Goods Transport Service – Per Trip Based Service - Machinery & Equipment; Closed Body LCV Truck; 14 FT LCV

Buyer Added text based ATC clauses ADDITIONAL TERMS AND CONDITIONS FOR GeM HIRING CONTRACT

• 1.Delivery Period: - The goods are to be delivered to the consignee uni t within the time limit that would be necessary for the vehicle to cover the dista nce at the rate of 350 Kms per day for trucks and 250 Kms for trailors except fo r reasons beyond the control of the carrier. Vendor should have the capability t o position the trailer within 24 hours from placing of supply order. Failing to that Rs 500/- per day penalty] would be deducted from PBG/bills/forthcoming bills. Illustration: Assuming the distance between Delhi and Avadi (C hennai) to be 2135 Kms, a 6 Ton truck loaded at Delhi on 01 Apr 2022, must cover a minimum of 350 Kms per day from 02 Apr 2022 and repor t at AF Stn Avadi (Chennai) on 07 Apr 2022, to be off-loaded on next w orking day. The day of loading (at Delhi) and off-loading (at Avadi) are not considered. All days from Monday to Friday are considered as wor king days (excluding Govt holidays)
• 2.Effective Date of the Contract: - The contract shall come into effect on the date of placing supply order in GeM portal or the effective date me ntioned in the Supply order whichever is earlier and shall remain valid until the completion of the obligations of the parties under the GeM contract. The deliveri es and supplies and performance of the service shall commence from the effecti ve date of contract.
• 3.Liquidated Damages:- In the event of the Sellers failure to supply t he stores/goods/services as specified in this contract, the Buyer may, at his disc retion, withhold any payment until the completion of the contract. The buyer m ay also deduct from the Seller as agreed, liquidated damages to the sum of 0.5 % of the contract price of the delayed/undelivered stores/ services mentioned a bove for every week of delay or part of a week, subject to the maximum value o f the Liquidated Damages being not higher than 10% of the value of delayed ser vices. This applicable for delay in both placement of truck/ trailor and delay in r eaching consignee, beyond stipulated period. This is exclusive of the occurrenc e of delay in positioning of desired transport beyond 48 hrs from the date and ti me specified in the supply order. Penalty will be leviable from the transporter @ 500/- per day which will be deducted from the outstanding bill. Waiver of LD will be at the discretion of buyer based on request for waiver given by the seller, wit h justification.
• 4.Responsibility for Damage in Transit: - The Bidder shall bear all respo nsibility and liability for any loss, damage, or destruction to the consignment fro m the point of dispatch until acceptance by the Purchaser/Consignee. This inclu des, but is not limited to, all costs, expenses, and efforts required for the physic al recovery, repair, or replacement of any damaged goods. Such costs shall be determined and quantified by the Purchaser/Consignee and shall be borne in ful l by the Bidder without recourse.
• 5.Compensation of Damages :- The transporters will exercise all rea sonable care and precautions in the conveyance and handling of stores (includin g Trans-shipment, if necessary). He will be liable to compensate the Air Fo rce as per Sec 12 of Carriage of road rules 2011.
• 6.Staggered delivery in case of multiple vehicles: - In the event of multiple vehicles, that is more than one vehicle is required against the same supply order, the buyer may, at his discretion, can order staggered delivery of v ehicles as per requirement within the contract period. Demand will be intimated 24 hrs in advance in normal cases. However in event of emergency, which will b e on exceptional cases only, the contractor will have to position the vehicle within 06 hrs. Orders placed by contract operating officer through telephone/SM S/e-mail along with written supply orders are to be honoured.
• 7.Trans-shipment/ Route diversion: - Trans-shipment of goods/v ehicles en route is not permitted. If inevitable due to emergency conditions prior approval of Buyer is to be acquired. Any loss or damage occurring on acco unt of trans-shipment to new vehicle will be borne by the Seller only. Route dive rsion if any is to be done with prior consent of Buyer.
• 8.Loading/Unloading:- Loading at the starting point and Unloading of the vehicle at the destination will be the responsibility of the Air Force. Neces sary manpower and handling equipment will be provided by the Air Force as req uired. However, covering/lashing materials such as rope, tarpaulin, chai ns etc. are to be provided by the contractor.
• 9.Lashing/Covering of Trucks after Loading: - Contractor shall supply only civil trucks covered with standard tarpaulin so as to avoid any deter ioration of the Air Force stores, dispatched by truck. Any deterioration/damage t o stores during transit due to improper lashing/covering would be sole responsi bility of the transporter and he is liable to make good the loss, if any. Transport er is to ensure that none of the consignment is visible from outside when exiting from unit and up to entry into consignee unit.
• 10.Octroi Duty,Local Taxes/Toll/Fastag /ODC Challan Payment:- No add itional payment will be admissible on account of Toll tax, ODC challan,Halts, Bre akdown, Weather conditions etc. to the vendor.
• 11.Evaluation Criteria:- Bidders are required to submit the ATC Acceptance Certificate strictly on their company’s official letterhead as per the format menti oned below. Non-submission, partial submission, or submission in an incorrect f ormat will result in the bid being summarily rejected without any further opport unity for clarification. CERTIFICATE OF ACCEPTANCE OF TERMS AND CONDITIONS To, Commanding Officer 31MCU AF Palam New Delhi 110010 Subject: Acceptance of Terms and Conditions Dear Sir I, the undersigned, acting as the authorized representative of [ Your Firm Name ], hereby certify that:
• 1.We have carefully examined the complete bidding documents, including all ann exures, amendments, and addenda related to the aforementioned project.
• 2.We unconditionally accept all the terms and conditions stipulated in the docum ents of GeM bid No without any deviations or reservati ons.
• 3.We confirm that our bid is valid for the period specified in the tender document and shall remain binding upon us.
• 4.We understand that any failure to comply with the terms and conditions may le ad to the rejection of our bid or the termination of any resulting contract. Signed this _______ day of ____________, 2026. Authorized Signature: ___________________________ Name of Signatory: [Insert Name] Designation Company Seal/Stamp: Note: Ensure this is printed on your company’s official letterhead Bidders are required to submit the ATC Acceptance Certificate strictly as per the format provided in the "Buyer Added Bid Specific ATC" clause. Non-submission, partial submission, or submission in a n incorrect format will result in the bid being summarily rejected without any further opportunity f or clarification. -sd- (APS Bhadouria) Flt Lt Movement control Officer 31MCU AF .

Participation by the bidder in RA process would be considered as their consent for extension in offer validity by 30 days by the date of RA initiation.