IE4 motors

Bidders are advised to check applicable GST on their own before quoting. Buyer will not take any responsibility in this regards. GST reimbursement will be as per actuals or as per applicable rates (whichever is lower), subject to the maximum of quoted GST %.

Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the Bid document, ATC and Corrigendum if any.

Buyer Added text based ATC clauses SECTION-A NIT REF. NO. SMLT/MMP/405/1000075097

• 1.PAYMENT TERM-
• A)100% PAYMENT SHALL BE RELEASED THROUGH E-MODE WITHIN 10 DAYS OF CRAC.
• B)PAYMENT OF GST WILL BE RELEASED SUBJECT TO REFLECTION OF SELLER'S INVOICE IN GSTR 2 A/ANX- 2(GST NEW RETURN) OF NALCO.
• 2.GUARANTEE & TEST CERTIFICATES
• A)GUARANTEE PERIOD : 12 MONTHS FROM THE DATE OF ACCEPTANCE OF MATERIAL AT NALCO C ENTRAL STORES . AND THE SAME TO BE SUBMITTED ALONG WITH DISPATCH DOCUMENTS.
• B))MANUFACTURER TEST CERTIFICATE: VENDOR MUST FURNISH MANUFATURER TEST CERTIFICAT ES OF THE SUPPLIED MOTOR DURING DELIVERY OF THE MATERIAL AT NALCO SITE.
• C)FOR OTHER DETAILS, PLEASE REFER TO THE TECHNICAL DOCUMENT ATTACHED ALONG WITH T HE BID.
• 3.DELIVERY SCHEDULE: COMPLETE SUPPLY SHALL BE EFFECTED WITHIN 90 DAYS OF PLACEMENT OF ORDER.
• 4.INTEGRITY PACT ATTACHED WITH THE DOCUMENT MUST BE SUBMITTED IN A PLAIN PAPER DULY SIGNED BY THE CONCERNED AUTHORITY.
• 5.CONTRACT CUM PERFORMANCE BANK GUARANTEE (CPBG) SUCCESSFUL VENDOR SHALL SUBMIT A CONTRACT CUM PERFORMANCE BANK GUARANTEE IN NAL CO'S PRESCRIBED FORMAT DRAWN FROM ANY OF THE LIST OF BANKS TO BE INTIMATED BY NALC O FOR 5% OF CONTRACT VALUE (EXCLUDING TAXES) INCLUDING AMENDMENT FROM ANY BANK A PPROVED BY NALCO AND AS PER NALCO’S FORMAT (ANNEXURES ATTACHED IN BUYER UPLOADED ATC) TOWARDS SUCCESSFUL EXECUTION OF THE CONTRACT AND PERFORMANCE GUARANTEE OB LIGATION OF THE EQUIPMENT/ SYSTEM, WHICH WILL BE VALID UP TO 60(SIXTY) DAYS BEYOND TH E WARRANTY/GUARANTEE PERIOD TO COVER THE WARRANTY/GUARANTEE. CPBG MUST BE SUBMI TTED WITHIN 15 DAYS OF AWARD OF CONTRACT ON GEM. IF THE VENDOR FAILS TO SUBMIT CPBG AFTER PLACEMENT OF ORDER, THE EQUIVALENT AMOUNT SHALL BE DEDUCTED FROM THE BILL(S) OF THE VENDOR WHICH MAY BE RELEASED AFTER RECEIP T OF CPBG. SUBJECT TO ANY DEDUCTION WHICH NALCO IS AUTHORIZED TO MAKE CONTRACT CU M PERFORMANCE BANK GUARANTEE SHALL BE RELEASED AFTER SATISFACTORY EXECUTION OF T HE CONTRACT. ON THE BREACH OF THE CONTRACT BY THE SUPPLIER, CONTRACT CUM PERFORMA NCE BANK GUARANTEE SHALL BE FORFEITED/ ENCASHED WHETHER OR NOT THE COMPANY HAS S UFFERED A LOSS ON THIS ACCOUNT AND PURCHASE ORDER WILL BE RESCINDED. FORFEITURE/EN CASHMENT OF CONTRACT CUM PERFORMANCE BANK GUARANTEE DOES NOT PREJUDICE NALCO'S RIGHTS TO MAKE RISK PURCHASE AND RECOVER DAMAGES ON ACCOUNT OF SUCH RISK PURCHA SES. HOWEVER, CREDIT MAY BE GIVEN FOR THE CONTRACT CUM PERFORMANCE BANK GUARANTE E FORFEITED/ENCASHED IN APPROPRIATE CASES. NOTE: CPBG TO BE SUBMITTED IN THE FORM OF E-BG/ DD/FD/ONLINE PAYMENT. DETAILS ARE PRO VIDED EARLIER. FORMAT OF BG IS PROVIDED IN ATC ATTACHMENT ANNEXURE. SUPPLIERS WHO C HOOSE TO SUBMIT E-PBG THROUGH NATIONAL E-GOVERNANCE SERVICES LIMITED (NESL) PLATFO RM, DETAILS OF NALCO (BENEFICIARY) ARE PROVIDED IN ATC ATTACHMENT ANNEXURE IX. 6.. EARNEST MONEY DEPOSIT (EMD): TENDERERS ARE REQUIRED TO SUBMIT INTEREST FREE EMD OF VALUE AS MENTIONED IN THE BID DOCUMENT.
• I)ACCEPTABLE MODES OF EMD: EMD MAY BE ACCEPTED IN THE FOLLOWING FORMS:
• A)BANK GUARANTEE (INCLUDING E-BANK GUARANTEE) FROM BANKS ACCEPTABLE TO NALCO AS PER FORMAT OF NALCO PROVIDED IN ATC ATTACHMENT, VALID FOR 45 DAYS BEYOND THE REQUIRED VALIDITY OF BID.
• B)IN THE FORM OF TT REMITTANCE/ ONLINE TRANSFER - NEFT, RTGS, SWIFT.
• C)ACCOUNT PAYEE DEMAND DRAFT, FIXED DEPOSIT RECEIPT, BANKER’S CHEQUE, ETC. FROM A COMMERCIAL BANK. THE PROOF OF SUCH TRANSFER/ TRANSACTION NEEDS TO BE SUBMITTED WITH THE OFFER. HOW EVER, EMD WILL NOT BE ACCEPTED IN CASH. II) EXEMPTION FROM SUBMISSION OF EMD: ALL EMD EXEMPTION CRITERIA MENTIONED IN G EM GTC SHALL BE APPLICABLE IN THIS TENDER. III) EXECUTION AND APPLICATION OF EMD: THE EMD WILL BE RETURNED TO ALL UNSUCCESS FUL BIDDERS WITHIN 15 WORKING DAYS AFTER FINALIZATION OF THE ORDER. HOWEVER, IN CASE OF TWO PACKET OR TWO STAGE BIDDING, BID SECURITIES OF UNSUCCESSFUL BIDDERS DU RING FIRST STAGE I.E. TECHNICAL EVALUATION SHOULD BE RETURNED WITHIN 15 DAYS OF DECL ARATION OF RESULT OF FIRST STAGE ITSELF I.E. TECHNICAL EVALUATION. THE EMD OF THE SUCCESSFUL BIDDER WILL BE RETURNED AFTER THEY ACCEPT THE ORDER, SUB MIT CONTRACT CUM PERFORMANCE BANK GUARANTEE (CPBG)/SECURITY DEPOSIT (SD) AND BANK CONFIRMATION OF THE SD/CPBG THEREAFTER AS THE CASE MAY BE. IN CASE WHERE SUBMISSION OF SD/CPBG IS NOT A CONDITION OF TENDER, EMD OF SUCCESSFUL BIDDER WILL BE RELEASED AFTER SUCCESSFUL EXECUTION OF THE ORDER. IN CASE WHERE SUBMISSION OF SD /CPBG IS A CONDITION OF PURCHASE ORDER AND IF THE SUC CESSFUL BIDDER ACCEPTS THE ORDER BUT FAILS TO SUBMIT THE CONTRACT CUM PERFORMANCE BANK GUARANTEE (CPBG)/SECURITY DEPOSIT (SD), THE EMD SHALL BE RETAINED. IN SUCH CASE S THE DIFFERENTIAL AMOUNT TOWARDS CONTRACT CUM PERFORMANCE BANK GUARANTEE (CPB G)/SECURITY DEPOSIT (SD) AND EMD MAY BE DEDUCTED FROM THE BILLS OF VENDOR WHICH MA Y BE RELEASED AFTER RECEIPT OF CONTRACT CUM PERFORMANCE BANK GUARANTEE (CPBG)/SEC URITY DEPOSIT (SD). IN THE EVENT OF NON-EXECUTION OF ORDER, THE EMD SHALL STAND FORFEITED. OTHER CO NDITIONS OF FORFEITURE IS MENTIONED IN GEM GTC. SECTION-B
• 1.PRICE BASIS: Price is to be quoted firm and fixed for Nalco smelter stores basis including all c ost component i.e. P&F, freight & transit insurance, GST etc.
• 2.INCOME TAX CLAUSE:
• A.In compliance to income tax act, u/s 206ab & 206cca company will check the filing of income ta x return for each of the two previous financial years for which due date for filling of income tax ret urn has expired and also check linking of pan with Aadhaar as required under the act, with the hel p of facility provided by income tax department for deciding the TDS %. However this is as per cur rent status and is subject to modification based on further notification on the subject by govt. Of In dia under income tax act.
• B.Nalco, being (buyer (under section 194q inserted in the income tax act, 1961 vide finance act20 21) having total sales, gross receipts, or turnover from business above rupees ten crore during the last financial year, will deduct TDS under section 194q, w.e.f. 01.07.2021, at the prescribed rate of 0.1% on the purchase value of any goods, aggregate of which is exceeding the threshold limit of R
• s.50 lakh in a financial year. Accordingly, vendor/sellers are not to collect tax at source under sect ion 206c (1h) of the act w.e.f. 01.07.2021, in case provisions of section are applicable to them.
• 3.DEBAR VENDORS: The bidders who are on holiday / negative list of NALCO as on due date of s ubmission of bid / during the process of evaluation of the bids, the offers of such bidders shall not be considered for bid opening/ evaluation/award.
• 4.WEIGHMENT TOLERANCE: In case of weightment items, material will be weighed and accepted as per weighment recorded at Smelter Plant Weighbridge, with a tolerance of +/- 0.5%
• 5.MANDATORY DOCUMENTS TO BE SUBMITTED ALONG WITH THE BIDS Following documents must be submitted along with the bids, failing which, bids may be liable for r ejection.
• A.All necessary documents related to Bidders’ Pre Qualification Criteria (PQC) complete in a ll respect, wherever applicable. It may be noted that, after submission of the bid, only related shor tfall documents may be asked for and considered. For example, if the bidder has submitted a supp ly/ works order/contract document without its completion/performance certificate, the certificates can be asked for and considered. However, no new supply /works order/contract document shall b e considered to qualify the bidder.
• B.Duly filled “Technical confirmation sheet” attached under “Buyer specification document ” and “Confirmation to commercial terms, ATC & GTC” attached under “Buyer uploaded ATC docu ment”.
• C.Earnest Money Deposit (EMD) on or before bid end date and time, wherever applicable.
• D.Duly filled annexures attached under “Buyer uploaded ATC document”.
• E.Duly filled Integrity Pact (IP), wherever applicable.
• F.Any document which needs to be certified by a practicing chartered accountant (CA) or C ost Accountant (CMA/CWA) as per tender requirement, must bear a valid UDIN, without which, the document will not be accepted.
• G.Any other documents mentioned elsewhere, which is a part of bid evaluation.
• 6.MANDATORY DOCUMENTS TO BE SUBMITTED ALONG WITH THE SUPPLY The following documents shall be submitted along with each supply/consignment. Material receive d without the mandatory documents specified below shall not be permitted entry into the plant pre mises.
• A.Contract copy.
• B.GeM invoice and GST tax invoice copy. Material shall not be allowed entry into the plant premis es without a valid gem invoice.
• C.Lorry receipt (LR) copy.
• D.E-way bill (wherever applicable, as per prevailing GST rules).
• E.Guarantee/warranty certificate (wherever required).
• F.Test certificate (wherever required).
• G.Pre dispatch inspection (PDI) report (wherever required).
• H.Any other documents specifically mentioned elsewhere during the tender.
• I.The vehicle carrying the material shall have all statutory documents valid and up to date, includi ng but not limited to: · Valid Driving License of the driver · Valid Pollution Under Control Certificate (PUCC) · Registration Certificate (RC) copy of the vehicle · Valid Insurance Certificate · Valid Road Tax/Permit, wherever applicable Non-submission of the above documents, or submission of expired/invalid documents, s hall render the vehicle/material liable to be denied entry into the plant premises. NALC O shall not be held responsible for any delay arising out of such shortfall/non-complian ce on the part of the supplier/transporter.
• 7.PROCEDURE FOR CLARIFICATION (PRE/POST BID OPENING)
• A.Any clarification/representation against the bid document prior to bid opening, shall be s ought by the bidders online in the GeM Portal i.e., through the GeM representation window only. Q ueries/clarifications/representations which are received through any mode other than GeM portal ( offline mode or e-mail, etc.) will not be considered/entertained.
• B.During bid evaluation, any clarification/shortfall documents shall be sought on GeM porta l through clarification window. Bidders must submit the same on the portal.
• C.Through the representation window for rejected bidders, a bidder can submit their representation regarding a wrong evaluation of their bids.
• 8.CONTACT PERSONS FOR TENDER QUERIES, MATERIAL RECEIPT, CRAC & PAYMENT: For tender related queries: Ms.Sonali Shukla, D.M (Mat.), purchase. Mail: sonali.shukla@nalcoindia.co.in. For receipt of materials and CRAC: For spares and equipment: Mr. Subhendu Mishra, Manager (Mat.), central store. Mail: subhendu.mishra@nalcoindia.co.in. For payment: Seller’s name starting with alphabets A to L: Ms. Sandeep Sah, Mgr (Fin.), mail: sandeep.sah@nalc oindia.co.in Seller’s name starting with alphabets M to Z: Mr. J.K. Jena, AM (Fin.), mail: jnanendra.jena@nalcoin dia.co.in
• 9.Consignee: GM (Mat), Central store, NALCO Smelter Plant, Angul -759145, Odisha.
• 10.ADDRESS FOR SUBMISSION OF DD/CHEQUES/BG: If original CPBG/EMD/SD is to be submitted in form of DD/CHEQUE, original must be sent to: GM ( FINANCE), NALCO smelter plant, Angul-759145, Odisha. Gem bid/ contract number along wi th subject of the bid must be mentioned on the envelope. In case of on-line payment, bidder must submit payment UTR no. with transaction details over e- mail to bid inviting authority: Sonali Shukla , Dy. Manager (Matls)/ e-mail: sonali.shukla@nalcoindia.c o.in/ Ph no. 8349201132 for further verification/confirmation.
• 11.ORDER OF PRECEDENCE: In case any conflict in the terms & conditions of the tender, following documents shall be consider ed in the chronological order of precedence:-
• I.TECHNICAL SPECIFICATIONS (ATTACHED AT BUYER SPECIFICATION DOCUMENT) II. AGREED TERMS & CONDITIONS (ATC) III. GEM GENERAL TERMS & CONDITIONS (I.E. GEM GTC) IV. GENERAL CONDITIONS OF CONTRACT OF NALCO (I.E. GCC) (IF APPLICABLE)
• 12.BANK MANDATE: Bank Mandate form is attached in buyer added document. Bidder(s) ‘not r egistered’ with NALCO need to submit the ‘Bank Mandate form and a cancelled cheque along with the offer documents. In the absence of a separate bank mandate, it shall be deemed that all paym ents under the resulting order will be released to the bank account details available on the GeM po rtal.
• 13.DELIVERY AND LIQUIDATED DAMAGES & ALTERNATIVE ARRANGEMENTS: Delivery peri od is the essence of the contract and the materials should be dispatched within this time, failing w hich, NALCO without prejudice to its rights under the contract shall have the option either to recov er liquidated damages @ 1/2% of order value per week or part thereof subject to a maximum of 5 % of the undelivered portion/ the order value (if the item(s) cannot be used unless full supply is m ade) or to cancel the order and purchase the materials from alternative source at the risk and cost of the supplier. Liquidated damages will be calculated on the basis of contract/ supply order price of services/ mat erials excluding duties and taxes, where such duties/ taxes have been shown separately in contra ct/ supply order. LD shall be recovered along with applicable GST thereon. If the seller fails to fulfil the terms and conditions of the order, NALCO shall have the right to procure the materials from any other party for execution/ completion of the contract and recover f rom seller all charges/ expenses/ losses/ damages suffered by NALCO, at the risk and cost of the s eller after giving 15 days’ notice to the seller. This will be without prejudice to the rights of NALCO for any other action including termination.
• 14.Please scan the QR code below to find the location of NALCO Smelter plant gate. .

Buyer Organization specific Integrity Pact shall have to be complied by all bidders. Bidders shall have to upload scanned copy of signed integrity pact as per Buyer organizations policy along with bid. Click here to view the file

Buyer uploaded ATC document Click here to view the file.