eProcureOpenGoods

Rear Cover for Axle Box (Finish Machined).

Ministry of Railways

OFFICE OF THE PRINCIPAL CHIEF MATERIALS MANAGER, 1ST FLOOR, NEW ADMIN BUILDING MATERIAL MANAGEMENT DEPARTMENT, CENTRAL RAILWAY CSMT MUMBAI

Delivers to

Mumbai CST

Overview

25 facts from the tender

Ministry of Railways published this goods tender on eProcure on 8 Oct 2026, for Mumbai CST. The EMD is ₹3.8 L. It closes on 9 Nov 2026, 11:30 am IST. Tender ID 107208084 · Ref 38262502.

Timeline

Published8 Oct 2026 · 6:28 pm
Closesin 30d 0h9 Nov 2026 · 11:30 am

Bidding

Bid type: Open/Advertised
Contract type: Goods · Expenditure
Tender type: Open - Indigenous
Tendering section: 38
Bidding system: Single Packet
Evaluation: Itemwise/Consigneewise
Validity of offer: 90 days
Tender document cost: None
Ranking order: Lowest to Highest
Pre-bid meeting: None
Approved sources: Required · ICF
MSE reservation: Not reserved
Eligible supplier class: Class I suppliers only
Class I local content: At least 50%
MSE purchase preference: 25% of the quantity, within 15% of the lowest price
F.O.R: Destination

Buyer

Inviting authority: STORES/CENTRAL RLY
Organisation type: Central Govt. Ministry/Department
Product category: Railway related Products
Location: Mumbai CST
Portal: eProcure
Inspection agency: TPI Agency
Inviting officer: PRINCIPAL CHIEF MATERIALS MANAGERSTORES/CENTRAL RLY

Important dates

Published: 8 Oct 2026, 6:28 pm IST
Closes: 9 Nov 2026, 11:30 am IST

Declarations by the buyer

The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation, Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded by Purchaser to the GST Jurisdictional assessing officer mentioned in Tenderer's bid
Complies with the Public Procurement (Make in India) Order 2017
The tender inviting authority confirms this tender does not violate the GFR rules on procurement through GeM
Dy.CMM/M ( SACHIN GAUTAM )

Items & delivery

1 item

Delivery schedule

Applies to: For all items
Completion: On or before 30-SEP-27
Rate of supply: Delivery in 3 Installments: 1 st lot 2967 Nos. within 3 Months (For Stock 2805 Nos. + Non Stock 162 Nos.), 2nd lot 2805 Nos. After 01/04/2027 but before 31/05/2027 and 3rd lot 3738 Nos. After 01/06/2027 but before 30/09/2027.

Item 1 PL 30020451

Rear Cover for Axle Box (Finish Machined) to ICF Drg. No. T-0-2-603, Alt. G/14, Item No. 2. Material and Specification as per drawing.

Total quantity: 9,510 Numbers
Warranty: 30 Months after the date of delivery
Stock category: Stock
Approving agency: ICF
Inspection agency: TPI Agency
Quantity tolerance (±): 5 %age
Item Category: Normal
Permitted PO value variation: Max 8 lacs

Delivery locations · 4 consignees
Consignee / place	Quantity
AMM (Carshed) SANPADA, CRMaharashtra	437 Numbers
CWM WHEEL SHOP MTN, CRMaharashtra	162 Numbers
DYCMM(CWE), MATUNGA, CRMaharashtra	7,266 Numbers
DYCMM(M), PAREL, CRMaharashtra	1,645 Numbers

UVAM item reference

( Item Id :- 2300040 - ALUMINIUM AXLE BOX FRONT & REAR COVER )

Documents

5 files

Documents to submit

Commercial-Compliance

Earnest Money Deposit (EMD) shall be as per Clause 23.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) JANUARY 2024. EMD is compulsory and offers without EMD, except those exempted, will be summarily rejected. Vendors (other than those appearing on Vendor Panels of Approving Agencies) seeking exemption from EMD, shall have to attach scanned copy of requisite document along with offer in support of their claim for exemption, failing which their offer may not be considered eligible for exemption from EMD. An Authorised Agent quoting on behalf of a manufacturer shall not be exempted from remitting EMD owing to any of the exemption claimed. Bidders claiming exemption shall also be required to sign the bid securing declaration as follows:- I/We certify that, my/ our offer is eligible for exemption from submission of bid security/ Earnest Money Deposit, in terms of the tender conditions. In case my/our claim to exemption from submission of bid security/Earnest Money Deposit is not found valid as per terms of the tender, I/we understand and accept that Railways has unquestionable right to summarily reject my bid and my offer shall not be considered for ordering. Further, I/we hereby understand and accept that if I/we withdraw or modify my/our bids during the period of validity, or if I/we are awarded the contract and on being called upon to submit the performance security/Security Deposit, fail to submit the performance security/Security Deposit before the deadline defined in the request for bid document/Notice Inviting Tender, I/we shall be debarred from exemption of submitting Bid Security/Earnest Money Deposit and performance security/Security Deposit for a period of 6 (six) months, from the date I/we are declared suspended disqualified from exemption from submission of EMD/SD, for all tenders for procurement of goods issued by any unit of Indian Railways published during this period .
Document optional
Bidders must agree to furnish SECURITY DEPOSIT as applicable as per Clause 24.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) JANUARY 2024. Bidders (except approved vendors for tendered item/items) claiming exemption from paying SD must upload requisite document towards such claim, along with the offer. Offers from firms denying to pay Security Deposit will be summarily rejected.
Document optional
Goods & Services Tax (GST) As per Clause 9.0 and all sub-clauses of CENTRAL RAILWAY BID DOCUMENT (Updated) JANUARY 2024. All tenderers to quote correct HSN code and corresponding GST rate for the item/items quoted. Misclassification in HSN code, if quoted by any bidder, shall be dealt as per Clause 9.0(iv) of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) JANUARY 2024.
Document optional
In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, the Railway shall deduct the applicable GST from his/their bills under Reverse Charge Mechanism [RCM] and deposit the same to the concerned tax authority.
Document optional
Bidders shall also give Declaration as below "I/We agree to pass on such additional input tax credit as may become available in future under GST scheme, in respect of all the inputs used in the manufacturing and/or supply of final goods/services on the date of supply by way of reduction in price and advise the purchaser accordingly".
Document optional
An Indian Agent quoting in INR on behalf of a foreign Principal/OEM should submit a copy of Invoice/Proforma Invoice from OEM along with their offer as well as should undertake to furnish all import documents and should comply to Clause 22.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) JANUARY 2024.
Document optional

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Bidders to submit details of location(s) where local value addition is made. In case no details are furnished, it will be presumed that works address(es) of manufacturing in India are the location(s) of local value addition.
Document optional
Vendors claiming to avail benefits and preferential treatment extended to Micro and Small Enterprises (MSEs) must necessarily upload relevant documents with their offer in terms of Clause 4.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) JANUARY 2024. Vendors claiming MSE benefit/preferential treatment , despite upward re-classification, must upload document confirming their MSE status within a span of 03 years from the date of closing of tender else status of such vendors shall not be considered as MSE.
Document optional
Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.
Document optional

Technical-Compliances

Vendors may upload with their offer "Performance Statement" of purchase orders received and supplies made to rly for the tendered item during last 03 years, if any.
Document optional

Eligibility

Special Eligibility Criteria

The Purchaser reserves the right to place an order for either the entire quantity or the bulk quantity (minimum 80% of the net procurable quantity) on ICF-approved vendors, as reflected in U-VAM as on the date of tender closing, for Sub-Item ID Nil under Item ID 2300040 , in terms of Clause 3.3 of Section II of the Central Railway Bid Document (updated January 2024). Developmental vendors listed in the ICF Vendor Directory as reflected in U-VAM for Sub-Item ID Nil under Item ID 2300040, as on the date of tender closing, may be considered for developmental orders up to 20% of the net procurable quantity. Developmental vendors shall be eligible for consideration only if they hold unconditional approval status in U-VAM as on the date of tender closing. Developmental vendors reflected in the RDSO Vendor Directory with conditional approval/General Remarks (e.g., field trials, prototype approval, limited or temporary approval etc.) shall not be eligible for order placement. The status of the vendor (i.e. approved or developmental vendor) shall be reckoned as available in U-VAM on the date of tender closing date and not thereafter. However, cases of downgrading/removal/suspension/banning etc., after closing date of tender, shall be taken into account while considering the offers. Note: If the works address indicated in an offer is different from what is indicated in the approval certificate issued by the respective vendor approving agency or appearing in Vendor Directory reflected on U-VAM, then such offer will be treated as if the same has been received from an unapproved source.
Document optional
Where there are not more than three Indian suppliers categorized as Approved Vendor for a particular item, developmental vendors can be considered for placement of bulk order without any quantity restrictions. However, while considering such vendors, factors including past performance, capacity, delivery requirements, quantity under procurement, nature of item, outstanding order load etc. shall be considered in a transparent manner, subject to rates being reasonable. In such cases, the purchaser reserves the right to split the order quantity between one or more firms and Para 25.2 of Instruction to tenderers and General Conditions of tenders for supply contract [for indigenous tenders] shall be applicable. Such orders shall be treated as bulk orders. Indian Supplier shall be defined as follows: A supplier or bidder shall be considered to be from India if
1. the entity is incorporated in India, or
2. a majority of its shareholding or effective control of the entity is exercised from India, or
3. more than 50 Percent of the value of the item being supplied has been added in India.
The firms/tenderers who are not appearing in U-VAM as Approved/Developmental Vendors of nominated vendor/source approving agencies will not be considered for ordering. However, such firms willing to participate, are advised to approach the concerned Vendor Approving agency for getting their name registered as approved/ developmental vendor in the vendor directory maintained in U-VAM.
In keeping with the Public Procurement (Preference to Make in India) Order 2017, latest revision, it has been found that there exists sufficient local capacity and competition in supply of the tendered item of required quality and therefore public procurement of the item is restricted to " Class I local suppliers " only and the vendors who do not qualify to be Class I local suppliers should not quote in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a Class I local supplier for the tendered item participates in the tender it does so at its own risk and cost and Railways shall not be liable for any loss or damage caused to the vendor.

Check each criterion against the tender notice before you bid.

Commercial conditions

EMD: ₹377,060
Tender fee: None

Terms & conditions

26 conditions

Payment Terms

100% payment against inspection certificate, E-way receipted challan and acceptance of stores and issue of R/Note by Consignee (OR) 95% payment against E-way receipted challan duly signed /countersigned by Consignee Gazetted Officer, physically or digitally, along with the Inspection Certificate issued by the nominated inspection authority and balance 5% against acceptance of Stores and issue if R/Note by the Consignee.

Statutory Variation Clause

(SVC) is applicable as per Clause 9.1 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) JANUARY 2024.

Standard Governing Conditions

This e-Tender will be governed by CENTRAL RAILWAY BID DOCUMENT (Updated) JANUARY-2024 as attached to the tender and as available on website www.ireps.gov.in and all other terms and conditions as envisaged in the tender document.
IRS Conditions of Contract The tender/contract shall be governed by IRS Conditions of Contract (Revised September 2025 ) Version 1.0, or the latest amendment till the date of opening of tender.
Wherever Necessary debarment of firm it shall be dealt with as per guidelines issued by DoE Vide its OM No.F.1/20/2018-PPD dated 02.11.2021 and Railway Board letter No.No. 2021/RS(G}/779/17( E 3380016) dated 09.11.2022. Vendors are advised to please go through these instructions.

Commercial-Compliance

The Bidder agrees to supply the tendered stores at the rates quoted by him in accordance with the Standard Governing Conditions of this tender.
The bidder confirms that Rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for acceptance, and such terms quoted anywhere else should be ignored. [Denial of this condition is not recommended].
Participation by Manufacturers is preferred. Agents/Dealers participating in tender on behalf of manufacturers must provide tender specific authorization (TSA) letter issued by the OEM. Bidders must upload above authorization letter with their offer failing which their offer is liable to be passed over.
1. In a tender, either the authorized agent/dealer on behalf of the Principal/OEM or the Principal/OEM itself can bid, but both cannot bid simultaneously for the same item in the same tender. Further, against a particular tender, one Principal/OEM should not issue Tender Specific Authorization to more than one agent/dealer. Such offers with different terms against a particular product, if treated as ambiguous offers, the bidder(s) or their Principal/OEM will have no right to lodge any claim.
2. If an authorized agent/dealer submits bid on behalf of the Principal/OEM, the same agent/dealer shall not submit a bid on behalf of another Principal/OEM in same tender for the same item/product and such bids will be summarily rejected.
3. Trader/Authorized Dealer should mention name of Manufacturer, make and complete address in their bid for inspection of material at OEM works.

General Instructions

In case of any change in statutory tax regime after date of closing of a tender, all the offers shall be evaluated as per tax regime as applicable on the date of closing of tender only.
Liquidated Damages in delivery period extensions will be applicable as per Clause 15.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) JANUARY 2024. Upper Limit for recovery of LD will be 10% (10 percent) of the value of stores delayed and not the value of contract, irrespective of delays. Orders on developmental vendors shall be developmental orders and treated as such, specifically, with regard to applicability of liquidated damages for delayed supplies and levy of general damages as per Railway Board letter no- No. 2001/RS(G)/779/7 Pt 2 dated 25.06.2018.

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Benefits to Micro & Small Enterprises (MSEs) shall be as per Clause 4.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) JANUARY 2024. Notes:-
1. Criteria for classification of Enterprises based on investment and turnover vide Gazette Notification dated 26.06.2020, as amended time to time, issued by the Ministry of MSME is applicable in the tender. In case conditions contained in above notification contradict with any of the tender conditions, conditions contained in above notification, as amended, will prevail.
2. As per extant guidelines an enterprise registered as MSE firm with any other organization under the Ministry of Micro, Small and Medium Enterprises shall register itself under UDYAM Registration for getting MSE benefit under this clause. Classification of Enterprise as Micro, Small or Medium Enterprise shall only be considered on the basis of UDYAM Certificate. Vendors claiming to avail benefits and preferential treatment extended to Micro and Small Enterprises (MSEs) must necessarily upload relevant documents with their offer i. e. complete UDYAM certificate indicating social status of the MSE.
3. MSE benefit will not be applicable for the traders/authorized dealers/agents.
4. Vendors claiming MSE benefits/preferential treatment, despite upward re-classification, must upload document confirming their MSE status within a span of 03 years preceding from the date of closing of the tender, else status of such vendors shall not be considered as MSE.
Public Procurement Policy for Preference to Make in India shall be as per Clause 5.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) JANUARY 2024.
Handling of warranty Rejections will be dealt as per Railway Board Letter No. 2022/RS(G)/779/7 dated 17.10.2022. (Annexure-20 ) along with amendments vide Railway Board Letter No. 2022/RS(G)/779/7 (E3390005) dated 26.10.2023 ( Annexure 22) along with amendments vide Railway Board Letter No. 2022/ RS(G)/779/7 (E3390005) dated 21.08.2024 and along with other amendments issued by Ministry of Railways as applicable from time to time.
Splitting of quantity may be done as per the important terms and conditions of the tender [Copy is attached].
The Purchaser reserves the right to vary the ordered quantity by (+) 30% at any time, within the delivery period of the contract by giving reasonable notice. In a contract with (+) 30% Option Clause, in case Delivery Period is extended either for the full ordered quantity or a part quantity which remained unsupplied on the date of expiry of the original delivery period, then during the extended delivery period also, quantity variations can be made on the total ordered quantities. Reasonable notice as mentioned above, is only for the purpose of allowing the contractor suitable time to make necessary arrangements for the supplies and not for seeking any consent from the contractor towards exercise of the contractual Option Clause. To this end, a reasonable delivery schedule for the enhanced ordered quantity stipulated in the relevant Modification Advice to the contract will suffice.

Other Conditions

Inspection by TPI Agency. Firm to mention Place of Inspection if any in their Offer.

Special Conditions

Delivery is to be made on FOR Destination basis as per Clause 27.0 of CENTRAL RAILWAY BID DOCUMENT (Updated) JANUARY 2024. Non compliance of the clauses specified in the bid document will lead to rejection of offer.
Firms to ensure that their offer is as per tendered drawing/specification and may obtain copy of Drg / Specn, if required, from the Office of the Principal Chief Materials Manager, Central Railway.
Technical and Commercial Deviations, if any, must be quoted in relevant column specified while submitting the bid. Any deviation in offer quoted anywhere else in the tender or in uploaded documents, shall be ignored and contract shall be placed after ignoring such deviations, which will be binding on the firm.
The Purchaser shall be entitled and it shall be lawful on his part to forfeit the Security Deposit in whole or in part in the event of any default, failure or neglect on the part of the Contractor in the fulfillment or performance in all respects of the contract under reference or any other contract with the Purchaser or any part thereof to the satisfaction of the Purchaser and the Purchaser shall also be entitled to deduct from the said deposits any loss or damage which the Purchaser may suffer or be put by reason of or due to any act or other default, recoverable by the Purchaser from the Contractor in respect of the contract under reference or any other contract and in either of the events aforesaid to call upon the contractor to maintain the security deposit at its original limit by making further deposits, provided further that the Purchaser shall be entitled to recover any such claim from any sum then due or which at any time thereafter may become due to the Contractor under this or any other contracts with the Purchaser. Wherever the supplies are to be delivered in more than one instalment/lot, each such instalment/lot forms a severable contract. In case of failure by contractor to meet deliveries for any instalment/lot, purchaser may cancel the contract for defaulted qty by forfeiting SD commensurate to that instalment/lot. Apart from claiming damages from vendors, in case of failure to comply with the contractual obligations, Railways shall record poor performance of the vendors for taking suitable penal action as per extant instructions.
Risk Purchase shall not be applicable and Clause 36.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) JANUARY 2024 is deleted. Wherever SD has been exempted, for any reason, and the supplier fails to supply goods as per conditions of the contract, as amended from time to time, purchaser shall have the right to levy damages on the supplier for failing to comply with the contractual conditions, not by way of penalty, an amount equal to SD amount, as would have been applicable if the contract was with a non-exempted vendor. These damages shall be treated as recoveries outstanding against the vendor and dealt with accordingly in terms of Clause 24.7 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) JANUARY 2024.
Criteria for classification of enterprises based on investment and turnover vide Gazette Notification dated 26.06.2020, as amended time to time, issued by Ministry of Micro, Small and Medium Enterprises is applicable in the tender. In case, conditions contained in the above notification contradict with any of the tender conditions, conditions contained in the above notification, as amended, shall prevail in terms of Clause 4.4 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) JANUARY 2024.
The purchaser reserves the right to order additional quantities as per future requirement of a Division/Construction Unit of Central Railway (if any) against contracts finalized against this tender, as per provision available in contracts. Firms upon whom contracts are placed will be liable to supply quantities such ordered to any consignee(s) all over Central Railway.
Guarantee Warranty shall be as per Drawing/Specifications. In case it is not given in Drawing/Specifications, Guarantee/Warranty shall be as per IRS conditions of contract.
UNLOADING OF MATERIAL Unloading of Material against non stock item to be arranged by supplier at consignee end and against stock PO to be arranged by consignee at their end.
Firm must carefully examine the contents of PO and in case of any discrepancy noticed, shall make a representation within 7 days from the date of PO. Any representation thereafter for DP re- fixation etc. shall be summarily rejected

Bidder declarations (14)

Check List

This is an e-tender. Manual Offers/Bids for this tender will not be accepted under any circumstances, only electronic Offers/Bids shall be accepted.
Have you furnished the statement of deviations, if any?
Have you mentioned MAKE / BRAND of OEM ?
Have you indicated the HSN code of your offered product?
Have you kept your offer validity as per "Condition for Responsiveness of Offer"?
Have you indicated the percentage of Local Content in the relevant column?
Have you submitted the details of location(s) where local value addition is made ?
Have you attached relevant document for MSE if you claimed benefits and preferential treatment as MSE firm?
Have you attached CA Certificate for the Local Content claimed, if you claim to be a "Class I Local Supplier"?
Have you carefully reviewed the contents of the Undertaking/Declaration regarding non-participation of sister concerns or affiliates in this tender as submission of false information/declaration could lead to rejection of the bid.
Have you submitted authenticated copy of the document authorizing the signatory to submit offer and commit on behalf of tenderers ?
Have you quoted price on the basis of free delivery to destination, indicating the break up ?

Undertakings

The Tenderer undertakes to have gone through the CENTRAL RAILWAY BID DOCUMENT (Updated) JANUARY 2024 attached with the tender, the tender document and the IRS Conditions of Contract, latest version (along with all Correction Slips) and undertakes to abide by all the above by submitting the offer.
The tenderer undertakes by submitting the bid against this tender to have carefully gone through the IRS Conditions of Contract (uploaded along with the tender) particularly Para 2500 pertaining to ''Code of Integrity, Misdemeanour and Penalties. The tenderer further undertakes as below:- ''I/We hereby certify that no other sister concerns or affiliates (such as having common partner/director/promoter/owner/holding company decision control etc.) have participated in this tender which can give rise to a conflict of interest or fall under anti-competitive practices. We understand that the offers of all such sister concerns including ours are liable to be rejected in terms of relevant provisions of IRS terms and conditions. I/We, affirm that we shall abide by the Code of Integrity in general, with specific reference to conflict of interest [Para 2502(e)],anti competitive practices [Para 2502(c)] and obligation to proactive disclosures [Para 2503].I/We understand that we are fully responsible for the above declaration and it shall not be the Railway's responsibility to verify the same. I/We are aware that we shall be liable for all consequences of violation of Code of Integrity, if detected, at any stage''.

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