eProcureOpenGoods

Supply of POLYESTER FIBRE FILLED PILLOW for 1AC coach.

Ministry of Railways

Zonal Head Quarters, East Block, First Floor Gadag Road Hubli

Delivers to

Hubli

Overview

29 facts from the tender

Ministry of Railways published this goods tender on eProcure on 8 Oct 2026, for Hubli. No EMD is required. It closes on 10 Nov 2026, 10:30 am IST. Tender ID 107209057 · Ref 79261041A.

Timeline

Published8 Oct 2026 · 11:17 pm
Closesin 31d 2h10 Nov 2026 · 10:30 am

Bidding

Bid type: Open/Advertised
Contract type: Goods · Expenditure
Tender type: Open - Indigenous
Tendering section: P 3
Bidding system: Single Packet
Evaluation: Itemwise/Consigneewise
Validity of offer: 90 days
Tender document cost: None
Ranking order: Lowest to Highest
Pre-bid meeting: None
Approved sources: Not restricted
MSE reservation: Reserved for MSEs
Eligible supplier class: Not restricted to Class I
Class I local content: At least 50%
Class II local content: At least 20%
MSE purchase preference: 50% of the quantity, within 20% of the lowest price
F.O.R: Destination
Payment Terms: 100% Payment against R/Note.
Standard Governing Conditions: FOR Destination
Standard Governing Conditions: Mode of dispatch -By Road on door delivery basis

Buyer

Inviting authority: STORES/SOUTH WESTERN RLY
Organisation type: Central Govt. Ministry/Department
Product category: Railway related Products
Location: Hubli
Portal: eProcure
Inspection agency: TPI Agency
Inviting officer: PCMM/SWRSTORES/SOUTH WESTERN RLY

Important dates

Published: 8 Oct 2026, 11:17 pm IST
Closes: 10 Nov 2026, 10:30 am IST

Declarations by the buyer

The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation, Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded by Purchaser to the GST Jurisdictional assessing officer mentioned in Tenderer's bid
Complies with the Public Procurement (Make in India) Order 2017
The tender inviting authority confirms this tender does not violate the GFR rules on procurement through GeM

Items & delivery

1 item

Delivery schedule

Applies to: For all items
Completion: Within 60 Days

Item 1 PL 79331130

POLYESTER FIBRE FILLED PILLOW for 1AC coach as per specification IS 18930:2024 or latest. ( 1)Filled with Siliconized Virgin Hollow Conjugated 15 Denier Polyester fibre conforming to Table 4 of IS 1893 0:2024 or latest. (2)Casing fabric conforming to type-1 of table-1 of IS:18930:2024 or latest. (3)Size - 55 cmx 40 cm, with a mass of fibre filling of 420 gm, and tolerance as per Table 5 of IS 18930:2024 or latest. (4)Outer protective cover as per para 4.3 of table 5 of IS 18930:2024 or latest and The size of the cover shall be Length: 55 cm (Tolerance: +2 cm) and Breadth: 40 cm (Tolerance: +1 cm). (5)Colour of Pillow casing/inner primary cover and Outer protection cover -Grey (Pantone shade :16-3915 TPG). (6)Piping: a cotton cord sewn on all four sides of the casing pillow should be provided to help the pillow to maintain its desired shape. (7) Marking: (i)For The outer protective cover: Woven tag marked with IR monogram along with manufacturer's name, initial or trademark, Size (LxB) and Blend composition of outer protective cover , month & year of manufacture, calendar marking along with BIS standard mark, should be stitched along with seam at one corner edge, capable of withstanding repeated washing. (ii)For The casing: Woven tag marked with IR monogram along with manufacturer's name, initial or trademark, Size (LxB),Type of fibre fill, mass of fibre fill, Type of casing fabric (blend composition), month & year of manufacture, calendar marking along with BIS standard mark, should be stitched along with seam at one corner edge, capable of withstanding repeated washing.

Total quantity: 7,350 Numbers
Warranty: 30 Months after the date of delivery
Stock category: Stock
Inspection agency: TPI Agency
Quantity tolerance (±): 5 %age
Item Category: Normal
Permitted PO value variation: Max 8 lacs

Delivery locations · 2 consignees
Consignee / place	Quantity
DSD-SBC, SWRKarnataka	1,032 Numbers
Dy.CMM(GSD)HUBLI, SWRKarnataka	6,318 Numbers

Documents

6 files

Documents to submit

Commercial-Compliance

Bidders should confirm following certificate for Compliance.
1. I have read the clause 13.8.3 of Instructions to tenderers and general conditions of tenders for supply contract attached with the tender regarding restrictions on procurement from a bidder of a country which shares a land border with India and on sub-contracting to contractors from such countries.
2. I certify that this bidder is not from such a country and will not subcontract any work to a contractor from such countries unless such contractor is registered with the Competent Authority. I also certify that this bidder will not offer any products/services of entity from such countries unless such entity is registered with the Competent Authority.
3. I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered.
4. I hereby acknowledge that in the event of acceptance of my bid on above certificate and if the certificate is found to be false at any stage, the false certificate would be a ground for immediate termination of contract and further legal action in accordance with the Law. (Bidders confirming this certificate for Compliance shall select Yes in the Complied column. However, in case you do not confirm above certificate for Compliance, select NO in the complied column. In such cases you are required to submit the certificate for Compliance as per Instructions to tenderers and general conditions of tenders for supply contract along-with their Bid/Offer.
Document optional
Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.
Document optional

Other Conditions

Firm to mention HSN code of the quoted item.
Document optional
Firms to submit GSTIN certificate.
Document optional
Bidders are advised to mention address of the place of inspection .
Document optional

Eligibility

Special Eligibility Criteria

Supply should be as per tender description and specification.
This item is reserved to be procured from MSE registered source only. The Tenderer must submit along with the Tender the proof of their being MSE registered with any of the agencies mentioned in the notification of Ministry of MSME and which are also indicated in the Para 2 of the instructions to tenderers for electronic tender. The manufacturers participating directly in the tender shall submit the MSE registration certificate along with the offer. The firm who are traders are required to submit the MSE registration certificate of their principal and tender specific authorization letter from their principal manufacturer on their letter head along with the tender.
Document required
1. Bidder must be OEM or its authorized dealer having tender specific authorization. Authorized dealers with valid authorization from OEM can also quote on behalf of OEM provided the OEM takes full responsibility for the quality of the material including warranty obligations and the inspection against Railways orders.
2. OEM means the firm that has its own manufacturing facility from start to finish (i.e. spinning, weaving & processing) of the tendered product under same PAN Card. In this regard, a certificate of capacity cum capability to be furnished by manufacturer issued by RITES along with the offer.
3. Financial Capability: OEMs Total Gross Revenue from Operations/Gross Sales Value, within the period of current financial year & previous three financial years (period to be reckoned as on the date of tender opening) must be minimum 150% of the estimated tender value. Bidder must submit a summary of financial year wise Gross Revenue from Operations/Gross Sales Value of OEM to show the compliance of this condition, duly supported by the copies of Income & Expenditure Statement or Profit & Loss account pertaining to the above period. These financial statements must be certified by a Chartered Accountant or any Statutory Auditor.
4. OEM must have in-house lab in their premises along with all testing procedures in their in-house lab required for ensuring quality of all parameters for the ease of doing stage inspections and also to make sure that supplier is able to provide linen of required quality to Railways.
5. OEMs Test Report issued by NITRA/BTRA/SITRA/ATIRA/WRA lab for proving conformity to tendered specification to be submitted along with the offer.
6. OEM should be ISO-9001, ISO-14001 & ISO-45001 and certificate to be furnished along with the offer.
7. OEM premises must be certified under Pollution Control Board for all stages of manufacturing for Pollution control norms. Certificate to be furnished along with the offer.
8. OEM should be Oeko-Tex (Standard 100 Product Class-II) certified and valid certificate to be furnished along with the offer.
In case if no MSE vendor is found eligible for this item, then Non-MSE firms will be considered as eligible for order placement.

Preferences & relaxations

EMD exemption

Check each criterion against the tender notice before you bid.

Commercial conditions

EMD: Not required
Tender fee: None

Terms & conditions

13 conditions

Statutory Variation Clause

Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ Central Governments in respect of the items stipulated in the contract (and not the raw materials thereof), within the original delivery period stipulated in the contract, or last unconditionally extended delivery period shall be to Railways' account. Only such variation shall be admissible which takes place after the submission of bid. No claim on account of statutory variation in respect of existing tax/duty will be accepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his quoted rate. No claim on account of statutory variation shall be admissible on account of misclassification by the supplier/ contractor.

Standard Governing Conditions

IRS Conditions of Contract The contract shall be governed by latest version (along with all correction slips) of IRS conditions of contract, and all other terms and conditions incorporated in the tender documents.

Commercial-Compliance

Purchase Preference is applicable as per para 13.5 of 'Tender_Booklet_SWR_18.05.2023_version_19 'enclosed.
In keeping with the Public Procurement (Preference to Make in India) Order, 2017, as amended, it has been found that there is sufficient local capacity and competition in supply of the tendered item of required quality and therefore public procurement of the item is restricted to Class I local suppliers only and the vendors who do not qualify to be Class I local supplier should not quote in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a Class I local supplier for the tendered item participates in the tender it does so at their own risk and cost and Railways shall not be liable for any loss or damage caused to the vendor.

Other Conditions

Inspection by TPI agency. There will be 3 times Inspection by TPI. 2 stage inspection at OEMs in-house Lab and final inspection at OEMs premises by TPI through NITRA/BTRA/SITRA/ATIRA/WRA lab. Railways may however also get the stage inspection done from NITRA/BTRA/SITRA/ATIRA/WRA lab through TPI. Stage-1 inspection: Yarn Manufacturing (Spinning stage for yarn quality control). TPI to verify that firm has manufacturing facility from start to finish (i.e. spinning, weaving and processing). (Processing means filling of fiber). Stage-2 inspection: Weaving stage (for construction quality control). Final inspection: To be done after the product is ready by TPI through NITRA/BTRA/SITRA/ATIRA/WRA lab.
Vendors may please note that giving intimation regarding the tender in open tender case or giving limited tender enquiry does not guarantee the suitability of offer for placement of purchase order. Railway reserves the right to place purchase order subject to fulfilment of Technical / Commercial eligibility conditions / Tender condition.
Sample clause The successful firm to submit 3 identical samples to Dy. CMM/GSD/Hubballi within 10 days of receipt of PO for approval of feel, finish, shade and workmanship. Sample will be approved only for those parameters and for other parameters will be inspected as per Description and specification. Sample approved by Dy. CMM/GSD/Hubballi will be used by other consignees to compare with bulk supply.

Special Conditions

In case successful tenderer is not liable to be registered under CGST/GST/UTGST/SGST acts. Railway shall deduct the applicable amount from his/her bills under Reverse Charge Mechanism (RCM) and deposit the same to the concerned tax authority.
Quoted GST will be payable against documentary evidences. Firm to submit the invoice/bill clearly indicating the appropriate HSN code and applicable GST rate thereon duly supported with documentary evidences.
MSEs, who are interested in availing benefits under MSME Act, will enclose with their offer a copy of Udyam Registration Certificate only. MSE benefits will not be admissible based on any other document. However, traders/ authorized dealers will not be eligible for such benefit. MSE firms availing benefit under MSME Act, Place of inspection will be as per Units/Plants mentioned in UDYAM. Firms quoting other place of inspection will not be extended MSE benefits.

Show all 13

As time is the essence of contract, the tenderers are to note the Railways required delivery schedule given in the tender schedule and quote accordingly. Vague delivery period or a very high delivery period compared to Railway s specific delivery period in the tender schedule may be considered commercially unresponsive and is liable to be ignored.
Warranty will be as per specification. If specification/Drawing doesn't specify any warranty, It will be as per IRS Conditions of contract.
GD Term After breach of contract, General Damages may be imposed while rescinding the contract.

Bidder declarations (9)

Check List

Have you read tender conditions?
Have you furnished the statement of deviations [preferably nil] in the relevant column if applicable? Any deviations quoted other than the deviations place provided in tender will not be considered and tender will be decided accordingly.
Have you attached any performance statements separately?
Have you attached valid UDYAM certificate if applicable to you?
Have you furnished Bank account details such as Name of the Bank and address, account no., MICR, IFSC code and type of account to facilitate EFT payment?

Undertakings

Code of Integrity Declaration I/We have carefully gone through the IRS conditions of contract (included and uploaded along with the bid document) particularly Para 2500 pertaining to "Code of Integrity, Misdemeanor and Penalties". I/We hereby certify that no other concerns or affiliates (such as having common partner/director/promoter/owner/holding company decision control etc.) have participated in this tender which can give rise to a conflict of interest or fall under anti-competitive practices. We understand that the offers of all such sister concerns including ours are liable to be rejected as per relevant provisions of IRS terms and conditions. I/We, affirm that we shall abide by the Code of Integrity in general, with specific reference to conflict of interest [Para 2502 (e)], anti competitive practices [Para 2502(c)] and obligation to proactive disclosures [Para 2503]. I/We understand that we are fully responsible for the above declaration and it shall not be the Railway's responsibility to verify the same. I/We are aware that we shall be liable for all consequences of violation of Code of Integrity, if detected at any stage.
I/We also confirm that Rates and other financial terms quoted in relevant column of financial bid will only be ruling terms for acceptance. Such terms quoted anywhere else should be ignored.
1. I/We hereby declare that in quoting the above price, we have taken into account the full effect of Input Tax Credit available under GST. We further agree to pass on any financial gain/benefit as may become available in future in respect of all the input tax credit on the date of supply by way of reduction in price and advise the purchaser accordingly. We also undertake that we are aware of the provisions of section 171 of the CGST Act and consequences thereof if we fail to comply with the same.
2. I/We shall file GSTR-1 and GSTR-3B for transaction with Railways in due time preferably every month so that ITC benefit can be availed by Railway.
I/ We agree to supply tendered stores in accordance with the IRS conditions of contract with all other conditions specified in the tender.

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Tender notice (PDF)