MODULAR CABINETS

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

To be eligible for award of contract, Bidder / OEM must possess following Certificates / Test Reports on the date of bid opening (to be uploaded with bid): "The bidder must declare the exact Make in India (MII) local content % for the item detailed in the attached Technical Specification." .

• 3.Purchase Preference (Centre) Purchase Preference linked with Local Content (PP-LC) Policy: The bid clause regarding “Preference to Make In India products” stands modified in this bid and shall be governed by the PPLC Policy No. FP-20013/2/2017-FP-PNG dated 17.11.2020 issued by MoP&NG as amended up to date. Accordingly, bidders with Local Content less than or equal to 20% will be treated as “Non Local Supplier”. The prescribed LC shall be applicable on the date of Bid opening. Sanctions on the bidders for false / wrong declaration or not fulfilling the Local Content requirement shall be as per the PPLC policy. Further following additional provisions are added in the certification and verification of local content provision of the Preference to Make in India clause:
• i.In case of foreign bidder, certificate from the statutory auditor or cost auditor of their own office or subsidiary in India giving the percentage of local content is also acceptable. In case office or subsidiary in India does not exist or Indian office/subsidiary is not required to appoint statutory auditor or cost auditor, certificate from practicing cost accountant or practicing chartered accountant giving the percentage of local content is also acceptable. ii. Along with Each Invoice: The local content certificate (issued by statutory auditor on behalf of procuring company) shall be submitted along with each invoice raised. However, the % of local content may vary with each invoice while maintaining the overall % of local content for the total work/purchase of the pro-rata local content requirement. In case, it is not satisfied cumulatively in the invoices raised up to that stage, the supplier shall indicate how the local content requirement would be met in the subsequent stages. iii. The bidder shall submit an undertaking from the authorized signatory of bidder having the Power of Attorney along with the bid stating the bidder meets the mandatory minimum LC requirement and such undertaking shall become a part of the contract.
• 4.Purchase Preference (Centre) Purchase preference to Micro and Small Enterprises (MSEs): Purchase preference will be given to MSEs as defined in Public Procurement Policy for Micro and Small Enterprises (MSEs) Order, 2012 dated 23.03.2012 issued by Ministry of Micro, Small and Medium Enterprises and its subsequent Orders/Notifications issued by concerned Ministry. If the bidder wants to avail the Purchase preference, the bidder must be the manufacturer of the offered product in case of bid for supply of goods. Traders are excluded from the purview of Public Procurement Policy for Micro and Small Enterprises. In respect of bid for Services, the bidder must be the Service provider of the offered Service. Relevant documentary evidence in this regard shall be uploaded along with the bid in respect of the offered product or service. If L-1 is not an MSE and MSE Seller (s) has/have quoted price within L-1+ 15% of margin of purchase preference /price band defined in relevant policy, such Seller shall be given opportunity to match L-1 price and contract will be awarded for percentage of 100% of total value.

Bidder financial standing: The bidder should not be under liquidation, court receivership or similar proceedings, should not be bankrupt. Bidder to upload undertaking to this effect with bid.

Nominated Inspection Agency: On behalf of the Buyer organization, any one of the following Inspection Agency would be conducting inspection of stores before acceptance: Pre-dispatch Inspection at Seller Premises (applicable only if pre-dispatch inspection clause has been selected in ATC): NIL Post Receipt Inspection at consignee site before acceptance of stores: CONSIGNEE LOCATION

Actual delivery (and Installation & Commissioning (if covered in scope of supply)) is to be done at following address ITEM TO BE DELIVERED AT MICRO WAVE TUBES {MWT} - IG STORES COMPONENTS DIVISION BHARAT ELECTRONICS LIMITED (BEL) JALAHALLI POST, BENGALURU - 560013 BEL Stores Internal No.: 24909 / Indenter Internal No.: 23601 .

Manufacturer Authorization:Wherever Authorised Distributors/service providers are submitting the bid, Authorisation Form /Certificate with OEM/Original Service Provider details such as name, designation, address, e-mail Id and Phone No. required to be furnished along with the bid

Data Sheet of the product(s) offered in the bid, are to be uploaded along with the bid documents. Buyers can match and verify the Data Sheet with the product specifications offered. In case of any unexplained mismatch of technical parameters, the bid is liable for rejection.

Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the Bid document, ATC and Corrigendum if any.

Bidders are advised to check applicable GST on their own before quoting. Buyer will not take any responsibility in this regards. GST reimbursement will be as per actuals or as per applicable rates (whichever is lower), subject to the maximum of quoted GST %.

Buyer Added text based ATC clauses IMPORTANT NOTE: Bidders must upload their quotation and commercial terms & conditions exclusively under the ' Financial Doc ument ' tab. Bidder has to provide full 08 digits HSN code and GST% rate applicable for item in quotation. Bidders must strictly adhere to the bid offer validity period indicated in the bid document, as this specific dur ation will flow directly into the final contract. Any alternative validity period mentioned in the bidder's individ ual quote will not be considered.

• a)Mandatory Delivery Requirement: All relevant documents must clearly display the GeM Bid reference, item de scription, quantity, contact details, and the exact From / To addresses specified in ATC SL No. 7 of the bid document .
• b)Bidders must submit their financial quotes based strictly on all requirements detailed in the attached BEL technic al specification document.
• c)Bidders must not copy-paste BEL specifications into their compliance statement or datasheet cloned data will be r ejected as invalid.
• d)Mandatory Technical Evaluation Requirement: Bidders must provide a point-to-point compliance statement matching every serial number of BEL’s technical specifications. This statement must include the exact details and va lues of the offered product, presented in a separate column on the bidder's official letterhead, duly signed and seal. Additionally, the official datasheet for the offered product must be submitted.
• e)Bidder must specify the make and model of the offered product in their submission
• f)Mandatory Technical Evaluation Requirement: Bidders must comply with all 'Buyer Added Bid Specific Terms and Conditions' - including Payment terms, ePBG, CoC, Warranty, and Delivery schedule Etc.
• g)Mandatory Delivery Requirement: A Certificate of Conformance (CoC) must accompany the item, or the deliv ery will be rejected. The bidder’s CoC must explicitly include the country of manufacture, manufacturer name, batch code, and date code.
• h)Mandatory: Bidders must include an OEM Certificate or an official OEM Authorization Certificate in their quotatio n to pass the technical evaluation. The successful bidder must also provide a hard copy of this certificate along with the item delivery, or the shipment will be rejected.
• i)Installation and Commissioning to be done at Bharat Electronics Ltd. (BEL), Bengaluru by bidder "Free of cost " .
• j)Tentative Delivery schedule: As per bid document is 30 days, However early delivery is acceptable.
• k)Payment Terms: " 90% payment after receipt and acceptance of item at BEL. Balance 10% against submission of Electronic Performance Bank Guarantee (ePBG) for 5% of total contract order value (Incl of taxes) OR The balance 10% will be released after completion of the warranty period ". Warranty period starts from the date of acceptance of item. The bank guarantee shall remain valid until 3 months from the date of expiry of warranty period of the cont ract.
• l)Liquidated Damages (LD) Clause: The materials must be delivered by the supplier according to the delivery sc hedule indicated in the GeM contract order. If the supplier fail to delivery the material or part thereof then a sum eq uivalent to 0.5% of the value of materials not supplied in time for every week of dely or part of a week there of subj ect to a maximum of 10% will be deducted.
• m)Kindly send the original E-Invoice with the item OR submit a signed and seal original tax invoice stating your exe mption if you are not eligible for E-Invoicing.
• n)Inco Terms: For BEL, Bengaluru
• o)Any any Technical clarification, Kindly contact as given below :
• (i)Mrs. SHIKHA SRIVASTAVA, Manager, MICRO WAVE TUBES {MWT} - COMPONENTS SBU Mail ID: shikhasrivastava@bel.co.in
• (ii)Mr. THIYAGARAJAN K, Sr. DGM, MICRO WAVE TUBES {MWT} - COMPONENTS SBU Mail ID: thiyagarajank@bel.co.in / Contact No.: 080-22195254
• p)Any any Commercial clarification, Kindly contact as given below : Mr. MANOJ S R, Manager, PURCHASE - COMPONENTS SBU Mail ID: manojsr@bel.co.in / Contact No.: 080-28384167 .

Warranty period of the supplied products shall be 1 years from the date of final acceptance of goods or after completion of installation, commissioning & testing of goods (if included in the scope of supply), at consignee location. OEM Warranty certificates must be submitted by Successful Bidder at the time of delivery of Goods. The seller should guarantee the rectification of goods in case of any break down during the guarantee period. Seller should have well established Installation, Commissioning, Training, Troubleshooting and Maintenance Service group in INDIA for attending the after sales service. Details of Service Centres near consignee destinations are to be uploaded along with the bid.

Installation, Commissioning, Testing, Configuration, Training (if any - which ever is applicable as per scope of supply) is to be carried out by OEM / OEM Certified resource or OEM authorised Reseller.

Bidder shall submit the following documents along with their bid for Vendor Code Creation:

• a.Copy of PAN Card.
• b.Copy of GSTIN.
• c.Copy of Cancelled Cheque.
• d.Copy of EFT Mandate duly certified by Bank.

Supplier shall ensure that the Invoice is raised in the name of Consignee with GSTIN of Consignee only.

While generating invoice in GeM portal, the seller must upload scanned copy of GST invoice and the screenshot of GST portal confirming payment of GST.