Thetenderer(s) shall enclose the attested copies of the constitution of their concern, and copy of PANCard along with their tender. Tender Documents in such cases are to be signed by such persons asmay be legally competent to sign them on behalf of the firm, company, association, trust or society,as the case may be.
  2. Following documents shall be submitted by the tenderer:
     1. Sole Proprietorship Firm:(i) All documents in terms of Para 10 of the Tender Form (Second Sheet) above.
     2. HUF:
        1. A copy of notarized affidavit on Stamp Paper declaring that he who is submitting thetender on behalf of HUF is in the position of 'Karta' of Hindu Undivided Family (HUF)and he has the authority, power and consent given by other members to act on behalf ofHUF.
        2. All other documents in terms of Para 10 of the Tender Form (Second Sheet) above.
     3. Partnership Firm:(i) All documents as mentioned in para18 of the Tender Form (Second Sheet).
     4. Joint Venture (JV): All documents as mentioned in para 17 of the Tender Form (SecondSheet).
     5. Company registered under Companies Act2013:
        1. The copies of MOA (Memorandum of Association) / AOA (Articles of Association) ofthe company
        2. A copy of Certificate of Incorporation
  3. A copy of Authorization/Power of Attorney issued by the Company (backed by theresolution of Board of Directors) in favour of the individual to sign the tender on behalfof the company and create liability against the company.
  4. All other documents in terms Para 10 of the Tender Form (Second Sheet) above. As per IRSGCC 2022
  Document requiredShow more

• In case the Tenderer is a Partnership Firm

  1. Partnership deed .
  2. Power of Attorney (duly registered as per prevailing law) in favour of an individual to sign the tender documents and create liability against the Firm.
  3. PAN / TAN number of Partnership firm (PAN / TAN number in the name of any of the constituent partners shall not be considered).
  Document required

• In case the Tenderer is a Company registered under Companies Act-2013:

  1. the copies of MOA (Memorandum of Association) and AOA (Articles of Association) of the company; and
  2. A copy of Authorization/Power of Attorney issued by the Company (backed by the resolution of Board of Directors) in favour of the individual to sign the tender on behalf of the company and create liability against the company.
  3. copy of PAN number of the Company.
  Document required

• In case of JOINT VENTURE (JV) FIRMS Clause No.17 of Part-I of IRSGCC- 2022 with upto date correction slip shall be applicable in all aspects for Participation of Joint Venture[JV] firms in works tenders. JV firm should submit Memorandum of Understanding[MOU] as per the format attached as annexure to the tender in DOCUMENTS. Submission of all other documents by JV firm / Members of JV should also be as per Cl.No.17.14 of Part-I of IRSGCC-2022.

  Document required

• In case the Tenderer is a LLP Firm registered under LLP Act-2008

  1. a copy of LLP Agreement,
  2. a copy of Certificate of Incorporation; and
  3. a copy of Power of Attorney/Authorisation issued by the LLP Firm in favour of the individual to sign the tender on behalf of the LLP Firm and create liability against the Firm.
  4. copy of PAN number of the LLP Firm
  Document required

• In case the Tenderer is a Registered Society & Registered Trust:

  1. a copy of the Certificate of Registration,
  2. Deed of Formation; and
  3. a copy of Power of Attorney in favour of the individual to sign the tender documents and create liability against the Society/Trust.
  4. copy of PAN number of the Society/Trust.
  Document required

Standard Financial Criteria

• The tenderer must have minimum average annual contractual turnover of V/N or 'V'whichever is less; where V= Advertised value of the tender in crores of Rupees N=Number of years prescribed for completion of work for which bids have been invited.The average annual contractual turnover shall be calculated as an average of "totalcontractual payments" in the previous three financial years, as per the audited balancesheet. However, in case balance sheet of the previous year is yet to be prepared/audited, the audited balance sheet of the fourth previous year shall be considered forcalculating average annual contractual turnover. The tenderers shall submit requisiteinformation as per Annexure-VIB, along with copies of Audited Balance Sheets dulycertified by the Chartered Accountant/ Certificate from Chartered Accountant dulysupported by Audited Balance Sheet.

  Document required

• NOTE If the tender is not accompanied by the certificate(s) in support of financialeligibility as above, the tender shall be rejected. No post-tender correspondence will beentertained.

Special Financial Criteria

• The tenderer must have minimum average annual contractual turnover of V/N or 'V'whichever is less; where V= Advertised value of the tender in crores of Rupees N=Number of years prescribed for completion of work for which bids have been invited.The average annual contractual turnover shall be calculated as an average of "totalcontractual payments" in the previous three financial years, as per the audited balancesheet. However, in case balance sheet of the previous year is yet to be prepared/audited, the audited balance sheet of the fourth previous year shall be considered forcalculating average annual contractual turnover. The tenderers shall submit requisiteinformation as per Annexure-VIB, along with copies of Audited Balance Sheets dulycertified by the Chartered Accountant/ Certificate from Chartered Accountant dulysupported by Audited Balance Sheet.

  Document required

• NOTE If the tender is not accompanied by the certificate(s) in support of financialeligibility as above, the tender shall be rejected. No post-tender correspondence will beentertained.

Special Technical Criteria

• The tenderer shall possess a valid Electrical Contractor License, issued by any State Government or Union Territory Administration, authorizing execution of electrical works up to 650 V. The contractor shall have in his employment or shall engage a person holding a valid certificate of competency issued by any State Government or Union TerritoryAdministration for supervision of electrical works up to 650 V. Offers not accompanied by a valid Electrical Contractor License and requisite Supervisor competency for works up to 650 V shall be summarilyrejected.

  Document required

• SIMILAR NATURE OF WORK Supply, installation, testing and commissioning of LT/HT electrical GS assets(OR)Supply, installation, testing and commissioning of electrification or rewiring ofbuilding/workshop.(OR)Supply, installation, testing and commissioning of Yard/circulating area/street lighting/tunnel/facade lighting.(OR)Supply, installation, testing and commissioning of high-mast lighting.(OR)Supply, installation, testing and commissioning of glow signages.(OR)Supply, installation, testing and commissioning of LT/HT electrical GS sub-station with at least 50% capacity of proposed substation(OR)Repair/overhauling of LT/HT electrical GS assets including LT/HT sub-stations.

  Document required

• The tenderer must have successfully completed or substantiallycompleted any one of the following categories of works during last 07(seven) years, ending last day of month previous to the one in which thetender is invited: Three similar works each costing not less than theamount equal to 30% of advertised value of the tender, (or) Two similarworks each costing not less than the amount equal to 40% of advertisedvalue of the tender, (or) One similar work each costing not less than theamount equal to 60% of advertised value of the tender. As per Clause10.1 of IRSGCC-2022. Tenderer should attach Self- attested/Digitallysigned copy of Experience Certificate issued by Officer not below the rank of JA Grade or Bill Passing Officer in Railways and Bill Passing Officer / Executive In-charge of work in other Govt. /Govt. bodies / Public Sector Undertaking/Authorised signatory of Privateorganizations. The certificate should bear the signature and seal of theissuing officer, name of the department etc. and noncompliance/nonsubmission/ incomplete of the information similar to theattached format shall result in summarily rejection of his/their bid.

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Standard Technical Criteria

• (a) The tenderer must have successfully completed or substantially completed any oneof the following categories of work(s) during last 07 (seven) years, ending last day ofmonth previous to the one in which tender is invited:

  1. Three similar works each costingnot less than the amount equal to 30% of advertised value of the tender, or
  2. Twosimilar works each costing not less than the amount equal to 40% of advertised value ofthe tender, or
  3. One similar work costing not less than the amount equal to 60% ofadvertised value of the tender.
  Document required

• (b) (1) In case of tenders for composite works (e.g. works involving more than onedistinct component, such as Civil Engineering works, S&T works, Electrical works, OHEworks etc. and in the case of major bridges - substructure, superstructure etc.), tenderermust have successfully completed or substantially completed any one of the followingcategories of work(s) during last 07 (seven) years, ending last day of month previous tothe one in which tender is invited:

  1. Three similar works each costing not less than theamount equal to 30% of advertised value of each component of tender, or
  2. Twosimilar works each costing not less than the amount equal to 40% of advertised value ofeach component of tender, or
  3. One similar work each costing not less than theamount equal to 60% of advertised value of each component of tender.

• Note for b(1) Separate completed works of minimum required values shall also beconsidered for fulfillment of technical eligibility criteria for different components.

• (b)(2)In such cases, what constitutes a component in a composite work shall be clearlypre-defined with estimated tender cost of it, as part of the tender documents withoutany ambiguity.

• (b) (3) To evaluate the technical eligibility of tenderer, only components of work asstipulated in tender documents for evaluation of technical eligibility, shall be considered.The scope of work covered in other remaining components shall be either executed bytenderer himself if he has work experience as mentioned in clause 7 of the StandardGeneral Conditions of Contractor through subcontractor fulfilling the requirements asper clause 7 of the Standard General Conditions of Contract or jointly i.e., partly himselfand remaining through subcontractor, with prior approval of Chief Engineer in writing.However, if required in tender documents by way of Special Conditions, a formalagreement duly notarised, legally enforceable in the court of law, shall be executed bythe main contractor with the subcontractor for the component(s) of work proposed to beexecuted by the subcontractor(s), and shall be submitted along with the offer forconsidering subletting of that scope of work towards fulfilment of technical eligibility.Such subcontractor must fulfill technical eligibility criteria as follows: The subcontractorshall have successfully completed at least one work similar to work proposed forsubcontract, costing not less than 35% value of work to be subletted, in last 5 years,ending last day of month previous to the one in which tender is invited through a workscontract. Note: for subletting of work costing up to Rs 50 lakh, no previous workexperience of subcontractor shall be asked for by the Railway

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• In case after award of contract or during execution of work it becomes necessary forcontractor to change subcontractor, the same shall be done with subcontractor(s)fulfilling the requirements as per clause 7 of the Standard General Conditions ofContract, with prior approval of Chief Engineer in writing.

• Note for Item 10.1: Work experience certificate from private individual shall not beconsidered. However, in addition to work experience certificates issued by any Govt.Organisation, work experience certificate issued by Public listed company havingaverage annual turnover of Rs 500 crore and above in last 3 financial years excludingthe current financial year, listed on National Stock Exchange or Bombay Stock Exchange,incorporated/registered at least 5 years prior to the date of closing of tender, shall alsobe considered provided the work experience certificate has been issued by a personauthorized by the Public listed company to issue such certificates. In case tenderersubmits work experience certificate issued by public listed company, the tenderer shallalso submit along with work experience certificate, the relevant copy of work order, billof quantities, bill wise details of payment received duly certified by CharteredAccountant, TDS certificates for all payments received and copy of final/last bill paid bycompany in support of above work experience certificate. [Explanation for Para 10 of the Tender Form (Second Sheet) including Para 10.1 to 10.5 Eligibility Criteria:

  1. Substantially Completed Work means an ongoing work in whichpayment equal to or more than 90% of the present contract value (excluding thepayment made for adjustment of Price variation (PVC), if any) has been made to thecontractor in that ongoing contract and no proceedings of termination of contract onContractor's default has been initiated. The credential certificate in this regard shouldhave been issued not prior to 60 days of date of invitation of present tender.
  2. In case awork is started prior to 07 (seven) years, ending last day of month previous to the one inwhich tender is invited, but completed in last 07 (seven) years, ending last day ofmonth previous to the one in which tender is invited, the completed work shall beconsidered for fulfillment of credentials.
  3. If a work is physically completed andcompletion certificate to this extent is issued by the concerned organization but final billis pending, such work shall be considered for fulfillment of credentials
  4. In case ofcompleted work, the value of final bill (gross amount) including the PVC amount (if paid)shall be considered as the completion cost of work. In case final bill is pending, only thetotal gross amount already paid including the PVC amount (if paid) shall be consideredas the completion cost of work. In case of substantially completed work, the total grossamount already paid including the PVC amount (if paid), as mentioned in the certificate,shall be considered as the cost of substantially completed work.
  5. If a bidder hassuccessfully completed a work as subcontractor and the work experience certificate hasbeen issued for such work to the subcontractor by a Govt. Organization or public listedcompany as defined in Note for Item 10.1 Para 10 of the Tender Form (Second Sheet),the same shall be considered for the purpose of fulfillment of credentials.
  6. In case awork is considered similar in nature for fulfillment of technical credentials, the overallcost including the PVC amount (if paid) of that completed work or substantiallycompleted work, shall be considered and no separate evaluation for each component ofthat work shall be made to decide eligibility.
  7. In case of newly formed partnership firm,the credentials of individual partners from previous propriety firm(s) or dissolvedprevious partnership firm(s) or split previous partnership firm(s), shall be consideredonly to the extent of their share in previous entity on the date of dissolution / split andtheir share in newly formed partnership firm. For example, a partner A had 30% share inprevious entity and his share in present partnership firm is 20%. In the present tenderunder consideration, the credentials of partner A will be considered to the extent of0.3*0.2*value of the work done in the previous entity. For this purpose, the tenderershall submit along with his bid all the relevant documents which include copy of previouspartnership deed(s), dissolution deed(s) and proof of surrender of PAN No.(s) in case ofdissolution of partnership firm(s) etc.
  8. In case of existing partnership firm, if any one or more partners quit the partnershipfirm, the credentials of remaining partnership firm shall be re-worked out i.e., thequitting partner(s) shall take away his credentials to the extent of his share on the dateof quitting the partnership firm(e.g. in a partnership firm of partners A, B & C havingshare 30%, 30% & 40% respectively and credentials of Rs 10 crore; in case partner Cquits the firm, the credentials of this partnership firm shall remain as Rs 6 crore). For thispurpose, the tenderer shall submit along with his bid all the relevant documents whichinclude copy of previous partnership deed(s), dissolution deed(s) and proof of surrenderof PAN No.(s) in case of dissolution of partnership firm(s) etc.
  9. In case of existingpartnership firm if any new partner(s) joins the firm without any modification in thename and PAN/TAN no. of the firm, the credentials of partnership firm shall get enhancedto the extent of credentials of newly added partner(s) on the same principles asmentioned in item 6 above. For this purpose, the tenderer shall submit along with his bidall the relevant documents which include copy of previous partnership deeds,dissolution/splitting deeds and proof of surrender of PAN No.(s) in case of dissolution ofpartnership firm etc.
  10. Any partner in a partnership firm cannot use or claim hiscredentials in any other firm without leaving the partnership firm i.e., In a partnershipfirm of A&B partners, A or B partner cannot use credentials of partnership firm of A&Bpartners in any other partnership firm or propriety firm without leaving partnership firmof A&B partners.
  11. In case a partner in a partnership firm is replaced due to successionas per succession law, the proportion of credentials of the previous partner will bepassed on to the successor.
  12. If the percentage share among partners of a partnershipfirm is changed, but the partners remain the same, the credentials of the firm beforesuch modification in the share will continue to be considered for the firm as it is withoutany change in their value. Further, in case a partner of partnership firm retires withouttaking away any credentials from the firm, the credentials of partnership firm shallremain the same as it is without any change in their value.
  13. In a partnership firm "AB"of A&B partners, in case A also works as propriety firm "P" or partner in some otherpartnership firm "AX", credentials of A in propriety firm "P" or in other partnership firm"AX" earned after the date of becoming a partner of the firm AB shall not be added inpartnership firm AB.
  14. In case a tenderer is LLP, the credentials of tenderer shall beworked out on above lines similar to a partnership firm.
  15. In case company A ismerged with company B, then company B would get the credentials of company A also.]
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• If the tender is not accompanied by the documents mentioned above i.e., Certificate insupport technical eligibility criteria, the tender shall be rejected. No post-tendercorrespondence will be entertained. However, if any clarification is required by theRailway, the same will be sought from the tenderer.

Partnership firm/Joint Venture (JV) / Hindu Undivided Family (HUF) / Limited Liability Partnership (LLP) etc.

• Please submit a certificate in the prescribed format (please download the format from the link given below). Non submission of the certificate, or submission of certificate either not properly filled in, or in a format other than the prescribed format shall lead to summary rejection of your offer. ( Click here to download the Format of Self Certification)

Check Lst

• (iv) copy of PAN number of the LLP Firm

• (iv) copy of PAN number of the LLP Firm

Uploading of Declaration regarding Employment of Retired Engineer/Retired Railway Officer as per clause no.17 of Part-I of IRSGCC. [in the format attached in - Documents]

Uploading of NEFT FORM - as per the format attached with the tender document.

The list of personnel / organization on hand and proposed to be engaged for the tendered work.

List of Plant & Machinery available on hand and proposed to be inducted and hired for the tendered work.

Uploading of Statement Showing the particulars of Works on Hand & Works Completed as per the format attached to the tender document.

Uploading of certificate by local suppliers in regard to meeting the Minimum Local Content requirement to avail benefits under Public Procurement Policy Order-2017 (A) for procurement order of value less than Rs. 10 crores: self certificate in accordance with Para-9(a) of Public Procurement(Preference to Make in India) Order 2017.

(B) For Procurement Order of value more than Rs. 10 crores, the certificate from Statutory auditor/cost auditor/practicing CA as the case may be in accordance with Para-9(b) of Public Procurement (Preference to Make in India) Order 2017.

In case tenderer is JV Firm : The tender form shall be submitted only in the name of the JV and not in the name of any constituent member.

Uploading of Certificate in support of Technical Eligibility (As detailed in Standard Technical Criteria).

Submission of Certificate(s) in support of Financial Eligibility (As detailed in Standard financial criteria).

IN CASE OF ADVERTISED TENDER VALUE IS MORE THAN RS. 20 CRORES: Bid capacity is applicable, the tenderers should submit proforma attached in DOCUMENTS.

In case, the tenderer/s failed to upload BID CAPACITY PROFORMA along with offer, their/his offer shall be considered as incomplete and will be rejected summarily.

In case the Tenderer is a Partnership Firm: [i] Partnership deed . [ii]Power of Attorney (duly registered as per prevailing law) in favour of an individual to sign the tender documents and create liability against the Firm. [iii] PAN / TAN number of Partnership firm (PAN / TAN number in the name of any of the constituent partners shall not be considered). [iv]An undertaking by all partners of the partnership firm that they are not blacklisted or debarred by Railways or any other Ministry / Department of the Govt. of India / any State Govt. from participation in tenders / contracts as on the date of opening of bids, either in their individual capacity or in any firm in which they were / are partners.

Concealment / wrong information in regard to above shall make the contract liable for determination under Clause 62 of the General Conditions of Contract

In case the Tenderer is a LLP Firm registered under LLP Act-2008 (i) a copy of LLP Agreement, (ii) a copy of Certificate of Incorporation; and (iii) a copy of Power of Attorney/Authorisation issued by the LLP Firm in favour of the individual to sign the tender on behalf of the LLP Firm and create liability against the Firm.

In case the Tenderer is a Company registered under Companies Act-2013:(i) the copies of MOA (Memorandum of Association) / AOA (Articles of Association) of the company; and (ii) A copy of Authorization/Power of Attorney issued by the Company (backed by the resolution of Board of Directors) in favour of the individual to sign the tender on behalf of the company and create liability against the company.(iv) copy of PAN number of the Company.

In case the Tenderer is a Registered Society & Registered Trust: (i) a copy of the Certificate of Registration, (ii) Deed of Formation; and (iii) a copy of Power of Attorney in favour of the individual to sign the tender documents and create liability against the Society/Trust.

(iv) copy of PAN number of the Society/Trust.

Incase JV Firms are allowed to participate: Uploading of MEMORANDUM OF UNDERSTANDING as per the format given in "Documents attached with tender" and also below documents.

In case one or more members is/are Proprietary Firm or HUF, the following documents shall be enclosed:: A copy of notarized affidavit on Stamp Paper declaring that his/her Concern is a Proprietary Concern and he/she is sole proprietor of the Concern OR he/she is in position of "KARTA" of Hindu Undivided Family (HUF) and he/she has the authority, power and consent given by other partners to act on behalf of HUF.act on behalf of HUF.

In case one or more of the members of the JV is/are partnership firm(s), following documents shall be submitted:]:(a)A copy of the Partnership Deed, (b)A copy of consent of all the partners or individual authorized by partnership firm, to enter into the Joint Venture Agreement on a stamp paper, (c)A copy of Power of Attorney (duly registered as per prevailing law) in favour of the individual to sign the MOU/JV Agreement on behalf of the partnership firm and create liability against the firm.

In case one or more members of the JV is/are companies, the following documents shall be submitted: (a)A copy of resolutions of the Directors of the Company, permitting the company to enter into a JV agreement, (b) A copy of Memorandum and Articles of Association of the Company.

(c) A copy of Authorization/copy of Power of Attorney issued by the Company (backed by the resolution of Board of Directors) in favour of the individual to sign the tender, sign MOU/JV Agreement on behalf of the company and create liability against the company.

IN CASE THE TENDER VALUE MORE THAN RS. 50 LAKHS;

Tenderers shall submit a notarized affidavit on a non-judicial stamp paper stating that all their statements / documents submitted along with bid are true and factual.

Commercial-Compliance

• IN CASE OF SINGLE PACKET TENDERS; CONSORTIUM AGREEMENTS, JOINT VENTURE FIRMS AND MOUS SHALL NOT BE CONSIDERED

• IN CASE OF TWO PACKET TENDERS CONSORTIUM AGREEMENTS AND MOUS SHALL NOT BE CONSIDERED . BUT JOINT VENTURE FIRMS ARE CONSIDERED FOR ELIGIBILITY.

• CONDITIONS FOR PARTICIPATION OF PROPRIETARY FIRM / PARTNERSHIP FIRM /PRIVATE LIMITED COMPANY / LIMITED COMPANY/ JV FIRMS:

• In case the tenderer is an individual / proprietary concern, the experience and turnover shall be in the name and style of the Individual / Proprietary concern only.

• In case the tenderer is a Partnership Firm, the experience and received contractual payments shall be in the name and style of the firm only. The other guidelines at Clause 18 of Part I of IRSGCC 2022 shall be applicable . Note: The partner of a Partnership Firm cannot claim the credentials of Partnership firm to the extent of his share either during the subsistence of the Partnership firm or after its dissolution.

• FOLLOWING DOCUMENTS SHALL BE ENCLOSED:

General Instructions

• The Bid Security shall be deposited either in cash through e- payment gateway or submitted as Bank Guarantee bond from a scheduled commercial bank of India or as mentioned in tender documents. Any deviation from these instructions will render the offer invalid.In case, submission of Bid Security in the form of Bank Guarantee, following shall be ensured:

  1. A scanned copy of the Bank Guarantee shall be uploaded on e-Procurement Portal (IREPS) while applying to the tender.
  2. The original Bank Guarantee should be delivered in person to the official nominated as indicated in the tender document within 5 working days before closing date for submission of bids. BG submitted on closing day of bid will not be accepted.
  3. Non submission of scanned copy of Bank Guarantee with the bid on e-tendering portal (IREPS) and/or non submission of original Bank Guarantee within the specified period shall lead to summary rejection of bid.
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• The original Bank Guarantee (in lieu of Bid Security) should be delivered in person to the official nominated (i.e Os/Tenders/Engg/____Division) as indicated in the tender document before closing date for submission of bids. (i.e., excluding the last date of submission of Bids)