GLAND PACKING FOR PUMPS AND VALVES

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Scope of supply (Bid price to include all cost components) : Only supply of Goods

Warranty period of the supplied products shall be 1 years from the date of final acceptance of goods or after completion of installation, commissioning & testing of goods (if included in the scope of supply), at consignee location. OEM Warranty certificates must be submitted by Successful Bidder at the time of delivery of Goods. The seller should guarantee the rectification of goods in case of any break down during the guarantee period. Seller should have well established Installation, Commissioning, Training, Troubleshooting and Maintenance Service group in INDIA for attending the after sales service. Details of Service Centres near consignee destinations are to be uploaded along with the bid.

Buyer Added text based ATC clauses ADDITIONAL TERMS AND CONDITIONS OF THE CONTRACT

• 1.Bid Price: Prices quoted shall be inclusive of all as per GeM GTC. However, Unloading of Consignment is in the scope of Buyer. Hence, bidder shall ensure to exclude all type of Unloading expenses and asso ciated charges from the quoted price.
• 2.Price Mismatch: Price bid evaluation and Mismatch between “Total price quoted by bidder in GeM financial bid and total of price of all items uploaded “price bid breakup/ SOQR” shall be governed as per Annexure-I (under Buyer a dded specific ATC)
• A.In case of two-part tenders, the Bidder shall take special care not to mix up any price d etails required to be submitted against Part-II (Price bid) with Part-I (Technical & Commer cial bid except price) and vice versa. Any violation of the above shall lead to summarily r ejection of bid as being non-responsive.
• B.Wherever asked for, the bidder shall be required to submit complete break-up of “Total Price” as per prescribed “Price Bid Break-up/SOQR” format in GeM Portal. In such case, th e non-submission of the “Price Bid Break-up/SOQR” or submission of irrelevant document or submission of No/Nil value against all items of the “Price Bid Break-up/SOQR” shall lea d to rejection of such bids. However, in case No/Nil rate is quoted against some of the ite m(s), the price of such item(s) shall be deemed to be zero.
• C.Addition/deletion/modification of any item in the prescribed “Price Bid Break-up/SOQR” f ormat is not acceptable unless authorized by Buyer and accordingly, bids with any unaut horized addition/deletion/modification in the prescribed “Price Bid Break-up/SOQR” forma t shall be summarily rejected.
• D.Calculations for Price Bid Evaluation for Single Packet/ Part Bids, Part-II (price bid) evaluation for Two Packet/ Part Bids and Contract Order Placement:
• 1.For Price Bid Evaluation as per price evaluation criteria as well as for award of contract, “ Total Price” quoted by Bidder in GeM Portal shall only be considered. The same “Total Pri ce” shall only be considered for other purposes (i.e., negotiation, price matching in case of MSE/MII purchase preference/Bid splitting, Financial score in case of QCBS tenders, Re verse Auction (RA) etc). However, the “Price Bid Break-up/SOQR” submitted in GeM Portal or “Price Bid Break-up/S OQR” arrived at as per calculations mentioned in below clauses, as the case may be, will only be used as price breakup for the purpose of interim/running bill payments.
• 2.The “Total Price” quoted should match with the total of price of all items of the “Price Bid Break-up/SOQR”.
• 3.For arriving at the item-wise amount as well as at the total of all items of the “Price Bid B reak-up/SOQR”, the quantity multiplied by the quoted rates shall govern and if required, other figures will stand corrected accordingly.
• 4.In case of mismatch between “Total Price” quoted by Bidder in GeM Portal and total of pr ice of all items of the “Price Bid Break-up/SOQR”, the “Total Price” quoted by Bidder in Ge M Portal only shall be considered. The prices of all the items of the “Price Bid Break-up/S OQR” mentioned by the Bidder in the submitted document in GeM Portal, will stand adjus ted accordingly in proportion to the weighted average of item-wise amount.
• 5.Bidder get option to submit Revised “Price Bid Break-up/SOQR” during Negotiation or Re verse Auction (RA). While submitting the Revised “Price Bid Break-up/SOQR”, the Bidder should not increase price of any item(s) from the originally submitted (i.e., uploaded at ti me of Bid submission) “Price Bid Break-up/SOQR”. In case, during negotiation price is incr eased for any item(s) by the bidder, the same shall not be accepted and will be dealt as stipulated in point 4 above.
• 6.In case of price matching scenario during MSE/MII Purchase Preference/ Bid splitting, the originally submitted price of each of the items of the “Price Bid Break-up/SOQR” will stan d corrected by a uniform percentage. This uniform percentage shall be equal to the perc entage difference between the originally quoted “Total Price” and the “Total Matched Pric e” expressed with reference to the originally quoted “Total Price”.
• 3.Priority of Documents: The documents forming the contract are to be taken as mutually explanatory of one another. For the purp oses of interpretation, the priority of documents shall be in accordance with the following sequence:
• i.Contract Agreement ii. Response to Pre-bid queries / Bid Corrigendum iii. Buyer added Bid Specific Additional Terms & Conditions iv. General Terms and Conditions on GeM
• v.Technical Specifications vi. Drawings and technical documents finalized / approved during the execution of contract.
• 4.Delivery Schedule: Contractual Date of Delivery (Delivery Schedule) mentioned in Bid Document, shall be the essence of the Contract.
• 5.Liquidated Damages: Liquidated Damages as stipulated under clause no. 15 (iii) of GeM GTC shall not be applicable for the contr act awarded against this Bid.
• 6.Unloading of the consignments reported at Consignee’s location:
• i.Unloading of the consignments reported at Consignee’s location is in the scope of the Buyer at Seller’s ri sk. ii. Seller shall ensure that the consignment(s) shall be properly packed as per the Industry standards of res pective categories of products to avoid damage during transportation and unloading of the consignment at Consignee’s location. Seller is solely responsible for associated risk and damages, if any, that occur during the unloading of consignment at consignee’s location due to improper/inadequate packing by the Seller. iii. Seller is responsible to provide details of Consignment shipped to Consignee in advance along with rele vant documents (like GeM Contract Details) and information of Transporter / Courier / Seller Representativ e (if applicable) / Driver (Ex. Aadhar Details, Driving License, etc.) and vehicle (Ex. RC, PUC, Vehicle Fitnes s, etc) carrying the consignment. iv. Sellers Representatives / Vehicle entry permit at Consignee location is subject to security clearance fro m Central Industrial Security Force (CISF) after verification of valid Identity Proof (Ex. Aadhar Details, Drivi ng License, etc.) and all other relevant valid documents of the vehicle (Ex. RC, PUC, Vehicle Fitness, etc) c arrying the consignment.
• v.Buyer will put best efforts to unload the consignment with advance intimation and report preferably on or before 14:00 Hrs at NPCIL, KAPS Main Gate on any working days excluding Sundays, second Saturdays and Public holidays. vi. Only consignment(s) pertaining to NPCIL, Kakrapar shall be permitted inside the plant premises. vii. Seller shall be responsible for Compliance to e-Way Bill in line with e-way bill provision under GST Act viii. Seller has to ensure Delivery of Consignment within CDD / Re-fixed CDD /Extended CDD of the Contra ct. Acceptance of Consignment delivered beyond Contractual Delivery Schedule and Liquidated Damages Period shall be on sole discretion of Buyer based on requirement at Buyer’s end.
• 7.Submission of Documents to consignee and Paying authority
• a.Seller shall ensure submission of following documents to the Consignee along with the supply for the ti mely processing of Provisional Receipt Certificate (PRC) on GeM portal.
• i.Delivery challan / Copy of Original invoice clearly marked for ‘Bill to’ and ‘Shipped to’ ii. Packing list clearly correlating items with specific details (like Equipment no., Batch no., Part no., Heat no. etc.) in documents iii. Certificate of Originality issued by OEM, such as GST Invoice, etc Seller shall ensure to upload “Proof of Delivery” duly Signed and Stamped / Sealed by Consignee on GeM p ortal within valid delivery period of the contract for timely processing of PRC. Seller shall be solely respons ible for the delay in processing of PRC and CRAC for the non-compliance with this requirement.
• b.The Seller has to submit following documents to the Paying Authority immediately after despatching material to the Consignee:
• i.Original invoice clearly marked for ‘Bill to’ and ‘Shipped to’, ii. E-invoice if applicable to Seller based on his turnover iii. Annexure-F (format enclosed), iv. Seller’s Bank details,
• v.Any other payment document mentioned in the contract required for paying authority Seller shall be solely responsible for the delay in release of payment due to delayed submission of mandat ory documents to Paying Authority of Buyer.
• 8.In the event of “Dis-qualification” of Bid on account of non-compliance to bid conditions and non-submis sion of necessary documents against the Bid requirement and/or during the clarification on GeM Portal; Th e Clarifications/Documents submitted during the representation time shall not be considered for evaluation .
• 9.Representation/clarification in bid document: Representation window is available on GeM portal for all bidders during the Bidding period. Bidder(s) shall use available window for any "Bid representation" or "Bid clarification" for appropriate response from buye r on GeM portal only. Bid clarification or representation raised through any other media shall be treated un solicited. Buyer shall not be responsible for addressing the clarification/representation asked by the bidder /s through any other mode outside GeM.
• 10.EMD can be submitted through SBI collect portal: following is the SBI collect navigation for payment. Sr. No Particular Details 01 Step–1 Go to SBI Collect portal and Click on PSU tab 02 Step–2 After clicking on PSU tab, Select Category: PSU-Public Sector U ndertaking 03 Step–3 Type (Enter) “NUCLEAR” in search option. PSU name as Nuclea r Power Corporation of India Limited and State as Gujarat will a ppear 04 Step–4 Fill up the requisite details and follow the procedure of bank pa yment.
• 11.Seller bank details for refund of EMD amount. In the event, seller submitting EMD through NEFT/RTGS/DD/BANKER’S cheque mode, following information must be provided along with bid document, failing which, buyer shall not be responsible for any delay cau sed in returning EMD amount. Sr. No Particular Details 01 Name of Account Holder 02 Account Number 03 Bank Name 04 IFSC Code 05 Bank Address Bank details (cancelled cheque, bank statement etc.). In support of above may please be uploaded along with bid. Note: - Bidder shall ensure to provide details of (i) GeM Bid for EMD and (ii) GeM Contract for e-PBG transa ctions made online through NEFT/RTGS/SBI collect. Transactions without these details will be considered a s unsolicited and NPCIL shall not be responsible for refund of credit against such transactions.
• 12.Submission/Exemption of EMD shall be as per GeM GTC. However, Vendor Assessment is not applicabl e for Custom/BOQ bids. Hence, "Vendor Assessment Report" shall not be considered for EMD exemption in the instant bid. Accordingly, EMD exemption shall be allowed as per GeM GTC, except against "Vendor Ass essment Report".
• 13.MSE Purchase Preference & benefits: Purchase preference will be given to MSEs as defined in Public Procurement Policy for Micro and Small Ent erprises (MSEs) Order, 2012 dated 23.03.2012 issued by Ministry of Micro, Small and Medium Enterprises a nd its subsequent Orders/Notifications issued by concerned Ministry. Only Manufacturers quoting for goods /products manufactured by them shall be eligible for availing benefits under the Public procurement policy for MSEs order 2012. Dealers/ distributors/sole-agents/resellers/Traders/Stockists will not be considered for benefits under the subject policy and are required to pay requisite EMD in case stipulated in the bid docum ent. Seller declaration stating that the offered product is manufactured by them shall be submitted along with the bid. As mentioned in Section 7(4) of Ministry of MSME's Notification No. S. O2119(E) dated 26th June, 2020, an enterprise registered with any other organization under the Ministry of MSME shall register itself under Udy am Registration. With effect from 01.07.2020, MSEs registered under Udyam Registration are eligible to av ail the benefits under the Policy. All the MSEs interested in availing benefits must upload the following, failing which, such MSEs shall not b e entitled to claim the benefits under the MSME policy
• a.Udyam Registration Certification (URC)
• b.Seller declaration that the offered product is manufactured by them.
• 14.Purchase preference for Make in India products: Purchase preference shall be given for procurement under this bid to Class I Local Supplier as defined in P ublic Procurement (Preference to Make in India) Order 2017 as amended from time to time and its subsequ ent Orders/Notifications issued by concerned Nodal ministry for specific Goods/products. The minimum loc al content to qualify as Class-I local supplier shall be as per relevant notification/order issued by nodal min istry as available on the website of Dept. of Promotion of Industries and Internal Trade and as specified in t he GeM Bid. In order to obtain “Purchase Preference” under the MII policy, Bidders shall submit Undertaking / self-certif ication from the OEM for following information in compliance to above mentioned Make-In-India policy, faili ng which the bid shall be liable for rejection.
• a.Details of OEM (i.e. Name, Address, Contact details etc.)
• b.Whether the OEM of product offered is: (i) class-I local supplier or (ii) Class-II Local supplier or (iii) No n-Local Supplier
• c.(%) Percentage of local content available in the "Quoted product"
• d.Details of "Location(s) at which, the local value addition is made". Only Class I and Class II local supplier as defined in Public Procurement (Preference to Make in India) Order 2017 are eligible to participate in the instant bid. Bids received from Non-local supplier shall not be consid ered for evaluation.
• 15.Civil Liability for Nuclear Damages (CLND) Act 2010 & Rule 2011 thereof: Subsequent to the enactment of CLND Act 2010 and Rule 2011, the Purchaser shall have Right to Recourse against the contractor in accordance with provisions under Section 17(a) of Civil Liability for Nuclear Dama ge Act, 2010. Right of Recourse under Civil Liability for Nuclear Damages Act 2010 & Rule 2011 thereof;
• a.The Purchaser shall have Right to Recourse against the supplier in accordance with provisions under Se ction 17(a) of Civil Liability for Nuclear Damage Act, 2010, with following limitations, as stipulated in Rule 2 4 of the Civil Liability for Nuclear Damage Rules, 2011: The Supplier’s liability shall be to the extent of the Operator’s liability under sub-section (2) of Section 6 of the Act or the value of the contract, whichever is less, AND The duration of Supplier’s liability shall be limited to duration of initial license issued by AERB or the produ ct liability period, whichever is longer.
• b.The term “supplier” and the duration and extent of supplier’s liability are explained in Rule 24 of the Civi l Liability for Nuclear Damage (CLND) Rules, 2011. For any questions relating to supplier’s liability under se ction 17 of the Civil Liability for Nuclear Damage (CLND) Act, 2010, Government of India’s clarifications dat ed February 08, 2015 may be referred to. These have been posted at the websites of Ministry of External Affairs and the Department of Atomic Energy under the title “Frequently Asked Questions and Answers on Civil Liability for Nuclear Damage Act 2010 and Related Issues”.
• c.In regard to contracts with manufacturers of or vendors for supply of systems, equipment, components, or building of structures, or provision of services to nuclear installations which are operating or are under construction or those to be installed in future for which NPCIL is the system designer and technol ogy owner, being responsible for safety design of such installations, NPCIL shall assume the role of supplie r in accordance with the explanation of the term “supplier” given in Rule 24 of the CLND Rules, 2011 and i n the context of section 17(a) and (b) of the CLND Act, 2010.
• d.Other suppliers can avail the Nuclear Suppliers’ Special Contingency (Against Right of Recourse) Insuran ce Policy provided by the India Nuclear Insurance Pool to cover any liability exposure under section 17(a) a nd (b) of the CLND Act, 2010. NPCIL maintains the operator’s statutory insurance under the CLND Act, 201 0 by subscribing to the Nuclear Operator’s Liability Policy offered by the India Nuclear Insurance pool, ther eby subrogating to the India Nuclear Insurance pool the operator’s “right of recourse” against suppliers un der section 17(a) & (b) of the CLND Act, 2010.
• e.To have clarity on the terms used in the CLND Act 2010 and Rule 2011 pertaining to Right to Recourse, t he following definition to be considered by the bidder before submission of bids.
• i.“Contractor” – shall be as per applicable GTC. ii. “Supplier” shall be as defined in CLND Rule 24-2. iii. “Product Liability Period (PLP)” shall be as defined in CLND Rule 24-2. iv. “Initial License” (Refer CLND Rule 24-2): The initial license, unless otherwise specified, is valid for a p eriod of five years from the date of its issue by AERB.
• f.Right of Recourse under Civil Liability for Nuclear Damages Act 2010 & Rule 2011 thereof No te: Since requirement is for PHWR, NPCIL is the system designer and technology owner, being responsible for safety design of such installations in the this tender, NPCIL shall assume the role of Supplier in accorda nce with the explanation of term “Supplier” given in Rule 24 of the CLND Rules, 2011 and in the context of section 17(a) and (b) of the CLND Act, 2010.
• 16.Submission of Contractual Securities /Bank Guarantee In case of award of contract, successful bidder shall furnish Performance Security for 5 % of the Contract va lue in any mode indicated in BID within 15 days of placement of contract for the duration of 04 months in clusive of 2 months claim period. Original BG Documents shall be sent preferably through India Post (Sp eed Post) in the below address: To, Head, C&MM, Nuclear Power Corporation of India Limited, Kakrapar Gujarat Site, PO – Anumala, District – Tapi, Gujarat – 394651
• 17.Bidder/Seller can submit the Bank Guarantee preferably through NeSL in eBG form. Details shall be us ed for NeSL as below: Beneficiary PAN AAACN3154F Beneficiary Name Site Director, Kakrapar Gujarat Site Nuclear Power Corporation of India Limited Date of Incorporation 03/09/1987 Beneficiary Email Id Will be provided to successful bidder after award of contract Contact No: Will be provided to successful bidder after award of contract Legal Constitution of the Party Company Company Identification Number CIN - U40104MH1987GOI149458 Registered Office Address 16th Floor, World Trade Centre-1, Cuffe Parade, C olaba, Mumbai Registered Office Address Pin code 400 005 Communication Address Head C&MM Nuclear Power Corporation of India Limited Kakrapar Gujarat Site, Post-Anumala. Pin-394651, Taluka: Vyara, District: Tapi, Gujarat
• 18.Bidder/Seller can submit the Bank Guarantee preferably in the form of Insurance Surety Bond as per fo rmat given below: PERFORMANCE SECURITY BOND Insurance Surety Bond No. Dated: ................ To, NUCLEAR POWER CORPORATION OF INDIA LIMITED (Acting through) Executive Director, Directorate Of Contracts & Materials Management NUB, Anushaktinagar, Mumbai-400094.
• (A)WHEREAS on or about the (Date of the Purchase Order _______________________________) M/s. ____________________________________________ a Company incorporated under the Co mpanies Act 1956 and having its registered office at ____________________________________ ___________________________ (hereinafter referred to as ‘The Contractor’) entered into an agreement bearing No.________________________ (hereinafter referred to as ‘The Contract‘ ), with Nuclear Power Corporation of India Limited (A Government of India Enterprise) ac ting through Executive Director, Contracts & Material Management (hereinafter referred to as (Purchaser) for Supply/EPC Package of _____________________ (hereinafter referred t o as ‘The Equipment).
• (B)AND WHEREAS under the terms & conditions of the contract, the Contractor shall furnis h an Performance Security Bond for an amount of Rs. _________________(Rupees _________ _______________ only} representing ________ per cent of the total value of the contract in t he form of irrevocable and unconditional Insurance Surety Bond, in a manner herein con tained duly issued by Insurance Company towards satisfactory performance of the contr act and performance of the equipment and against any loss or damage caused to or suff ered or should be caused to or suffered by the Purchaser by reason of any breach by th e said Contractor (s) of any terms and conditions contained in the said agreement. The P erformance Security Bond shall be valid till satisfactory completion of Defect Liability Pe riod covering the Warranty/Guarantee period of the equipment as per the terms & condit ions of the said agreement.
• (C)We, _______________ through our branch at _________________ (hereinafter referred to as “ The Insurance Company”), have agreed to furnish this Insurance Surety Bond (hereinaft er called the “Guarantee”) for the Guarantee Amount. NOW, THEREFORE, the Insurance Company hereby, unconditionally and irrevocably guaran tees and affirms as follows:
• 1.NOW WE, __________________________ (the “Insurance Company") hereby unconditionally and irrevocably guarantees the due and faithful repayment on time of the aforesaid am ount due and payable under this guarantee, and agrees and undertakes to pay to the Pu rchaser, merely on demand from Purchaser stating that the amount claimed is due by w ay of loss or damage caused to, or suffered by, the Purchaser by reason of breach by th e said Contractor (s) of any of the terms and conditions contained in the said agreement or by reason of the Contractor (s)’s failure to perform the said agreement or by reason o f unsatisfactory performance of the equipment during the Warranty Period, and without any demur, reservation, recourse, contest or protest, and without any reference to the C ontractor, such sum or sums up to an aggregate sum of the Guarantee Amount as the P urchaser shall claim, without the Purchaser being required to prove or to show grounds or reasons for its demand and/or for the sum specified therein. Any such demand made on the Insurance Company shall be conclusive, final and binding on the Insurance comp any as regards the amount due and payable by Insurance company under this guarante
• e.However, our liability under this guarantee, shall be restricted to an amount not exce eding Rs. ______________ (Rupees___________________________________ only).
• 2.We undertake to pay to the Purchaser the said sum of Rs. _______________________ {Rupe es ______________________________only) demanded not withstanding any dispute or disput es raised by the Contractor (s) in any suit or proceeding pending before any Court or Tri bunal, Arbitrators or any other body relating thereto our liability under this present bein g absolute and unequivocal, The payment so made by us under this bond shall be valid discharge of our liability for payment thereunder and the Contractor (s) shall have no cla im against us for making such payment.
• 3.WE HEREBY further agree that the decision of the Purchaser as to the amount of damage s suffered by the Purchase by reason(s) of any breach by the said Contractor or whether the said equipment is giving satisfactory performance or not during the Warranty Period as per the terms and conditions of the said agreement, shall be final and binding on us.
• 4.The Insurance company deciares that this insurance surety bond is issued by the ______ _____________________ (the “Insurance Company”) as per the applicable rules and regulati ons of insurance regulatory development authority of India(IRDA), and also agrees that t he purchaser as its option shall be entitled to enforce this surety against the insurance c ompany as a principal debtor, in the first instance without proceeding against the contra ctor and notwithstanding any security or other guarantee the purchaser may have in rel ation to the Contractor's liabilities.
• 5.In order to give effect to this Insurance Surety Bond, the Purchaser shall be entitled to a ct as if the Insurance Company were the principal debtor and any change in the constitu tion of the Contractor and/or the Insurance Company shall not in any way or manner affect the liability or obligation of the Insurance Company under this Guarantee.
• 6.It shall not be necessary, and the Insurance Company hereby waives any necessity, for t he Purchaser to proceed against the Contractor before presenting to the Insurance Com pany its demand under this Guarantee.
• 7.AND WE, ____________________________________________ ( the Insurance Company ) do here by further agree that our liability herein under shall not be discharged by virtue of any a greement between the Purchase and the Contractor whether with or without our knowle dge and/or consent and shall remain in full force and effect during the period that would be taken for the performance of the said agreement or by reason of the Purchaser showi ng any indulgence or forbearance to the Contractor whether as to payment, time for per formance, or any other matter whatsoever relating to the contract, which but for this pr ovision, would amount to discharge of the surety under the law.
• 8.Notwithstanding anything contained herein before, the liability of the insurance Compan y under this Guarantee is restricted to the Guarantee Amount and this Guarantee will re main in force for the period specified in paragraph 9 and unless a demand or claim in wri ting is made by the Purchaser on the Insurance Company under this Guarantee, all right s of the Purchaser under this Insurance Surety Bond shall be forfeited and the Insurance Company shall be relieved from its liabilities hereunder.
• 9.The Insurance Surety Bond shall cease to be in force and effect on _________________ Unl ess a demand or claim under this Guarantee is made in writing on or before the aforesai d date, the Insurance Company shall be discharged from its liabilities hereunder.
• 10.The Insurance Company undertakes not to revoke this Guarantee during its currency, e xcept with the previous express consent of the Purchaser in writing, and deciares and w arrants that it has the power to issue this Guarantee and the undersigned has full power s to do so on behalf of the Insurance Company.
• 11.Any notice by way of request, demand or otherwise hereunder shall be sent by Courier/ post/email addressed to the Insurance Company at its above referred branch, which sha ll be deemed to have been duly authorized to receive such notice and to effect payment thereof forthwith, and if sent by post it shall be deemed to have been given at that time when it ought to have been delivered in due course of post and in proving such notice, when given by post, it shall be sufficient to prove that the envelope containing the notic e was posted and a certificate signed by an officer of the Purchaser that the envelope w as so posted shall be conclusive.
• 12.Notwithstanding anything contrary contained in any law for the time being in force or In surance Industry practice, this guarantee shall not be assignable or transferable by the beneficiary. Notice or invocation by any person such as assignee, transferee or agent of beneficiary shall not be entertained by the Insurance Company. Any invocation of the gu arantee can be made only by the beneficiary directly.
• 13.This Insurance Surety Bond shall come into force with immediate effect and shall remai n in force and effect up to ____________________ or until it is released earlier by the Purch aser pursuant to the provisions of the Contract. Signed and sealed this day of _________, 20 _______at___________ SIGNED, SEALED AND DELIVERED For and on behalf of Insurance Company by:

(Signature)

(Name)

• (Designation)(Code Number)

(Address)

• (Email)Notes:
• (i)The Insurance Surety Band should contain the name, designation and code number of the officer(s) signing the Insurance Surety Bond.
• (ii)The Address, telephone number, email ID and other detail of the head of the Insuranc e Company as well as Issuing branch should be mentioned on the covering letter of iss uing branch.
• 19.When GST is claimed by the seller/ supplier in general, the certificate as per Annexure F should be sub mitted to the paying authority with their invoices as per format given below: ANNEXURE – F GeM contract No.: GEMC________________ Invoice No. & Date_______________ Declaration Form for GST The Supplier/Contractors while submitting their bill to the Paying Authority shall furnish the following certificates: Certified that: (Please Tick all appropriate options)
• (a)Additional Input Tax Credit under GST availed against invoices submitted here under is Rs. ________________.
• (b)Certified that the goods and services on which GST has been charged are not exem pted under the GST Act or the rules made there under and the amount charged on acc ount of GST on these goods and services are not more than what is payable under the relevant act or the rules there under.
• (c)Certified that we have taken into account all input tax credits available under GST a nd have not loaded the same in the basic price while furnishing their bids.
• (d)Certified that in respect of amount of taxes claimed in the bill no claim is pending fo r refund/or is admissible for refund from any other agency and /or no other tax credit i s available in respect of the same. In the event of getting refund in whole or in part of the element of GST claimed from Government, the same shall be passed on the benefi t to the Purchaser by remitting the amount equivalent to the amount of refund obtain ed.
• (e)Certified that the GST charged herein the invoices has been/ shall be deposited with in the due date and the Invoice details have been / shall be populated in GSTR1/ANX- 1 of the GSTN portal facilitating Input Tax Credit to the Purchaser.
• (f)Certified that we have complied with the Anti-profiteering measure provisions under CGST/ SGST/UTGST Acts and passed on commensurate reduction of price to the purch aser.
• (g)Certified that a quarterly statement shall be submitted to NPCIL confirming the pay ment of GST invoiced on NPCIL along with copy of GST paid Challan.
• (h)Certified that in case of any change in the Invoice which has been accepted by the P urchaser in the IMS portal, the corresponding amendment in the Original Invoice shall be made by the Supplier/Contractor, by raising Debit note/Credit note or any other do cument, as applicable, within the timelines stipulated under the GST Act. Declaration Form for TDS The Supplier/Contractors while submitting their bill to the Paying Authority shall furnish the following certificates: Certified that: (Please Tick all appropriate boxes):
• (a)Whether Provisions of Section 194Q are applicable (For Supply of Goods): YES/NO
• (b)We have filed the return of income for both the financial years (F.Y._____ & F.Y._____ _) preceding the year in which tax is liable to be deducted within the prescribed time l imit and hence, confirm that applicable rate of TDS is at Normal Rate (0.1% as on date )
• (c)We have linked the PAN to Aadhar and the PAN is not inoperative (applicable in case of Individuals) Incomplete information against point (a), (b) & (c) above under Declaration form for TD S, shall be subject to deduction of tax at higher rate as applicable (5% as on date) Declaration Form for Status of the Company The Supplier/Contractors while submitting their bill to the Paying Authority shall furnish the following certificates: Certified that: (Please Tick all appropriate boxes):
• (a)Whether Supplier is Company/LLP: YES/NO
• (b)Whether Company/LLP is declared as Strike Off Company/LLP in FY: Yes/NO We have attached necessary documents downloaded from Ministry of Corporate Affair s Signature of Contractor or their Authorised Representative with company seal.
• 20.Banning of Business by NPCIL/BUYER 1.0 Banning of business dealings by NPCIL/Buyer NPCIL reserves the right to initiate Banning as per NPCIL’s Banning of business deal ings as mentioned below and are independent of actions under GeM’s IM (Incident Management) Policy. The words banning, blacklisting, de-registered, debarred, holiday, suspension of bu siness etc., means the same. The words NPCIL, Corporation, Buyer etc., means the same. The words Contractor, Bidder, Seller, Seller, Service Provider etc., means the same. 1.1 Grounds for Banning The business dealing with the Contractor/Bidder/Seller/Service Provider shall be lia ble for banning, on account of the reasons attributable to them, which shall includ e, but not limited to the following: 1.1.1. Involvement in cartel formation during bidding. 1.1.2. Baseless allegations by the bidder on NPCIL/Corporation/Buyer evaluation proce sses or officials. 1.1.3. If any of the owner, proprietor or partner of the Contractor, is convicted by a cou rt of law, during bidding process or currency of the contract, for offences involving corrupt and fraudulent practices including misrepresentation of the facts, moral tur pitude in relation to its business dealings with NPCIL. 1.1.4. Malafide / unlawful acts / malpractices or improper conduct on part of Contracto r based on the approved findings of the Investigation Agency. 1.1.5. If the Contractor misuses the premises or facilities of the NPCIL forcefully occupi es, tampers or damages the Company’s properties etc. or fails to vacate the proper ties/land/complex within reasonable time limit as specified or even after receiving t he notices from the department. 1.1.6. Security concerns for the assets of the Corporation and State. 1.1.7. Submission of bids that contain false information or falsified documents or the c oncealment of such information in the bids in order to influence the outcome of elig ibility screening or / at any other stage of the public bidding and execution. 1.1.8. Withdrawal of a bid or refusal to accept an award of contract with the NPCIL wit hout justifiable cause, after being adjudged as the successful bidder. 1.1.9. Supply of Counterfeit Items Breach of Code of Integrity. 1.1.10. Bidder shall not act in contravention of the codes which includes 1.1.10.1 Prohibition of
• a.Making offer, solicitation or acceptance of bribe, reward or gift or any material benefit, either directly or indirectly, in exchange for an unfair advantage in the procurement process or to otherwise influence the procurement process.
• b.Any omission or misrepresentation that may mislead or attempt to mislead so t hat financial or other benefit may be obtained or an obligation avoided.
• c.Any conclusion, bid rigging or anticompetitive behavior that may impair the tran sparency, fairness and the progress of the procurement process.
• d.Improper use of information provided by the procuring entity to the bidder with an intent to gain unfair advantage in the procurement process or for personal g ain.
• e.Any financial or business transactions between the bidder and any official of the procuring entity related to tender or execution process of contract; which can af fect the decision of the procuring entity directly or indirectly.
• f.Any coercion or any threat to impair or harm, directly or indirectly, any party or i ts property to influence the procurement process.
• g.Obstruction of any investigation or auditing of a procurement process.
• h.Making false declaration or providing false information for participation in tende r process or to secure a contract; 1.1.10.2 Disclosure of conflict of interest 1.1.10.3 Disclosure by the bidder of any previous transgression made in respect of the pr ovisions of above 1.1.10.1 with any entity in any country during the last three yea rs or of being debarred/ banned by any other procuring entity. 1.2 Show Cause Notice 1.2.1. NPCIL will issue Show Cause Notice to the Contractor on noticing/receipt of a complaint of any irregularities and /or misconduct and /or unethical practice as men tioned in clause no. 1.1. 1.2.2. Upon receipt of Show cause notice, the Contractor is required to submit the reply to Show Cause Notice within 30 days of its receipt and no extension shall be g iven without justifiable reasons. The Contractor shall also be given an opportunity f or oral hearing to present the case in person to NPCIL and the date of Oral Hearing will be indicated in the Show Cause Notice. Only the regular employees of Contract or will be permitted to represent the Contractor during the Oral hearing, and no out sider shall be allowed to represent the Contractor on their behalf. 1.3 Period of Banning The period of banning shall be for a period of not exceeding 2 (two) years and not le ss than 6 (six) months as considered appropriate by NPCIL. 1.4 Effect of Banning of Business Dealings by NPCIL In case NPCIL has banned the business dealing with the bidder/contractor, the follo wing shall be the consequences on issuance of the order of banning of business dea lings with the bidder/contractor: 1.4.1 No Contract of any kind whatsoever shall be placed to such banned firms includi ng its allied firms after the issue of Banning Order by NPCIL. The Contractor includi ng their allied firms shall not be allowed to participate in any tender enquiry till co mpletion of Banning period. If the Contractor has already participated in tender pro cess and the price bids are not opened, his techno-commercial bid will be rejected and price bid will be kept unopened. In cases, where the price bids of Contractor h ave been opened prior to the order of banning, such bids shall be rejected. Howeve r, in case such banned Contractor is Lowest (L1), next lowest firm shall be consider ed as L1. Bid Security, if any, submitted by such banned Contractors shall be retur ned to the bidder. 1.4.2 Contractors shall not be permitted to participate in any business process in any form or entity i.e., as an Associate/Collaborator/Joint Venture Partner/Consortium P artner of the Main Contractor even if the banning order is passed subsequent to op ening of Part-I bids. 1.4.3 Contractor shall not be allowed to participate as Sub-Vendor/sub-contractor in t he tenders for contracts for works, service, supplies. 1.4.4 Even if, the banned Contractor is an approved Sub-vendor under any Contract fo r such equipment/component/service, the Main Contractor shall not be permitted to place Work order/Purchase order/Service Contract on the banned Contractor as a s ub-vendor after the date of banning even though the name of the party has been a pproved as a sub-vendor prior to the order of banning. 1.4.5 The completion certificate issued to the contractor shall make a mention regardi ng banning during execution of the contract. 1.4.6 Banned bidders shall not be permitted to submit their bid. The bid submitted by the banned bidder shall be summarily rejected. 1.4.7 Contracts concluded before the issue of the banning order shall, not be affected by the banning order. 1.4.8 Banning shall automatically be extended to all Allied firms of the Contractor. In case of Joint venture/ Consortium is banned all partners will also stand debarred for the period specified in the Banning Order. The names of all partners should be clea rly specified in the “Banning order”. 1.4.9 Banning in any manner does not impact any other contractual or other legal righ ts of NPCIL. 1.4.10 Banning under the provisions of Banning of Business Dealings of NPCIL is applica ble only for NPCIL. 1.5 Definition of Allied Firm: Allied Firm means all concerns which come within the sphere of effective influence of the banned firm. In determining this, the following factors shall be taken into co nsideration:
• a.Whether the management is common;
• b.Majority interest in the management is held by the partners or directors of ban ned/
• c.suspended firm;
• d.Substantial or majority shares are owned by the banned/ suspended firm and b y virtue
• e.of this it has a controlling voice;
• f.Directly or indirectly controls, or is controlled by or is under common control w ith another bidder;
• g.All successor firms will also be considered allied firms.
• 21.Bidder shall provide Compliance to Annexure III attached in the Bid Document. Annexure-III (Bidder is required to submit following Undertaking on Company's Letter Head) UNDERTAKING I hereby undertake that, in compliance to GeM GTC Clause No.-29 (One Bid per Bidder), I hav e submitted only one bid in this tender. Violation of GeM GTC Clause No.-29, observed during evaluation or subsequent processing of this tender or during execution of work, will result in bid(s) disqualification/contract cancellation, forfeiture of EMD and initiation of necessary admi nistrative actions against the firm (s) as per GeM guidelines. I will be solely responsible for all such administrative actions. It is certified that:
• a)Only one bid has been submitted in the subject tender.
• b)Any sister/Associated/Allied concerns have not participated in the subject tender.
• c)Only one unit has participated in the tender, in case of more than one unit having common business ownership/management.
• d)GeM GTC Clause No.-29 is fully complied. Duly signed & sealed by: __________________________________ (Authorised Representative of the firm/company) Name & Post held: __________________________________ Dated: __________________________________
• 22.Administrative Mechanism for Resolution of CPSEs Disputes (AMRCD) In the event of any dispute or differences relating to the interpretation and application of the provisi ons of commercial contract(s) between Central Public Sector Enterprises (CPSEs)/ Port Authorities in ter-se and also between CPSEs and Government Departments/Organizations (excluding disputes rel ating to Railway, Income Tax, Customs & Excise Department), such dispute or difference shall be ta ken up by either party for its resolution through AMRCD as mentioned in DPE OM No. DPE-02/0001/ 2023-AMRCD-FTS-13578 dtd. 8th December, 2025 and the decision of AMRCD on the said dispute w ill be binding on both the parties. 23.. Confidentiality
• i.The Contractor shall take necessary steps to ensure that all persons employed on any work in connectio n with this Contract have noticed that the Indian Official Secrets Act, 1923 (XIX of 1923) applies to them a nd shall continue to apply even after the execution of the Contract. ii. All information, drawings, designs and specifications imparted to the Contractor shall, at all times, remai n the absolute property of the Purchaser. The Contractor shall not use them for purposes other than for wh ich they are provided for and shall treat all these documents as confidential. These shall not be reproduce d in whole or in part for any other purpose. iii. The Contractor shall use his best endeavours to ensure that such information are not divulged to third p arties except where needed for the performance of the Contract by the Contractor with the prior consent o f the Purchaser. In such cases, the Contractor shall ensure and obtain similar obligation of confidence, from third parties in question. iv. The Contractor shall at his own cost procure from his own employees, agents or sub-contractors (and a gents and sub-contractors of such agents and sub-contractors) the execution of a Confidentiality Agreeme nt in the form and manner acceptable to the Purchaser and shall do or assist in doing all such acts, deeds and things to cause such employees, agents and sub-contractors to whom the confidential information is g iven, to be bound by all the confidentiality obligations as the Contractor is bound under this Agreement.
• 26.Technical specifications of the indented items: -
• i.Bidder must note that the offered gland packing must be equally applicable for both pumps & valves hav ing water, steam, oil and gas medium. ii. Construction of gland packing rope should be such that, Corners and each individual strand of graphite f oil are reinforced with high strength structural carbon fibre. iii. Carbon/graphite content – 99% or better iv. Leachable chlorides < 10 ppm.
• v.Density: 1-1.2 g/cm3 or better vi. In case of valves: - Temperature: Maximum operating temp 650-degree C : Minimum operating temperature: - 50 degrees or less Maximum system Pressure: 250 bars vii. In Case of Pump: Maximum operating temp 650-degree C Minimum operating temperature: -50 degrees or less Maximum system Pressure: 20 bars Maximum Rod Speed: 20 m/s viii. Bidder has to attach the catalogue of the offered product. All the above-mentioned specificatio ns will be matched with the product catalogue attached by the bidder & technical evaluation will be done according to that. ix. Successful bidder must furnish all the test certificates along with supply.
• x.Material must be packed in Original Equipment manufacturer (OEM) packing only. ***** .

Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the Bid document, ATC and Corrigendum if any.

Bidders are advised to check applicable GST on their own before quoting. Buyer will not take any responsibility in this regards. GST reimbursement will be as per actuals or as per applicable rates (whichever is lower), subject to the maximum of quoted GST %.

Bidder shall submit the following documents along with their bid for Vendor Code Creation:

• a.Copy of PAN Card.
• b.Copy of GSTIN.
• c.Copy of Cancelled Cheque.
• d.Copy of EFT Mandate duly certified by Bank.

Dedicated /toll Free Telephone No. for Service Support : BIDDER/OEM must have Dedicated/toll Free Telephone No. for Service Support.

Data Sheet of the product(s) offered in the bid, are to be uploaded along with the bid documents. Buyers can match and verify the Data Sheet with the product specifications offered. In case of any unexplained mismatch of technical parameters, the bid is liable for rejection.

While generating invoice in GeM portal, the seller must upload scanned copy of GST invoice and the screenshot of GST portal confirming payment of GST.

• 1.The Seller shall not assign the Contract in whole or part without obtaining the prior written consent of buyer.
• 2.The Seller shall not sub-contract the Contract in whole or part to any entity without obtaining the prior written consent of buyer.
• 3.The Seller shall, notwithstanding the consent and assignment/sub-contract, remain jointly and severally liable and responsible to buyer together with the assignee/ sub-contractor, for and in respect of the due performance of the Contract and the Sellers obligations there under.

Supplier shall ensure that the Invoice is raised in the name of Consignee with GSTIN of Consignee only.

Bidders can also submit the EMD with Account Payee Demand Draft in favour of NPCIL KAPS payable at VYARA . Bidder has to upload scanned copy / proof of the DD along with bid and has to ensure delivery of hardcopy to the Buyer within 5 days of Bid End date / Bid Opening date.

Bidders can also submit the EMD with Fixed Deposit Receipt made out or pledged in the name of A/C NPCIL KAPS VYARA . The bank should certify on it that the deposit can be withdrawn only on the demand or with the sanction of the pledgee. For release of EMD, the FDR will be released in the favour of the bidder by the Buyer after making endorsement on the back of the FDR duly signed and stamped along with covering letter. Bidder has to upload scanned copy/ proof of the FDR along with bid and has to ensure delivery of hardcopy to the Buyer within 5 days of Bid End date/ Bid Opening date

Bidders can also submit the EMD with Banker’s Cheque in favour of NPCIL KAPS payable at VYARA . Bidder has to upload scanned copy / proof of the BC along with bid and has to ensure delivery of hardcopy to the Buyer within 5 days of Bid End date / Bid Opening date.

Bidders can also submit the EMD with Payment online through RTGS / internet banking in Beneficiary name Nuclear Power Corporation of India Limited Account No. 10394473111 IFSC Code SBIN0000532 Bank Name State Bank of India Branch address Vyara . Bidder to indicate bid number and name of bidding entity in the transaction details field at the time of on- line transfer. Bidder has to upload scanned copy / proof of the Online Payment Transfer along with bid.

Successful Bidder can submit the Performance Security in the form of Account Payee Demand Draft also (besides PBG which is allowed as per GeM GTC). DD should be made in favour of NPCIL KAPS payable at VYARA . After award of contract, Successful Bidder can upload scanned copy of the DD in place of PBG and has to ensure delivery of hard copy to the original DD to the Buyer within 15 days of award of contract.

Successful Bidder can submit the Performance Security in the form of Fixed Deposit Receipt also (besides PBG which is allowed as per GeM GTC). FDR should be made out or pledged in the name of NPCIL KAPS VYARA A/C (Name of the Seller). The bank should certify on it that the deposit can be withdrawn only on the demand or with the sanction of the pledgee. For release of Security Deposit, the FDR will be released in favour of bidder by the Buyer after making endorsement on the back of the FDR duly signed and stamped along with covering letter. Successful Bidder has to upload scanned copy of the FDR document in place of PBG and has to ensure delivery of hard copy of Original FDR to the Buyer within 15 days of award of contract.

Successful Bidder can submit the Performance Security in the form of Payment online through RTGS / internet banking also (besides PBG which is allowed as per GeM GTC). On-line payment shall be in Beneficiary name Nuclear Power Corporation of India Limited Account No. 10394473111 IFSC Code SBIN0000532 Bank Name State Bank of India Branch address Vyara . Successful Bidder to indicate Contract number and name of Seller entity in the transaction details field at the time of on-line transfer. Bidder has to upload scanned copy / proof of the Online Payment Transfer in place of PBG within 15 days of award of contract.