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GeMOpenServicesReverse auction

Annual Maintenance Service - Photocopier Machine - Photocopier Machines ( Monochrome , Laser , Separate Drum & Tonner, Lower Range); Ricoh; OEM Authorised Service Provider

Indian Air Force

Ministry of Defence › Department of Military Affairs

Delivers to

Gwalior, Madhya Pradesh

Overview

11 facts from the tender

Ministry of Defence published this services tender on GeM on 13 Oct 2026, for Gwalior, Madhya Pradesh. The estimated value is ₹1.9 L and no EMD is required. It closes on 14 Oct 2026, 3:00 pm IST. Bid number GEM/2026/R/751097.

From the bid document

TimelineBid → reverse auction

  1. Bid published28 Aug 2026
  2. Bid closed18 Sep 2026 · 9:00 am
  3. RA issued12 Oct 2026
  4. RA ends14 Oct 2026 · 3:00 pm

Bidding

Bid type
Reverse auction
Evaluation method
Total value wise evaluation
Packet type
Two Packet Bid
Reverse auction
Yes, H1-Highest Priced Bid Elimination
Auction for bid
GEM/2026/B/7969760
Total quantity
20

Buyer

Created by
OICOCG40WG
Location
Gwalior · Madhya Pradesh
Portal
GeM

Important dates

Published
13 Oct 2026, 3:00 pm IST
Closes
14 Oct 2026, 3:00 pm IST

Bid & reverse auction

This reverse auction is the price round of bid GEM/2026/B/7969760. GeM's auction document lists only the auction, so the items, delivery, eligibility and buyer terms below come from the bid document and are marked From the bid document.

Bid document (PDF) Reverse auction document (PDF)

Service scope & delivery

From the bid document

1 service · Address masked by GeM

Item 1

Annual Maintenance Service - Photocopier Machine - Photocopier Machines ( Monochrome , Laser , Separate Drum & Tonner, Lower Range); Ricoh; OEM Authorised Service Provider

Quantity20
Delivery location

***********GWALIOR

GeM masks the full address in this document.
Specifications & requirements · 6
Type Of Asset
Photocopier Machines ( Monochrome , Laser , Separate Drum & Tonner, Lower range)
Make/Brand Of Assets
Ricoh
Status of Annual Maintenance Service Provider
OEM Authorised Service Provider
Onsite Service Engineers Requirement
None
Periodicity of Preventive Maintenance Services
Monthly
Minimum Floor Price defined by Buyer
No

Tender documents

Bid files and supporting documents, linked directly from GeM.

Policy & contract references

Documents you must submit

  • Certificate (Requested in ATC)
  • OEM Authorization Certificate

Eligibility

Experience & turnover exemptions

Micro & small enterprises (MSE)

Complete exemption
From the reverse auction
Exemption conditions

Yes | Complete

View PDF · p. 1

Startups

Complete exemption
From the reverse auction
Exemption conditions

Yes | Complete

View PDF · p. 1

Exemptions depend on the evidence and conditions specified in the bid.

Preferences & relaxations

From the bid document

  • MSE purchase preference
  • EMD exemption

Check each criterion against the tender notice before you bid.

Commercial conditions

From the bid and reverse-auction documents

EMD
Not required
Performance guarantee
Not required
Offer validity
120 days
Contract period
1 Year(s)

Reverse auction extension

From the reverse auction

If any seller submits the offer price during last 15 minutes of RA end time, then RA will be automatically extended for next 15 minutes from the last participation time. There is no limit on such RA extension cycle.

View PDF · p. 1

Buyer requirements & conditions

Buyer-added conditions from the bid and the reverse-auction documents.

From the bid document

OPTION CLAUSE 25% : The buyer can increase or decrease the contract quantity or contract duration up to 25 percent at the time of issue of the contract. However, once the contract is issued, the contract quantity or contract duration can only be increased up to 25 percent. Bidders are bound to accept the revised quantity or duration. For lumpsum-based service contracts, the buyer may increase the scope of work and contract value up to 25 percent with the consent of the service provider

Manufacturer Authorization:Wherever Authorised Distributors/service providers are submitting the bid, Authorisation Form /Certificate with OEM/Original Service Provider details such as name, designation, address, e-mail Id and Phone No. required to be furnished along with the bid

03

Certificates

View PDF · p. 5

Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the Bid document, ATC and Corrigendum if any.

04

Buyer Added Bid Specific ATC

View PDF · p. 5

Buyer uploaded ATC document Click here to view the file.

From the reverse auction

Reverse auction — offer validity

View PDF · p. 1

Participation by the bidder in RA process would be considered as their consent for extension in offer validity by 30 days by the date of RA initiation.

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