Door Fitting items BOQ

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Bidders are advised to check applicable GST on their own before quoting. Buyer will not take any responsibility in this regards. GST reimbursement will be as per actuals or as per applicable rates (whichever is lower), subject to the maximum of quoted GST %.

Without prejudice to Buyer’s right to price adjustment by way of discount or any other right or remedy available to Buyer, Buyer may terminate the Contract or any part thereof by a written notice to the Seller, if:

• i)The Seller fails to comply with any material term of the Contract. ii) The Seller informs Buyer of its inability to deliver the Material(s) or any part thereof within the stipulated Delivery Period or such inability otherwise becomes apparent. iii) The Seller fails to deliver the Material(s) or any part thereof within the stipulated Delivery Period and/or to replace/rectify any rejected or defective Material(s) promptly. iv) The Seller becomes bankrupt or goes into liquidation.
• v)The Seller makes a general assignment for the benefit of creditors. vi) A receiver is appointed for any substantial property owned by the Seller. vii) The Seller has misrepresented to Buyer, acting on which misrepresentation Buyer has placed the Purchase Order on the Seller.

Nominated Inspection Agency: On behalf of the Buyer organization, any one of the following Inspection Agency would be conducting inspection of stores before acceptance: Pre-dispatch Inspection at Seller Premises (applicable only if pre-dispatch inspection clause has been selected in ATC): NOT REQUIRED Post Receipt Inspection at consignee site before acceptance of stores: AT BHEL BHOPAL

Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the Bid document, ATC and Corrigendum if any.

• 6.Sample Clause After award of contract – Successful Bidder shall have to get advance sample approved from buyer before bulk manufacturing / starting bulk supplies. Successful Bidder shall submit 1 samples for Buyer's approval, within 10 days of award of contract. Buyer shall, as per contract specifications framework, either approve the advance sample or will provide complete list of modification required in the sample within 5 days of receipt of advance sample. Seller shall be required to ensure supply as per approved sample with modifications as communicated by Buyer. If there is delay from buyer side in approval of advance sample – the delivery period shall be refixed without LD for the period of delay in sample approval. In case, the sample is found to have major deviations / not conforming to the Contract specifications, the buyer at its discretion may call for fresh samples for approval before allowing bulk supplies or may terminate the contract after notifying the deviations to the seller. Unless otherwise provided in the contract, all samples required for test shall be supplied by the contractor free of cost. Where under the contract, the contractor is required to submit an advance sample, any expenses incurred by the contractor on or in connection with the production of stores in bulk, before the sample has been approved unconditionally shall be borne by the Seller and he shall not claim any compensation in the event of such sample being found unacceptable by the Buyer / Consignee.

Buyer Added text based ATC clauses

• (1)PQC - (1.1) Only those vendors who have successfully supplied similar item(s) during the last 5 years reckoned from the last date of the month previous to the one in which the tender shall be opened shall qu alify. Supporting documents such as PO copy and invoice copy/ challan/CRAC copy shall, in this regard, be submitted by the vendors along with techno-commercial bids. Similar item(s) shall mean carpentry fittings of any type . (1.2) The bidder should supply material of reputed brand as per item details and should have valid certific ate of ISO:9001
• (2)Payment Term: Payments shall be “100% after receipt and acceptance of Material in 90 day s for Non -MSME / in 45 days for Micro and Small Enterprises (MSEs) / in 60 days for Medium Enter prises (MED) as per BHEL, Bhopal norms subjected to Acceptance of Material (SRV) & on-line subm ission of bills (This is in supersession of 10 days’ time as provided in clause 12 of GeM GTC). MSE/MED sellers can avail the intended benefit only if they are manufacturer of offered item (s) an d submit valid MSE/MED certificate (Udyam / NSIC etc.) along with the offer. As per Gazette Notification S.O. 3507(E) dated 30-06-2026 of Ministry of Micro, Small and Medium Enterpri ses (MSMEs), all payments to MSME suppliers will be routed through TReDS platforms only refer Annexure- A for detail. Note: Payment will be processed only after reflection of the invoice in GSTR 2A/2B data.
• (3)Quantity Variation is ± 5%
• (4)Test certificates are required along with supply.
• (5)Sample Clause: Minimum one no. of sample of each item are required within 10 days of PO placemen t for sample approval before the bulk supply. These sample will be free of cost as per GEM bid sample clau se.
• (6)Please accept all terms and conditions of GEM bid and submit it after sign and sealed on each page as an acceptance of bid.
• (7)Conflict of Interest as per Annexure-A is applicable for this bid. Please submit duly filled, sign & sealed Annexure-A (all pages) along with your offer.
• (8)Any Bidder falling under MSE category shall furnish the DECLARATION as per Annexure-A. If the bidder does not furnish the above in the tender, offer shall be processed construing that the bidder is not falling u nder MSE category.
• (9)Any amount on account of recovery from consigner/supplier under any condition shall be liable to be a djusted against any amount payable to the consigner/supplier against any running bills. .

Buyer uploaded ATC document Click here to view the file.