Carrying out Ultrasonic Testing of Flash Butt (FB) Welds using Phased Array Ultrasonic Testing (PAUT) on 52 kg CC82t routes and 60 kg, 880 grade rails on 25t routes over Eastern Railway. issued by RD…

• Railway reserves the right to take samples of materials supplied by the contractor.

• No break up of rate will be accepted

• As per extant rule Income tax, surcharge and other taxes as admissible shall be deducted from the bills of the agency.

• The successful tenderer who is liable to be registered under CGST/IGST/UTGST/SGST Act shall submit GSTIN along with other details required under CGST/IGST/UTGST/SGST Act to Railways immediately after the award of contract, without which no payment shall be released to the contractor.

• In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, the Railways shall deduct the applicable GST from his/their bills under reverse charge mechanism (RCM)and deposit the same to the concerned authority.

• Rates are inclusive of all taxes/octoroi, licence fee, royalty charges etc. legally leviable by State, Central Govt. and/or any other local authority. If any Tax/Royalty/Octoroi is quoted extra, the same will neither be considered for evaluation of the tender nor will be paid. However any changes in rate of taxes or any new tax/cess on Works Contract will be dealt accordingly to clause 37 of IRGCC- 2022 (Works Matter).

• Tenderers are advised to visit the site of work to ascertain all aspects of the site conditions viz accessibility , availability of approach road, nature of the soil, availability of material, availability of labour etc. that my be encountered in course of execution of work.

• Tenderers should see the website for the corrigendum/addendum to the NIT/tender document, if any that may be uploaded prior to date of tender opening (inclusive) as there will not be any separate communication for that.

• It is the responsibility of the tenderer to see corrigendum, if any, to tender notice up to the date of tender opening. IRGCC-2022 (Works Matter) uploaded for reference only. Any correction issued by competent authority up to date of opening will be applicable. Tenderer should quote accordingly.

• Tenderer digital signature on the E-Tender form shall be considered as confirmation that tenderer have read and accepted all the conditions laid down in the documents as well as related specification of items, schedule & quantity of items in the tender, consisting of techno-commercial offer form (including special condition attached to E-Tender) and Financial offer form, unless specific deviation is quoted in the technocommercial offer form.

• The quantities shown in the attached Schedule are approximate only and for guidance to give the tenderer(s) an idea of quantum of work involved, whereas payment will be made for actual works done. If there is any typographical error in tender schedule of works the DSR-2023 with upto date correction slips will prevail. Quantities are subject to variation according to the needs of the Railway. The Railway does not guarantee work under each item of the Schedule. The Railway reserves the right to increase /decrease and/or delete or include any of the quantities given above and no extra rate will be allowed on this account.

• Advances i.e. mobilisation, machinery etc. are applicable as per GCC for this Tender.

• The contractor must issue employment and identity cards to his workers before starting the work within railway premises.

• Trade license, labour registration/ labour certificate must be submitted before execution of agreement as per extent rule.

• The contractor must abide by and comply with the provision of contract labour (Regulation and Abolition Act, 1970) and Central Rules, 1971 as revised from time to time.

• Safety of contractor's labour while working should be ensured by the contractor.

• As per extant rules Income tax, GST, Surcharge , etc as applicable will be deducted from the bill.

• All labour, tools, plants, and consumables will be supplied by the contractor at his own cost including their transportation to site & removal from site, complete in all respects.

• As per clause 55-B to GCC (addendum & corrigendum slip), the contractor shall comply with the provisions of Para 30 and 36-B of the Employees Provident Fund Scheme,1952 , Para 3 & 4 of Employees Pension Scheme, 1995 and Para 7 and of Employees Deposit Linked Insurance Scheme,1976 as modified from time to time , wherever applicable and shall indemnify the Railway from and against any claims under the aforesaid Act and Rules.

• The supplier of goods and/ or service would be subject to GST Act and Rules as applicable from time to time.

• All the bidders/tenderers should ensure that they are GST compliant and their quoted tax structure / rates are as per GST law.

• Works contract taxes will be governed by GST Act 2017 and as per extent rules.

• Tenderer will examine the various provisions of The Central Goods and Services Tax Act, 2017 (CGST)/ Integrated Goods and Service Tax Act, 2017 (IGST)/ Union Territory Goods and Services Tax Act, 2017 (UTGST)/ respective State's Good and Service Tax Act (SGST) also, as notified by Central/ State Govt. & as amended from time to time and applicable taxes before bidding. Tenderers will ensure that full benefit of Input Tax Credit (ITC) likely to be availed by them is duly considered while quoting rates.

• The successful tenderer who is liable to be registered under CGST/IGST/UTGST/SGST Act shall submit GSTIN along with other details required under CGST/IGST/UTGST/SGST Act to railway immediately after the award of contract, without which no payment shall be released to the contractor.

• In case the successful tenderer is not liable to be registered under CGST/ IGST/UTGST/SGST Act, the railway shall deduct the applicable GST from his/ their bills under reverse charge mechanism (RCM) and deposit the same to the concerned authority.

• Latest guideline of Railway Board's vide letter no. 2018/CEI/CT/9 Date 04 06- 2018 regarding " Letter of Credit" as Mode of payment in Works tenders or service tenders may be applicable, if required.

• As per provision 55-C of GCC-2022 contractor shall provide details of his Letter of Acceptance (LOA)/Contract Agreements on Shramik Kalyan Portal within 15 days of issue of LOA for approval of concerned Engineer.

• As per Railway Board's letter No. 20221 CE-UCTIGCC Correspondence, New Delhi, dated 14.05.2024- On IREPS Module, a facility has already been created for online submission of Annexure-V. Therefore, the provision of downloading of Annexure-V of GCC & uploading of physically signed Annexure-V by the tenderer had been discontinued on IREPS.

• In case, the bidders intend to submit Bid Security in the form of Bank Guarantee, the provision made under clause 5(3) of GCC2022 with up to date correction slips should be followed compulsorily. The Bank Guarantee should be deposited within stipulated time, to the tender section in the Office of Civil Engineering Department, Eastern Railway, Head Quarters.

All safety measures will be taken by the contractor and no compensation towards any accident whatsoever will be paid by the Railway.

Contractor shall provide details of his Letter of Acceptance (LOA)/Contract Agreements on Shramik Kalyan Portal within 15 days of issue of LOA for approval of concerned Engineer.

In case the date of closing mentioned in the Notice Inviting Tender is declared a holiday/bandh/strike on any account, the date of closing tender online will not be changed as the application in the website of IREPS does not permit submission of any offer after closing date and time of the tender.

However, opening of tenders online will be done next working day.

The contractor shall be responsible for deposition of applicable GST to the concerned authority.

Special Conditions

• The Maintenance Period of the work shall be 12 (twelve) months from the actual date of completion of work. If within this period a weld reported as non-defective fails, fractures, or is found on re-testing or test check to have carried a flaw detectable at the time of the Contractor's testing, it shall be treated as defective work and Clauses 13.3(i), 33.2 and 33.3 of the special condition of the contract shall apply. Detectability shall be determined by RDSO in terms of Clause 21; the Contractor shall produce the recorded A/B/C/S-Scan data of the joint, failing which the flaw shall be deemed detectable.

• Testing of Flash Butt Welding Joints will be done by Phased Array Ultrasonic Weld Tester through outsourcing in running tracks of all the Divisions of Eastern Railway under traffic conditions by contractor with their RDSO Verified PAUT weld testers. The testing and reporting is to be done as per Indian Railway Standard Specification for Ultrasonic Testing of Rails and Welds (IRS T-53) (Revised-2020) together with all revisions/correction slips, Procedure order for testing of Flash Butt welding joints by Phased Array Ultrasonic weld tester issued by RDSO dtd: 27.06.2023, RDSO Letter No. CT/USFD/Phased Array General Dt. 22.10.2024, comprehensive instructions of USFD testing of Rails and Welds & its outsourcing as per Railway Board letter no. Track/21/2004/0902/7Vol.III dt.20.06.2022 and Manual for Ultrasonic testing of Rails and Welds (Revised 2022) together with all revisions/correction slips with contractor's own machines and operators in Asansol, Howrah, Sealdah and Malda Divisions of Eastern Railway. In case of any conflict, the special conditions shall prevail.

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• A minimum of 04 nos. Operators with 04 nos. PAUT Machines shall have to bedeployed by the Contractor at all times for this work. Average Daily Progress must be in conformity with Para 9.8 of letter no. CT/USFD/Phased Array weld tester dated 27.06.2023. The work shall be carried out as per schedule given by Railway. The decision of Engineer-in-Charge shall be final & binding upon the Contractor.If required, Railways may ask to deploy additional no. of USFD testing machines to wipe out overdue testing arrears during execution of contract. In such a scenario, the contractor has to deploy additional RDSO approved USFD testing machines & RDSO approved USFD operators as per the contract conditions. Requirement of operators and machines may have to be increased/decreased as per the instructions of engineer-in-charge or his authorized representative based on the accrual of work load, if any, and the decision of railway will be final and binding on the contractor & will be non-arbitrable.

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• The rates to be quoted by bidder/Contactor, must be inclusive of applicable GST.

• It is the responsibility of the tenderer to see corrigendum, if any, to tender notice up to the date of tender opening. IRGCC-2022 (Works Matter) uploaded for reference only. Any correction issued by competent authority up to date of opening will be applicable. Tenderer should quote accordingly.

• for of contract for Phased Array Ultrasonic Testing of Welds are attached along with the tender documents, bidders are to go through the same thoroughly before submission of bids. Special Conditions of Contract for Permanent Way (P.Way) Works, in addition to the Special Conditions of Contract for Phased Array Ultrasonic Testing (PAUT) of Welds, are attached along with the tender documents, considering that the work pertains to running tracks, bidders are to go through the same thoroughly before submission of bids

• GCC-2022 with all correction slips are binding upon the contractor.

• The contractor must ensure safety at worksite in all aspects, and in case there is a breach/safety violation endangering safety of worksite, workers, train operations and/or passengers/general public , appropriate penalty/damages for each occurrence of such lapse will be levied.

• JPO regarding procedure for undertaking digging work, in the vicinity of signaling, Electrical and Telecommunication cable based on, Telecom Circular No.9/2023 will be followed in this contract. The copy of the JPO is attached in documents of this tender for ready reference please.

• Before submitting a tender, the tenderer will be deemed to have satisfied himself by actual inspection of the site and locality of the works, that all conditions liable to be encountered during the execution of the works are taken into account and that the rates he enters in the tender forms are adequate and all inclusive to accord with the provisions in Clause -37 of the Standard General Conditions of contract for the completion of works to the entire satisfaction of the Engineer.

• The Railway. Administration. reserves the right to reject/cancel tender at any time without assigning any reasons or whatsoever.

• The contractor must provide and maintain a first aid box at the site of work, along with provision of PPE Kits in terms of safety/high visibility jackets, helmets, harnesses, etc to all labour/personnel engaged in the work.

• The work is to be carried out under train traffic and in electrified territory. The contractor should take all the caution for safe passage of train traffic moving on the line where work is being carried out and also on adjacent lines. He should also ensure the safe working of his own labour, equipment and Railway's property. In case of any damage to the Railway property, passenger and his own labour, tools & equipment due to contractor's negligence, he will be fully responsible for such damages. The Contractor will have to compensate the Railways for any such damages as decided by the Engineer-in-charge. The decision of Engineer-in-charge shall be final & binding upon the contractor & will be non-arbitrable.

• The contractor shall provide, at his own cost, Personal Protective Equipment (PPE) kits for personal safety of the operator and contractual staff such as Safety shoes, Safety gloves, and safety jacket embedded with the name of the agency. All contractual staff/operators shall wear the prescribed safety gear during work The safety jacket shall be of retro reflective type so as to be visible from a good distance, particularly while working on the running track.

• PG shall be applicable as per Railway Board's letter No. 2022/CE-I/CT/GCC-2022/POLICY/Pt.I (E-3320424) Dated 13.03.2026