END FITTINGS Complete For 1200 Top And Bottom And 1400 Top And Bottom Conveyor Roller 160 OD, END FITTINGS Complete For 800 Bottom And 1000 Bottom Conveyor Roller 114.3 OD, END FITTINGS Complete For…

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Bidder financial standing: The bidder should not be under liquidation, court receivership or similar proceedings, should not be bankrupt. Bidder to upload undertaking to this effect with bid.

Bidders shall quote only those products (Part of Service delivery) in the bid which are not obsolete in the market and has at least 1 years residual market life i.e. the offered product shall not be declared end-of- life by the OEM before this period.

Bidders are advised to check applicable GST on their own before quoting. Buyer will not take any responsibility in this regards. GST reimbursement will be as per actuals or as per applicable rates (whichever is lower), subject to the maximum of quoted GST %.

Bidder shall submit the following documents along with their bid for Vendor Code Creation:

• a.Copy of PAN Card.
• b.Copy of GSTIN.
• c.Copy of Cancelled Cheque.
• d.Copy of EFT Mandate duly certified by Bank.

Data Sheet of the product(s) offered in the bid, are to be uploaded along with the bid documents. Buyers can match and verify the Data Sheet with the product specifications offered. In case of any unexplained mismatch of technical parameters, the bid is liable for rejection.

Experience Criteria: The Bidder or its OEM {themselves or through reseller(s)} should have regularly, manufactured and supplied same or similar Category Products to any Central / State Govt Organization / PSU for 1 year before the bid opening date. Copies of relevant contracts to be submitted along with bid in support of having supplied some quantity during each of the year. In case of bunch bids, the primary product having highest value should meet this criterion.

Manufacturer Authorization:Wherever Authorised Distributors/service providers are submitting the bid, Authorisation Form /Certificate with OEM/Original Service Provider details such as name, designation, address, e-mail Id and Phone No. required to be furnished along with the bid

The Buyer has an existing set up / inventory of similar products. The offered / supplied product must be compatible with existing system. The bidder has to ensure Compatibility of the supplied items or shall have to include in the supply the necessary hardware / software to make them compatible at no extra cost to the buyer. The details of items with which compatibility is required are as under: End fittings sets to be fitted on 800mm,1000mm,1200mm,1400mm Belt Conveyor Roller as per technical t erms and conditions

Without prejudice to Buyer’s right to price adjustment by way of discount or any other right or remedy available to Buyer, Buyer may terminate the Contract or any part thereof by a written notice to the Seller, if:

• i)The Seller fails to comply with any material term of the Contract. ii) The Seller informs Buyer of its inability to deliver the Material(s) or any part thereof within the stipulated Delivery Period or such inability otherwise becomes apparent. iii) The Seller fails to deliver the Material(s) or any part thereof within the stipulated Delivery Period and/or to replace/rectify any rejected or defective Material(s) promptly. iv) The Seller becomes bankrupt or goes into liquidation.
• v)The Seller makes a general assignment for the benefit of creditors. vi) A receiver is appointed for any substantial property owned by the Seller. vii) The Seller has misrepresented to Buyer, acting on which misrepresentation Buyer has placed the Purchase Order on the Seller.

Scope of supply (Bid price to include all cost components) : Only supply of Goods

• 12.Purchase Preference (Centre) Purchase preference to Micro and Small Enterprises (MSEs): Purchase preference will be given to MSEs as defined in Public Procurement Policy for Micro and Small Enterprises (MSEs) Order, 2012 dated 23.03.2012 issued by Ministry of Micro, Small and Medium Enterprises and its subsequent Orders/Notifications issued by concerned Ministry. If the bidder wants to avail the Purchase preference, the bidder must be the manufacturer of the offered product in case of bid for supply of goods. Traders are excluded from the purview of Public Procurement Policy for Micro and Small Enterprises. In respect of bid for Services, the bidder must be the Service provider of the offered Service. Relevant documentary evidence in this regard shall be uploaded along with the bid in respect of the offered product or service. If L-1 is not an MSE and MSE Seller (s) has/have quoted price within L-1+ 15% of margin of purchase preference /price band defined in relevant policy, such Seller shall be given opportunity to match L-1 price and contract will be awarded for percentage of 25% of total value.
• 13.Purchase Preference (Centre) Purchase Preference linked with Local Content (PP-LC) Policy: The bid clause regarding “Preference to Make In India products” stands modified in this bid and shall be governed by the PPLC Policy No. FP-20013/2/2017-FP-PNG dated 17.11.2020 issued by MoP&NG as amended up to date. Accordingly, bidders with Local Content less than or equal to 20% will be treated as “Non Local Supplier”. The prescribed LC shall be applicable on the date of Bid opening. Sanctions on the bidders for false / wrong declaration or not fulfilling the Local Content requirement shall be as per the PPLC policy. Further following additional provisions are added in the certification and verification of local content provision of the Preference to Make in India clause:
• i.In case of foreign bidder, certificate from the statutory auditor or cost auditor of their own office or subsidiary in India giving the percentage of local content is also acceptable. In case office or subsidiary in India does not exist or Indian office/subsidiary is not required to appoint statutory auditor or cost auditor, certificate from practicing cost accountant or practicing chartered accountant giving the percentage of local content is also acceptable. ii. Along with Each Invoice: The local content certificate (issued by statutory auditor on behalf of procuring company) shall be submitted along with each invoice raised. However, the % of local content may vary with each invoice while maintaining the overall % of local content for the total work/purchase of the pro-rata local content requirement. In case, it is not satisfied cumulatively in the invoices raised up to that stage, the supplier shall indicate how the local content requirement would be met in the subsequent stages. iii. The bidder shall submit an undertaking from the authorized signatory of bidder having the Power of Attorney along with the bid stating the bidder meets the mandatory minimum LC requirement and such undertaking shall become a part of the contract.

Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the Bid document, ATC and Corrigendum if any.

Warranty period of the supplied products shall be 1 years from the date of final acceptance of goods or after completion of installation, commissioning & testing of goods (if included in the scope of supply), at consignee location. OEM Warranty certificates must be submitted by Successful Bidder at the time of delivery of Goods. The seller should guarantee the rectification of goods in case of any break down during the guarantee period. Seller should have well established Installation, Commissioning, Training, Troubleshooting and Maintenance Service group in INDIA for attending the after sales service. Details of Service Centres near consignee destinations are to be uploaded along with the bid.

Bidders can also submit the EMD with Payment online through RTGS / internet banking in Beneficiary name ECL SODEPUR WORKSHOP Account No. 11214095671 IFSC Code SBIN0000011 Bank Name STATE BANK OF INDIA Branch address BIJOY PAL SARANI, ASANSOL, DIST. WEST BURDWAN WEST BENGAL 713301 . Bidder to indicate bid number and name of bidding entity in the transaction details field at the time of on- line transfer. Bidder has to upload scanned copy / proof of the Online Payment Transfer along with bid.

Successful Bidder can submit the Performance Security in the form of Payment online through RTGS / internet banking also (besides PBG which is allowed as per GeM GTC). On-line payment shall be in Beneficiary name ECL SODEPUR WORKSHOP Account No. 11214095671 IFSC Code SBIN0000011 Bank Name STATE BANK OF INDIA Branch address BIJOY PAL SARANI, ASANSOL, DIST. WEST BURDWAN WEST BENGAL 713301 . Successful Bidder to indicate Contract number and name of Seller entity in the transaction details field at the time of on-line transfer. Bidder has to upload scanned copy / proof of the Online Payment Transfer in place of PBG within 15 days of award of contract.

Buyer uploaded ATC document Click here to view the file.

Buyer Added text based ATC clauses ADDITIONAL TERMS & CONDITIONS Procurement of Different sizes of End Fittings with circli ps as per technical specification of the NIT

• 1.The bidders will have to accept all the points of Annexure A to D1 (Technical Parameter Sheet) and also upload the same after signing by a uthorized person with company’s seal.
• 2.The offer should be submitted strictly as per the terms & conditions laid do wn in the bid document, failing which the offer may be liable for rejection. N o deviation of the terms and conditions of the tender document is acceptable .
• 3.The Bidder should examine all instructions, forms, formats, terms and speci fications in the Bid Document. Failure to furnish all information/ documents/ certificates required by the Bid Document will be at the Bidder's risk and it m ay result in rejection of its bid.
• 4.Banned or Delisted or Debarred or ‘Put on Holiday’ Suppliers :The bi dder as well as the manufacturer (if bidder is not the manufacturer) will give a declaration that they have not been banned or de-listed or debarred or ‘Put on Holiday’ by any Government or quasi-Government agencies or PSUs. If a b idder and/or manufacturer has been banned or delisted or debarred or ‘Put o n Holiday’ by any Government or quasi- Government agencies or PSU, this fa ct must be clearly stated and it may not necessarily be a cause for disqualifying them. If this declaration is not given, the bid will be rejected as nonresponsive. This declaration is in-built in the LOB which shall be filled up by bidder.
• 5.Earnest Money Deposit
• a)Earnest Money Deposit (EMD) is also known as Bid Security. Primary objective of EMD is to ensure th e earnestness of the bidders in the participation of the procurement process. EMD will act as a deterr ent against the bidder withdrawing or altering his bid during its validity. EMD shall be interest free.
• b)Bid will be evaluated only after checking the EMD documents as prescribed in “Forms of EMD & PBG” clause of this NIT. If no documents uploaded against EMD submission the bid will straightway rejected . No further communication will be done regarding EMD submission.
• c)All the other EMD related clause will be as per General Terms & Conditions on GeM 4.0 (Version 1.29 ) or latest & updated Purchase Manual of CIL.
• 6.Refund of Earnest Money Deposit: as per General Terms & Conditions on GeM 4.0 (Version 1.29) or latest & updated Purchase Manual of CIL .
• 7.Forfeiture of Earnest Money Deposit: The EMD shall be forfeited:
• (i)If the tenderer withdraws or amends, impairs or derogates from the tender in any respect within the period of validity of his tender.
• (ii)If the tenderer having been notified of the acceptance of his tender by the Purchaser during the perio d of its validity:-
• a.Fails to sign the contract within 30 days from the date of notification of award; or Fails to subm it order acceptance within 30 days from the date of order; or Refuses to accept/execute the con tract
• b.Fails to furnish the Security Deposit for the due performance of the contract within the specifie d period.
• 8.Firm Price: Price should be firm till delivery. Once the order is placed on th e tenderer within the validity/extended validity period of the offer, the price quoted by them in their offer shall remain FIRM throughout the entire period of the operation of the contract.
• 9.Bidders are liable to be registered under GST. Unregistered firms are not all owed to participate in this tender and bids submitted by unregistered firms, i f any shall be ignored. EMD submitted by such bidders, if any, shall be forfeit ed.
• 10.Applicability of GST on Liquidated damages, EMD and/or Security D eposit forfeiture: GST shall be applicable on liquidated damages, EMD and/ or Security Deposit forfeiture and will be extra and recovered from suppliers/ bidders.
• 11.The submission of forged document, if any, by the bidder (s), shall be dealt with as per the provisions of latest CIL Purchase Manual 2020 & its amendm ent time to time.
• 12.Price Fall Clause: The Bidder undertakes that it has not offered to supply/ supplied / is not supplyin g same or similar product / systems or sub systems at a price lower than that offered in the present bi d in respect of any Organization / Ministry / Department of the Govt. of India or Coal India Ltd. and/or i ts Subsidiaries or other PSU or any other private organization during the currency of the contract and i f it is found at any stage that same or similar product / systems or sub systems was supplied by the bi dder to any Organization / Ministry / Department of the Govt. of India or Coal India Ltd. and/or its Subs idiaries or other PSU or any other private organization at a lower price during the currency of the cont ract, then that very price will be applicable to the present case and the difference in the cost would be refunded by the bidder to buyer, if the contract has already been concluded.
• a.The currency of contract will mean the period till completion of su pply.
• b.The bidder will be asked to submit a copy of the last (latest) purchase orde r for the tendered / similar item(s) received by them from any Organization / Ministry / Department of the Govt. of India or Coal India Ltd. and/or its Subsi diaries or other PSU or any other private organization, along with the offer.
• c.It shall be responsibility of the supplier to inform the purchaser of offer to s upply / supply of the ordered / similar item(s) at a lower rate to any Organiz ation / Ministry / Department of the Govt. of India or Coal India Ltd. and/or its Subsidiaries or other PSU or any other private organization during the curre ncy of the contract.
• d.The successful supplier shall submit a certificate along with the bill(s) that “it has not offered to supply / supplied the ordered / sim ilar item(s) at a lower rate to any Organization / Ministry / Departm ent of the Govt. of India or Coal India Ltd. and/or its Subsidiaries or other PSU or any other private organization.” This certificate shall be submitted also with the offer.
• 13.Submission of forged documents
• a)In case the Tenderers submit self-attested copies of registration certificate of NSIC, License from BIS a nd approval certificate issued by DGMS/ PESO / other Independent Statutory Bodies of Govt of India alo ng with the tender, such documents should normally be accepted by the Dealing Officer as authentic d ocuments without going for any further verification with the original document. However, if later on the documents submitted by the tenderer are found to be fake/forged, the entire responsibility shall be of the tenderer and for which the purchaser shall take such punitive and other administrative actions aga inst the tenderer as are considered deemed fit.
• b)The authenticity of the self-certificate as well as other documents submitted/uploaded by the bidder will solely be their responsibility and appropriate action will be taken by CIL/Subsidiary Company if it is subsequently found to be misleading/ false/ forged.
• c)The submission of forged document, if any, by the bidder (s), shall be dealt with as per the provisions of updated CIL Purchase Manual 2020 & its amendment.
• d)ECL reserves its right to physically and by any other method (as applicable) verify the documents and other infrastructure facilities mentioned in the offer and in the event of the results of verification not m atching with the information submitted in the offer, suitable penal action may be taken including canc ellation of order, Banning/Suspension of Business of the tenderer as per extant provisions and rules of Purchase Manual..
• 14.Purchaser's Right to Accept or Reject any or all Bids: The Purchaser r eserves the right to accept or reject any bid and to annul the bidding process and reject all bids at any time prior to contract award, without thereby incurr ing any liability to the affected bidder or bidders or any obligation to inform t he affected bidder or bidders of the grounds for the Purchaser's action. No di spute of any kind can be raised against this right of the Purchaser in any cou rt of law or elsewhere. 15.In case of domestic supplies on Free Delivery at site/FOR Destination basis, t he supplier has to arrange insurance at its cost. 16.Termination for Default and breach of contract The Purchaser, without prejudice to any other remedy for breach of Contract, b y written notice of default sent to the Supplier, may terminate the Contract in w hole or in part:
• a.If the supplier fails to deliver any or all of the stores within the time period(s) specified in the contract , or any extension thereof granted by the Purchaser; or
• b.If the supplier fails to perform any other obligation under the contract within the period specified in th e contract or any extension thereof granted by the purchaser; or
• c.If the Supplier, in the judgment of the Purchaser, has violated Code of Integrity for Public Procurement in competing for or in executing the Contract. 17.Liquidated Damages In the event of failure to deliver or dispatch the equipment/stores within the sti pulated date/period in accordance with the terms and conditions and the specifi cations mentioned in the supply order and in the event of breach of any of the t erms and conditions mentioned in the supply order, the Purchaser shall have th e right:
• (a)To recover from the successful bidder as agreed liquidated damages, a sum not less than 0.5% (Half Percent) of the price of any equipment/ stores which th e successful tenderer has not been able to supply as aforesaid for each week or part of a week during which the delivery of such stores may be in arrears limite d to 10% (Ten Percent) of the total contract value, or
• (b)To purchase elsewhere after due notice to the successful tenderer on the ac count and at the risk of the defaulting supplier, the equipment/stores not suppli ed or others of similar description without cancelling the supply order in respect of the consignment not yet due for supply, or
• (c)To cancel the supply order or a portion thereof, and if so desired to purchase the equipment/ stores at the risk and cost of the defaulting supplier and also,
• (d)To extend the period of delivery with or without penalty as may be consider ed fit and proper. The penalty, if imposed, shall not be more than the agreed liq uidated damages referred to in clause (a) above.
• (e)To forfeit the security deposit fully or in part.
• (f)Whenever under this contract any sum of money is recoverable from and pa yable by the supplier, the Purchaser shall be entitled to recover such sum by ap propriating in part or in whole by deducting any sum or which at any time there after may become due to the successful tenderer in this or any other contract. Should this sum be not sufficient to recover the full amount recoverable, the su ccessful tenderer shall pay the Purchaser on demand the remaining balance. The supplier shall not be entitled to any gain on any such purchase. For the purpose of the calculation of the liquidated damages amount, the basic FOR Destination price shall be considered. For direct imports, the CIP price at Fi nal Place of destination will be considered. Taxes and duties shall not be taken i nto account for calculation of LD. However, when prices indicated in the order a re inclusive of taxes and duties, such prices will be taken for calculation of LD. 18.Provisions of CIL’s Purchase Manual The provisions of CIL’s Purchase Manual and its subsequent amendments (Avail able on CIL’s website, www.coalindia.in) shall also be applicable, if not specified otherwise in this Bid document. 19.Paying Authority: Manager (F),SCW 20.Risk Purchase
• a)In the event of failure of the supplier to deliver or dispatch the stores within the stipulated date/perio d of the supply order or in the event of breach of any of the terms and conditions mentioned in the sup ply order/ contract, ECL shall have the right to purchase the stores from elsewhere after due notice to t he defaulting supplier at the risk and cost of the defaulting supplier. The cost as per risk purchase exer cise may be recovered from the Earnest Money Deposit/ Security Deposit/ Performance Security of the supplier and/or bills submitted by the supplier against the same contract or any other contract pendin g in the ECL and/or in any other Subsidiary Companies / CIL.
• b)Risk purchase action may be initiated as a last resort, under any of the following conditions:
• (i)When the supplier fails to deliver the materials even after extending the delivery period.
• (ii)When the supplier fails to respond to purchaser’s request for supply of the materials and fails to provide any genuine and bonafide reason for the delay in supply.
• (iii)When the supplier breaches any of the terms and conditions of the supply order/ contract and as a result fails to execute the order satisfactorily.
• 21.Identification marking: Manufacturer’s identification mark (Description/P art No./Sl. No/Make) should be embossed or engraved or punched on each and every item as practicable and wherever possible in non-wearable and visible places of the materials supplied. Apart from this a tag may be attac hed to each part /item giving identification mark, part no, description, year and month of manufacturing etc. However, for high precision items, where embossing/engraving/punching is not possible, it shall be packed separatel y and packing cover /box/case shall be tagged with the identification mark or identification mark be put up by metal marker.
• 22.Warranty & Guarantee- The tenderers shall give a warranty of satisfactory performance of the uni t offered by them for a period of 12 months from the date of commissioni ng or 18 months from the date of receipt and acceptance by ECL whichev er is earlier. The supplier shall be responsible for any defects that they de velop under the conditions provided for by the contract and under proper use, arising from faulty materials, design or workmanship and shall remed y such defects at his own cost when called upon to do so. If it becomes ne cessary for the supplier to replace on renew any defective portion of the g oods, such replacement or renewal should be made by the supplier without any extra cost to ECL on door delivery basis.
• 23.Provenness criteria are given below : - The offered item by the tenderer shall be considered proven provided minimum one (01) no of quoted same item or similar item(Conveyor Roller) (i.e. Same (En d Fittings) or Similar(Conveyor Roller) only) must have been supplied by the bid der in India to mining industry and/or to the other Industries (Government/ Publi c Sector Undertaking) and all of them performed satisfactorily for a minimum p eriod of one year from the date of supply. The performance of only that materia l would be considered for assessing provenness which have been completely su pplied (all ordered material) one year prior to the date of opening of tender but not prior to 1 years from the date of opening of tender. Satisfactory Performance: The bidder should submit duly self- authenticated satisfactory performance report(s) issued by end user(s) against the submitted supply order (s) regarding performance of supplied items. In case where provenness of the offered product is being ascertained on the ba sis of supply made in other subsidiaries of CIL or other PSU's/Govt. departments , the bidder shall submit a self-certificate as per format mentioned in Annexure -H, along with proof of payment against the purchase order(s)/Rate contract(s) and commissioning Certificate(s) (in case of Equipment, P&M, etc. where install ation & commissioning is required) to fulfill provenness criteria. In case, any specific purchase order(s) has/have not been fully executed and an y complaint/claim is pending, then details of such cases to be categorically men tioned with the reasons thereof so that decision making is in clear perspective without any hidden facts in the subject matter. The authenticity of the self-certificate as well as other documents submitted by the bidder will solely be their responsibility and appropriate action will be taken by CIL/ Subsidiary Company if it is subsequently found to be misleading/false/forged. However, the Purchaser reserves the right to obtain the performance directly fr om the end user of the item/product. Note: (i) In case, Authorized Agent/Dealer is submitting the offer on behalf of th e manufacturer, supplies made by the manufacturer will be considered for whic h bidder has to submit supply order copy(s) and satisfactory performance repor t from the end user(s).
• (ii)The bidder is advised to submit complete set of Supply order(s) along with o ther relevant documents like technical particulars, amendments, if any.
• (iii)No new supply orders shall be accepted as shortfall documents. Therefore, bidder must be careful while uploading supply order copies online.
• (iv)Only supply orders (same item/ similar item) to be submitted against experi ence criteria, no work order will be allowed. If work order submitted the bid will be straightway rejected.
• (b)Relaxing Prior experience and turnover criteria for start-ups and M SEs in Public Procurement: Definition and Eligibility of Startup shall be in line with OM vide letter no. F- 20/2/2014 PPD (pt.) Dtd. 25.07.2016 of Under Secretary to GOI, Ministry of Finance, Depar tment of Expenditure, Procurement Policy Division, New Delhi, with subsequent amendments, if any. Definition of MSEs shall be as per Public Procurement 2012, with subsequent amendments, if any.
• (i)Prior experience and prior turn over criteria are not applicable for Startup & MSEs in respect of either of the following situations and no further documents r egarding proven-ness will be required to be submitted by this category of Bidde rs.
• a.If Bidders have submitted documents to prove the Startup / MSE status for th e tendered item without certificate towards quality, assurance and capability fr om some authority like MSME, NSIC, etc., the Tender Inviting Authority, if requir ed, may assess the techno-commercial capability of the venders to manufactur e and deliver goods as per the prescribed quality and technical specification bef ore awarding contract to them. For this purpose, a PROFORMA for Equipment an d Quality Control' (as per Annexure-G) has been enclosed in the tender docume nts and such MSES/ STARTUPS should submit the details of plant & machinery, quality control arrangements, etc., in the above PROFORMA along with their bid s for verification of their technical capability. If required, a techno-commercial team of the organization may visit the manufa cturing unit of the vendor without any undue delay for quick finalization of the t enders.
• b.If favourable technical capability reports obtained earlier on such firms for su pply of the item in question as per the required specification is available, these may be considered, provided date of such reports is not more than one year fro m the date of opening of bids. In case there is deficiency in technical capacity o f the firm, the same shall be communicated to them by the Tender Inviting Auth ority for improvement in the quality of their product for future tenders, clearly i ndicating that their offer cannot be considered for relaxation against the tender in question and to avoid any future complications. The issues relating to Techni cal capability may be decided by the Head of the Technical Department.
• c.If Bidders have submitted documents to prove the startup/MSE status for the tendered item and whose products are ISI marked / DGMS approved / covered u nder DGS&D Rate Contracts on them/current holding Rate Contracts with CIL or its Subsidiary for supply of the tendered item/ supplied and proven in CIL or its Subsidiary Companies/Proven product of the Ancillary unit of a Subsidiary Comp any of CIL, they will be required to submit the applicable related documents, dig itally signed copy (for documents submitted on e-procurement portal) /self-certi fied copy (for documents submitted in modes other than e-procurement portal), for relaxation from the criteria of prior experience and prior turnover. · Valid BIS Marking License / Valid ISO Certificate for the quoted items on t hem. OR · Rate contract as issued by CIL/any other Subsidiary for the quoted items on them. OR · Valid DGMS Approval certificate for the quoted items on them. OR · Proven Ancillary certificate issued by Subsidiary Companies for the quote d items on them. The Document (s) / Certificate (s) furnished by the Bidders for ISI markings or D GMS approval for any relaxation should be valid as on date of tender opening a nd a self-certified copy of such document(s) / certificate(s) valid as on date of su pply, must accompany their bill(s). If the documents are related to OEM or principal, the self-certification of OEM or principal shall also be required. Note: ECL may prefer the vendors to have prior experience rather than giving o rders to new entities for procurement of items related to public safety, health, c ritical security operations and equipment, etc. in line with clarification given by Department of Expenditure, MoF vide 20.09.2016.) OM No. F.20/2/2014/PPD-(Pt) dated 20.09.2016.
• 24.Eligibility Criteria: Only proven manufacturers or their authorised Dealer s/Distributors/ Agents (whenever manufacturer is not quoting directly as a matter of policy) or Previous Suppliers (of Govt Departments or PSUs includ ing CIL or its Subsidiaries) are eligible to quote. Manufacturers will have to upload a copy of their Manufacturing Licence/Factory license/Complete pho tocopy of registration with NSIC/SSI/DIC/Registrar of Companies/ISO Certifi cates etc alongwith list of items duly self-authenticated with Company’s se al. Authorised Dealers/Distributors/ Agents must upload a tender specific ma nufacturer’s authorization document for the quoted item(s). The Make & Model of the manufacturer for the quoted item shall be mentioned in the a uthorization document & it should be valid till the completion of the contr act. Purchase preference to Micro and Small Enterprises (MSES): Purchase preference will be given to MSEs as defined in Public Procurement Policy for Micro and Small Enterprises (MSEs) Order, 2012 dated 23 .03.2012 issued by Ministry of Micro, Small and Medium Enterprises and its subsequent Orders/Notification s issued by concerned Ministry. If the bidder wants to avail the Purchase preference, the bidder must be th e manufacturer of the offered product in case of bid for supply of goods. Traders are excluded from the pur view of Public Procurement Policy for Micro and Small Enterprises. In respect of bid for Services, the bidder must be the Service provider of the offered Service. Relevant documentary evidence in this regard shall b e uploaded along with the bid in respect of the offered product or service. If L-1 is not an MSE and MSE Sell er (s) has/have quoted price within L-1+ 15% of margin of purchase preference/price band defined in relev ant policy, such Seller shall be given opportunity to match L-1 price and contract will be awarded for perc entage of 25% of total quantity.
• 25.Bidders are advised upload the following documents as per prescribed format. 1) ANNEXURE A – Bidders should accept the given points & submit during bidding after sign ing by authorized person with company’s seal. (Mandatory) 2) ANNEXURE B to D1 - Technical Parameter Sheet Bidders should accept pointwise of give n parameters & submit during bidding after signing by authorized person with company’s seal . (Mandatory) 2) ANNEXURE E – Letter of Bid to be submitted by the bidder as per prescribed format in co mpany’s letter head after signing by authorized person with company’s seal (Mandatory) 3) ANNEXURE F – If bidder is not the manufacturer then this to be submitted by the manufa cturer in company’s letter head signing by authorized person with company’s seal. (Mandator
• y)4) ANNEXURE G – PROFORMA FOR EQUIPMENT AND QUALITY CONTROL (Mandatory) 5) ANNEXURE H–FORMAT FOR SELF-CERTIFICATION OF PERFORMANCE (Mandatory) All the details to be submitted.
• 26.EMD & SD to be submitted as per NIT. 27.Clarification of Bids/ Shortfall/ Confirmatory Documents : only one chance – of 7x24 hours duration.
• 28.General Terms & Conditions on GeM & it’s amendment is also the integral part of this bid. 2 9 . Only manufacturer or their authorized vendors are hereby allowed for participating in this instant te nder: The following documents to be submitted. (Man datorily) A.If the Bidder is OEM, Self Certificate in the company letter head (Name, Designation, Official mail id, Conta ct No.) or Valid document must be submitted during B idding. B.In case of Authorized Vendors, valid original tender specific authorization from OEM copy must be upload ed during bidding.
• 30.In case any support is required, the undersigned officers may be contacted.
• 1.Champak Dutta, Manager, SCW, Contact No. 9903919735
• 2.K.P. Dwivedi, Agent, SCW, Contact No. 8319953244 The offer of the bidder is liable to reject without any further communication if fai led to fulfill any of the above mentioned terms & conditions. .