Hexagonal Head Mild Steel Bolts with matching Nuts

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Bidders are advised to check applicable GST on their own before quoting. Buyer will not take any responsibility in this regards. GST reimbursement will be as per actuals or as per applicable rates (whichever is lower), subject to the maximum of quoted GST %.

Bidder shall submit the following documents along with their bid for Vendor Code Creation:

• a.Copy of PAN Card.
• b.Copy of GSTIN.
• c.Copy of Cancelled Cheque.
• d.Copy of EFT Mandate duly certified by Bank.

Manufacturer Authorization:Wherever Authorised Distributors/service providers are submitting the bid, Authorisation Form /Certificate with OEM/Original Service Provider details such as name, designation, address, e-mail Id and Phone No. required to be furnished along with the bid

• 1.The Seller shall not assign the Contract in whole or part without obtaining the prior written consent of buyer.
• 2.The Seller shall not sub-contract the Contract in whole or part to any entity without obtaining the prior written consent of buyer.
• 3.The Seller shall, notwithstanding the consent and assignment/sub-contract, remain jointly and severally liable and responsible to buyer together with the assignee/ sub-contractor, for and in respect of the due performance of the Contract and the Sellers obligations there under.

Without prejudice to Buyer’s right to price adjustment by way of discount or any other right or remedy available to Buyer, Buyer may terminate the Contract or any part thereof by a written notice to the Seller, if:

• i)The Seller fails to comply with any material term of the Contract. ii) The Seller informs Buyer of its inability to deliver the Material(s) or any part thereof within the stipulated Delivery Period or such inability otherwise becomes apparent. iii) The Seller fails to deliver the Material(s) or any part thereof within the stipulated Delivery Period and/or to replace/rectify any rejected or defective Material(s) promptly. iv) The Seller becomes bankrupt or goes into liquidation.
• v)The Seller makes a general assignment for the benefit of creditors. vi) A receiver is appointed for any substantial property owned by the Seller. vii) The Seller has misrepresented to Buyer, acting on which misrepresentation Buyer has placed the Purchase Order on the Seller.

Scope of supply (Bid price to include all cost components) : Only supply of Goods

Bidders can also submit the EMD with Account Payee Demand Draft in favour of SOUTH EASTERN COALFIELD LIMITED, HASDEO AREA payable at AXIS BANK LIMITED, BRANCH - MANENDRAGARH (CG) . Bidder has to upload scanned copy / proof of the DD along with bid and has to ensure delivery of hardcopy to the Buyer within 5 days of Bid End date / Bid Opening date.

Bidders can also submit the EMD with Payment online through RTGS / internet banking in Beneficiary name SOUTH EASTERN COALFIELD LIMITED, HASDEO AREA Account No. 914020051443481 IFSC Code UTIB0001074 Bank Name Axis Bank Limited Branch address AXIS BANK MANENDRAGARH, M.C.B. DISTRICT, CHATTISGARH –497442 . Bidder to indicate bid number and name of bidding entity in the transaction details field at the time of on- line transfer. Bidder has to upload scanned copy / proof of the Online Payment Transfer along with bid.

Successful Bidder can submit the Performance Security in the form of Account Payee Demand Draft also (besides PBG which is allowed as per GeM GTC). DD should be made in favour of SOUTH EASTERN COALFIELD LIMITED, HASDEO AREA payable at SBI MANENDRAGARH (CG) . After award of contract, Successful Bidder can upload scanned copy of the DD in place of PBG and has to ensure delivery of hard copy to the original DD to the Buyer within 15 days of award of contract.

Successful Bidder can submit the Performance Security in the form of Payment online through RTGS / internet banking also (besides PBG which is allowed as per GeM GTC). On-line payment shall be in Beneficiary name SOUTH EASTERN COALFIELD LIMITED, HASDEO AREA Account No. 10994721200 IFSC Code SBIN0000425 Bank Name STATE BANK OF INDIA Branch address SBI MANENDRAGARH, M.C.B. DISTRICT, CHATTISGARH – 497442 . Successful Bidder to indicate Contract number and name of Seller entity in the transaction details field at the time of on-line transfer. Bidder has to upload scanned copy / proof of the Online Payment Transfer in place of PBG within 15 days of award of contract.

Buyer Added text based ATC clauses ADDITIONAL TERMS & CONDITIONS: As per GeM GTC guidelines the participation by the Seller in e-bidding shall be construed as hi s/he r acce ptance for all the Terms and Conditions as outlined in the e-bidding including GTC, STC and Commercial te rms of ATC. Any other terms & conditions / deviations from the current bid document offered by the seller i n any form will be considered void and submission of offer participation by the seller will be treated as thei r unconditional acceptance to all terms & conditions outlined in the e-bidding including GTC/STC and com mercial terms of ATC. BID IS RESERVED FOR MSE BIDDERS. 1) Specific terms and condition (TECHNICAL)- General Eligibility/Provenness Criteria Sr. N o Status of Bidder Documents 1 Proven Manufac turer

• (a)Manufacturing Proof :- Submit a copy of valid registration certificate showing their manufacturing activity (with the list of items covered therein ) such as SSI/ NSIC/ DGS&D/ DIC/ Registrar of Companies/ISO Certificate/ B IS license Certificate/ DGMS approval/ Micro Small Enterprises (MSE) Regis tration certificate issued by District Industries Centres or Khadi and Village Industries Commission or Khadi and Village Industries Board or Coir Board or National Small Industries Corporation or Directorate of handicrafts and Handloom or any other body specified by Ministry of Micro, Small and Medi um Enterprises/or any document issued by Govt Organisation establishing status as manufacturer of tendered item or tendered item of higher specifi cation.
• (b)Proven Source: - Copy of supply order/ contract covering the Tender ed/ similar item of same/ higher specification/ rating/ version of offered ma ke(for consumables) or tendered/ offered item(s) (for spares) supplied duri ng last five (05) years from date of tender opening against orders of CIL an d its subsidiaries, other PSUs, Government Departments, and private orga nization, issued in favor of manufacturer or their authorized dealer along with corresponding proof of supply like receipt challan/tax invoice etc. to s atisfy prior experience criteria. (c)Performance Certificate from end u ser: - Satisfactory performance certificate issued by the end user to be submitte d along with the offer Or Self-Certificate to be submitted by the bidder- The items covered in the Purchase Order(s)/ Rate Contract(s) copies enclo sed with our offer have been fully executed and have performed satisfacto rily as per the provisions of respective Purchase Order(s)/ Rate Contract(s) and all the complaints/claim (s) lodged by the purchaser, if any, have been attended to and no complaints/ claims(s) are pending.” 2 Authorized deal er of the Manuf acturer
• (a)Bid specific Authorisation certificate of manufacturer and Manu facturing credential of Manufacturer (as in 1(a) above). (b)Proven Source: - Copy of supply order/ contract covering the Tendered/ similar it em of same/ higher specification/ rating/ version of offered make(for consu mables) or tendered/offered item(s) (for spares) supplied during last five ( 05) years from date of tender opening against orders of CIL and its subsidi aries, other PSUs, Government Departments, and private organization, iss ued in favor of manufacturer or their authorized dealer along with corresp onding proof of supply like receipt challan/tax invoice etc. to satisfy prior e xperience criteria.
• (c)Performance Certificate from end user: - Satisfactory performance certificate issued by the end user to be submitte d along with the offer. Or Self-Certificate to be submitted by the bidder- The items covered in the Purchase Order(s)/ Rate Contract(s) copies enclo sed with our offer have been fully executed and have performed satisfacto rily as per the provisions of respective Purchase Order(s)/ Rate Contract(s) and all the complaints/claim (s) lodged by the purchaser, if any, have bee n attended to and no complaints/ claims(s) are pending.” 3 If the bidder is c laiming exempti on from Experience crite ria / Proven Sou rce criteria Relaxation in experience criteria shall be applicable to Start up / MSE bidd ers subject to meeting quality and technical specification, offering their ow n make items, and necessary valid documents issued by Govt. agency, showing their status as Start-up/MSE manufacturer covering the o ffered item, to be submitted with offer for claiming relaxation as per O/O No.F.20/2/2014-PPD(Pt.) dt 25.07.16 of Ministry of Finance. Traders are ex cluded from the purview of Public Procurement Policy for Micro and Small Enterprises. MSE of Tendered product: - UDYAM certificate issued by MOMSE for t endered/offered product. The bidder (eligible for claiming experience e xemption) is advised to submit document (document to be submitted with bid) to establish their technical capacity to manufacture the offered produ ct (such as purchase order/ supply order/ contracts/ commissioning report/ technical capability report (technical capability report not prior to one year from date of bid opening) issued from government organisation / performa nce report/document issued by BIS/NSIC/ISO/DGMS etc. covering the quot ed item). Buyers has right to inspect the manufacturing facility/factory for assessing technical capability. Or Start Up- Certificate of recognition as start Up as per extant guide lines for tendered item. The bidder (eligible for claiming experience exemption) is advised to submit document (document to be submitted wit h bid) to establish their technical capacity to manufacture the offered prod uct (such as purchase order/supply order/contracts/commissioning report/t echnical capability report (technical capability report not prior to one year from date of bid opening) issued from government organisation / performa nce report/ document issued by BIS/ NSIC/ ISO/ DGMS, etc. Buyers has right to inspect the manufacturing f acility/ factory for assessing technical capability. Startups and MSEs Bidder claiming exemption of prior experience criteria has to submit Annex ure - I failed to submit may subject for rejection of bid ANNEXURE-I PROFORMA FOR EQUIPMENT AND QUALITY CONTROL (To be submitted by the Startups / MSE firms who claim the relax ation of the prior turnover and prior experience criteria,) Reference : CIL/Subsidiary Co.______________________ Tender No.__________________ Date_________________________for supply of__________________________________ 1.Name and Address of the Firm
• 2.a) Telephone No. office/factory/works
• b)Fax No. / E-mail ID
• 3.Location of manufacturing works/factories owned by the firm (documentary evidence of ownership must be produced).
• 4.Brief description of the factory (i.e. area covered accommodation, Department into which it is divided, la boratory etc.) 5.Details of plant and machinery erected and functioning in each department (monographs and description pamphlets) be supplied if available.
• 6.Whether the process of manufacture in the factory is carried out with the aid of power or without it.
• 7.Details and stocks of raw materials held.
• 8.Capacity of items quoted for with the existing plants and machinery
• (a)Normal
• (b)Maximum
• 9.Details of arrangements for quality control products such as laboratories etc. 10. (a) Details of technical supervisory staff in-charge of production and quality control.
• (b)Skilled labour employed.
• (c)Unskilled labour employed
• (d)Maximum number of workers (skilled and unskilled) employed on any day for 18 months preceding the date of application. 11.Whether stores were tested to any standard specification, if so, copies of original test certificate should be submitted in duplicate. (Signature of Tenderer) NOTE: Details against sl nos. 5 to 11 inclusive need be restricted to the extent they pertain to the items un der reference. 2) A) Warranty: a. The Seller (supplier) warrants that the Goods supplied under the Contract are new, un used, of the most recent or current models and that they incorporate all recent improvements in design an d materials unless provided otherwise in the Contract. The seller further warrants that all Goods supplied u nder this Contract shall have no defect arising from design, materials or workmanship or from any act or o mission of the seller that may develop under normal use of the supplied Goods in the conditions prevailing in the purchaser’s country.
• b.This warranty shall remain valid for eighteen (18) months from the date of receipt and acceptance of m aterial at consignee’s end or twelve (12) months from the date of its use/fitment/commissioning, whicheve r is earlier. The Purchaser (Buyer) shall promptly notify the seller in writing of any claims arising under this warranty. The seller shall, within thirty days, repair or replace the defective Goods or parts thereof, free of cost at the ultimate destination. The seller shall take over the replaced parts/Goods at the time of their rep lacement. No claim whatsoever shall lie on the Purchaser for the replaced parts/ Goods thereafter. If the s eller, having been notified, fails to remedy the defect(s) within thirty days, the Purchaser may proceed to t ake such remedial action as may be necess ary, at the seller’s/Supplier's risk and expense and without prej udice to any other rights which the Purchaser (Buyer) may have against the Supplier under the Contract.
• c.OEM Warranty certificate (complying ATC clause number ‘a, b’ as above) must be submitted by success ful bidder at the time of delivery of Goods.
• B)Inspection: Third party inspection shall not applicable however final inspection shall be done at consi gnee end before acceptance of goods.
• C)Site visit: a. The Bidder is advised to visit and examine the user site and its surroundings and obtain f or itself on its own responsibility all information that may be necessary for preparing the Bid. The costs of visiting the site shall be borne by the Bidder.
• b.The Bidder representative shall be allowed entry upon consignee premises for such vis its, only upon th e express conditions that the Bidder will release and indemnify the Buyer and Consignee against all liabiliti es arising out of such visit including death or injury, loss or damage to property, and any other loss, damag e, costs, and expenses incurred as a result of such visit.
• c.The Bidder shall not be entitled to hold any claim against Buyer for noncompliance due to lack of any ki nd of pre-requisite information as it is the sole responsibility of the Bidder to obtain all the necessary infor mation with regard to site, surrounding, working conditions, weather etc. on its own before submission of t he bid.
• D)Delivery Period- 60 days from the date of award of GEM contract 3) Make is mandatorily required to be submitted in Bid itself. The bid without make will not be considere d technically acceptable. The bidder must refrain from providing Make as NA, Unbranded, Multiple makes, Blank, etc., Bids with such details will not be technically acceptable. 4) INSTRUCTION TO BIDDERS: Scanned copies of following documents as per requirements of the bid may be submitted while submitting the offer online.
• i.Declarations, certificates (wherever applicable) etc. required as per bid document. ii. EMD: Offers of the firms submitted without EMD (for non-exempted bidders) as demanded shall be sum marily rejected.
• a.The bidder seeking EMD exemption, must submit the valid supporting document as per GeM GTC with t he bid. Under MSE category, only manufacturers for goods and Service Providers for Services are eligible fo r exemption from EMD. Traders are excluded from the purview of this Policy.
• b.For purpose of EMD exemption, by submission of valid Startup certificate, bidder undertakes that their turnover has not exceeded financial limit prescribed in the startup certificate in any of the previous financi al years since inception. The bidder shall specifically inform if the turnover has exceeded financial limit pre scribed in the startup certificate in the any of the previous financial years since inception.
• c.For purpose of EMD exemption in case of BIS registered bidders(OEM’s), in case of item wise evaluation the EMD is item wise and bidder shall submit the BIS addendum/correspondence documents showing vali dity and coverage of offered item in BIS, as it is essential information the same shall be required for decisi on for acceptance/rejection of EMD. Traders/Resellers are excluded from the purview of this benefit. It is noted that above clauses of EMD exemption are in line with GeM GTC giving the detailed methodology of evaluation and shall remain final along with any updates in GeM GTC. EMD shall be accepted in the form of Bank Guarantee (including e-bank guarantee) from any of the RBI Sc heduled Commercial banks or payment online (RTGS / NEFT / IMPS / other digital modes) in an acceptable form. Submission of any other form of EMD shall not be acceptable. Bank details for EMD submission: NAME OF BENEFICIARY- South Eastern Coalfields Limited, Hasdeo Area ACCOUNT NO. 914020051443481 IFSC CODE - UTIB0001074 BANK NAME : Axis Bank Limited AXIS BANK MANENDRAGARH, UTIB0001074 Branch address- M.C.B. DISTRICT, CHATTISGARH –497442 iii. Any Central/State Government Organization/PSU shall be exempted towards submission of EMD, irresp ective of stores. OEMs/OES or their authorized agents participating in Open/Limited tenders for procureme nt of spare parts of their equipment are exempted from submission of EMD in case of tenders for supply of spares only. iv. Scanned copy of EMD required to be submitted by bidders in the form of Bank Guarantee on GeM porta l in the prescribed format shall be uploaded by seller in the online bid and hard copy of the same will have to be submitted directly to the Buyer within 5 days from bid opening date. (Copy of SFMS by issuing bank s hould also be submitted along with hard copy of the Bank Guarantee).
• v.MSE PREFERENCE: The bidder seeking MSE preference, must submit valid UDYAM certificate which sh all remain valid for the entire period of finalization of tender. As per the latest directives of Govt. of India E M-Part II/ UAM/NSIC/DIC etc. registered bidders must mandatorily register on UDYAM portal and in line with the same, only UDYAM registration certificate valid on bid opening date is to be submitted for claiming MS E preference. vi. Copy of GST Registration certificate issued by appropriate authority of India, if applicable vii. Copy of exemption certificate towards GST (if claiming exemption) from practicing Chartered Accounta nt (CA) to the effect that bidder is fulfilling all conditions prescribed in notification to make him exempted f rom registration. If applicable. viii. In case Banned/Delisted/Debarred/Put on Holiday by any organization, necessary details/documents t o be submitted, if applicable. ix. Other documents required as per bid/to be submitted by the bidder, if any.
• 5.LOCAL CONTENT CERTIFICATION AS PER MAKE IN INDIA POLICY: The rules regarding Preference to Make in India and calculation of local content etc shall be as per latest r ules/amendment of Government of India vide no P-45021/2/2017-PP- (BE-II)- Part 4 Vol II dated 19.07.2024 issued by Department for promotion of Industry and Internal Trade (DPIIT) and subsequent amendments if any. Certificate to be provided for percentage of Local Content in line with ATC clauses and reference formats provided for purchase preference and eligibility in line with the Latest revision to the Public Procurement ( Preference to Make in India) Order notified vide OM No. P-45021/2/2017-PP (BE-II)-Part(4)Vol.II issued by D PIIT, dated 19.07.2024 shall be provided from the OEM of the offered item. CERTIFICATE TOWARDS LOCAL CONTENT (To be submitted FROM OEM of offered product) Bid No and Date We do hereby certify that the product/products offered against the tender are manufactured at our fa ctory situated at ………………………… & that the items offered have a local content of …………% of the t otal value as prescribed by the competent Ministries/Departments in pursuance to the Public Procureme nt (Preference to Make in India) Order OM No. P-45021/2/2017-PP (BE-II)-Part(4)Vol.II issued by DPIIT, da ted 19.07.2024 and subsequent amendments. The offered products meets the minimum local content criteria for Class- …… Local Supplier in pursuanc e to the Public Procurement (Preference to Make in India) Order and subsequent amendments. Address of Location where local value is added ____________________________ ____________________________ Authorized Signatory of OEM of primary product Name & designation Date: Seal of the firm and signature I/We _____ (Name of the auditor) _____ are statutory/cost auditor of _____ (Name of the bidder) _____ and are authorized to submit the above certification as per MII Policy. Signature & Stamp of statutory auditor or cost auditor of the firm UDIN No. _________________
• 1.The items, notified as having sufficient local capacity and competition, shall mandatory be sourced from Class-I local suppliers in SI/ EPC/ Turnkey Contracts/ Services tenders.
• 2.For items sold by bidder as reseller, OEM certificate for country of origin to be submitted (For primary pr oduct in case of bunch bids with total value wise evaluation).
• 3.For contracts involving multiple items, weighted average of all items to be taken while calculating local content.
• 6.VERIFICATION OF LOCAL CONTENT
• a.The bidder shall submit self-certificate for local content in the quoted item at the time of tendering.
• b.The bidder shall give self-certification for local content in the quoted item (goods/works/services) at the time of tendering. In case the contractor/ supplier does not meet the stipulated local content requirement and the category of the supplier changes from Class-I to Class-II/ Non-local or from Class-II to Non-local, a penalty upto 10% of the contract value may be imposed.
• c.However, contract once awarded shall not be terminated on this account. Ensuring submission of valid and authentic documents will be sole responsibility of the bidder. iv. Further if at a later stage it is found that the above provided information is false/misleading/incomplete their offer may be treated as unresponsive .False declarations will attract banning of business of the bidde r or its successor(s) for a period of up to two years as per Clause - 6.13 of CIL Purchase manual-2nd Edition 2025 or suitable penal action as per provisions of GeM Incident Management Policy , along with such other actions as may be permissible under the law. The CIL purchase manual -2nd Edition 2025 is available on https://www.coalindia.in/info-bank/manuals/ 7) EVALUATION OF BID/ SHORT FALL DOCUMENTS:
• i.All the offers will first be scrutinized to see whether they meet the basic requirements as incorporated in the bid document. ii. Purchaser will determine the Techno-commercial acceptability of the bidders on the basis of the original offer and subsequent clarifications/ confirmation, if any. iii. After evaluation of the uploaded documents, shortfall/clarification documents, if required, shall be soug ht from all the bidders. For shortfall/ clarification only 01 (ONE) chance will be given. The time period for re ply to the clarification will be for 7(SEVEN) days only. Non receipt of communication from GeM will not be accepted as a reason of non-submission of documents within prescribed time. The bidders will upload and submit the requested documents, if any, within the specified period. iv. Bidders are hereby informed that all correspondence with them during the pre-contract stage shall be without any commitment whatsoever. SECL reserves the right to verify any of the documents uploaded by the bidder at any stage. NOTE: The submission of forged document, if any, by the bidder(s), shall be dealt as per extant guideline of GeM GTC and ATC or Clause - 6.13 of CIL Purchase manual-2nd Edition 2025. 8) VALIDITY OF OFFER: The offer should be valid as per provision of GeM, from the date of opening of te nder as specified in the bid document. During the Tender evaluation process if the extension of the bid vali dity is required, the same can be obtained with the mutual consent of buyer and seller. 9) SUBMISSION OF BILLS: Upon dispatch of the Goods to the consignee, the supplier shall notify the Ulti mate Consignee and deliver the following documents at the time of arrival of goods at consignee end:
• a.GeM invoice for each line item of the contract and corresponding Supplier's Tax invoice for the same sh owing Contract Number, Goods description, quantity, unit price, total amount.
• b.Manufacturer's/Supplier's warranty/guarantee certificate.
• c.Manufacturer’s Test & Inspection certificate if applicable.
• d.Lowest Price Certificate.
• e.Any other certificate/document as mentioned in the contract. In case of delay, the Supplier will be responsible for any consequent expenses. Each GeM invoice should h ave corresponding Tax Invoice. If GeM invoice is generated but not submitted in hard copy, same may be t aken from the consignee login by the consignee. 10) PRICE:
• a.Prices quoted must be FIRM till delivery, otherwise, the offer will be rejected The prices should be arrive d at independently, without restricting competition, any consultation, communication, or agreement with a ny other bidder or competitor.
• b.Prices quoted must be Without Undue profiteering
• i.The price quoted by Bidder shall not be higher than the controlled price fixed by law for the Goods, if an y, or where there is no controlled price, it shall not exceed the prices or contravene the norms for fixation of prices if any, laid down by Government or where the Government has fixed no such prices or norms, it s hall not exceed the price appearing in any agreement, if any, relating to price regulation by any industry. I n any case, save for special reasons stated in the bid, if any, the price charged shall not be higher than the Maximum Retail Price (MRP). ii. If the price quoted is higher than the controlled price in the subclause above, the Bidder shall specificall y mention this fact in his bid, giving reasons for quoting a higher price(s). If he fails to do so or makes any misstatement, it shall be lawful for the Procuring Entity either to revise the price at any stage to bring it in conformity with the sub-clause above or to terminate the contract for default as per the contract and avail all the remedies available therein in addition to other punitive actions for violation of Code of Integrity. Normally, no Additional Bank Guarantee (ABG) shall be sought in case of Abnormally Low Bids, however, in compelling circumstances, the procuring entity may ask for an Additional Bank Guarantee (ABG) in the cas e of ALBs. NOTE: The L-1 bidder shall submit item wise price break-up of their offered prices after reverse auction fo r supply of equipment, installation and commissioning other charges and applicable GST, at the request of buyer only after opening of price bid through their registered email id on GeM portal which shall be co nsidered part of contract and communicated through Addendum. Offered Price against this bid should not be disclosed in any manner in submission of techno-commercial d ocuments. Disclosure of price before price bid opening may render the bid as non-responsive and shall be eligible for rejection of bid. 11) PAYMENT TERMS: REVENUE ITEMS: For supply of spare parts and all other consumable items etc. (other than capital equip ment), 100% payment shall be released within 21 days after receipt and acceptance of the goods at the co nsignee’s end or submission of bills by the supplier along with all requisite documents as per provisions of Purchase order/ contract, whichever is later. NOTE FOR PAYING AUTHORITY: Further as per MII policy, in case the contractor/ supplier does not meet the stipulated local content requir ement and the category of the supplier changes from Class-I to Class-II/ Non-local or from Class-II to Non- local, a penalty up to of 10% of the contract value shall be imposed. For this purpose, the Class of Local s upplier in Order shall be checked with the Class of Local supplier in Local content certificate submitted alo ng with bill. 12) LIQUIDATED DAMAGES CLAUSE: The bidders will confirm their acceptance of the following: In the event of failure to deliver/dispatch the equipment/stores within the stipulated date/period in accorda nce with the terms and conditions and the specifications mentioned in the supply order and in the event of breach of any of the terms and conditions mentioned in the supply order, South Eastern Coalfields Ltd., sha ll have the right:
• a)To recover from the successful bidder as agreed liquidated damages, a sum not less than 0.5% (Half Per cent) for the price (including taxes and duties) of any store which the successful tenderer has not been abl e to supply , as aforesaid , for each week or part of a week during which the delivery of such stores may be in arrears limited to 10% (TEN Percent) of the total contract value.
• b)To purchase elsewhere after due notice to the successful tenderer on the account and at the risk of the defaulting supplier, the equipment/stores not supplied or others of similar description without cancelling th e supply order in respect of the consignment not yet due for supply, or--
• c)To cancel the supply order or a portion thereof, and if so desired to purchase the stores at the risk and e xpenses of the defaulting supplier and also,
• d)To extend the period of delivery with or without penalty as may be considered fit and proper. The penal ty if imposed, shall not be more than the agreed liquidated damages referred to in CLAUSE (a) above
• e)To forfeit the security deposit fully or in part.
• f)Whenever under this contract any sum of money is recoverable from and payable by the supplier/ contr act holder, South Eastern Coalfields Ltd., shall be entitled to recover such sum by appropriating in part or i n whole by deducting any sum or which at any time thereafter may become due to the successful tendere r in this or any other contract. Should this sum be not sufficient to recover the full amount recoverable, the successful tenderer shall pay. South Eastern Coalfields Ltd, on demand the remaining balance. The suppli er shall not be entitled to any gain on any such purchase.
• g)For the purpose of the calculation of the liquidated damages amount, the basic FREE DELIVERY AT SITE price shall be considered.
• h)DENIAL CLAUSE (over and above levy of LD): In case of extension of delivery period, any increase in st atutory duties and/or upward rise in prices due to price variation clause and/or exchange rate variation cla use, is to be borne by the seller during the extended delivery period, while purchaser reserves its right to g et any benefit of downward revisions in statutory duties, PVC and exchange rate variation. Regarding incre ase in statutory taxes and duties during the extended period, the same may be admissible provided the bu yer gets 100% input tax credit for those taxes and duties; otherwise increase in taxes and duties are not t o be paid to the seller. However, decrease in statutory taxes and duties is to be availed by the buyer. 13) PAYING AUTHORITY: Area Finance Manager, South Eastern Coalfields Limited, Hasdeo Area. (Regula rization of payment on GeM portal shall be done as per provision of GeM by Paying authority). 14) PERFORMANCE SECURITY /E-PBG as indicated in bid document shall be treated as SECURIT Y DEPOSIT : To be submitted directly to Buyer in Original
• i.The Performance Security/Security Deposit equivalent to five per cent (5%) of total landed value of contr act (including all taxes, duties and other costs and charges) , shall remain valid for at least 60 days after the completion of scope of supply and material acceptance at consignee end. ii. The Security Deposit shall be deposited through RTGS / NEFT / IMPS / other digital modes or in the form of a Bank Guarantee (including e-bank guarantee) as per format as below or as per GeM format, issued/ co nfirmed from any of the RBI Scheduled Commercial banks in India in purchaser’s country (on a non-judicial stamp paper) within 15 days from placement of order. iii. The SDBG shall remain valid up to 60 Days beyond the scheduled delivery period in case of supply cont racts and in case of contracts for equipment involving installation and commissioning, 60 Days after the su pply and commissioning of all the equipment covered in the contract. iv. Security Deposit will be released with the approval of Area GM within 30 days after completion of suppl ies and acceptance of material by the consignee in case of supply contract or after successful commissioni ng and on receipt of confirmation of Performance Bank Guarantee(s) for all the equipment covered in the c ontract in case of contracts for equipment and all those items/ goods involving installation and commission ing on part of the supplier and PBG.
• v.Security Deposit may be converted into Performance Bank Guarantee (PBG) wherever PBG is required a t the option of the supplier. At the time of conversion of security money into PBG, it should be ensured tha t the amount of PBG should not be less than 10% of equipment landed value along with maximum annual l anded value of spares & consumables/AMC/CMC. Wherever Security Deposit is converted into PBG, the op eration of such SDBG/Performance BG shall be guided by Performance Bank Guarantee Clause. vi. If the successful tenderer fails to deposit the security deposit within 15 (fifteen) days from date of plac ement of Order, another opportunity may be given to them for submission of Security Deposit within next 15 days. If the successful tenderer still fails to deposit the security deposit within the extended period but executes the supplies within the extended security deposit submission period i.e. within 30 days from date of placement of Order, the submission of Security Deposit may be waived, as the purpose of submission of SD is fulfilled. vii. In cases where the supplier does not submit the Security Deposit (SD) in time, the SD amount will be d educted from the first bill or in case of insufficient amount, from subsequent bill(s) of the supplier till the fu ll SD amount is deducted. viii. In cases where the successful tenderer did not submit the security deposit even within the extended p eriod for SD submission but has supplied the materials either in full or in part after the extended period for SD submission, a penalty equivalent to 0.5% (half percent) of SD amount for delay of each week or part th ereof (period of delay is to be calculated from the 31st day from the date of placement of Order to the dat e of receipt of full SD/deduction of full SD) shall be levied subject to a maximum of 5% of the contract valu
• e.ix. If the bidder fails to furnish the Security Deposit within the original stipulated Delivery period / extende d delivery period, as the case may be contract / Purchase order shall be cancelled after forfeiture of EMD a nd risk purchase may be initiated as per clause 19.19. of CIL Purchase Manual updated 2025 – 2nd edition or penal action as per GeM IM policy shall be taken. Date of creation of BG/ initial SFMS (760 COV) whichever is later shall be treated as date of re ceipt for BG’s duly accepted and in custody of SECL even in case of extension/amendments if any. However physical BG has be to be received to the purchasing authority within 15 days of such creation of BG/ initial SFMS (760 COV). NOTE: All Central/State Government Organization/PSUs, Govt. Ministries, Departments, Attached and Subo rdinate Offices, Autonomous bodies formed by the government shall be exempted from submission of Sec urity Deposit. OEM/OES shall also be exempted from submission of Security Deposit in case of procuremen t of Spare Parts for equipment against Single / Open / Limited Tender Enquiries. Submission of Security De posit is exempted for the contracts having value upto Rs. 5 lakhs.
• x.The PBG will be submitted through Structured Financial Management System (SFMS). The original Bank Guarantee in paper form should be sent to the beneficiary . The covering/forwar ding letter of the bank/supplier for the Bank Guarantee shall invariably contain the following deta ils: Issuing Bank, B ranch and Addr ess i Name of Bank ii Issuing Bank Branch IFSC iii Issuing Bank Address iv Contact No (Mobile No) of Issuing bank MANDATORY FIELD v Email ID of issuing bank( For invo cation/written claim) MANDATORY FIELD FORMAT FOR SD/PBG BANK GUARANTEE SOUTH EASTERN COALFIELDS LIMITED, BILASPUR Re: Bank Guarantee in respect of Agreement / Contract / Purchase Order vide no. ………… ……dated..............between.................................(Name of Purchaser Company) and......... ...(Name of Supplier Company) {applicable for subsidiary contracts/Purchase Orders} Messers.................................a Company / Firm having its office at No................................................... .(hereinafter called ‘the Contractor’) has entered into the Agreement / Contract / Purchase Order vide no…………dated...................(hereinafter called ‘the said agreement’) with Coal India Limited, Kolkata on behalf of……………………/ Purchaser Company (Name of the concerned subsidiary Company) (here inafter called ‘the Company’) to supply................... stores/materials amounting to Rs............... on the terms and conditions contained in the said Agreement. The.................... (Name of the Bank) (hereinafter called ‘the Bank’) having its Office at........................ .......has at the request of the Contractor agreed to give the guarantee as hereinafter contained. We .........................................(Name of the Bank) do hereby unconditionally agree with the Company that if the Contractor shall in any way fail to observe or perform the terms and condition of the said a greement or shall commit any breach of its obligations thereunder, the Bank shall on demand and wit hout any objection or demur pay to the Company, the said sum of Rs........... or any portion thereof wit hout requiring the company to have recourse to any legal remedy that may be available to it to comp el the Bank to pay the same or calling on the company to compel such payment by the contractor. Any such demand shall be conclusive as regards the liability of the Contractor to the company and as regards the amount payable by the Bank under this guarantee. The Bank shall not be entitled to with hold payment on the ground that the contractor has disputed its liability to pay or has disputed the q uantum of the amount or that any arbitration proceeding or legal proceeding is pending between the Company and the contractor regarding the claim. We, the Bank, further agree that the guarantee shall come into force from the date hereof and shall r emain in full force and effect till the period that will be taken for the performance of the said agreeme nt which is likely to be the ...... day of........ but if the period of agreement is extended either pursuant to the provisions in the said agreement or by mutual agreement between the contractor and the Com pany, the Bank shall renew the period of the guarantee failing which it shall pay to the Company the said sum of Rs..................., or such lesser amount out of the said sum of Rs..............as may be due to the Company and as the Company may demand. This guarantee shall remain in force until the dues o f the Company in respect of the said sum of Rs..................... are fully satisfied and the company certifi es that the agreement has been fully carried out by the contractor and discharges the guarantee. The Bank further agrees with the Company that the Company shall have the fullest liberty without the consent of the Bank and without affecting in any way the obligations hereunder to vary any of the ter ms and conditions of the said agreement or to extend the time for performance of the said agreement from time to time or to postpone for any time or from time to time any of the powers exercisable by t he Company against the contractor and to forbear to enforce any of the terms and conditions relating to the said agreement and the Bank shall not be relieved from its liability by reason of such failure or extension being granted to the contractor or through any forbearance, act or omission on the part of t he Company or any indulgence by the Company to the contractor or any other matter or thing whats oever which under the law relating to sureties would but for this provisions have the effect of relievin g or discharging the Guarantor. The Bank further agrees that in case this guarantee is required for a longer period and it is not exten ded by the Bank beyond the period specified above, the Bank shall pay to the Company the said sum of Rs.......... or such lesser sum as may then be due to the Company as the Company may require. Notwithstanding anything herein contained the liability of the Bank under this guarantee is restricted to Rs........ only. The guarantee shall remain in force till the ...........day of ...............20….and unless th e guarantee is renewed or a claim is preferred against the Bank within the validity period and/or the c laim period from the said date, all rights of the company under this guarantee shall cease and the Ba nk shall be released and discharged from all liability hereunder except as provided in the preceding c lause. The Bank has under its constitution power to give this guarantee and........................... [(Name of the person(s)] who have signed it on behalf of the Bank has authority to do so. Controlling Officer of the bank: Name: Address: Telephone No: Branch of the Bank Issuing BG: Dated this..................Day of........................20...... Place………………………………………………………………………………. Signature of the authorized person(s) For and on behalf of the Bank NOTE: The Bank Guarantee issued by a scheduled Bank shall preferably be operative at its branch sit uated at Bilaspur (Chhattisgarh State) or if the issuing bank does not have any branch at Bilaspur, the n Bank Guarantee shall be preferably operative at any of its Kolkata Branch. NOTE: Copy of SFMS (760COV) by issuing bank should be submitted along with hard copy of the Ban k Guarantee as per format provided above and subsequent amendment/extension vide (SFMS 767CO V), if any In case of extension of delivery period, the firms should ensure that the validity of their submitted Security Deposit BG/PBG shall still be 03 months from the last date of the extended delivery/end of warranty period . The BG's shall be extended accordingly corresponding to the extension of delivery period. 15) SUBMISSION OF BANK GUARANTEE’s:
• i)The Bank Guarantee issued by the issuing Bank on behalf of contractor/supplier in favour of “South East ern Coalfields Limited” shall be in paper form as well as issued under “Structured Financial Messaging Syst em” (SFMS). As such the Guarantor (BG issuing bank) shall send information about issuance of this Guaran tee through SFMS gateway either to the SBI, SME Branch, Bilaspur (IFSC – SBIN0004177) or to the ICICI Ban k, Vyapar Vihar, Bilaspur (IFSC- ICIC0000282) as the case may be. The details of Beneficiary, i.e. South Eastern Coalfields Limited for issue of BG under SFMS platform are fur nished below:
• a)State Bank of India as advising Bank of SECL: 1 Name of the Beneficiary and his Details i 7034(Beneficiary Details) South Eastern Coalfields Limited ii Area SECL HQ, Bilaspur iii Name of Bank State Bank of India iv Bank Account No. 30285470636 v Department Material Management 2 Beneficiary Bank, Branc h and Address i Name of Bank State Bank of India ii Bank Branch Name SME SBI Branch, Bilaspur iii Branch Code 4177 iv Beneficiary Bank Branch IF SC SBIN0004177 v Beneficiary Bank Address SBI, Galaxy Height, Vyapar Vihar, Bilasp ur – 495001,CG
• b)ICICI Bank as advising Bank of SECL: 1 Name of the Benefici ary and his Details i 7034(Beneficiary Details) South Eastern Coalfields Limi ted ii Area SECL HQ, Bilaspur iii Name of Bank ICICI Bank iv Bank Account No. 028205003346 v Department Material Management 2 Beneficiary Bank, Br anch and Address i Name of Bank ICICI Bank ii Bank Branch Name Vyapar Vihar, Bilaspur iii Branch Code 0282 iv Beneficiary Bank Branch IFSC (SFMS Field No. 7035) ICIC0000282 v Beneficiary Bank Address (SFMS Field No. 7036) Surya Chambers, Plot No- A/ 09 Vyapar Vihar, Bilaspur – 4 95001, CG vi (SFMS Field No. 7037) SECL 14265 NOTE: Vendors are requested to specifically advise BG issuing bank that in case they opt for ICICI Bank as beneficiary bank, they have to mention the code ‘SECL 14265’ in SFMS field no 7037 of IFN760COV/IFN767 COV so that the advised BGs could be sent to the email id tagged with the account. 16) BANNED OR DELISTED OR DEBARRED OR ‘PUT ON HOLIDAY SUPPLIERS: Submission of offer shall be considered as acceptance by the bidder that they as well as their manufacture r (if bidder is not the manufacturer) has not been BANNED OR DELISTED OR DEBARRED OR ‘PUT ON HOLIDAY’ by any government or quasi-government or PSU’s. Further the bidder also undertakes by submi ssion of their offer that they have not being debarred/settled all dues/claims on account of being defaulter L1 bidder for the tendered item. If the bidder and/or manufacturer has been BANNED OR DELISTED OR DEBARRED OR ‘PUT ON HOLID AY’ by any government or quasi-government or PSU’s., this fact must be clearly stated, and it may not ne cessarily be cause of disqualification. In this respect, the bidder/manufacturer shall upload the same as ad ditional document. The declaration in case of been BANNED OR DELISTED OR DEBARRED OR ‘PUT ON HOLIDAY’ shall be submitted in following format: Format for Banning /Delisting/Debarred/Put on Holiday Declaration Bid Reference No………………………………………… Dt.……………. for supply of ……………………… This is to certify that we have been banned or de-listed or debarred or ‘Put on Holiday’ by following government/quasi-Government agencies/PSUs: Name of the Organization Period of banning (Start date and end date) We further undertake that if at a later stage it is found that the above provided information is found to be false/misleading/incomplete our offer may be treated as unresponsive and suitable penal acti on as per bid provisions Date Signature of Bidder Seal of the Firm 17) PRICE FALL CLAUSE: If the contract holder reduces its price or sells or even offers to sell the contrac ted goods or services following conditions of sale similar to those of the contract, at a price lower than the contract price, to any person or organization during the currency of the contract, the contract price will be automatically reduced with effect from that date for all the subsequent supplies under the contract and th e contract be amended accordingly. In case of parallel Rate / Running Contracts, if the price of a product is reduced for any supplier due to invo cation of ‘Price Fall clause’ or any other reason, the same lower price shall also be applicable for the other suppliers who are having parallel RCs against the same tender. If any parallel RC holder does not accept th e lower price, CIL/SECL shall have the right to delete the item from the scope of RC of such firm and procur e the same from other existing supplier / Reserve RC holders. The provisions of price fall clause will however not apply to the following:
• i)Export/Deemed Export by the supplier; ii) Sale of goods or services as original equipment prices lower than the price charged for normal replace ment; iii) Sale of goods such as drugs, which have expiry date; iv) Sale of goods or services at lower price
• a)on or after the date of completion of sale/placement of order of goods or services by the authority conc erned, under the existing or previous Rate Contracts.
• b)Under any previous contracts entered into with the Central or State Government Departments, includin g new undertakings (excluding joint sector companies and or private parties) and bodies. Note:
• a.The currency of contract will mean the period till completion of supply.
• b.The bidder will be asked to submit a copy of the last latest purchase order along with the offer (bidder may opt to mask the price portion and shall submit an undertaking that priced copy will be submitted on b eing L1 after opening of Price Bid / Reverse Auction) for the tendered / similar item(s) received by them fro m any Organization / Ministry / Department of the Govt. of India or Coal India Ltd. and/or its Subsidiaries or other PSU or any other private organization. Submission of offer without submission of any supply order copy of similar item(s) items, shall be conside red as acceptance by the bidder that they have not received any order for the tendered / similar item(s) fr om any Organization / Ministry / Department of the Govt. of India or Coal India Ltd. and / or its Subsidiaries or other PSU or any other Private Organization “In case the bidder has received any purchase order for the tendered / similar item(s) from any Organizatio n / Ministry / Department of the Govt. of India or Coal India Ltd. and/or its Subsidiaries or other PSU or any other private organization, they need to submit a self-certificate as under: Certificate “It is hereby certified that, We……… (Name of the Firm), have received the following last lat est purchase/supply order (copy enclosed) for the tendered / similar item(s) from any Orga nization / Ministry / Department of the Govt. of India or Coal India Ltd. and / or its Subsidiari es or other PSU or any other Private Organization.” Tendered Item Sl no Contract Item S l no Latest Contract/Supply or der No and date Name of the order plac ing Organization All supply order copies as above are enclosed.
• c.It shall be responsibility of the supplier to inform the purchaser of offer to supply / supply of the ordered / similar item(s) at a lower rate to any Organization / Ministry / Department of the Govt. of India or Coal Ind ia Ltd. and/or its Subsidiaries or other PSU or any other private organization during the currency of the con tract.
• d.The supplier shall submit a certificate along with the bill(s) as under:- “I/We certify that there has been no reduction in the sale price of the offered / supplied goods under this c ontract or similar item(s) and such goods have not been offered/sold by me/ us to any Organization / Minis try / Department of the Govt. of India or Coal India Ltd. and/or its Subsidiaries or other PSU or any other pri vate organization, as the case may be, during the currency of the contract at a price lower than the price c harged under the contract.”
• e.The provisions of fall clause will however not apply for purchase value up to Rs. 2.00 lakh.
• f.Point (b) above is not applicable in the case of renewal of Depot Agreements. 18) In compliance to Restriction under rule 144(xi) of the General Financial Rules (GFRs),2017 and Order N
• o.F/.7/10/2021-PPD(1) Dt 23.02.2023, Ministry of Finance, regarding restriction of Public Procurement from certain countries, Submission of offer shall be considered as acceptance by the bidder that:
• a.Model Certificate for Tenders for country sharing land boundary with India: The bidder (as defined in the above order) upon submission of their offer undertakes that they have read t he clause regarding restrictions on procurement from a bidder of a country which shares a land border wit h India and that they are not from such a country. The bidder further undertakes that they fulfil all require ments in this regard and are eligible to be considered. If the bidder (as defined in the above order) is from such a country which shares a land border with India a s per above order, the bidder shall submit the following certificate along with the bid: Certificate-1: Model Certificate for Tenders in case form a country sharing lan d boundary with India: "We……………………(name of the Firm) have read the clause regarding restrictions on pr ocurement from a bidder of a country which shares a land border with India; We…………….(name of the Firm) certify that …………….(name of the Firm) is from suc h a country and has been registered with the competent Authority. We …………….(nam e of the Firm) hereby certify that we fulfil all requirements in this regard and are eligible to be considered”. [where applicable, evidence of valid registration by the competent Authority shall be att ached].
• b.Certificate-2 Model additional certificate by Bidders in the cases of specified ToT: The bidder (as defined in the above order) upon submission of their offer undertakes that they have read t he clause regarding restrictions on procurement from a bidder having Transfer of Technology (ToT) arrang ement and upon submission of their offer undertakes that they do not have any ToT arrangement requirin g registration with the competent authority. If the bidder (as defined in the above order) has any Transfer of Technology (ToT) arrangement requiring r egistration with the competent authority as per above order, the bidder shall submit the following certificat e along with the bid Certificate-2 Model additional certificate by Bidders in the cases of specified ToT: "We……………………(name of the Firm) have read the clause regarding restrictions on procurem ent from a bidder having Transfer of Technology (ToT) arrangement. We……………………(name o f the Firm) certify that ……………………(name of the Firm) have Transfer of Technology (ToT) ar rangement and valid registration to participate in this procurement." [where applicable, evidence of valid registration by the competent Authority shall be attached]. 19) TERMINATION OF CONTRACT FOR DEFAULT 1) The purchaser may, without prejudice to any other remedy for breach of contract, by written notice of d efault sent to the supplier, terminate the contract in whole or in part:
• i)If the supplier fails to deliver any or all of the stores within the time period(s) specified in the contract, o r any extension thereof granted by the Purchaser; or ii) If the supplier fails to perform any other obligation under the contract within the period specified in the contract or any extension thereof granted by the purchaser.
• 2.In the event the purchaser terminates the contract in whole or in part; the purchaser may take recourse to any one or more of the following action.
• a)the Security Deposit is to be forfeited;
• b)the purchaser may procure, upon such terms and in such manner as it deems appropriate, stores simila r to those undelivered, and the supplier shall be liable to the purchaser for any excess cost for such similar goods or services and for all other available actions against it in terms of the contract.
• c)however, the supplier shall continue to perform the contract to the extent not terminated. 20) TERMINATION OF CONTRACT FOR CONVENIENCE
• a)The Purchaser, by written notice sent to the Supplier, may terminate the Contract, in whole or in part, a t any time for its convenience. The notice of termination shall specify that termination is for the Purchaser' s convenience, the extent to which performance of the Supplier under the Contract is terminated, and the date upon which such termination becomes effective.
• b)The Goods that are complete and ready for shipment within thirty (30) days of receipt of termination no tice by the supplier, shall be accepted by the Purchaser at the Contract terms and prices. For the remainin g Goods, the Purchaser may elect:
• i)to have any portion completed and delivered at the Contract terms and prices; and/or ii) to cancel the remainder and pay to the Supplier an agreed amount for partially completed Goods and S ervices and for materials and parts previously procured by the Supplier. 21) PENAL PROVISIONS: Under Incident management policy, GeM portal provides option for organization-specific debarments, wher ein incidents can be reported on the GeM portal under Clause 2.2(iii) of the Incident Management Policy for bids/contracts undertaken on GeM. Actions on such incidents are carried out in accordance with the debar ment order issued by the respective organization. Once the action is implemented, the seller will be suspe nded from procurement activities exclusively for the concerned organization. The Penal action against bid and subsequent contract, if any, shall be governed by the IM policy oF GeM a s well as the per provision of CIL purchase manual- second edition 2025. Both options shall be available to the buyer and peal action as per any one provision shall be taken based on the case at sole discretion of t he buyer. 22) GRIEVANCES AND ITS REDRESSAL: The mechanism of redressal of grievance of bidders shall be as under:
• 1.Any supplier, contractor, or consultant that claims to have suffered or is likely to suffer loss or injury as a result of a decision/ action/ omission of CIL or its Subsidiary, may make an application for its review withi n a period of Five (5) days from its date, to the Tender Inviting Authority (TIA) / Buyer, specifying the grou nd(s) and the relevant clauses of the tender document. Unsuccessful Bidders may seek de-briefing regardi ng the rejection of their bid, in writing or electronically, within Five (5) days of the declaration of techno co mmercial or financial evaluation results.
• 2.Only a directly affected bidder can represent in this regard:
• a.Only a bidder who has participated in the concerned procurement process, i.e., pre-qualification, bidder registration or bidding, as the case may be, can make such representation.
• b.In case the pre-qualification bid has been evaluated before the bidding of Technical/ financial bids, an a pplication for review in relation to the technical/ financial bid may be filed only by a bidder who has qualifi ed in the pre-qualification bid;
• c.In case the technical bid has been evaluated before the opening of the financial bid, an application for re view in relation to the financial bid may be filed only by a bidder whose technical bid is found to be accept able.
• d.The following decisions of CIL / Subsidiaries in accordance with the provision of internal guidelines shall not be subject to review:
• 1.Determination of the need for procurement;
• 2.Selection of the mode of procurement or tendering system.
• 3.Choice of selection procedure;
• 4.Complaints against specifications except under the premise that they are either vague or too specific to limit competition may be permissible.
• 5.Provisions limiting the participation of bidders in the procurement process in terms of government polici es.
• 6.Provisions regarding purchase preferences to specific categories of bidders in terms of policies of the Go vernment 7.The decision to enter into negotiations with the L1 bidder; 8.Cancellation of the procurement process except where it is intended to subsequently re-tender the same requirements;
• 9.Issues related to ambiguity in contract terms shall not be taken up after a contract has been signed; all such issues should be highlighted before the vendor / contractor consummates the contract. 23) SETTLEMENT OF DISPUTES THROUGH COURT OF LAW OF COMPETENT JURISDICTION
• a)When a dispute/difference arises, both the purchaser and supplier should first try to resolve it amicably by mutual discussion, Adjudication and Mediation as per provisions in Chapter 22 ‘A’ of CIL purchase manu al -2nd edition 2025 . If the parties fail to resolve the dispute by the above dispute resolution mechanisms, then, depending on the position of the case, either the purchaser or supplier should give notice to the othe r party of its intention to approach the court of law.
• b)The disputes/claims arising out the contract entered into with the suppliers will be subject to the jurisdic tion of the competent court of law as per the following provisions:
• c)Irrespective of the place of delivery, the place of performance or place of payment under the contract, t he contract shall be deemed to have been made at the place from where the tenders have been invited. A ll the dispute/claims arising out of the contract entered into with contractor will be subject to the jurisdictio n of Courts of the place from where the contract has been issued.
• d)Following shall be considered as part of contract, “The resultant contract will be interpreted under Indian Laws. The Courts in whose territorial jurisdiction th e place from where contract is being issued is located i.e. Bialspur (CHHATTISGARH) shall be competent to deal with any matter arising out of this Purchase Order/Contract.”
• a)In case of contract with a Public Sector Enterprise or Govt. Departments, the following Arbitration Claus e shall be considered part of contract “Administrative Mechanism for Resolution of CPSEs Disputes
• (AMRCD)in the Department of Public Enterprises: In the event of any dispute or difference relating to the interpretation and application of the provisions of c ommercial contract(s) between Central Public Sector Enterprises (CPSEs)/Port Trusts inter se and also betw een CPSEs and Government Departments/Organizations (excluding disputes concerning Railways, Income Tax, Customs & Excise Departments), such dispute or difference shall be taken up by either party for resol ution through AMRCD as mentioned in DPE OM No. 05/0003/2019-FTS-10937 dated 14.12.2022 and the de cision of AMRCD on the said dispute will be binding on both parties.” 24) In compliance to Gazette Notification issued vide 4414 Dt. 02/11/18, South Eastern Coalfields Limited
• (SECL)have onboarded on TReDS platforms vide following details to facilitate payment to MSME Vendors t hrough TReDS platform:
• S.No. Name of Platform SECL Id Website 1 Receivables Exchange of India Ltd. (RXI
• L)SO0001771 www.rxil.in 2 Invoice Mart by M/s. A.TReDS Ltd. 1000036438 www.invoicemart.com 3 M1exchange by M/s. Mynd Solutions Pvt. Ltd. BUYER00030679 www.m1xchange.com In this regard, all MSE vendors of South Eastern Coalfields Limited (who haven’t onboarded on TReDS till d ate) are once again requested to onboard on the TReDS platform by registering themselves on above plat forms for availing the benefits of TReDS platform. 25) The EMD/SD/e-PBG/Performance Bank Guarantee’s shall be submitted in original at following address: Chamber of Staff Officer (MM), SECL Hasdeo Area, Office of Area General Manager, SECL Hasdeo Area, Nai Ledri, Manendragarh – 497442 (CG) The above terms & condition will supersede the GeM GCT/STC and other terms & condition in case of any c onflict/contradiction between two. .