Procurement of Hitch articulation spares for CAT 834K wheel dozer

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contract rates. The delivery period of quantity shall commence from the last date of original delivery order and in case where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders mus comply with these terms.

Bidders are advised to check applicable GST on their own before quoting. Buyer will not take any responsibilit in this regards. GST reimbursement will be as per actuals or as per applicable rates (whichever is lower), subject to the maximum of quoted GST %.

Scope of supply (Bid price to include all cost components) : Only supply of Goods

Manufacturer Authorization:Wherever Authorised Distributors/service providers are submitting the bid, Authorisation Form /Certificate with OEM/Original Service Provider details such as name, designation, address e-mail Id and Phone No. required to be furnished along with the bid

Warranty period of the supplied products shall be 1 years from the date of final acceptance of goods or after completion of installation, commissioning & testing of goods (if included in the scope of supply), at consignee location. OEM Warranty certificates must be submitted by Successful Bidder at the time of delivery of Goods. The seller should guarantee the rectification of goods in case of any break down during the guarantee period. Seller should have well established Installation, Commissioning, Training, Troubleshooting and Maintenance Service group in INDIA for attending the after sales service. Details of Service Centres near consignee destinations are to be uploaded along with the bid.

Bidder shall submit the following documents along with their bid for Vendor Code Creation:

• a.Copy of PAN Card.
• b.Copy of GSTIN.
• c.Copy of Cancelled Cheque.
• d.Copy of EFT Mandate duly certified by Bank.

Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the Bid document, ATC and Corrigendum if any.

Bidders can also submit the EMD with Account Payee Demand Draft in favour of SECL GEVRA AREA payable at GEVRA . Bidder has to upload scanned copy / proof of the DD along with bid and has to ensure delivery of hardcopy to the Buyer within 5 days of Bid End date / Bid Opening date.

Successful Bidder can submit the Performance Security in the form of Account Payee Demand Draft also (besides PBG which is allowed as per GeM GTC). DD should be made in favour of SECL GEVRA AREA payable at GEVRA . After award of contract, Successful Bidder can upload scanned copy of the DD in place of PBG and has to ensure delivery of hard copy to the original DD to the Buyer within 15 days of award of contract.

Buyer Added text based ATC clauses Eligibility / Proveness Criteria: ELIGIBLE FOR PARTICIPATION ONLY BY OEM/OES/OPM Eligibility Cum Proveness criteria Description of the tender it em : Spares for CAT 834K Wheel dozer Technical specification of t he endered item: List of the items with part no and description is enclosed.(Part Catalouge copy attached) Eligibility Criteria: ollowing are eligible to pa ticipate in the tender:

• a)OEM /OPM/OES
• b)Authorised agent/ dealer /distributor of OEM/OPM/OES
• c)Manfacturer of the tender item/ Items
• d)Authorised agent/ dealer /distributor of manufacturer of tendered item
• e)Startup for manufacturing of tendered item
• f)MSE for manufacturing of tendered item. Credentials for eligibility a)For OEM : M/s Komatsu is exempted b)For OES : Means authorized supplier of Original Equipment Manufacturer. Only those firms who have the curre authorization and/ or technical collaboration of OEM for supply of their equipment and provide technical services ould be treated as OES
• c)FOR OPM: Means Original Part Manufacturer falling under the following categories:
• I.The original manufacturers of assemblies, sub-assemblies, or components of the original equipment. II. The original manufacturer of spare parts/items of assemblies, sub-assemblies, or components of the original e ipment The status of a manufacturer as OPM will be deter mined on fulfilling any one of the following criteria Criteria – 1: On submission of documents a, b, c by Bidd er
• a)Self-certificate duly notarized, of being manufacturer of the Assemblies/Sub-assemblies/Components etc. b.) Self-attested Copies of purchase orders in support of proof of having supplied to OEM or copy of Trade Agreem nt of the OEM with OPM, for the above items. c.) Copy of performance certificate from the end user to assess the provenness credibility of the OPM based on th ollowing criteria:- “Assemblies / sub-assemblies / components and their spares offered by the OPM must have been supplied in the st to CIL / subsidiary companies/ other PSU/ Government Department/ Private Organization and performed satisfa orily for a period of not less than one year from the date of fitment/commissioning”. If the above-mentioned declaration / information / documents submitted by the OPM are subsequently found false or forged/tampered in any way, the total responsibility shall lie with the OPM and subsidiaries companies shall re erve the full right to take suitable penal action as may be deemed fit including banning of business, apart from fo rfeiture of EMD, Security Deposit etc."
• (OR)Criteria – 2: The manufacturer whose supplied assemblies/sub-assemblies/components to the OEM, have been eclared fitted on the equipment by the OEM, in such cases, documents mentioned under a, b, c above are not req uired for declaring them as OPM.
• (OR)Criteria – 3: The manufacturer whose supplied assemblies/sub-assemblies/components were found fitted on the quipment at the time of physical verification by the committee, in such cases documents mentioned under a, b, c bove are not required for declaring them as OPM. However, SECL reserves the right to verify all the above or get performance directly from the concerned buyers / customers / end users of the items supplied by the bidders against supply orders. d)For Manfacturer : copy of valid registration certificate of SSI/MSME/DIC/Registrar of Companies/ ISO certificated / any other documents issued by Govt agency as proof of manfacturer of the tendred item
• e)For MSE:UDYAM certificate issued by MOMSE for Tendered / offered product. f)For Startup:Certificate of recognition as Start Up as per extant guidelines for tendered item g)For Authorised agent/ dealer /distributor: Copy of self attested tender specific authorisation form OEM/ M/OES/Manfacturer to be submitted(for authorised agent/dealer/distributor of Manufacturer ,submission of documents of principal mentioned as in 4(d) bove is compulsary) Bidder has to submit following documents towards proveness:-
• a)OEM / OES is exempted Proveness: b)Bidder has to submit a documentary evidence that tendered items/ items having higher specification than tend ered items of offered make have been supplied during the last 5 years from the date of opening of the tender, ag ainst orders of CIL & its subsidiaries other PSUs, Govt. departments and private organisation and the performance has been found satisfactory. Supply order copy (not trial or local purchase) issued in favour of manufacturer or it authorised dealer (duly notorised); orders should not be more than 5 years old from the date of opening of tender b)Performance certificate from end user- Satisfactory Performance certificate issued by the end user to be submit ed along with the offer. OR C)Bidder has to submit Self certificate for execution of supply order in following format:- “The items covered in t he Purchase Order(s)/ R ate Contract(s) copies e nclosed with our offer h ave been fully executed and have performed sat isfactorily as per the provisions of respective Purchase Order(s)/ Rate Contract(s) and all the c omplaints/claim (s) lodg ed by the purchaser, if a ny, have been attended to and no complaints/ cl aims(s) are pending”. Fitent certificate Bidder has to submit the certificate "We certify that offered products will fit and function on the equipment, for w ich these are intended for, without any modifications to the existing system of equipment". ll other terms and conditions will remain same as per Gem )Any MSME/ Startup Claiming exemption in Proveness needs to submit Annexure-A or NSIC b)The bidder may visit the site to verify the exact dimensions and technical specifications of the offered item, including one-to-one fitment, ins allation requirements, functionality, synchronization, compatibility, and a other relevant technical parameters,prior to submission of bid
• A)Bid specific Authorization from the O.E.M is to be submitted at t he time of submission f offer. B)Make is mandatorily required to be submitted in Bid itself. The bid without make and mod el wi n ot be considered technically acceptable. The bidder must refrain from providing Make as NA, Un r anded, Multiple makes, Blank, etc., Bids with such details will not be tech nically acceptable. . EMD can be paid by any of the mode either BG or DD. Earnest Money Deposit (EMD) : EMD can be deposited in the form of DD in favour of SE CL Gevra Area, District- Korba (C.G) paya le at SECL Gevra Area, District-Korba(C.G) Pincode-495452. . EMD should reach on the following address: Staff Officer (MM) Office of the Area General Manager South Eastern Coalfield Limited Gevra Area District-Korba (C.G) Pincode-495452. ANNEXURE-O FORMAT FOR AUTHORIZATION TO BE SUBMITTED BY THE INDIAN AGENTS OF INDIGENOUS MANUFACTURERS:( to be typed on the Principals letter headand should be pre dated ,i.e. prior to tender opening date and p perly signed) To General Manager (M
• M)South Eastern C oalfields Ltd Dear Sir, Against the Tender no: , we hereby authorize M/s. to par ticipate in the tender and submit the offer and enter in to contract/supply orderon our behalf. This a uthorization is valid till the successful completion of supplies against this tender. We confirm / undertake that:
• 1.As a matter of our corporate policy, we do not quote directly/ market our products to any organization(except in situations like supplies to OEM/OES/OPM, supplies of spares and consum ables bundled with supply of equipment, supplies to customers not covered by dealer network due to geographical/logistics constraints).If, subsequently, at any stage, it is found that we hav quoted directly to any organization, we shall be liable for penal action as per provisions of the IT and the Purchase Manual, if the justification provided by us has not been considered adequa e and satisfactory by the procuring entity. Further, if at any stage, it is found that agency com mission has been paid by us without declaring the agent, the commission may be recovered w h interest.
• 2.We will accept the responsibility for the satisfactory execution of orders placed on the a uthorized agent including warranty/ guarantee obligations.
• 3.Wherever necessary, we will provide requisite inspection and testing facilities at our w orks in respect of orders placed on authorized agent.
• 4.The price quoted by our authorized agent will not exceed the price which we would have quoted.
• 5.In the event of placement of order on our authorized dealer , the goods supplied / good s offered for inspection would be accompanied by a certificate stating that the goods have been manufactured by us.
• 6.We further confirm that No agent / Middle man / Liasoning agent or any entity in an y name other than our authorized Indian Agent is involved in the process of procurement of goods and services against this tender. If subsequently at any stage ,it is found that false certificate is given ,we shall be liable for penal action. Validity of Authorisation :------------ - (Should be valid as on date of tender opening and its validity should corresponds to the delivery perio stipulated in the tender enquiry) Signature of Authorized signatory of Principal Manufa cturer Name: Desi gnat ion E-m ail-i d D ate Seal of the firm ANNEXURE – P FORMAT FOR AUTHORIZATION TO BE SUBMITTED BY THE INDIAN AGENTS OF FOREIGN MA UFACTURERS: ( to be typed on the Principals letter head) General Manager (M
• M)South Eastern C oalfields Ltd Dear Sir. Against the Tender no: , we hereby authorize M/s. to par ticipate in the tender and submit the offer and enter in to contract/ supply order on our behalf. This authorization is valid till the successful completion of supplies against this tender. We confirm / undertake that:
• 1.As a matter of our corporate policy, we do not quote directly/ market our products to any o anization in India(except in situations like supplies to OEM/OES/OPM, supplies of spares and co sumables bundled with supply of equipment, supplies to customers not covered by dealer netw ork due to geographical/logistics constraints).If, subsequently, at any stage, it is found that we ave quoted directly to any organization, we shall be liable for penal action as per provisions of he NIT and the Purchase Manual, if the justification provided by us has not been considered ad quate and satisfactory by the procuring entity.
• 2.We will accept the responsibility for the satisfactory execution of orders placed on the au thorized agent including warranty/ guarantee obligations.
• 3.We further confirm that No agent / Middle man / Liasoning agent or any entity in an y name other than our authorized Indian Agent is involved in the process of procureme nt of goods and services against this tender.If subsequently at any stage ,it is found tha t false certificate is given ,we shall be liable for penal action. Signature of Authorized signatory of Pri ncipal Name: Desi gnat ion: E-m ail-id : Dat e: Seal of the firm: ANNEXURE – Q UNDERTAKING TO BE SUBMITTED BY THE INDIAN AGENTS OF INDIGENOUS MANUFACTUER / FOREIGN MANUFACTURERS: ( to be typed on the Indian agent’s letter head ) To General Manager (M
• M)South Eastern C oalfields Ltd Dear Sir. Against the Tender no: , we have quoted as the authorized dealer / Indian A ent of M/s. who is the manufacturer of the offered products. We confirm th at we will be responsible for all the contractual obligations including the quality aspects, replaceme nt of parts / items , warranty / guarantee obligations and also provide the after sales and services. We have submitted the following documents.
• 1.Tender specific authorization from the Principal including the specific confirmations as required as pe the terms of the NIT.
• 2.Self attested copies of the Manufacturing credentials of the Principal to establish th e principal is the manufacturer of the offered items.
• 3.The self attested copy of the documents to prove that our business entity is existence for 3ye ars on the date of tender opening. Signature of Authorized Dealer / Indian Agent Name: Desi gnat ion: E-m ail-id : Dat e: Seal of the firm: ANNEXURE – R LOWEST PRICE CERTIFICATE This is to certify that the prices quoted by us for the offered items are the lowest prices as applicable any other Organization / Ministry / Department of the Govt, of India or Coal India Ltd. and /or its Subsi aries or other PSU orany other private organization Signature of Bi dder Date: Seal of the firm .

Buyer uploaded ATC document Click here to view the file.